CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 15, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Discussion, consideration, and approval of amendment to Guidelines and Criteria for Granting Tax Abatements in Hidalgo County under Chapter 312 of the Texas Tax Code.
B.
Discussion, consideration, and approval of Tax Abatement Agreement between Hidalgo County and Regal Beloit - RBC Manufacturing Corporation.
C.
Discussion and approval of order of the Hidalgo County Commissioners' Court for filling vacancies on the Board of Directors of the Hidalgo County Regional Mobility Authority.
7.
Precinct #1 - Comm. Quintanilla:
A.
Approval of the method of appointment of the Board of Directors of the Regional Mobility Authority as described in the amended petition creating the Regional Mobility Authority
B.
Authorization for title reports, surveys metes & bounds, appraisals and possible acquisition of additional right of way for the continuation of David Street- De Anda Subdivision.
C.
Discussion and approval of Interlocal Cooperation Agreement between Hidalgo & Cameron Counties Irrigation District #9 and Hidalgo County.
D.
Discussion, consideration and approval of Non-Financial Cooperative Agreement for Work Skills between Hidalgo County Precinct One and Workforce Solutions for Community Service Worksite Program.
8.
Precinct #3 - Comm. Flores:
A.
Requesting permission to partner with La Joya Independent School District for 2011 Texas Safe Shelter Initiative Program.
9.
Precinct #4 - Comm. J. Palacios:
A.
Approval of a Resolution in Support of SB 971 and HB 1765 in the 82nd Texas State Legislature
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval to authorize Ramon Garcia, Hidalgo County Judge, to sign American Electric Power settlement release form to settle auto claim with County vehicle. (Planning Dept)
C.
Approval to accept settlement agreement with Travelers Insurance Company in the amount of $13,960.00 to settle total loss of County vehicle. (Tax Office)
D.
1. Presentation on Delinquent Tax Collections Report
2. Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes.
2. Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes.
E.
Discussion and appropriate action regarding the development of guidelines, procedures and/or policies regarding county testimony at State Legislative Hearings
F.
Approval of Revised Contribution-In-Aid-Of-Construction Agreement for Electric Distribution Services between AEP and County of Hidalgo - Eyhorn Property (due to change in amount from $ 41,664.24 to $ 41,835.59)
11.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
12.
Emergency Management - Oscar Montoya:
A.
Approval to submit for reimbursement of grant award (#DR-1780-002) from the State of Texas - Division of Emergency Management in the amount of $36,784.73 for Hazard Mitigation grant, with authority for County Judge to sign the required documentation.
13.
IT Department - Renan Ramirez:
A.
County Wide:
Authorization to purchase GPS units through the County's membership/participation with CONTRACT: DIR-SDD-597 (REQ # 191159) with awarded vendor AT&T MOBILITY for the following:
Authorization to purchase GPS units through the County's membership/participation with CONTRACT: DIR-SDD-597 (REQ # 191159) with awarded vendor AT&T MOBILITY for the following:
|
Qty:
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Deptartment:
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Plan Description:
|
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18
|
County Wide
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Pooled Telemetry Connection Plan - 1MB @ $8.99 X 18 units = 161.82 X 12 months = $1,941.84
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14.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land described as Parcel # 19, 20, 24 & 25 Southfork Drain Project.
15.
Budget & Management - Raul Silguero Jr.:
A.
Budget Appropriations:
1.
Constable Precinct #4 - Bulletproof Vest Partnership Grant (1285):
a. Requesting approval to accept 2010 grant awarded funds in the amount of $1,875.75, received from the the U.S. Department of Justice for expenses incurred due to the Bulletproof Vest Partnership Grant. Application for grant originally approved CC 6/1/10 (AI-21399).
b. Requesting approval of certification of revenues as certified by the County Auditor for the funds received in relation to the FY 2010 USDJ - Bulletproof Vest Partnership Grant.
c. Requesting approval of 2011 appropriation of funds to Constable Precinct #4 (Bullet Proof Vest Partnership) in the amount of $1,875.75.
a. Requesting approval to accept 2010 grant awarded funds in the amount of $1,875.75, received from the the U.S. Department of Justice for expenses incurred due to the Bulletproof Vest Partnership Grant. Application for grant originally approved CC 6/1/10 (AI-21399).
b. Requesting approval of certification of revenues as certified by the County Auditor for the funds received in relation to the FY 2010 USDJ - Bulletproof Vest Partnership Grant.
c. Requesting approval of 2011 appropriation of funds to Constable Precinct #4 (Bullet Proof Vest Partnership) in the amount of $1,875.75.
2.
County Records Mgmt (1238):
Approval of 2010 appropriation of funds into County Records Records Management in the amount of $505.92.
Approval of 2010 appropriation of funds into County Records Records Management in the amount of $505.92.
3.
TxDot Pct. #1:
a. Approval to appropriate 2010 revenues and expenditures for a TXDOT project (Mile 2 West (Mile12-US83) in the amount of $25,987.85 (1315).
b. Approval of 2010 appropriation of funds into a TXDOT project (Mile 2 West (Mile12-US83) in the amount of $0.01 (1315).
a. Approval to appropriate 2010 revenues and expenditures for a TXDOT project (Mile 2 West (Mile12-US83) in the amount of $25,987.85 (1315).
b. Approval of 2010 appropriation of funds into a TXDOT project (Mile 2 West (Mile12-US83) in the amount of $0.01 (1315).
16.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Acceptance and approval of the Statements of Qualifications received (attached herein) in response to Hidalgo County's Request for Qualifications for establishment of a pre-qualified "POOL" of Construction Management Services proviers for engagement through the establishment statutory and local protocol (i.e.-nomination by user dept., ranking by cc, negotiation of an agreement, etc.) on an "As Needed Basis" per project by all County Departments and/or applicable Programs requiring said services set forth in the RFQ packet for: Hidalgo County "Construction Management Services". (RFQ No.: 2011-056-03-09-MSS with term of this pool: March 15, 2011 (acceptance date) thru February 8, 2012 so as to coincide with the expiration of all other Hidalgo County professional services pools);
b. Pursuant to County's protocol:
the nomination of at least three (3) firms from the approved pool above:
1. ________________________________;
2. ________________________________;
3. ________________________________; OR, as an alternative
c. Consideration of ALL firms of the newly approved pool above, for evaluation, grading and scoring in connection with a Construction Manager to serve as "Owner's Designated Representative" in connection with the Design and Construction of an Hidalgo County Sub-Station in the Precinct #1 area;
d. Selection/Assignment/Designation of the Committee to Evaluate, Score and Grade the nominated firms as Construction Manager to serve as Owner's Designated Representative in the design and construction of an Hidalgo County Sub-Station in the Precint #1 area.
b. Pursuant to County's protocol:
the nomination of at least three (3) firms from the approved pool above:
1. ________________________________;
2. ________________________________;
3. ________________________________; OR, as an alternative
c. Consideration of ALL firms of the newly approved pool above, for evaluation, grading and scoring in connection with a Construction Manager to serve as "Owner's Designated Representative" in connection with the Design and Construction of an Hidalgo County Sub-Station in the Precinct #1 area;
d. Selection/Assignment/Designation of the Committee to Evaluate, Score and Grade the nominated firms as Construction Manager to serve as Owner's Designated Representative in the design and construction of an Hidalgo County Sub-Station in the Precint #1 area.
5.
Acceptance and approval of an "Amendment" to clarify the current contract between Hidalgo County and Dubose Interests, LLC dba Performance Grade Asphalt, LLC, for CRS-2 (Cationic Rapid Setting) Emulsified Asphalt to reflect Hidalgo County and not Hidalgo County Precinct No. 2. C-10-264-11-22;
6.
Recommending award of bid and approval of contract to the sole bidder (Lumatec) meeting all specifications and/or requirements for "Roadway Light Fixtures and Maintenance for Precincts No. 1 & 3" .(RFB No.: 2011-017-02-09-CGA)
7.
Recommending bid award to lowest bidder meeting all specifications and/or requirements for: Hidalgo County Pct 3 "Raw Pit Run and/or Pit Run Caliche" (Bid No.: 2011-094-03-08-MEG).
8.
a. Acceptance and approval of the separate proposed Letter of Engagement as permitted under the current contract with the Hon. Rolando Rios for the provision of legal services to commence the: Census Undercount Challenge Project for Hidalgo County;
b. Requesting exemption from competitive bidding requirements under, Texas Local Government Code, 262.024 (2)(4), a professional service;
c. Acceptance and approval of a Letter of Engagement with the Hon. Jose Garza for the provision of legal services to commence the: Census Undercount Challenge Project for Hidalgo County.
b. Requesting exemption from competitive bidding requirements under, Texas Local Government Code, 262.024 (2)(4), a professional service;
c. Acceptance and approval of a Letter of Engagement with the Hon. Jose Garza for the provision of legal services to commence the: Census Undercount Challenge Project for Hidalgo County.
9.
a. Requesting acceptance and approval of "Certificate of Substantial Completion" submitted by Carrier Corporation, reflecting substantial completion dated as of November 1, 2010 for the project: Hidalgo County Old Administration Building 3rd Floor Renovations-Replacement of Air Handler Unit" (2009-071C-MSS).
b. Acceptance and approval of Final Invoice No. B002136424 in the amount of $34,422.83 received from Carrier Corporation (awarded vendor through Buyboard Cooperative Purchasing Program contract 305-08 and 298-09) in connection with "Hidalgo County Old Administration Building 3rd Floor Renovations-Replacement of Air Handler Unit" in amounts (detailed herein) eligible for payment after review and complete processing procedures by Auditor with authority County Treasurer to issue payment.
b. Acceptance and approval of Final Invoice No. B002136424 in the amount of $34,422.83 received from Carrier Corporation (awarded vendor through Buyboard Cooperative Purchasing Program contract 305-08 and 298-09) in connection with "Hidalgo County Old Administration Building 3rd Floor Renovations-Replacement of Air Handler Unit" in amounts (detailed herein) eligible for payment after review and complete processing procedures by Auditor with authority County Treasurer to issue payment.
B.
Pct. 1
1.
Recommending award (thru sealed quotes) and approval of contract to the sole bidder (Agustin Gomez Wastewater Services) meeting all specifications and/or requirements for "Waste Water Services for Pct. 1". (RFSQ No.: 2011-041-02-25-CGA)
2.
Requesting approval of a clarification to AIA form of agreemment between Hidalgo County and Alcocer Garcia Associates, Inc. to reflect the correct insurance limits in Exhibit "C" which is required under the RFQ for Pool of Architects and not the limits detailed in the Exhibit C provided at CC on 2-08-11 which was erroneously included as supporting documentation to agreement in connection with the design and construction of a New Constable Building with authority for County Judge or Court Member to execute documents.
C.
Pct. 2
1.
Requesting acceptance & approval of Action Reporting Invoice #7453 in the amount of $300.00 for the Public Hearing held on 11/04/2010 @ Valley View Early College Campus for the McColl Road Project.
2.
a. Recommendation by both the Purchasing Dept. and Raul Sesin, PE for Hidalgo County to exercise its option to terminate (under paragraph 4) of current agreement with A.H. Harris & Sons, Inc. for: "Geo-Grid Reinforcement Material for Precinct No. 2," by providing a written notice of termination;
b. Requesting authority to advertise for: "Geo-Grid Reinforcement Material for Hidalgo County Precinct No. 2" with modification of specifications to be drafted with input by Raul Sesin, PE.
b. Requesting authority to advertise for: "Geo-Grid Reinforcement Material for Hidalgo County Precinct No. 2" with modification of specifications to be drafted with input by Raul Sesin, PE.
3.
Acceptance and approval of Work Authorization No. 2 from Millennium engineers Group, Inc. (Contract #C-11-042-01-25), with proposal estimate cost of $35,196.00, to provide construction materials engineering services for Tower Road Phase II (FM495 to Minnesota Road).
D.
Pct. 3
1.
Requesting approval of Change Order No. 2 (which is a reversal of Change Order #1-attached hereto) and thus resulting in no change in original awarded and PO amount of $408,604.00 in connection with: "Purchase and Installation of Solar Powered Lights for Pct. 3 Parks", an Energy Efficiency and Conservation Block Grant (EECBG) project, awarded to Facility Solutions Group through the County's participation/membership with Buy Board with authority for County Judge or Court Member to execute document.
E.
WIC
1.
Requesting authorization/approval to request proposals from awarded Job Order Contractors (through County's membership and participation in various cooperative purchasing programs/association, etc.) for the repairs & renovations to WIC Clinic located in the City of Progreso project #2011-098-OGG :
a. Herrera & Hunt Inc. and Alpha Building Corporation (awarded through Hidalgo County's membership/participation with Harris County Department of Education's JOC Program); and CAS Companies JOC thru TCPN Contract #R-5004 as approved on 05/24/10 so as to determine the best value under TX . Local Government Code 271.113; or, in the alternative;
b. Request authority to proceed with sealed procurement process through conventional construction method and approval to advertise same with plans and specifications.
a. Herrera & Hunt Inc. and Alpha Building Corporation (awarded through Hidalgo County's membership/participation with Harris County Department of Education's JOC Program); and CAS Companies JOC thru TCPN Contract #R-5004 as approved on 05/24/10 so as to determine the best value under TX . Local Government Code 271.113; or, in the alternative;
b. Request authority to proceed with sealed procurement process through conventional construction method and approval to advertise same with plans and specifications.
F.
Colonia Access Program Pct. 2
1.
Requesting approval of "Amendment to Work Authorization No. 3" to C-CAP-08-023a-09-02 between Hidalgo County and Millennium Engineers Group, Inc., to replace Exhibit "D" with a Revised Exhibit "D" resulting in an increase of $4,742.50 in the original estimated amount.
G.
Colonia Access Program Pct. 3
1.
Requesting authority to reject all submitted bids received for CAP-10-380-12-15 "Road & Drainage Construction for Dude Hill Subdivision" in as much as bids submitted were all over budget.
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Eduardo "Walo" Bazan
E.
Civil Action No. 7:09-cv-00316; Alma Sanchez v. Hidalgo County Sheriff's Department & Sheriff Lupe Trevino
F.
EEOC Charge No. 451-2011-00720; Mauricio Ramos v. Hidalgo County Sheriff's Department
G.
Cause # CL-11-0286-A; Hilda Caceres v. Hidalgo County
H.
C-1135-10-G; Jose Luis Salas, et al v. County of Hidalgo
18.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Eduardo "Walo" Bazan
E.
Civil Action No. 7:09-cv-00316; Alma Sanchez v. Hidalgo County Sheriff's Department & Sheriff Lupe Trevino
F.
EEOC Charge No. 451-2011-00720; Mauricio Ramos v. Hidalgo County Sheriff's Department
G.
Cause # CL-11-0286-A; Hilda Caceres v. Hidalgo County
H.
C-1135-10-G; Jose Luis Salas, et al v. County of Hidalgo
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn