CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 1, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2010 Intradepartmental Transfers:
A.
2010 - District Attorney's Office (1281)
B.
2010 - District Attorney's Office (1281)
3.
2010 Interdepartmental Transfers:
A.
Pct. 1 CO's 2009 Series (1339):
Approval of 2010 interdepartmental transfer within CO's 2009
From:
To:
in the total amount of $130,796.50 to fund Pct. 1 Drainage Improvement labor reimbursements for the months of July through December 2010.
Approval of 2010 interdepartmental transfer within CO's 2009
From:
| Program # | Project Name | Amount |
| 052 | Pct. 1 Drain Imprv | $(118.21) |
| 059 | EM4W (US281-IBWC) | $(130,678.29) |
To:
| Program # | Project Name | Amount |
| 087 | Bar Ditches | $95,136.62 |
| 088 | La Villa Drain | $34,009.98 |
| 090 | IBWC Floodway | $1,649.90 |
in the total amount of $130,796.50 to fund Pct. 1 Drainage Improvement labor reimbursements for the months of July through December 2010.
B.
Pct. #1 CO's 2009 Series (1339):
Approval of 2010 interdepartmental transfer within CO's 2009
From:
To:
in the total amount of $190,775.21 to fund Pct. 1 Drainage Improvement labor reimbursements for the months of January through June 2010.
Approval of 2010 interdepartmental transfer within CO's 2009
From:
| Program # | Project Name | Amount |
| 058 | Victoria (M9.5N-M12N) | ($186,566.00) |
| 059 | EM4W (US 281-IBWC) | ($4,209.21) |
To:
| Program # | Project Name | Amount |
| 087 | Bar Ditches | $148,346.13 |
| 088 | La Villa Drain | $22,641.34 |
| 089 | Weslaco Drain | $8,031.03 |
| 090 | IBWC Floodway | $10,244.74 |
| 091 | Mercedes Lateral | $1,511.97 |
in the total amount of $190,775.21 to fund Pct. 1 Drainage Improvement labor reimbursements for the months of January through June 2010.
C.
Pct. #3 BCAP (1311):
Approval of 2010 interdepartmental transfer from Pct. 3 BCAP El Sol Subdivison No.1 to Pct. 3 BCAP Amber Land Subdivision in the amount of $94.63 to reclassify expenditures.
Approval of 2010 interdepartmental transfer from Pct. 3 BCAP El Sol Subdivison No.1 to Pct. 3 BCAP Amber Land Subdivision in the amount of $94.63 to reclassify expenditures.
D.
Pct #4 CO 2010 A&B 1342):
Approval of 2011 interdepartmental transfer within Certificates of Obligation Series 2010 A&B - Precinct #4 Drainage Improvement Project from (program 036) to Faysville Pump (program 074) in the amount of $2,236.50.
Approval of 2011 interdepartmental transfer within Certificates of Obligation Series 2010 A&B - Precinct #4 Drainage Improvement Project from (program 036) to Faysville Pump (program 074) in the amount of $2,236.50.
E.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from Hoehn Subdivision Project (program 056) to Hoehn Drain (program 067) in the total amount of $1,919.23.
Approval of 2010 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from Hoehn Subdivision Project (program 056) to Hoehn Drain (program 067) in the total amount of $1,919.23.
4.
2011 Intradepartmental Transfers:
A.
2011 - Co. Wide Adm. (1100)
B.
2011 - Sheriff Dept. (1228)
C.
2011 - County Judge's office (1100)
D.
2011 - District Attorney's Office - Border Prosecution Account (1100)
E.
2011 - WIC (1292)
F.
2011 - Right of Way Dept. (1200)
G.
2011 - Fire Marshals (1100)
H.
2011 - CCL #4 (1100)
I.
2011 - CCL #5 (1100)
J.
2011 - 275th District Court (1100)
K.
2011 - 370th District Court (1100)
L.
2011 - 449th District Court (1100)
M.
2011 - 449th District Court (1100)
N.
2011 - Health & Human Services Dept. (1293)
O.
2011 - Health & Human Services Dept. (1100)
P.
2011 - Health & Human Services Dept. (1293)
Q.
2011 - Health & Human Services Dept. (1100)
R.
2011 - Elections Department (1283)
S.
2011 - Elections Department (1100)
T.
2011 - Tax Office (1100)
U.
2011 - District Clerk (1100)
V.
2011 - Sheriff's Office LRGVDC (1284)
W.
2011 - J.P. 2/2 (1100)
X.
2011 - CAP (1200)
Y.
2011 - Constable Pct. #3 (1100)
Z.
2011 - Pct. #1 Drainage Improvement (1200)
AA.
2011 - Pct. #1 R&B (1200)
BB.
2011 - Pct. #1 Admin. (1200)
CC.
2011 - Pct. #1 San. (1100)
DD.
2011 - Pct. #1 Parks (1100)
EE.
2011 - Pct. #4 - Drainage Improvement Project (1200)
FF.
2011 - Pct. #4 Administration (1200)
5.
2011 - Interdepartmental transfers:
A.
Co. Wide Adm. (1100):
Approval of 2011 interdepartmental transfer from Child Advocacy Ctr to Co. Wide Adm-Contingency in the amount of $50,000.00.
Approval of 2011 interdepartmental transfer from Child Advocacy Ctr to Co. Wide Adm-Contingency in the amount of $50,000.00.
B.
Auxiliary Court (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Auxiliary Court in the amount of $3,000.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Auxiliary Court in the amount of $3,000.00.
6.
Interfund transfers:
A.
Juvenile Probation Department (1286):
Approval of 2011 interfund transfer from County Wide Administration (1100) to CJD JAIBG grant (1286) in the amount of $263.36 to fund the county's portion (local match) for the CJD JAIBG grant.
Approval of 2011 interfund transfer from County Wide Administration (1100) to CJD JAIBG grant (1286) in the amount of $263.36 to fund the county's portion (local match) for the CJD JAIBG grant.
B.
Co. Wide Adm (1100):
Approval of 2011 interfund transfer from R&B-Contingency (1200) to Co. Wide Adm. (1100) in the amount of $120,000.00 to fund Eyhorn Property expenditures.
Approval of 2011 interfund transfer from R&B-Contingency (1200) to Co. Wide Adm. (1100) in the amount of $120,000.00 to fund Eyhorn Property expenditures.
7.
Planning Department:
A.
Reimbursement of a Cash Deposit
Resaca Escondida Subdivision – Pct. 1 (Abel Gonzalez)
Resaca Escondida Subdivision – Pct. 1 (Abel Gonzalez)
B.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
8.
Right of Way - Permits:
A.
North Alamo Water Supply Corporation:
1. Approximately 2/10th mile (400') east of 1423 on the north side of Eldora Rd- Need to Break Pavement- Relocate meter- Need to do a new installation- Rene Ovalle- 3/4" service connection
1. Approximately 2/10th mile (400') east of 1423 on the north side of Eldora Rd- Need to Break Pavement- Relocate meter- Need to do a new installation- Rene Ovalle- 3/4" service connection
B.
City of Penitas:
1. Water Line, will be placed on the East R.O. W. of Chihuahua Rd. approximately with 6 feet of cover
2. Influent Force Main Sewer Line, will be placed on the West R.O.W. of Chihuahua Rd. approximately with 6 feet of cover
3. Effluent Force Main Sewer Line, will be placed on the West R.O.W. of Chihuahua Rd. approximately with 6 feet of cover
1. Water Line, will be placed on the East R.O. W. of Chihuahua Rd. approximately with 6 feet of cover
2. Influent Force Main Sewer Line, will be placed on the West R.O.W. of Chihuahua Rd. approximately with 6 feet of cover
3. Effluent Force Main Sewer Line, will be placed on the West R.O.W. of Chihuahua Rd. approximately with 6 feet of cover
9.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #122718
10.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C2672.00.002.0003.00 | Vangala J Reddy M.d. P.a | $10829.40 |
| M2400.00.000.000A.00 | Change of name (Breof Bnk) 2007 | $77864.14 |
| M2400.00.000.000A.00 | Change of name (Breof Bnk)2008 | $88534.51 |
| M2400.00.000.000A.00 | Change of name (Breof Bnk)2009 | $154171.92 |
11.
Membership Dues:
A.
Purchasing Department:
Requesting approval to make payment for the 2011 Annual Membership Dues with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor for the following:
Requesting approval to make payment for the 2011 Annual Membership Dues with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor for the following:
|
NIGP (Excellence in Public Procurement)
|
$1,275.00
|
Req#187233
|
| TXPPA (Texas Public Purchasing Association) |
$50.00
|
Req#187225 |
B.
Sheriff's Dept.:
Requesting approval of payment for mebership dues for Chief Deputy Anacleto Martinez to the FBI National Academy Associates, Inc. in the amount of $90.00 for the year 2011.
Requesting approval of payment for mebership dues for Chief Deputy Anacleto Martinez to the FBI National Academy Associates, Inc. in the amount of $90.00 for the year 2011.
C.
Sheriff's Dept.:
Requesting approval of payment for year 2011 membership dues for Captain Andres Guzman to the American Association of Police Polygraphists, Inc. (AAPP) in the amount of $125.00
Requesting approval of payment for year 2011 membership dues for Captain Andres Guzman to the American Association of Police Polygraphists, Inc. (AAPP) in the amount of $125.00
D.
Sheriff's Dept.:
Requesting approval of payment to FBI Law Enforcement Executive Development Association (LEEDA) for Sheriff Guadalupe Trevino, Captain Rodolfo Espinoza, Captain Jorge Arce, Captain Juan Montemayor and Captain Andres Guzman for the total amount of $250.00 ($50.00 each).
Requesting approval of payment to FBI Law Enforcement Executive Development Association (LEEDA) for Sheriff Guadalupe Trevino, Captain Rodolfo Espinoza, Captain Jorge Arce, Captain Juan Montemayor and Captain Andres Guzman for the total amount of $250.00 ($50.00 each).
E.
Sheriff's Dept.:
Requesting payment of membership dues for Captain Armando Campos to the FBI Law Enforcement Executive Development Association (LEEDA) in the total amount of $50.00.
Requesting payment of membership dues for Captain Armando Campos to the FBI Law Enforcement Executive Development Association (LEEDA) in the total amount of $50.00.
12.
Urban County:
A.
Request approval to enter into two (2) "Homebuyer Assistance Program" Contract under the Home Program.
13.
Purchasing Department:
A.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Sheriff's Office "Service & Maintenance to Generators located at Jail & Law Enforcement Center Facilities" RFB No: 2011-016-02-16-MEG.
B.
Authority to exercise the one (1) year extension option as provided under current contract for "Lease Office Space for Department of Public Safety in the City of Weslaco," under the same rates, terms, and conditions with Siesta Village Inc. dba Villa de Cortez. C-10-028-01-19
C.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract etc.) as attached hereto for: Hidalgo County - Type D Hot Mix Asphalt (gravel and limestone) Bid No. 2011-006-02-23-ERT.
D.
1. Health & Human Services Department:
a. Requesting approval to execute required commercial service agreement & authority to enter into a 12-months service agreement with SHRED-IT through the following requisition #188586 in the amount of $91.56/mo. + banker box of $6.96/each as needed, effective upon approval (1-1100-441-00-340-001-0-350);
b. Requesting authority to enter into a 36-month new copiers (capital) lease agreements and approval to execute required Master Agreement through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor IKON Office Solutions, Inc. contract #299-08 for (14) copiers different locations (9) Ricoh Aficio MP 4001SP at $235.00/month (lease) plus $44.50/month (maintenance) with the total of $279.50/month, and (5) Ricoh Aficio MP 5001SP at $272.00/month (lease) plus $79.20/month (maintenance) with the total of $351.20/month through the following requisition #188513. Effective: Upon approval (1-1100-441-00-340-003-0-780/432 LIT)
2. Precinct 4
Requesting authority to enter into a 48-month new copier (capital) lease for a W7556P printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #188337 in the amount of $661.43/month, effective upon approval (1-1200-431-00-124-005-0-780);
3. Tax Office Collections Department:
a. Requesting authority to enter into a 36-month new copier (capital) lease for a WC3550X printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #188165 in the amount of $93.51/month, effective upon approval (1-1100-415-15-140-001-0-780);
Tax Office Fraud Department:
b. Requesting authority to enter into a 36-month new copier (capital) lease for a WC3550X printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #188245 in the amount of $93.51/month, effective upon approval (1-1100-415-15-140-001-0-780);
4. WIC Women, Infant & Children Department:
a. Requesting authority to purchase commercial security alarm system with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms and execute required equipment purchase agreement (commercial) through the following requisition for the following location, effective upon approval;
b. Requesting approval & authority to enter into a 3 years commercial alarm monitoring services and execute required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the following department through the requisition mentioned below, effective upon approval;
a. Requesting approval to execute required commercial service agreement & authority to enter into a 12-months service agreement with SHRED-IT through the following requisition #188586 in the amount of $91.56/mo. + banker box of $6.96/each as needed, effective upon approval (1-1100-441-00-340-001-0-350);
b. Requesting authority to enter into a 36-month new copiers (capital) lease agreements and approval to execute required Master Agreement through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor IKON Office Solutions, Inc. contract #299-08 for (14) copiers different locations (9) Ricoh Aficio MP 4001SP at $235.00/month (lease) plus $44.50/month (maintenance) with the total of $279.50/month, and (5) Ricoh Aficio MP 5001SP at $272.00/month (lease) plus $79.20/month (maintenance) with the total of $351.20/month through the following requisition #188513. Effective: Upon approval (1-1100-441-00-340-003-0-780/432 LIT)
2. Precinct 4
Requesting authority to enter into a 48-month new copier (capital) lease for a W7556P printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #188337 in the amount of $661.43/month, effective upon approval (1-1200-431-00-124-005-0-780);
3. Tax Office Collections Department:
a. Requesting authority to enter into a 36-month new copier (capital) lease for a WC3550X printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #188165 in the amount of $93.51/month, effective upon approval (1-1100-415-15-140-001-0-780);
Tax Office Fraud Department:
b. Requesting authority to enter into a 36-month new copier (capital) lease for a WC3550X printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #188245 in the amount of $93.51/month, effective upon approval (1-1100-415-15-140-001-0-780);
4. WIC Women, Infant & Children Department:
a. Requesting authority to purchase commercial security alarm system with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms and execute required equipment purchase agreement (commercial) through the following requisition for the following location, effective upon approval;
|
Requisition
|
Location
|
Amount
|
Account Number
|
|
188583
|
300 W. Hall Acres Suite A, Pharr, TX 78577
|
$570.00
|
1-1292-441-00-350-001-1-664
|
b. Requesting approval & authority to enter into a 3 years commercial alarm monitoring services and execute required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the following department through the requisition mentioned below, effective upon approval;
|
Requisition
|
Location
|
Conditions Monitored
|
Monthly
|
Account Number
|
|
188604
|
300 W. Hall Acres Suite A, Pharr, TX 78577
|
Burglar, Panic & Low Batt
|
$10.00
|
1-1292-441-00-350-001-1-413
|
E.
Requesting approval for the Hon. Armando Barrera Jr., Hidalgo County Tax Assessor Collector or Agent to apply, sign and execute the annual required "Payment Card Industry Data Security Standard Attestation of compliance for Self-Assessment Questionnaire A (SAQ-A)".
F.
Requesting approval from Oil Patch Fuel and Supply's request to correct product code number of "55 Gallon Rotella T. Triple 15W-40 CJ4",an awarded item listed in Contract Number C-10-066A-06-22 with Oil Patch Fuel and Supply from 550019917 to the correct code number of 550019918.
G.
Approval of Presentation for consideration, discussion, acceptance and approval of the following with contractor O.G. Construction Company, LLC for McColl Estates Subdivision, Pct. No. 2 as submitted through project engineer R. Gutierrez (C-CAP-10-287-09-07):
1. Change Order No. 1 reflecting an increase totaling the amount of $5,274.00 due to an increase in rip rap, addition of RCP and addition of a driveway not in original plans;
2. Change Order No. 2 reflecting decrease in the amount of $900.00 reflecting a decrease in safety end treatments;
3. Application for payment No. 2 (Final) in the amount of $88,090.20.
1. Change Order No. 1 reflecting an increase totaling the amount of $5,274.00 due to an increase in rip rap, addition of RCP and addition of a driveway not in original plans;
2. Change Order No. 2 reflecting decrease in the amount of $900.00 reflecting a decrease in safety end treatments;
3. Application for payment No. 2 (Final) in the amount of $88,090.20.
H.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice etc) as attached hereto for "Hidalgo County - Off Premises Records Storage-Pickup-Retrieval and Delivery Services" RFB No. 2011-012-02-23-YZV
I.
Approval of Application for Payment No. 1 (Final) in the amount of $58,847.73 from M Construction, LTD, contracted vendor for Brenda Gay Subdivision as submitted by Izaguirre Engineering Group, LLC project engineer (C-CAP-09-371-11-24).
J.
Presentation for approval of final construction contract with Saenz Utility Contractors in the amount of $90,413.25 (awarded by CC on 10-19-10) for C-CAP-10-336-10-19 Road & Drainage Construction for Diaz Subdivision.