CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 15, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - J.P. 3/1 (1100)
B.
2011 - J.P. 4/2 (1100)
C.
2011 - County Clerk's Office (1100)
D.
2011 - District Clerk (1100)
E.
2011 - Adult Detention Facility (1100)
F.
2011 - Sheriff's Office Operation Stonegarden (1284)
G.
2011 - Sheriff's Office (1284)
H.
2011 - Sheriff's Office (1301)
I.
2011 - Purchasing Department (1100)
J.
2011 - Emergency Services (1283)
K.
2011 - Executive Office (1100)
L.
2011 - I. T. Department (1100)
M.
2011 - I. T. Department (1100)
N.
2011 - Planning Dept. (1100)
O.
2011 - Law Library (1247)
P.
2011 - Auxiliary Court (1100)
Q.
2011 - 430th DC (1100)
R.
2011 - 430th DC (1100)
S.
2011 - 449th DC (1100)
T.
2011 - CCL #5 (1100)
U.
2011 - Pct. #1 BCAP (1312)
V.
2011 - Pct. #1 TX DOT (1315)
W.
2011 - Pct. #2 BCAP (1312)
X.
2011 - Pct. #2 Administration (1200)
Y.
2011 - Pct. #2 BCAP (1312)
Z.
2011 - Pct. #2 South Tower CRC (1100)
3.
2011 - Interdepartmental transfers:
A.
Pct. #1 BCAP (1312):
Approval of 2011 interdepartmental transfer from Indian Hills East, program no. 932, to Colonia Saenz, program no. 181, in the amount of $3,700.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer from Indian Hills East, program no. 932, to Colonia Saenz, program no. 181, in the amount of $3,700.00 to fund project expenditures.
B.
1. Pct. #1 BCAP (1311):
Approval of 2011 interdepartmental transfer within Pct.1 BCAP from Round II Revenue account (prog 000) to various accounts (various programs) in the total amount of $269,181.96
2. Pct. #2 BCAP (1311):
Approval of 2011 interdepartmental transfer within Pct.2 BCAP from Round II Revenue account (prog 000) to various accounts (various programs) in the total amount of $941,626.15.
3. Pct. #3 BCAP (1311):
Approval of 2011 interdepartmental transfer within Pct.3 BCAP from Round II Revenue account (prog 000) to various accounts (various programs) in the total amount of $1,103,418.32.
4. Pct. #4 BCAP (1311):
Approval of 2011 interdepartmental transfer within Pct.4 BCAP from Round II Revenue account (prog 000) to various accounts (various programs) in the total amount of $376,657.24.
5. Pct. #1 BCAP (1312):
Approval of 2011 interdepartmental transfer within Pct.1 BCAP from Round III Revenue account (prog 000) to various accounts (various programs) in the total amount of $2,286,255.60.
6. Pct. #2 BCAP (1312):
Approval of 2011 interdepartmental transfer within Pct.2 BCAP from Round III Revenue account (prog 000) to various accounts (various programs) in the total amount of $1,941,782.85.
7. Pct. #3 BCAP (1312):
Approval of 2011 interdepartmental transfer within Pct.3 BCAP from Round III Revenue account (prog 000) to various accounts (various programs) in the total amount of $2,967,267.42.
8. Pct. #4 BCAP (1312):
Approval of 2011 interdepartmental transfer within Pct.4 BCAP from Round III Revenue account (prog 000) to various accounts (various programs) in the total amount of $1,715,156.68.
Approval of 2011 interdepartmental transfer within Pct.1 BCAP from Round II Revenue account (prog 000) to various accounts (various programs) in the total amount of $269,181.96
2. Pct. #2 BCAP (1311):
Approval of 2011 interdepartmental transfer within Pct.2 BCAP from Round II Revenue account (prog 000) to various accounts (various programs) in the total amount of $941,626.15.
3. Pct. #3 BCAP (1311):
Approval of 2011 interdepartmental transfer within Pct.3 BCAP from Round II Revenue account (prog 000) to various accounts (various programs) in the total amount of $1,103,418.32.
4. Pct. #4 BCAP (1311):
Approval of 2011 interdepartmental transfer within Pct.4 BCAP from Round II Revenue account (prog 000) to various accounts (various programs) in the total amount of $376,657.24.
5. Pct. #1 BCAP (1312):
Approval of 2011 interdepartmental transfer within Pct.1 BCAP from Round III Revenue account (prog 000) to various accounts (various programs) in the total amount of $2,286,255.60.
6. Pct. #2 BCAP (1312):
Approval of 2011 interdepartmental transfer within Pct.2 BCAP from Round III Revenue account (prog 000) to various accounts (various programs) in the total amount of $1,941,782.85.
7. Pct. #3 BCAP (1312):
Approval of 2011 interdepartmental transfer within Pct.3 BCAP from Round III Revenue account (prog 000) to various accounts (various programs) in the total amount of $2,967,267.42.
8. Pct. #4 BCAP (1312):
Approval of 2011 interdepartmental transfer within Pct.4 BCAP from Round III Revenue account (prog 000) to various accounts (various programs) in the total amount of $1,715,156.68.
C.
Pct. #1 CO's 2009 (1339):
Approval of 2011 interdepartmental transfer within Pct. 1 CO's 2009 from Pct. 1 Drainage Improvement, program #052, to Wes Mer Subdivision, program #804, in the amount of $31,160.00 to fund drainage improvement expenditures for Wes Mer Subdivision.
Approval of 2011 interdepartmental transfer within Pct. 1 CO's 2009 from Pct. 1 Drainage Improvement, program #052, to Wes Mer Subdivision, program #804, in the amount of $31,160.00 to fund drainage improvement expenditures for Wes Mer Subdivision.
D.
LRGVDC (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Administration-Contingency to LRGVDC in the amount of $1,119.00 to fund membership dues expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Administration-Contingency to LRGVDC in the amount of $1,119.00 to fund membership dues expenditures.
E.
County Court at Law #1 (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm. to County Court at Law #1 in the amount of $2,943.75.
Approval of 2011 interdepartmental transfer from Co. Wide Adm. to County Court at Law #1 in the amount of $2,943.75.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
1. North Alamo Water Supply Corporation:
a. Vela Subd L11 (34th WS/S 107)- Bore- Rosa Rosales- 3/4" service connection
2. Pinpoint Investments, LLC and Ruiz 3's Construction LLC:
a. Road crossing bore: An 8" PVC SDR-26 sanitary sewer line. Crossing to be located approximately 575 ft. north of the intersection of State Highway 107 and ValVerde Road.
3. Agua Special Utility District:
a. The 10" PVC waterline will cross Texas Road 1820.0' of Mile 4 Road with a 21" steel casing (bore & install) for the proposed subdivision.
a. Vela Subd L11 (34th WS/S 107)- Bore- Rosa Rosales- 3/4" service connection
2. Pinpoint Investments, LLC and Ruiz 3's Construction LLC:
a. Road crossing bore: An 8" PVC SDR-26 sanitary sewer line. Crossing to be located approximately 575 ft. north of the intersection of State Highway 107 and ValVerde Road.
3. Agua Special Utility District:
a. The 10" PVC waterline will cross Texas Road 1820.0' of Mile 4 Road with a 21" steel casing (bore & install) for the proposed subdivision.
6.
Membership Dues:
A.
District Clerk:
1. Requesting approval to pay the 2011 Governmental Collectors Association of Texas (GCAT) membership renewal dues in the total amount of $150.00 for Laura Hinojosa, District Clerk, Ana L. De Luna, Collections Specialist and Gina Hernandez, Collections Specialist with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Requesting approval to pay the 2011 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
3. Requesting approval to pay the 2011 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
1. Requesting approval to pay the 2011 Governmental Collectors Association of Texas (GCAT) membership renewal dues in the total amount of $150.00 for Laura Hinojosa, District Clerk, Ana L. De Luna, Collections Specialist and Gina Hernandez, Collections Specialist with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Requesting approval to pay the 2011 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
3. Requesting approval to pay the 2011 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
398th District Court:
Approval to pay 2011 membership renewal to the National Association of Women Judges for Judge Aida Salinas Flores in the amount of $200.00 with authority for County Treasurer to issue check after review, audit and processing procedures are complete by County Auditor.
Approval to pay 2011 membership renewal to the National Association of Women Judges for Judge Aida Salinas Flores in the amount of $200.00 with authority for County Treasurer to issue check after review, audit and processing procedures are complete by County Auditor.
C.
Auditor's Office:
Requesting approval to pay 2011 membership dues to the Texas Association of County Auditors in the amount of $535.00(through Req#191561) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2011 membership dues to the Texas Association of County Auditors in the amount of $535.00(through Req#191561) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
7.
Budget & Management:
A.
Telephone Sweep (1100):
Approval to transfer General Fund lapsed telephone funds from Various Departments to the Countywide Administration account.
Approval to transfer General Fund lapsed telephone funds from Various Departments to the Countywide Administration account.
8.
Purchasing Department:
A.
1. Approval of acceptance of termination notice submitted by Steven J. Zak as provided on page 5 of 9 of contract in connection to Hidalgo County Juvenile Probation Department for "Sex Offender Treatment Provider Services Contract #C-09-035-02-17 (original contract)"; and
2. Authorization to rescind previous action taken by CC on 02/08/11 on the renewal request of final year of Contract #C-09-035-02-17 with Steven J. Zak, inasmuch as the Purchasing Department was not aware of the vendor's termination submittal request with date of September of 2010.
2. Authorization to rescind previous action taken by CC on 02/08/11 on the renewal request of final year of Contract #C-09-035-02-17 with Steven J. Zak, inasmuch as the Purchasing Department was not aware of the vendor's termination submittal request with date of September of 2010.
B.
Authority to exercise the additional one (1) year extension option as provided under current contract for "Sign Language Interpreters-Non-Courtroom" for Hidalgo County, under the same rates, terms, and conditions with Gloria Flores Interpreting Services. E-10-145A-03-16
C.
Acceptance, and approval of the following invoices submitted by contracted/projected engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323718- $30,096.00 for "FM 681 From FM 2221 to SH 10"-C-09-192-06-08;
2. Invoice No. 11323719- $12,036.50 for "FM 681 Project; From FM 2221/FM 492" -C-09-192A-06-08.
1. Invoice No. 11323718- $30,096.00 for "FM 681 From FM 2221 to SH 10"-C-09-192-06-08;
2. Invoice No. 11323719- $12,036.50 for "FM 681 Project; From FM 2221/FM 492" -C-09-192A-06-08.
D.
Acceptance and approval of request for payment on invoice No. 11018 in the amount of $1,241.62 submitted by Javier Hinojosa Engineering, contracted project engineer for "Mile 4 North Rd (Tom Gill Rd west 6,300 LF)". C-09-176-04-28
E.
Acceptance and approval of request for payment of Invoice#2010456 in the amount of $130,320.00 from TEDSI Infrastructure Group under Contract #C-10-062-02-16-PO#636565-Work Authorization #1 for Professional General Engineering Services for the "Design and Right Of Way Mapping Of HCMDS Phase II-J-09 Lateral Drain Ditch from North Main Drain To County Road 3601 (Approx. 8 Miles) Project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
F.
Approval of Application for Payment No. 3 in the amount of $171,650.25 from Total Commitment, LLC contracted vendor for Aldamas I & II Subdivisions as reviewed and submitted by project engineer SAM Engineering & Surveying, Inc. (C-CAP-10-232-08-10).
G.
Pct. #2:
Requesting approval of payment(s) for R. Gutierrez Engieering Corporation for the following invoices:
Requesting approval of payment(s) for R. Gutierrez Engieering Corporation for the following invoices:
|
INVOICE
|
DATE
|
PROJECT
|
PO #
|
AMOUNT
|
| 2918 | 01/06/2011 | Pct.2 Administrative Offices | 624632 |
$11,500.00
|
| 2941 | 01/27/2011 | Survey of Property on South I Road | 635390 |
$6,000.00
|
| 2951 | 02/04/2011 | El Gato Road Project | 647914 |
$3,000.00
|
| 2952 | 02/07/2011 | Tower Rd (Owassa to Sioux) | 652343 |
$7,200.00
|
| 2959 | 02/25/2011 | LJ Drainage Boundary Survey Parcels | 652914 |
$4,200.00
|
| 2964 | 03/07/2011 | Mornngside Off-Site Drainage Survey Parcels | 648010 |
$3,200.00
|
with authority for Auditor's to complete processing procedure and County Treasurer to issue payment.
H.
1.Cooperative Agreements
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Detention Facility/Jail:
a.Requesting authority to enter into a 36-month new copier (capital) lease through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 with authorized dealer Dahill through requisition thru the following requistions;
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Detention Facility/Jail:
a.Requesting authority to enter into a 36-month new copier (capital) lease through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 with authorized dealer Dahill through requisition thru the following requistions;
| Requisiton | Model | Location | Monthly Lease | Account Number |
| 190513 | WC5745 | Administration | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190515 | WC5745 | Records | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190517 | WC5745 | Infirmary | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190519 | WC5745 | Kitchen | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190521 | WC5745 | Releasing Hall | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190523 | WC5745 | Classifications | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190524 | WC3550X | Public Information | $ 71.45 | 1-1100-423-21-280-002-0-780 |
3.Sheriffs:
a.Requesting authority to enter into a 36-month new copier (capital) lease through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 with authorized dealer Dahill through requisition thru the following requistions;
a.Requesting authority to enter into a 36-month new copier (capital) lease through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 with authorized dealer Dahill through requisition thru the following requistions;
| Requisition | Model | Location | Monthly Lease | Account Number |
| 191075 | WC5775PT | Central Records | $406.80 | 1-1100-421-00-280-001-0-780 |
| 191349 | WC5765 | Academy | $340.80 | 1-1100-421-00-280-001-0-780 |
| 191351 | WC5765PT | Patrol Squad Room | $340.80 | 1-1100-421-00-280-001-0-780 |
| 191352 | WC5745PT | Budget Office | $221.49 | 1-1100-421-00-280-001-0-780 |
| 191353 | WC5745PT | Civil & Warrants | $221.49 | 1-1100-421-00-280-001-0-780 |
| 191355 | WC5745PT | CID | $221.49 | 1-1100-421-00-280-001-0-780 |
| 191356 | WC5745PT | Exetutive Office | $221.49 | 1-1100-421-00-280-001-0-780 |
b. Requesting authority to enter into an annual software renewal agreement with AFIX Technologies, Inc. for the Hidalgo County Sheriff's Department through the following requisition #191447 in the total amount of $6,975.00 effective 05/27/2011 - 5/26/2012.
4. Elections:
a. Requesting authority to purchase an ArcGIS Publisher Single Use License with (ESRI) Environmental Systems Research Institution thru our membership/participation with (DIR) Department of Information Resources thru contract # 1637 for the Elections Department through requisition #190361 with one year maintenance effective upon approval.
4. Elections:
a. Requesting authority to purchase an ArcGIS Publisher Single Use License with (ESRI) Environmental Systems Research Institution thru our membership/participation with (DIR) Department of Information Resources thru contract # 1637 for the Elections Department through requisition #190361 with one year maintenance effective upon approval.
I.
1. Requesting authority to exercise the additional one (1) year term extension/renewal as provided in contract for: "Purchase of Bulletproof Vests (Soft Body Armor)" for the Hidalgo County Sheriff's Office, under the same current rates, terms and conditions with LONE STAR UNIFORMS, INC. effective: 03/24/11 - 03/23/12.
2. Requesting authority to exercise the ninth (9th) year of the additional ten (10) one (1) year term extension as provided in contract for: "Housing of Inmates" for the Hidalgo County Sheriff's Office, under the same current rates, terms and conditions with LCS CORRECTIONS SERVICES, INC. effective: 03/31/11 - 03/30/12.
3. Requesting authority to exercise the third (3rd) & FINAL year of the additional three (3) one (1) year periods as provided in current contract for: "Service & Maintenance to the Adult Detention Electronic System" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with SECURE CONTROL SYSTEMS, LLC- effective 04/07/11 - 04/06/12.
2. Requesting authority to exercise the ninth (9th) year of the additional ten (10) one (1) year term extension as provided in contract for: "Housing of Inmates" for the Hidalgo County Sheriff's Office, under the same current rates, terms and conditions with LCS CORRECTIONS SERVICES, INC. effective: 03/31/11 - 03/30/12.
3. Requesting authority to exercise the third (3rd) & FINAL year of the additional three (3) one (1) year periods as provided in current contract for: "Service & Maintenance to the Adult Detention Electronic System" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with SECURE CONTROL SYSTEMS, LLC- effective 04/07/11 - 04/06/12.