CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 25, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2010 Intradepartmental Transfers:
A.
2010 - Pct. #2 CO2010A&B LJ Drainage (1342)
B.
2010 - Pct. #3 Designated Purpose Level 0 Fund (1280)
C.
2010 - Pct. #3 Designated Purpose Level 0 Fund (1280)
D.
2010 - Pct. #3 Designated Purpose Level 0 (1280)
3.
2010 Interdepartmental Transfers:
A.
County Wide Adm. (1100):
1. Approval of 2010 interdepartmental transfer from Facilities Management (1100) to County Wide Administration (1100) in the total amount of $104,293.29 to cover expenditure for abated account receivable in 2010.
2. Contingent on item 1, approval of 2010 line item transfer within County Wide Administration (1100) to fund abated A/R in 2010.
1. Approval of 2010 interdepartmental transfer from Facilities Management (1100) to County Wide Administration (1100) in the total amount of $104,293.29 to cover expenditure for abated account receivable in 2010.
2. Contingent on item 1, approval of 2010 line item transfer within County Wide Administration (1100) to fund abated A/R in 2010.
B.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Aguilar Pond (program 038 - $93.16), to Dickerson Pond (program 048 - $29,274.41), to North Branch Drain (program 049 - $6,260.94), to Hoehn Subdivision Project (program 056 - $1,919.23), and to Trenton Drain (program 072 - $1,593.31) in the total amount of $39,141.05 to fund December 2010 (PP1) Drainage Labor Reimbursements.
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Aguilar Pond (program 038 - $93.16), to Dickerson Pond (program 048 - $29,274.41), to North Branch Drain (program 049 - $6,260.94), to Hoehn Subdivision Project (program 056 - $1,919.23), and to Trenton Drain (program 072 - $1,593.31) in the total amount of $39,141.05 to fund December 2010 (PP1) Drainage Labor Reimbursements.
C.
Co. Wide Adm. (1100):
Approval of 2010 interdepartmental transfer from Various Depts to Co. Wide Adm-Contingency.
Approval of 2010 interdepartmental transfer from Various Depts to Co. Wide Adm-Contingency.
D.
Various Depts (1100):
Approval of 2010 interdepartmental transfer from Co. Wide Adm.-Contingency to Various Depts.
Approval of 2010 interdepartmental transfer from Co. Wide Adm.-Contingency to Various Depts.
4.
2011 Intradepartmental Transfers:
A.
2011 - Human Resources (1100)
B.
2011 - Civil Service (1100)
C.
2011 - Tax Office (1100)
D.
2011 - County Clerks (1100)
E.
2011 - Co. Wide Adm. (1100)
F.
2011 - Elections Department (1100)
G.
2011 - Elections Department (1283)
H.
2011 - I. T. Department (1100)
I.
2011 - Insect Eradication (1100)
J.
2011 - Human Services Division (1100)
K.
2011 - Pct. #2 County Wide Shop (1200)
L.
2011 - Pct. #3 R&B (1200)
M.
2011 - Pct. #3 Parks (1100)
N.
2011 - Pct. #3 Sanitation (1100)
O.
2011 - Pct. #4 Administration (1200)
5.
2011 - Interdepartmental transfers:
A.
430th District Court (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm - Contingency to 430th District Court in the amount of $112,087.80 to fund rental expenditures for the months of February - December.
Approval of 2011 interdepartmental transfer from Co. Wide Adm - Contingency to 430th District Court in the amount of $112,087.80 to fund rental expenditures for the months of February - December.
6.
Interfund transfers:
A.
Budget & Management (1100):
Approval and authorization of 2010 interfund transfers from General Fund (1100) to FEMA reimbursed repairs for various precincts (1280) in the total amount of $234,797.34 (25% of FEMA reimbursement) as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Alex.
Approval and authorization of 2010 interfund transfers from General Fund (1100) to FEMA reimbursed repairs for various precincts (1280) in the total amount of $234,797.34 (25% of FEMA reimbursement) as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Alex.
B.
Pct. #3 R&B (1200):
Approval of 2011 interfund transfer from Precinct #3 Sanitation (1100) to Precinct #3 Road & Bridge Drainage Improvement Project (1200) in the total amount of $383,363.00.
Approval of 2011 interfund transfer from Precinct #3 Sanitation (1100) to Precinct #3 Road & Bridge Drainage Improvement Project (1200) in the total amount of $383,363.00.
7.
Planning Department:
A.
1. Preliminary Approval:
a. Hermanos Contreras Subdivision – Pct. 2 (Faustino Contreras)
b. M & M Ranches Subdivision – Pct. 4 (AF Mercado)
c. Lerma Estates Phase I Subdivision – Pct. 1 (Francisco Lerma)
d. Mirasol Estates Subdivision – Pct. 1 (Kyndel Bennett)
e. Baseline Heights Unit No. 3 – Pct. 1 (Robert Closner)
f. Acimat Subdivision – Pct. 2 (Veronica Avendano)
g. Angelita Subdivision – Pct. 1 (Mirella Solis)
2. Final Approval:
a. La Paloma Estates Unit 2 Subdivision – Pct. 1 (Kyndel Bennett)
b. Maldonado Commercial Subdivision – Pct. 4 (Ascary Ruiz)
3. Final Approval With Financial Guarantee:
a. Vista Ridge Acres Phase III Subdivision – Pct. 1(Jack McClelland)
b. Los Alazanes Subdivision – Pct. 1 (Mario Leos)
c. Replat of Lots 1, 2 & 3, the Hills Subdivision – Pct. 4 (Audrey G. Martin)
4. Reimbursement of a Cash Deposit:
a. JL Cantu Subdivision – Pct. 4 (Jose Luis Cantu)
a. Hermanos Contreras Subdivision – Pct. 2 (Faustino Contreras)
b. M & M Ranches Subdivision – Pct. 4 (AF Mercado)
c. Lerma Estates Phase I Subdivision – Pct. 1 (Francisco Lerma)
d. Mirasol Estates Subdivision – Pct. 1 (Kyndel Bennett)
e. Baseline Heights Unit No. 3 – Pct. 1 (Robert Closner)
f. Acimat Subdivision – Pct. 2 (Veronica Avendano)
g. Angelita Subdivision – Pct. 1 (Mirella Solis)
2. Final Approval:
a. La Paloma Estates Unit 2 Subdivision – Pct. 1 (Kyndel Bennett)
b. Maldonado Commercial Subdivision – Pct. 4 (Ascary Ruiz)
3. Final Approval With Financial Guarantee:
a. Vista Ridge Acres Phase III Subdivision – Pct. 1(Jack McClelland)
b. Los Alazanes Subdivision – Pct. 1 (Mario Leos)
c. Replat of Lots 1, 2 & 3, the Hills Subdivision – Pct. 4 (Audrey G. Martin)
4. Reimbursement of a Cash Deposit:
a. JL Cantu Subdivision – Pct. 4 (Jose Luis Cantu)
B.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
8.
Right of Way - Permits:
A.
Border Comm Partners, L.P.:
Contractor intends to bore under Mayberry St and place 3 31/4" HDPE SDR 11 ducts for fiber optic cable approximately 48" under the road.
Contractor intends to bore under Mayberry St and place 3 31/4" HDPE SDR 11 ducts for fiber optic cable approximately 48" under the road.
9.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C9650.00.002.0005.00 | Bac Tax Service | $2900.01 |
| W7150.01.000.0020.00 | Citifinancial | $2784.64 |
10.
Headstart:
A.
Approval of Learning Accomplishment Profile Diagnostic (LAP-D) - Mid Report
B.
Approval of Report of Texas Department of Agriculture Meals and Snacks Served Each Month: November 2010 & December 2010
C.
Approval of Children Applications: December 2010 and January 2011
D.
Approval of Financial Reports: November 2010 and December 2010
11.
Urban County:
A.
Request approval to enter into three ( 3 ) "Homebuyer Assistance Program" Contracts under the Home Program.
12.
Auditor's Office:
A.
Monthly Collection Reports for February, November and December 2010.
| OFFICE | FEES & COST | MONTH |
| J.P. Bobby Contreras | $ 67,953.20 | February 2010 |
| Constable Celestino Avila | $ 2,627.60 | November 2010 |
| Constable Larry Gallardo | $ 9,884.40 | November 2010 |
| Fire Marshal | $ 5,532.50 | November 2010 |
| Law Library | $ 1,142.00 | November 2010 |
| Tax Assessor/Collector | $ 10,350,787.06 | November 2010 |
| Chief Deputy Constable Daniel Marichalar | $ 160.00 | December 2010 |
B.
Approval of Monthly Financial Report for the Month of December 2010.
13.
Budget & Management:
A.
Self-Insured Workers' Comp. (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 43,952.35 for the period of 01/01-15/2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 43,952.35 for the period of 01/01-15/2011 and requesting approval of wire transfer.
B.
1. Approval to transfer $ 888,801.52 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims for period 12/25/2010 to 01/14/2011.
2. Approval of wire transfer to cover claims paid.
| 12/25-31/2010 | $ 238,238.55 |
| 01/01-07/2011 | $ 255,309.81 |
| 01/08-14/2011 | $ 395,253.16 |
| TOTAL: | $ 888,801.52 |
2. Approval of wire transfer to cover claims paid.
14.
Purchasing Department:
A.
Requesting authorization and clarification that pull mower Model JD HX15 Rot Cut 540 Pull Type as approved by Commissioners Court on 09/07/2010 AI--22788 under PO #646136 be replaced/substituted for a CX15- 10 Ft. Flex-Wing Rotary Cutter-540 RPM with no budgetary impact. Item has not yet been inventoried therefore Fixed Asset #51902 will be utilized for CX15- 10 Ft. Flex-Wing Rotary Cutter-540 RPM.
B.
Acceptance and approval of request for payment on the following invoice(s) submitted by Javier Hinojosa Engineering, contracted project engineer:
| Invoice No. | Invoice Date | Project Name | Amount |
| 11007 | 01/13/11 | Silver Spur Road | $8,563.60 |
| 11006 | 01/13/11 | Mi 4 North Rd (Tom Gill Rd west 6,300 LF) | $7,449.75 |
C.
Acceptance, and approval of Invoice # 7607 in the amount of $12,828.71, from L & G Engineering Laboratory, LLC, contracted engineer for "Hidalgo County Sheriff's Office Substation in the Precinct No. 1 Area."
D.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
2. Adult Detention Center/Jail:
Requesting approval to enter into a 12-month renewal software license agreement and authority to execute required agreement with Network Sciences, Inc. through the following requisition #187105 at $200.00/month. Effective: 1/1/11 - 12/31/11 (1-1100-423-21-280-002-0-336);
3. Sheriff's Law Enforcement Facility:
a. Requesting approval to enter into a 12-month renewal license and support agreement plus (1) extra state wide user license with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" in the amount of $5,795.00/year, through the following requisition #188486. Effective: 3/2011-3/2012 (1-1100-421-00-280-001-0-336);
b. Requesting approval to enter into a 12-month renewal license and assistant support agreement with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" in the amount of $315.00/year, through the following requisition #188487. Effective: 1/1/2011 - 12/31/2011 (1-1100-421-00-280-001-0-336);
c. Requesting approval to enter into a 12-month renewal license support agreement for leadsOnline total track service with L.E.A.D.S. Online, Inc. in the amount of $792.00/year, through the following requisition #188488. Effective: 2/1/2011 - 1/31/2012 (1-1100-421-00-280-001-0-342);
4. Precinct 3:
Requesting approval & authority to execute required commercial security monitoring agreement with Safehouse Security
Systems for the following location, effective upon approval
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
2. Adult Detention Center/Jail:
Requesting approval to enter into a 12-month renewal software license agreement and authority to execute required agreement with Network Sciences, Inc. through the following requisition #187105 at $200.00/month. Effective: 1/1/11 - 12/31/11 (1-1100-423-21-280-002-0-336);
3. Sheriff's Law Enforcement Facility:
a. Requesting approval to enter into a 12-month renewal license and support agreement plus (1) extra state wide user license with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" in the amount of $5,795.00/year, through the following requisition #188486. Effective: 3/2011-3/2012 (1-1100-421-00-280-001-0-336);
b. Requesting approval to enter into a 12-month renewal license and assistant support agreement with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" in the amount of $315.00/year, through the following requisition #188487. Effective: 1/1/2011 - 12/31/2011 (1-1100-421-00-280-001-0-336);
c. Requesting approval to enter into a 12-month renewal license support agreement for leadsOnline total track service with L.E.A.D.S. Online, Inc. in the amount of $792.00/year, through the following requisition #188488. Effective: 2/1/2011 - 1/31/2012 (1-1100-421-00-280-001-0-342);
4. Precinct 3:
Requesting approval & authority to execute required commercial security monitoring agreement with Safehouse Security
Systems for the following location, effective upon approval
|
Requisition
|
Location
|
Conditions Monitored
|
Lease Term
|
Annual
|
Account Number
|
|
187268
|
Peñitas Landfill
|
Security
|
12 months
|
$240.00
|
1-1100-432-00-123-001-0-413
|
5. Tax Office/Executive Administrative Office:
a. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Panasonic/UF-585 serial #1001100906 with Copy Graphics, Inc. through the following requisition #188485 in the amount of $125.00/year, effective: 1/23/2011 - 1/22/2012 (1-1100-415-15-140-001-0-432);
Tax Office/Chief of Operations Department:
b. Requesting authority to enter into a 12-months renewal fax service agreement and authority to execute required agreement for model: Panasonic/UF-585 serial #13010200161 with Copy Graphics, Inc. through the following requisition #188320 in the amount of $125.00/year, effective: 1/23/2011 - 1/22/2012. (1-1100-415-15-140-001-0-432);
6. Hidalgo County/Different Departments:
Pursuant to Commissioner's Court action consent agenda item #AI-19044 on 12/22/2009 requesting approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS). Requesting authority to enter into a (capital/operating) copier lease agreement for the following departments;
a. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Panasonic/UF-585 serial #1001100906 with Copy Graphics, Inc. through the following requisition #188485 in the amount of $125.00/year, effective: 1/23/2011 - 1/22/2012 (1-1100-415-15-140-001-0-432);
Tax Office/Chief of Operations Department:
b. Requesting authority to enter into a 12-months renewal fax service agreement and authority to execute required agreement for model: Panasonic/UF-585 serial #13010200161 with Copy Graphics, Inc. through the following requisition #188320 in the amount of $125.00/year, effective: 1/23/2011 - 1/22/2012. (1-1100-415-15-140-001-0-432);
6. Hidalgo County/Different Departments:
Pursuant to Commissioner's Court action consent agenda item #AI-19044 on 12/22/2009 requesting approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS). Requesting authority to enter into a (capital/operating) copier lease agreement for the following departments;
|
Department
|
Vendor
|
Model
|
Lease Term
|
Monthly Fee
|
Operating/Capital
|
State PO
|
|
Auditor
|
Xerox Corporation
|
WC5645
|
36 months
|
$221.49
|
Capital
|
10031089
|
|
Auditor
|
Xerox Corporation
|
WC7232P
|
36 months
|
$290.38
|
Capital
|
10032494
|
|
Tax Office-San Juan Office
|
Xerox Corporation
|
WC5638
|
36 months
|
$153.18
|
Operating
|
10033816
|
|
JP 1 Place 1
|
Xerox Corporation
|
WC5638
|
36 months
|
$153.18
|
Capital
|
10040094
|
|
389th District Court
|
Xerox Corporation
|
WC CC20
|
36 months
|
$71.49
|
Capital
|
10039299
|
7. Justice of the Peaces and Constable Departments:
Requesting approval to enter into a commercial service agreement and authority to execute required agreement for 36 months with Waste Management for the Hidalgo County Justice of the Peace Pct. 2 Pl. 1 & Justice of the Peace Pct. 2 Pl. 2 and for the Constable Pct. 2 to service address 300-301 West Hall Acres, Pharr, TX through the following requisition #188664 at 58.71/month + extra pickup charges of $61.80 with a total amount of $120.51 effective upon approval. (1-1100-419-40-220-001-0-421):
Requesting approval to enter into a commercial service agreement and authority to execute required agreement for 36 months with Waste Management for the Hidalgo County Justice of the Peace Pct. 2 Pl. 1 & Justice of the Peace Pct. 2 Pl. 2 and for the Constable Pct. 2 to service address 300-301 West Hall Acres, Pharr, TX through the following requisition #188664 at 58.71/month + extra pickup charges of $61.80 with a total amount of $120.51 effective upon approval. (1-1100-419-40-220-001-0-421):
E.
Approval of the sixty (60) day grace period extension as provided under contract with Arguindegui Oil-Contract No. E-10-099-02-23 so as to have no lapse in services while procurement process is completed.
F.
WIC Dept:
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice & draft requirement agreement) as attached hereto for " Hidalgo County WIC Program-Purchase of Microcuvettes" RFB: 2011-015-SMA
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice & draft requirement agreement) as attached hereto for " Hidalgo County WIC Program-Purchase of Microcuvettes" RFB: 2011-015-SMA
G.
Requesting approval of payment for Inv# 121610 (Payment Request #1 and FINAL) submitted by Quintanilla, Headley & Associates Inc. in the amount of ($ 3,850.00) in connection to Contract #C-10-072A-03-30 (WA#5) (PO# 649017) for:"Paving/Un-Paved Road Construction Projects" within Hidalgo County Pct. No. 4 through contract # C-10-072A-03-30 - Project: (1) Mon Mack road from 1.43 Miles North of Monte Cristo Road North 0.55 Mile (2890.0 feet)
H.
Presentation for approval of final construction contract (CC previously approved to award on 09-21-10) for C-CAP-10-309-09-21 Road & Drainage Construction for Mesquite Acres Subdivision between Hidalgo County and O.G. Construction Company, LLC in the amount of $194,154.00.
I.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Sheriff's Office " Electronic Security System Maintenance & Repair Services" RFB No: 2011-014-02-16-MEG.
J.
Requesting approval to exercise the County's sole option to extend the one (1) additional year as stipulated in the current contract(s) at the same rates, terms and conditions with: E.A. Stone dba/Gulf Data Products C-10-025A1-04-06, and Gateway Printing and Office Supply Inc. - C-10-025A2-04-06 for "Printing Services and Related Supplies"
K.
Requesting approval to exercise the County's sole option to extend the one (1) additional year as stipulated in the under contract(s) at the same rates, terms and conditions with the following vendors:
1. Gateway Printing and Office Supply Inc. - C-10-025-02-16
2. E.A. Stone Inc. dba/Gulf Data Products - C-10-025A-02-16
3. Scott Merriman Inc.- C-10-025B-02-16
1. Gateway Printing and Office Supply Inc. - C-10-025-02-16
2. E.A. Stone Inc. dba/Gulf Data Products - C-10-025A-02-16
3. Scott Merriman Inc.- C-10-025B-02-16