CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 7, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - County Auditor's Office (1100)
B.
2011 - Fire Marshals Office (1100)
C.
2011 - Emergency Management (1100)
D.
2011 - Health & Human Services Dept. (1100)
E.
2011 - D.A. HB65 Investigation (1223)
F.
2011 - Law Library (1247)
G.
2011 - 389th District Court (1100)
H.
2011 - 430th District Court (1100)
I.
2011 - 449th District Court (1100)
J.
2011 - J.P. 1/2 (1100)
K.
2011 - J.P. 2/2 (1100)
L.
2011 - J.P. 3/2 (1100)
M.
2011 - J.P. 4/2 (1100)
N.
2011 - WIC (1292)
O.
2011 - WIC (1292)
P.
2011 - Sheriff's Office (1100)
Q.
2011 - Adult Detention Facility (1100)
R.
2011 - Pct. #2 Administration (1200)
S.
2011 - Pct. #2 Administration (1200)
T.
2011 - Pct. #2 R&B (1200)
U.
2011 - Pct. #2 CWS (1200)
V.
2011 - Pct. #2 R&B (1200)
W.
2011 - Pct. #2 Sanitation (1100)
X.
2011 - Pct. #3 Sanitation (1100)
Y.
2011 - Pct. #3 Sanitation (1100)
Z.
2011 - Pct. #3 Parks (1100)
AA.
2011 - Pct. #4 Administration (1200)
BB.
2011 - Constable Pct. 2 (1100)
3.
2011 - Interdepartmental transfers:
A.
Pct. #1 R & B (1200):
Approval of 2011 interdepartmental transfer from P/U Rd, program #005, to Colonia Saenz, program #181, La Mesa Subdivision, program #387, and Diaz Subdivision, program #228, in the total amount of $50,090.09 to fund R & B portion of BCAP projects.
Approval of 2011 interdepartmental transfer from P/U Rd, program #005, to Colonia Saenz, program #181, La Mesa Subdivision, program #387, and Diaz Subdivision, program #228, in the total amount of $50,090.09 to fund R & B portion of BCAP projects.
B.
Pct. #2 R&B (1200):
Approval of 2011 interdepartmental transfer from Precinct No. 2 Paved/Unpaved Road to Precinct No. 2 MorningSide South Subdivision in the amount of $105,000.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer from Precinct No. 2 Paved/Unpaved Road to Precinct No. 2 MorningSide South Subdivision in the amount of $105,000.00 to fund project expenditures.
C.
Pct. #2 R&B (1200):
Approval of 2011 interdepartmental transfer from Precinct No. 2 Drainage Improvement Project to MorningSide South Subdivision the amount of $10,000 to fund project expenditures.
Approval of 2011 interdepartmental transfer from Precinct No. 2 Drainage Improvement Project to MorningSide South Subdivision the amount of $10,000 to fund project expenditures.
D.
Pct. #2 R&B (1200)
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 034) to Pct. #2 Tower Road (Moore-Balli) (program 027) in the amount of $60,000.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 034) to Pct. #2 Tower Road (Moore-Balli) (program 027) in the amount of $60,000.00 to fund project expenditures.
E.
1. Pct. #2 Parks -> ST CRC (1100):
Approval of 2011 interdepartmental transfer within Precinct #2 Parks fund (1100) from Park (program 008) to South Tower CRC (program 082) in the amount of $2,500 to fund expenditures.
2. Pct. #2 Parks -> SJ CRC (1100):
Approval of 2011 interdepartmental transfer within Precinct #2 Parks fund (1100) from Park (program 008) to San Juan CRC (program 018) in the amount of $2,500 to fund expenditures
Approval of 2011 interdepartmental transfer within Precinct #2 Parks fund (1100) from Park (program 008) to South Tower CRC (program 082) in the amount of $2,500 to fund expenditures.
2. Pct. #2 Parks -> SJ CRC (1100):
Approval of 2011 interdepartmental transfer within Precinct #2 Parks fund (1100) from Park (program 008) to San Juan CRC (program 018) in the amount of $2,500 to fund expenditures
4.
Interfund Transfers:
A.
Pct. #4 (TXDOT):
Approval of 2011 interfund transfer within Pct. #4 (1200) from R&B (program 007) to TXDOT Pct. #4 "I" Rd (program 023) in the amount of $335.25.
Approval of 2011 interfund transfer within Pct. #4 (1200) from R&B (program 007) to TXDOT Pct. #4 "I" Rd (program 023) in the amount of $335.25.
5.
Planning Department:
A.
Reimbursement of Cash Deposit:
1. San Jacinto Estates No. 5 Subdivision – Pct. 1 (Jacinto Garza)
1. San Jacinto Estates No. 5 Subdivision – Pct. 1 (Jacinto Garza)
B.
Approval of Certificate of Plat and Utility Status under Texas Local Goverment Code Section 232.028 (b)
6.
Right of Way - Permits:
A.
1. Tennessee Gas Pipeline Company:
a. Open Cut Portugal Road to replace and upgrade old pipeline due to population growth in this vicinity.
2. North Alamo Water Supply Corporation:
a. Approximately 500' east of 1423 on the south side of Curve Rd- X Rd- Javier Espinoza; 3/4" service connection
a. Open Cut Portugal Road to replace and upgrade old pipeline due to population growth in this vicinity.
2. North Alamo Water Supply Corporation:
a. Approximately 500' east of 1423 on the south side of Curve Rd- X Rd- Javier Espinoza; 3/4" service connection
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| 00077.90.250.0005.25 | Precision Drilling Co | $13197.52 |
| 00077.90.250.0005.35 | Precision Drilling Co | $8034.86 |
| A4120.00.000.0016.00 | Wells Fargo | $3251.31 |
| B1650.00.002.0007.00 | Wells Fargo | $2626.20 |
| B3770.00.000.0026.00 | Corelogic | $2672.13 |
| B3770.00.000.0026.00 | Corelogic | $2608.49 |
| C8152.00.000.0047.00 | Wells Fargo | $5377.03 |
| I5000.00.002.0046.00 | F&G Medical Supply LLC | $2853.69 |
| S2544.01.000.0008.00 | Wells Fargo | $6861.65 |
| S6885.00.000.028B.00 | First American Comm | $3004.61 |
| T2100.00.247.0001.00 | Yeary Farm & Cattle Co | $3602.45 |
| T2100.00.278.0007.02 | Sierra Title Of Hidalgo Co | $3364.32 |
| T3635.00.000.0097.00 | Wells Fargo | $6810.09 |
| W3800.99.040.0000.54 | Gowan | $3089.53 |
| W6682.01.00A.0013.00 | Wells Fargo | $2787.17 |
| Y1150.81.665.8400.00 | The Pickens Co Inc | $7824.42 |
B.
| Acct# | Payer | Amt |
| 10062.00.000.0000.10 | Spillar Investments | $2674.30 |
| C4440.02.009.0019.00 | Land America | $8911.92 |
| C4440.01.014.0009.00 | Salinas Mariano & Monica M | $5301.53 |
| G2600.00.000.0005.01 | First National Bank | $4624.00 |
| L5330.03.000.0180.00 | Falcon Jesus G | $3155.00 |
| S1810.01.000.0010.00 | Wells Fargo | $5469.74 |
| S3998.00.000.0037.00 | Wells Fargo | $5362.49 |
| S5303.00.000.0024.00 | Wells Fargo | $3569.02 |
| W0100.00.039.0004.00 | First National Bank | $2877.10 |
8.
Membership Dues:
A.
WIC:
Requesting approval to pay the Texas Breastfeeding Coalition Membership in the amount of $25.00 (through req. 190775) for 2011 membership dues with the authority for County Treasurer to issue the check after the review, audit and processing are completed by the Auditor.
Requesting approval to pay the Texas Breastfeeding Coalition Membership in the amount of $25.00 (through req. 190775) for 2011 membership dues with the authority for County Treasurer to issue the check after the review, audit and processing are completed by the Auditor.
B.
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor/company | Amount | Year | Acct. # |
| Amigos Del Valle | 5,000.00 | 10/1/10-9/30/11 | 1-1100-444-00-125-018-0-810 |
| County Judges & Comm. Assoc. | 2,100.00 | 2011 | 1-1100-413-30-125-004-0-810 |
| NACO | 10,420.00 | 1/1/11-12/31/11 | 1-1100-413-30-125-004-0-810 |
| TAC | 2,440.00 | 2011 | 1-1100-419-00-125-008-0-810 |
9.
Urban County:
A.
Request for approval of one (1) applicant in the City of Edcouch under the CDBG Disaster Recovery Program.
10.
Budget & Management:
A.
1. Approval to transfer $483,992.45 to the Hidalgo County Claims bank account for Blue Cross Blue Shield Insurance Claims for period 02/12-25/2011.
2. Approval of wire transfer to cover claims paid.
| 02/12-18/2011 | $ 239,119.34 |
| 02/19-25/2011 | $ 244,873.11 |
| TOTAL: | $ 483,992.45 |
B.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $43,730.60 for the period of 02/16-28/2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $43,730.60 for the period of 02/16-28/2011 and requesting approval of wire transfer.
11.
Purchasing Department:
A.
Approval of Change Order No. 1 with contractor, Asago Construction for La Mesa Subdivision, Pct. No. 1 reflecting a net increase of $460.00-for quantity modification-excavation and embankment-to roadside ditches graded east for a shorter path to outfall as submitted through project engineer, TEDSI Infrastructure Group (C-CAP-10-357-12-13).
B.
Pct.#2:
Approval of Request for Payment-Application No.2 (Final) in the amount of $42,476.63 from Leal Construction, Inc., awarded contractor for the, "Alamo Road Crossing Drainage Improvements Project," and as recommended for payment by project engineer, Raul Sesin, P.E.; C-10-178-06-22.
Approval of Request for Payment-Application No.2 (Final) in the amount of $42,476.63 from Leal Construction, Inc., awarded contractor for the, "Alamo Road Crossing Drainage Improvements Project," and as recommended for payment by project engineer, Raul Sesin, P.E.; C-10-178-06-22.
C.
Request approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add fuel cards for Constable Pct. 1.
D.
1. Cooperative Agreements
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Election Department:
Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisitions #190342 & 190543 for the following services:
Requisition # 190342
a. Gold-HDW Maintenance/Support-650 $2,866.50/year
b. Firmware Usage Agreement-650 $325.24/year
c. Gold-HDW Maintenance/Support-Ivotronic 147 users @ $104.74 each/$15,396.78/year
d. Firmware Usage Agreement-Ivotronic 147 users @ $34.00 each/$4,998.00/year
Total amount of $23,586.52
Requistion # 190543
a. Firmware Usage Agreement - iVotronic 70 users @ $32.00/each/$2,240.00/year
b. GOLD-HDW MAINT/SUPPORT-IVOTR 70 users @ $93.71/each/$6,559.70/year.
3. Precinct 2:
Requesting approval to enter into a commercial service agreement and authority to execute required agreement for 36 months with Waste Management for the Hidalgo County Pricing Pct. 2 to service the following locations:
4. WIC (Women Infant and Children Department):
Requesting approval to enter into an ongoing commercial service agreement and authority to execute required agreement with Waste Management for the Hidalgo County Pharr Wic Clinic to service the following location 1903 N. Fir in Pharr Texas thru requisition 190218 for $78.28/month effective upon approval.(1-1292-441-00-350-001-1-421)
5. Facilites Management/Mail Room:
Requesting authority to enter into a 48 month lease in equipment service level agreement with Pitney Bowes, through our membership participation with TASB (Texas Association of School Board) through contract #32809 for the Courthouse Mailroom through requisition #191018 in the amount of $982.00 p/month, effective upon approval.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Election Department:
Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisitions #190342 & 190543 for the following services:
Requisition # 190342
a. Gold-HDW Maintenance/Support-650 $2,866.50/year
b. Firmware Usage Agreement-650 $325.24/year
c. Gold-HDW Maintenance/Support-Ivotronic 147 users @ $104.74 each/$15,396.78/year
d. Firmware Usage Agreement-Ivotronic 147 users @ $34.00 each/$4,998.00/year
Total amount of $23,586.52
Requistion # 190543
a. Firmware Usage Agreement - iVotronic 70 users @ $32.00/each/$2,240.00/year
b. GOLD-HDW MAINT/SUPPORT-IVOTR 70 users @ $93.71/each/$6,559.70/year.
3. Precinct 2:
Requesting approval to enter into a commercial service agreement and authority to execute required agreement for 36 months with Waste Management for the Hidalgo County Pricing Pct. 2 to service the following locations:
| Requisiton | Location | Monthly/Amount | Account Number |
| 189857 | 300 West Hall Acres Suite G, Pharr Texas | $60.12 | 1-1200-431-00-122-005-0-421 |
| 189941 | 1/4 Mile East on Anaya Rd (las Milpas Park) | $60.12 | 1-1100-452-00-122-008-0-421 |
| 189551 | 301 E. State (Old Administration Office) | $60.12 | 1-1200-431-00-122-005-0-421 |
4. WIC (Women Infant and Children Department):
Requesting approval to enter into an ongoing commercial service agreement and authority to execute required agreement with Waste Management for the Hidalgo County Pharr Wic Clinic to service the following location 1903 N. Fir in Pharr Texas thru requisition 190218 for $78.28/month effective upon approval.(1-1292-441-00-350-001-1-421)
5. Facilites Management/Mail Room:
Requesting authority to enter into a 48 month lease in equipment service level agreement with Pitney Bowes, through our membership participation with TASB (Texas Association of School Board) through contract #32809 for the Courthouse Mailroom through requisition #191018 in the amount of $982.00 p/month, effective upon approval.
E.
Pursuant to Texas Local Government Code, Chapter, 263, Section 151, declaration as salvage 26 mattresses (from the former Rudy de la Vina Juvenile Facility) for for the purpose of destruction at the City of Edinburg Landfill .
F.
1. Approval of a clarification to the current contract between Hidalgo County District Clerk's Office and ACS Government Systems to reflect effective date to coincide to vendor's execution of agreement and commencement of work as March 19, 2009 and not January 6, 2009;
2. Approval of the sixty (60) day grace period extension as provided in Contract #E-10-110-02-16-Hidalgo County Clerk's Office-Purchase Of New Jury Software" with ACS Government Systems, Inc. so as to have no lapse in services while the procurement process is completed; and
2. Approval of the sixty (60) day grace period extension as provided in Contract #E-10-110-02-16-Hidalgo County Clerk's Office-Purchase Of New Jury Software" with ACS Government Systems, Inc. so as to have no lapse in services while the procurement process is completed; and
G.
Approval of a (3) months extension option as provided under current contract for "MS-1 ," for Hidalgo County under the same rates, terms, and conditions with Performance Grade Asphalt, LLC. E-10-389-11-22
H.
Requesting authority to advertise a request for proposal for "Turnkey Imaging Software Solutions and Service" and approval of procurement packet (i.e. legal notice, specifications, requirements....etc.). (RFP No.: 2011-052-CGA)
I.
Pct. #2:
Approval of Request for Payment No. 20 (A-E Fees) from project architect, V-A Architecture, through contract #C-09-037-01-13 in connection with the design and construction of the: "New Administration Offices for Hidalgo County Pct.2 and Other County Offices:
Approval of Request for Payment No. 20 (A-E Fees) from project architect, V-A Architecture, through contract #C-09-037-01-13 in connection with the design and construction of the: "New Administration Offices for Hidalgo County Pct.2 and Other County Offices:
| A. | New Pct.2 Administration | PO #617618 | $ 504.38 |
| B. | Health Clinic | PO#622522 | $1,176.32 |
| C. | WIC Clinic | PO #622523 | $ 278.69 |
| D. | Tax Assessor Office | PO #622524 | $ 609.36 |
| E. | JP's / Constables Office | PO #622525 | $1,247.59 |