CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 14, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2010 Intradepartmental Transfers:
A.
2010 - Pct. #2 BCAP (1312)
B.
2010 - Pct. #4 BCAP (1312)
C.
2010 - District Attorney's Office (1223)
3.
2011 Intradepartmental Transfers:
A.
2011 - Co. Wide Adm. (1100)
B.
2011 - District Attorney's Office (1100)
C.
2011 - Fire Marshall (1100)
D.
2011 - Safety Division (1100)
E.
2011 - I.T. Department (1100)
F.
2011 - County Clerk's Office (1237)
G.
2011 - County Clerk's Office (1100)
H.
2011 - Health & Human Services Dept. (1100)
I.
2011 - Health & Human Services Dept. (1293)
J.
2011 - Health & Human Services Dept. (1100)
K.
2011 - Health & Human Services Dept. (1293)
L.
2011 - Health & Human Services Dept. - Bio (1293)
M.
2011 - Human Services Division (1100)
N.
2011 - Historical Commission (1100)
O.
2011 - County Commissioners (1100)
P.
2011 - WIC BF (1292)
Q.
2011 - WIC Admin. (1292)
R.
2011 - WIC (1292)
S.
2011 - Tax Office (1100)
T.
2011 - CCL #5 (1100)
U.
2011 - Pct. #2 South Tower CRC (1100)
V.
2011 - Pct. #2 Administration (1200)
W.
2011 - Pct. #3 R&B (1200)
X.
2011 - Pct. #3 R&B (1200)
Y.
2011 - Pct. #3 Sanitation (1100)
Z.
2011 - Pct. #3 Parks (1100)
AA.
2011 - Pct. #3 Sanitation (1100)
BB.
2011 - Pct. #4 Administration (1200)
CC.
2011 - Pct. #4 R&B (1200)
4.
2011 - Interdepartmental transfers:
A.
Executive Office:
Approval of 2011 interdepartmental transfer from Co. Wide Admin- Contingency to Executive Office in the amount of $333.00.
Approval of 2011 interdepartmental transfer from Co. Wide Admin- Contingency to Executive Office in the amount of $333.00.
B.
Co. Wide Adm. (1100):
Approval of 2011 interdepartmental transfer from General Litigation to Co. Wide Adm.-Contingency in the amount of $102,000.00.
Approval of 2011 interdepartmental transfer from General Litigation to Co. Wide Adm.-Contingency in the amount of $102,000.00.
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
6.
Monthly Fee Reports:
A.
District Clerk:
Approval of January 2011 Monthly Fee Report
Approval of January 2011 Monthly Fee Report
7.
Right of Way - Permits:
A.
1. Sanco Development:
a. 12 inch Sewer line will be approximately 1/4 mile north of 3 Mile Line on Moorefield Rd.
2. Magic Valley Electric Cooperative:
a. MVEC will be trenching across Goolie Rd. approx. 400' north of Sioux Rd. from the western right of way line to the eastern right of way line. The trench will contain (2) 6" schedule 40 pvc pipes which will be used to run 6 power line cables. The trench will be approx. 16" wide by 48" deep.
3. North Alamo Water Supply Corporation:
a. Approximately 1300' south of mile 19N on the west side of Kenyon Rd- Bore- Julita Garcia- 3/4"
b. Approximately 500' west of FM 88 on the south side of mile 19N - Bore- Hugo Gonzalez;3/4" serv conn
a. 12 inch Sewer line will be approximately 1/4 mile north of 3 Mile Line on Moorefield Rd.
2. Magic Valley Electric Cooperative:
a. MVEC will be trenching across Goolie Rd. approx. 400' north of Sioux Rd. from the western right of way line to the eastern right of way line. The trench will contain (2) 6" schedule 40 pvc pipes which will be used to run 6 power line cables. The trench will be approx. 16" wide by 48" deep.
3. North Alamo Water Supply Corporation:
a. Approximately 1300' south of mile 19N on the west side of Kenyon Rd- Bore- Julita Garcia- 3/4"
b. Approximately 500' west of FM 88 on the south side of mile 19N - Bore- Hugo Gonzalez;3/4" serv conn
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #108868
9.
Tax Refunds:
A.
| ACCT# | PAYER | AMT |
| D6500.00.000.0074.00 | Wells Fargo | $2514.94 |
| E4826.02.000.0039.00 | Wells Fargo | $5320.66 |
| E4826.01.000.0105.00 | Wells Fargo | $4676.17 |
| F7850.00.004.0006.00 | Wells Fargo | $2763.94 |
| H5252.00.000.0054.00 | Wells Fargo | $2932.74 |
| J4220.01.000.0025.00 | Wells Fargo | $4047.25 |
| L6223.00.000.0046.00 | Wells Fargo | $8271.12 |
| Q3070.00.000.0004.00 | Wells Fargo | $3957.31 |
| R1420.03.000.0014.00 | Fidelity National Title Insurance Co. | $2734.63 |
| T5443.00.000.0085.00 | Wells Fargo | $3047.78 |
10.
Membership Dues:
A.
Purchasing Department:
Requesting approval to make payment in the amount of $ 3,500.00 to The American Institute of Architects (AIA) for the 2011 Annual Unlimited - Multiseat License renewal with Authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to make payment in the amount of $ 3,500.00 to The American Institute of Architects (AIA) for the 2011 Annual Unlimited - Multiseat License renewal with Authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
B.
Budget & Management:
Requesting approval to pay 2011 County Investment Officer Annual Dues in the amount of $225.00 payable to Texas Association of Counties (TAC) for Sergio Cruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2011 County Investment Officer Annual Dues in the amount of $225.00 payable to Texas Association of Counties (TAC) for Sergio Cruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
C.
Auditor's Office:
Request for approval to pay the 2011 Texas Association of Counties - County Investment Officer - annual dues for Raymundo Eufracio, CPA, County Auditor, and Linda Fong, First Assistant County Auditor in the amount of $225.00 each with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Request for approval to pay the 2011 Texas Association of Counties - County Investment Officer - annual dues for Raymundo Eufracio, CPA, County Auditor, and Linda Fong, First Assistant County Auditor in the amount of $225.00 each with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
11.
Purchasing Department:
A.
Approval to declare as "surplus" (for the purpose of destruction) staff uniforms from Constable Precinct #3 inasmuch as uniforms cannot be re-cycled (with approval for disposition through the County Sheriff's Department scheduled in March 2011 and subject to weather conditions).
B.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc) as attached hereto for "Hidalgo County-GASOLINE ON-OFF HIGHWAY DIESEL FUEL PRODUCTS" RFB No 2011-009-03-16-YZV.
C.
Requesting approval to exercise the option to renew the final year extension for the following contracts as stipulated and provided in the contract/specifications under the same rates, terms and conditions with:
C-09-032-02-24 South Texas Land Investigations
C-09-034A-02-24-Edwards Abstract And Title Co.
C-09-032-02-24 South Texas Land Investigations
C-09-034A-02-24-Edwards Abstract And Title Co.
D.
Acceptance and approval of request for payment for the following Invoices submitted by ThyssenKrupp Elevator Corporation in the amounts requested in connection to the "Modernization of Elevators at the Old Administration Building" after audit and processing procedures completed with authority for County Treasurer to issue payment/check.
| Invoice No. | Amount |
| 0903701 | $35,329.50 |
| 0903820 | $11,776.50 (final payment) |
E.
Requesting authority to exercise the final year extension as provided under the current contract for "Landfill Access for Precinct No. 1", under the same rates, terms and conditions with BFI Waste Systems of North America, Inc. (E-10-073-02-02)
F.
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Requesting authority to enter into a 12-month renewal copier service agreement with Copy Graphics, Inc. for the Precinct 4 through requisition #189596 for the amount of $400.00/year. Effective: 1/26/2011 - 1/25/2012 (1-1200-431-00-124-005-0-432)
3. Requesting authority to enter into a 48-month new copier (capital) lease for a 3550X (Low Range I) copier through our membership/participation with TPASS awarded vendor, Xerox contract # 985-L2, for the Juvenile Probation Dept. through requisition #189455 in the amount of $82.03/month, effective-upon installation(1-1100-423-32-330-001-0-780) (DETENTION FACILITY INTAKE AREA)
4.Requesting authority to enter into a 48-month new copier (capital) lease for a 3550X (Low Range I) copier through our membership/participation with TPASS awarded vendor, Xerox contract # 985-L2, for the Juvenile Probation Dept. through requisition #189460 in the amount of $82.03/month, effective-upon installation(1-1295-423-32-330-001-0-780) ( BOOT CAMP FACILITY - AFTERCARE PROGRAM)
5. Requesting authority to enter into a 48-month new copier (capital) lease for a 5755T (Mid Range I) copier through our membership/participation with TPASS awarded vendor, Xerox contract # 985-L2, for the Juvenile Probation Dept. through requisition #189462 in the amount of $378.62/month, effective-upon installation(1-1100-423-60-330-002-0-780)
6. Requesting authority to enter into a one year Inspection Program Agreement with Superior Alarms from 02/03/2011 - 02/02/2012 for the amount of $275.00 yr. for the Mission and Weslaco Clinic.
7. Requesting authority for current County Judge to execute/sign the agreement between Hidalgo County and Superior Alarms for services for burglary, panic and low battery monthly services at Weslaco DPS building approved by C.C. on 03/12/2010.
2. Requesting authority to enter into a 12-month renewal copier service agreement with Copy Graphics, Inc. for the Precinct 4 through requisition #189596 for the amount of $400.00/year. Effective: 1/26/2011 - 1/25/2012 (1-1200-431-00-124-005-0-432)
3. Requesting authority to enter into a 48-month new copier (capital) lease for a 3550X (Low Range I) copier through our membership/participation with TPASS awarded vendor, Xerox contract # 985-L2, for the Juvenile Probation Dept. through requisition #189455 in the amount of $82.03/month, effective-upon installation(1-1100-423-32-330-001-0-780) (DETENTION FACILITY INTAKE AREA)
4.Requesting authority to enter into a 48-month new copier (capital) lease for a 3550X (Low Range I) copier through our membership/participation with TPASS awarded vendor, Xerox contract # 985-L2, for the Juvenile Probation Dept. through requisition #189460 in the amount of $82.03/month, effective-upon installation(1-1295-423-32-330-001-0-780) ( BOOT CAMP FACILITY - AFTERCARE PROGRAM)
5. Requesting authority to enter into a 48-month new copier (capital) lease for a 5755T (Mid Range I) copier through our membership/participation with TPASS awarded vendor, Xerox contract # 985-L2, for the Juvenile Probation Dept. through requisition #189462 in the amount of $378.62/month, effective-upon installation(1-1100-423-60-330-002-0-780)
6. Requesting authority to enter into a one year Inspection Program Agreement with Superior Alarms from 02/03/2011 - 02/02/2012 for the amount of $275.00 yr. for the Mission and Weslaco Clinic.
7. Requesting authority for current County Judge to execute/sign the agreement between Hidalgo County and Superior Alarms for services for burglary, panic and low battery monthly services at Weslaco DPS building approved by C.C. on 03/12/2010.
G.
Approval of payment for Invoice No. 03.09.BCTD in the amount of $3,884.99 (3rd Call, various projects) as submitted by project engineer DOS Logistics, Inc.
H.
Requesting authority to exercise the one (1) year extension option as provided under current contract for "Auctioneer Services," for Hidalgo County under the same rates, terms, and conditions with Abrego Towing & Storage, LLC. C-09-058-03-03
I.
Requesting approval of the sixty (60) day grace period extension as provided under the specifications/contracts so as to have no lapse in services while the procurement process is completed for the following contracts;
1. Contract #C-08-338-02-09-Hidalgo County-Traffic Road Signs And Miscellaneous Equipment with "Delta Specialities";
2. Contract #C-08-338A-02-09-Hidalgo County-Traffic Road Signs And Miscellaneous Equipment with "Custom Products Corp.";
3. Contract C-09-009-03-03-Hidalgo County-New And Used Guard Rail-Beam Materials & Installation with "Guerra Construction";
4. Contract #C-09-022-02-05-Hidalgo County-Mats, Dust Mops, & Shop Rags with "UniFirst Holdings, Inc.".
5. Authority to re-advertise for Hidalgo County-Mats, Dust Mops, & Shop Rags due to no participation
1. Contract #C-08-338-02-09-Hidalgo County-Traffic Road Signs And Miscellaneous Equipment with "Delta Specialities";
2. Contract #C-08-338A-02-09-Hidalgo County-Traffic Road Signs And Miscellaneous Equipment with "Custom Products Corp.";
3. Contract C-09-009-03-03-Hidalgo County-New And Used Guard Rail-Beam Materials & Installation with "Guerra Construction";
4. Contract #C-09-022-02-05-Hidalgo County-Mats, Dust Mops, & Shop Rags with "UniFirst Holdings, Inc.".
5. Authority to re-advertise for Hidalgo County-Mats, Dust Mops, & Shop Rags due to no participation