CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 18, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2010 Intradepartmental Transfers:
A.
2010 - Adult Probation (1100)
B.
2010 - Planning Dept. (1100)
C.
2010 - Health & Human Services Dept. (1293)
D.
2010 - District Attorney (1100)
E.
2010 - Sheriff's Office (1100)
F.
2010 - Auxiliary Court (1100)
G.
2010 - CCL #1 (1100)
H.
2010 - CCL #2 (1100)
I.
2010 - CCL #4 (1100)
J.
2010 - CCL #5 (1100)
K.
2010 - 430th District Court (1100)
L.
2010 - J.P. 3/1 (1100)
M.
2010 - Constable Pct. #3 (1100)
N.
2010 - Constable Pct. #4 (1100)
O.
2010 - Pct. #1 Adm. (1200)
P.
2010 - Pct. #1 Sanitation (1100)
Q.
2010 - Pct. #2 Adm. (1200)
R.
2010 - Pct. #3 Adm. (1200)
3.
2010 Interdepartmental Transfers:
A.
Fire Marshal (1100):
Approval of 2010 interdepartmental transfer from programs (007,008,011,012) to programs (005,009,026) in the total amount of $18,194.00 to cover expenditure of Fire Calls from Edcouch, La Joya, and Sullivan City.
Approval of 2010 interdepartmental transfer from programs (007,008,011,012) to programs (005,009,026) in the total amount of $18,194.00 to cover expenditure of Fire Calls from Edcouch, La Joya, and Sullivan City.
B.
Pct. 1 Sanitation (1100):
Approval of 2010 interdepartmental transfer from CRC, program #050, and Parks, program #013, to Sanitation, program #001, in the amount of $13,392.61 to fund waste management and tire disposal services expenditures.
Approval of 2010 interdepartmental transfer from CRC, program #050, and Parks, program #013, to Sanitation, program #001, in the amount of $13,392.61 to fund waste management and tire disposal services expenditures.
C.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $13,653.90), and to North Branch Drain (program 049 - $364.87) in the total amount of $14,018.77 to fund December - 2010 Drainage Fuel Reimbursements.
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $13,653.90), and to North Branch Drain (program 049 - $364.87) in the total amount of $14,018.77 to fund December - 2010 Drainage Fuel Reimbursements.
D.
Various Departments (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm to Various Departments.
Approval of 2010 interdepartmental transfer from Co. Wide Adm to Various Departments.
E.
Countywide Adm. (1100):
Approval of 2010 interdepartmental transfer from Various Departments into Countywide Adm. - Contingency in the amount of $45,553.05.
Approval of 2010 interdepartmental transfer from Various Departments into Countywide Adm. - Contingency in the amount of $45,553.05.
F.
General Litigation (1100):
Approval of 2010 interdepartmental transfer from Countywide Adm.-Contingency to General Litigation in the amount of $65,700.00.
Approval of 2010 interdepartmental transfer from Countywide Adm.-Contingency to General Litigation in the amount of $65,700.00.
4.
2011 Intradepartmental Transfers:
A.
2011 - 398th District Court (1100)
B.
2011 - Planning Dept. (1100)
C.
2011 - Co. Wide Adm. (1100)
D.
2011 - Co. Wide Adm. (1100)
E.
2011 - I.T. Dept. (1100)
F.
2011 - I.T. Dept. (1100)
G.
2011 - Sheriff's Office LRGVDC (1284)
H.
2011 - Sheriff's Office (1100)
I.
2011 - Health & Human Services Dept. (1100)
J.
2011 - Human Services Division (1100)
K.
2011 - Safety Division (1100)
L.
2011 - DBM Workers Comp. (2202)
M.
2011 - DBM Health Insurance (2201)
N.
2011 - DBM Health Insurance (2201)
O.
2011 - Budget & Management (1100)
P.
2011 - District Clerk (1100)
Q.
2011 - Elections Department (1100)
R.
2011 - D.A. Bad Checks (1222)
S.
2011 - Tax Office (1100)
T.
2011 - Adult Probation (1100)
U.
2011 - Purchasing (1100)
V.
2011 - County Auditor's Office (1100)
W.
2011 - Justice Court Tech. (1242)
X.
2011 - J.P. 3/2 (1100)
Y.
2011 - CCL #4 (1100)
Z.
2011 - CCL #6 (1100)
AA.
2011 - CAP (1200)
BB.
2011 - Pct. #1 Adm. (1200)
CC.
2011 - Pct. #3 Sanitation (1100)
DD.
2011 - Pct. #3 Sanitation (1100)
EE.
2011 - Pct. #3 R&B (1200)
FF.
2011 - Pct. #4 R&B (1200)
GG.
2011 - Pct. #4 Adm. (1200)
HH.
2011 - Constable Pct. #4 (1100)
5.
2011 - Interdepartmental transfers:
A.
Pct. #2 R&B (1200)
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to Pct.#2 El Dora Rd(Retama-Cesar Chavez) Roads (program 052) in the amount of $30,000 to fund project expenditures.
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to Pct.#2 El Dora Rd(Retama-Cesar Chavez) Roads (program 052) in the amount of $30,000 to fund project expenditures.
6.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
7.
Monthly Fee Reports:
A.
District Attorney:
Approval of December 2010 Processing Fees Report
Approval of December 2010 Processing Fees Report
B.
District Clerk:
Approval of December 2010 Monthly fee report.
Approval of December 2010 Monthly fee report.
8.
Right of Way - Permits:
A.
City of Edinburg: Install a 6" waterline along the north side of Adam Lee Street at the 5.0 foot alignment for a distance of 620 feet starting at a point 662.0 feet west of Seminary Road. Adam Lee Street crossing will be done by boring.
9.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| B3968.00.000.0004.00 | Valley Land Title Co | $30412.39 |
| F1652.02.000.0103.00 | Corelogic | $3223.54 |
| G7750.00.000.0070.00 | Bac Tax Services | $3606.15 |
| G7750.00.000.0070.00 | Bac Tax Services | $3078.33 |
| L4748.00.000.0003.00 | Reyna Family Land Dev | $3275.01 |
| L4748.00.000.0003.00 | Reyna Family Land Dev | $11627.32 |
| Q7010.02.000.0012.00 | Corelogic | $3939.42 |
| Q7010.02.000.0012.00 | Corelogic | $2581.36 |
| R2432.01.000.0001.00 | Reyna Family Land Dev | $3035.37 |
| S0300.00.000.0000.00 | McGill Ranch | $5504.62 |
10.
Membership Dues:
A.
398th District Court:
Approval to pay 2011 Court Interpreters license renewal for Christobal Garces, Jr. in the amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay 2011 Court Interpreters license renewal for Christobal Garces, Jr. in the amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
Right of Way Dept.:
Requesting approval to renew 2011 membership dues to the International Right of Way Association in the amount of $2,100.00 (requisition # 187756)
Requesting approval to renew 2011 membership dues to the International Right of Way Association in the amount of $2,100.00 (requisition # 187756)
C.
Health & Human Services:
Requesting approval to renew 2011 membership dues for the Texas Association of Local Health Officials (TALHO) in the amount of $1,500.00.
Requesting approval to renew 2011 membership dues for the Texas Association of Local Health Officials (TALHO) in the amount of $1,500.00.
D.
Auditor's Office:
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners for Raymundo Eufracio, CPA, Hidalgo County Auditor, in the total amount of $150.00 (Requisition #188102) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners for Raymundo Eufracio, CPA, Hidalgo County Auditor, in the total amount of $150.00 (Requisition #188102) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
E.
County Treasurers Office:
Requesting approval to pay the 2011 annual membership dues for the County Treasurers' Association of Texas for the County Treasurer and Chief Deputy in the amount of $175.00 with authority for County Treasurer to issue check after review, audit, and processing procedures by the County Auditor.
Requesting approval to pay the 2011 annual membership dues for the County Treasurers' Association of Texas for the County Treasurer and Chief Deputy in the amount of $175.00 with authority for County Treasurer to issue check after review, audit, and processing procedures by the County Auditor.
F.
Texas Agrilife Extension Service:
Requesting approval to pay the 2011 Texas Agrilife Extension annual membership dues in the total amount of $1,510.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2011 Texas Agrilife Extension annual membership dues in the total amount of $1,510.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
11.
Urban County:
A.
Request for approval of one (1) applicant in the City of Weslaco, two (2) in the City of Donna, three (3) in the City of Mercedes, three (3) in the City of San Juan, one (1) in the City of Elsa, and one (1) in the City of Mission under the CDBG Disaster Recovery Program.
B.
Request for approval of one (1) applicant in the Countywide area and one (1) applicant in the City of Mercedes under the HOME Homeowner Occupied Housing Rehabilitation Program.
12.
IT Department - Renan Ramirez:
A.
Fire Marshal:
1. Authorization to delete assigned Data Card Services for the FIRE MARSHAL'S OFFICE through the County's membership/participation with Contract HGAC-CW05-02 with awarded vendor SPRINT for the following:
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
1. Authorization to delete assigned Data Card Services for the FIRE MARSHAL'S OFFICE through the County's membership/participation with Contract HGAC-CW05-02 with awarded vendor SPRINT for the following:
| 1 | Fire Marshal | Marco Romero | 138142 | DEC: 09698812242 |
| 2 | Fire Marshal | Javier Garcia | 138223 | DEC: 09608809919 |
| 3 | Fire Marshal | Tommy Ureste | 126403 | DEC: 09608812198 |
2. Approval of the attached Wireless Device Request Forms under the County's cell phone policy.
B.
Comm. Pct. #4:
Authorization to replace name assigned to cell phone through the County's membership/participation with CONTRACT DIR-SDD-604 (REQ# 187410) with awarded vendor VERIZON WIRELESS for the following:
Authorization to replace name assigned to cell phone through the County's membership/participation with CONTRACT DIR-SDD-604 (REQ# 187410) with awarded vendor VERIZON WIRELESS for the following:
| Description: | Plan Description: | Department: | Employee Name: | Employee Number: | Cell Phone Number: |
| Remove | State of TX Local Digital Choice Share 500 Anytime | Comm.Pct.4 | George Guerra | 84069 | 956-648-8733 |
| Replace | State of TX Local Digital Choice Share 500 Anytime | Comm.Pct.4 | Juan R. Garcia | 176265 | 956-648-8733 |
13.
Purchasing Department:
A.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
2. Planning Department:
Requesting authority to enter into a 12-month renewal of annual on-line (lease) agreement with Carson Map Company for the Planning Dept. in the total amount of $1,500.00/year (total of 10 users) requisition #187372 (1-1100-419-10-210-001-0-342) LIT;
3. Auditor's Department:
Requesting ratification of automatic renewal (as stipulated in agreement) of maintenance agreement for a canon np6545/njf22943 level silver with IKON Office Solutions, Inc. and approval to purchase full year of services (as required by vendor) eventhough no services have been rendered to date. As per requisition #188106 in the total amount of $972.45/year, effective October 16, 2010 thru October 15, 2011 (1-1100-415-21-170-001-0-432);
4. (WIC) Women, Infant & Children Department:
Requesting approval to enter into a commercial service agreement and authority to execute required agreement for 36 months with Waste Management for the Hidalgo County (WIC) Women, Infant & Children Department to service address 300 West Hall Acres, Pharr, TX through the following requisition #187703 at 78.28/month + one time delivery fee of $75.00 effective upon approval. (1-1292-441-00-350-001-1-421);
5. Health & Human Services Department:
Pursuant to Commissioner's Court action consent agenda item #AI-19858 on 2/16/2010 requesting approval to execute amended commercial service agreement due to re-location of Hidalgo County Health & Human Services Office to the new location at Precinct #2 Multipurpose Center located at 300 W. Hall Acres, Pharr, TX with Waste Management through the following requisition #187911 at 73.71/month effective upon approval. (1-1100-441-00-340-003-0-421);
6. Precinct 2-New Administration West Hall Acres:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7435P printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #187675 in the amount of $366.69/month, effective upon approval (1-1200-431-00-122-005-0-780);
7. Precinct 2-Old Office:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7435P printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #187677 in the amount of $419.44/month, effective upon approval (1-1200-431-00-122-005-0-780);
8. Auditor's Department:
Requesting authority to enter into a repair service plan for a lathem time date stamp for year 2011 in the amount of $500.00 for the Auditor's Department with Joe Sanchez Office Machines through requisition #187957 for a period of 12 months commencing upon commisioners court approval. (1-1100-415-21-170-001-0-432):
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
2. Planning Department:
Requesting authority to enter into a 12-month renewal of annual on-line (lease) agreement with Carson Map Company for the Planning Dept. in the total amount of $1,500.00/year (total of 10 users) requisition #187372 (1-1100-419-10-210-001-0-342) LIT;
3. Auditor's Department:
Requesting ratification of automatic renewal (as stipulated in agreement) of maintenance agreement for a canon np6545/njf22943 level silver with IKON Office Solutions, Inc. and approval to purchase full year of services (as required by vendor) eventhough no services have been rendered to date. As per requisition #188106 in the total amount of $972.45/year, effective October 16, 2010 thru October 15, 2011 (1-1100-415-21-170-001-0-432);
4. (WIC) Women, Infant & Children Department:
Requesting approval to enter into a commercial service agreement and authority to execute required agreement for 36 months with Waste Management for the Hidalgo County (WIC) Women, Infant & Children Department to service address 300 West Hall Acres, Pharr, TX through the following requisition #187703 at 78.28/month + one time delivery fee of $75.00 effective upon approval. (1-1292-441-00-350-001-1-421);
5. Health & Human Services Department:
Pursuant to Commissioner's Court action consent agenda item #AI-19858 on 2/16/2010 requesting approval to execute amended commercial service agreement due to re-location of Hidalgo County Health & Human Services Office to the new location at Precinct #2 Multipurpose Center located at 300 W. Hall Acres, Pharr, TX with Waste Management through the following requisition #187911 at 73.71/month effective upon approval. (1-1100-441-00-340-003-0-421);
6. Precinct 2-New Administration West Hall Acres:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7435P printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #187675 in the amount of $366.69/month, effective upon approval (1-1200-431-00-122-005-0-780);
7. Precinct 2-Old Office:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7435P printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #187677 in the amount of $419.44/month, effective upon approval (1-1200-431-00-122-005-0-780);
8. Auditor's Department:
Requesting authority to enter into a repair service plan for a lathem time date stamp for year 2011 in the amount of $500.00 for the Auditor's Department with Joe Sanchez Office Machines through requisition #187957 for a period of 12 months commencing upon commisioners court approval. (1-1100-415-21-170-001-0-432):
B.
Requesting authority to advertise a request for bids for "Roadway Light Fixtures and Maintenance for Pct. 1 and Pct. 3" and approval of procurement packet (i.e. legal notice, requirement, etc.) as attached hereto. (RFB No.: 2011-017-CGA)
C.
Approval of Application for Payment No. 1 in the amount of $78,811.20 from H2O Construction Services Inc., contracted vendor for McKee Subdivision as reviewed and submitted by project engineer TEDSI Infrastructure (C-CAP-10-177-06-22).
D.
Consideration and approval of Home Depot Commercial Account request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
1. Adult Probation;
2. Precinct #1
1. Adult Probation;
2. Precinct #1
E.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (All Funding Sources)-"Mats-Dust Mops and Shop Rags" RFB No.: 2011-010-02-09-SGS.