CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 8, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval to accept settlement check from Farmers Insurance Company in the amount of $2,906.64 for an auto accident with County vehicle. (Facilities Management Dept.)
7.
County Judge's Office:
A.
Declaration of Support to the Children's Advocacy Center, Estrella's House of Hidalgo County, by the County of Hidalgo, Texas
B.
Status report regarding recent Arctic Blast and county operations
C.
Recognition and Appreciation for Gloria Salinas, R.N. Pulmonary Clinic Supervisor and her pulmonary staff, for her dedication and commitment to the residents of Hidalgo County in dealing with the prevention and treatment of tuberculosis and assuring the protection of our community.
8.
Sheriff's Office - Chief Martinez:
A.
1. Authorization and Approval to apply for the Local Border Security Program FY10/11
Grant from the Texas Border Sheriff's Coalition (TBSC).
2. Authorization for County Judge, as Authorized Official, to sign required documents (Application, Application for State Assistance, and Assurances and Certifications).
3. Approval of Resolution.
Grant from the Texas Border Sheriff's Coalition (TBSC).
2. Authorization for County Judge, as Authorized Official, to sign required documents (Application, Application for State Assistance, and Assurances and Certifications).
3. Approval of Resolution.
9.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting approval of accept the attached CPS-Bioterrorism Prepardness grant contract #2010-035706, Amendment No. 001A. The purpose of this Amendment is to revise contract end date to align with the end of the federal project period per federal guidance. The original contract term of 08/01/2010 through 07/31/2012 is revised to 08/01/2010 through 07/31/2011.
C.
Approval of Business Associate Agreement between Doctors Hospital at Renaissance, LTC and Hidalgo County Health and Human Services.
10.
IT Department - Renan Ramirez:
A.
Hidalgo County Judge:
Authorization to purchase a data service through the County's membership/participation (REQ # 189457) with awarded vendor AT&T for the following:
Authorization to purchase a data service through the County's membership/participation (REQ # 189457) with awarded vendor AT&T for the following:
| Qty: | Description: | Department: | User | Service Total: |
| 2 | Data Service | Hidalgo County Judge | Office Use | AT&T IPAD Enterprise Data Plan @ $40.00 - 26% = $29.60 each per month |
11.
Urban County - Diana Serna:
A.
Request approval of one (1) applicant in the City of Elsa under the HOME Homeowner Occupied Housing Rehabilitation Program.
B.
Hidalgo County Precinct No. 3 requests approval from Hidalgo County Commissioners' Court to enter into an Interlocal Agreement with AGUA Special Utility District, a sole source provider, in the amount of $26,022.00 to install water meters in Vallejo Subdivision located off of Volcano Road in Precinct No. 3, utilizing 2005, 2007 and 2009 (YR 18, 20 & 22) UCP Water/Sewer Improvements funding.
C.
The Urban County Program is requesting approval of an Amendment to a Professional Engineering Service contract with R. Gutierrez Engineering Corporation to increase the contract amount of $3,200.00 by $800.00 for a total amount of $4,000.00. The City of Progreso will utilize FY 2010 (Year 23) Street Improvements funds.
12.
WIC - Norma Longoria:
A.
Requesting authorization to apply for the following grant:
1. FY2011 Community Obesity Prevention Project from the Texas Department of State Health Services.
1. FY2011 Community Obesity Prevention Project from the Texas Department of State Health Services.
13.
Precinct #1 - Comm. Quintanilla:
A.
Consideration and Adoption of a Proclamation for Groundhog Job Shadow Day in Hidalgo County.
14.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Resolution in Support of HJR 56 In the 82nd Texas State Legislature
15.
Budget & Management - Raul Silguero Jr.:
A.
Salary Schedule Changes:
1.
Tax Office (1100):
a. Approval of auto allowance in the amount of $1,500.00 for slot no. 0028, and pay allowance to employee no. 176362, to expire 12/31/2011.
b. Approval of interdepartmental transfer.
c. Approval of revised salary schedule.
a. Approval of auto allowance in the amount of $1,500.00 for slot no. 0028, and pay allowance to employee no. 176362, to expire 12/31/2011.
b. Approval of interdepartmental transfer.
c. Approval of revised salary schedule.
2.
W.I.C. Adm. (1292):
a. Approval to create the following positions:
b. Approval of revised salary schedule.
a. Approval to create the following positions:
|
Slot No.
|
Employment Status
|
Position Title
|
Grade & Step
|
Grade & Step Salary
|
|
0237
|
Full-time
|
Licensed Vocational Nurse I
|
9, 1
|
$34,360.00
|
|
0238
|
Part-time
|
Custodian I
|
1, 1
|
$18,564.00
|
b. Approval of revised salary schedule.
3.
Constables Grade & Step Pay Plan (1100):
a. Approval to regrade the following Chief Deputy Constables as per the Revised Constables Grade & Step Pay Plan, effective next full pay period (02/14/11):
b. Approval to promote/appoint the following Deputy Constables to the Sergeant grade as per the Revised Constables Grade & Step Pay Plan, effective next full pay period (02/14/11):
c. Approval of interdepartmental transfers.
d. Approval of revised salary schedules.
a. Approval to regrade the following Chief Deputy Constables as per the Revised Constables Grade & Step Pay Plan, effective next full pay period (02/14/11):
|
Current
|
Proposed
|
|||||||
|
Pct |
Slot No. |
Employee No. |
Grade |
Step |
Grade |
Step |
||
|
1
|
0002
|
077003
|
Chief Deputy Constable
|
3
|
Chief Deputy Constable I
|
2
|
||
|
2
|
0002
|
074721
|
Chief Deputy Constable
|
2
|
Chief Deputy Constable I
|
1
|
||
|
3
|
0002
|
075124
|
Chief Deputy Constable
|
1
|
Chief Deputy Constable II
|
1
|
||
|
4
|
0002
|
141275
|
Chief Deputy Constable
|
1
|
Chief Deputy Constable II
|
1
|
||
|
5
|
0002
|
078387
|
Chief Deputy Constable
|
2
|
Chief Deputy Constable I
|
1
|
||
b. Approval to promote/appoint the following Deputy Constables to the Sergeant grade as per the Revised Constables Grade & Step Pay Plan, effective next full pay period (02/14/11):
|
Current
|
Proposed
|
||||||||||
|
Pct |
Slot No. |
Employee No. |
Grade
|
Step
|
Grade
|
Step
|
|||||
|
3
|
0006
|
001031
|
Deputy Constable
|
1
|
Sergeant
|
1
|
|||||
|
3
|
0007
|
184624
|
Deputy Constable
|
-
|
Sergeant
|
1
|
|||||
c. Approval of interdepartmental transfers.
d. Approval of revised salary schedules.
16.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Requesting approval to declare as surplus numerous items and vehicles (County-owned and/or Seized) for the purpose of disposition through auction as set forth through Texas Local Government Code 26.152.(a)(1) and as further detailed on the Exhibit attached hereto.
5.
Recommending award of bid and approval of contract documents to lowest bidder meeting all specifications and/or requirements as attached hereto for: Hidalgo County Sheriff's Office for the puposes of: "Repairs, Installation & Removal of Radios, Computers and Other Emergency Miscellaneous Equipment" (on an as needed basis)- RFB No. 2010-272-12-29-SMA.
6.
Requesting authority to advertise a Request For Qualifications and approval of Specifications/Requirements (RFQ Packet) For: Provision of Arbitrage Calculation Services" for Hidalgo County including Hidalgo County Drainage District #1 (if approved by DD#1-BOD) and in accordance with current inter-local agreement attached hereto.
B.
Pct. 1
1.
Approval of final negotiated AIA B101-2007 (Standard Form of Agreement between Owner & Architect) and AIA 201-2007 (General Conditions of the Contract for Construction) between Hidalgo County and Alcocer-Garcia Associates, Inc. in connection with the "Design and Construction of A New Constable Building" (ranked, selected and approved by CC on 08/24/10) to house the Constable with site/location of structure on land available at the current Precinct No. 1 Complex.
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of in connection with professional ________________________ required for Projects (On an as needed basis) for Precinct No. 1 Projects.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of in connection with professional ________________________ required for Projects (On an as needed basis) for Precinct No. 1 Projects.
| Evaluator | Leonel Garza | Professional Appraisal Services | HLH Appraisal Services |
| Evaluator #1 | 97 | 95 | 89 |
| Evaluator #2 | 94 | 89 | 90 |
| Average | 95.5 | 92 | 89.5 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional service contract with No. 1 ranked firm of __________________________for the provision of Appraisal Services for Precinct No. 1 Projects
C.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Acceptance and approval of the Statements of Qualifications received (attached herein) in response to Hidalgo County's Request for Qualifications for establishment of a pre-qualified "POOL" of Professional Appraisers for engagement through the establishment statutory and local protocol (i.e.-nomination by user dept., ranking by cc, negotiation of an agreement, etc.) on an "As Needed Basis" per project by all County Departments and/or applicable Programs requiring said services set forth in the RFQ packet for: "Real Estate Appraisers Services". (RFQ No.: 2011-003-02-02-SMA with term of this pool: February 9, 2011 thru February 8, 2012.
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
EEOC #31C-2010-01032: Hilda Caceres v. Hidalgo County, TX; Hilda Caceres v. Hidalgo County, Cause #CL-11-0286-A
18.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
EEOC #31C-2010-01032: Hilda Caceres v. Hidalgo County, TX; Hilda Caceres v. Hidalgo County, Cause #CL-11-0286-A
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn