CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 28, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Human Resources (1100)
B.
2011 - Planning Dept (1100)
C.
2011 - District Clerk (1100)
D.
2011 - Health & Human Services Dept. (1293)
E.
2011 - Health & Human Services Dept. (1100)
F.
2011 - Health & Human Services Dept. (1100)
G.
2011 - Human Services Division (1100)
H.
2011 - Elections Department (1283)
I.
2011 - Elections Department (1283)
J.
2011 - Emergency Management (1100)
K.
2011 - Facilities Management (1100)
L.
2011 - Purchasing Department (1100)
M.
2011 - Safety Division (1100)
N.
2011 - I.T. Dept. (1100)
O.
2011 - Sheriff's Office (1100)
P.
2011 - Sheriff's Office (1100)
Q.
2011 - Constable Pct. 5 (1100)
R.
2011 - J.P. Pct. 2/1 (1100)
S.
2011 - J.P. Pct. 4/2 (1100)
T.
2011 - CCL #4 (1100)
U.
2011 - Pct. #1 R&B (1200)
V.
2011 - Pct. #1 Adm. (1200)
W.
2011 - Pct. #1 Sanitation (1100)
X.
2011 - Pct. #3 Parks (1100)
Y.
2011 - Pct. #3 Minnesota - R&B (1280)
Z.
2011 - Pct. #3 Dreamer Rd. R&B (1280)
AA.
2011 - Pct. #3 Two Mile Rd. R&B (1280)
3.
2011 - Interdepartmental transfers:
A.
Pct. #3 R&B (1200):
Approval of 2011 interdepartmental transfer from Precinct #3 Drainage Improvement Project to Precinct #3 Paved/Unpaved Road in the total amount of $258,767.61.
Approval of 2011 interdepartmental transfer from Precinct #3 Drainage Improvement Project to Precinct #3 Paved/Unpaved Road in the total amount of $258,767.61.
B.
General Fund & Special Revenue Funds:
Approval of 2010 interdepartmental transfer from various departments to Capital Leases-Other Debt Principal & Other Debt Interest in the total amount of $140,283.70 to fund capital lease expenditures.
Approval of 2010 interdepartmental transfer from various departments to Capital Leases-Other Debt Principal & Other Debt Interest in the total amount of $140,283.70 to fund capital lease expenditures.
C.
Co. Wide Adm. (1100):
Approval of 2011 interdepartmental transfer from Insurance to Co. Wide Adm-Contingency in the amount of $81,000.00.
Approval of 2011 interdepartmental transfer from Insurance to Co. Wide Adm-Contingency in the amount of $81,000.00.
4.
Planning Department:
A.
Reimbursement of Cash Deposit
El Toro Acres Subdivision – Pct. 3 (Norberto Salinas)
Falcon Meadows Subdivision – Pct. 4 (Joel Jacobsen)
El Toro Acres Subdivision – Pct. 3 (Norberto Salinas)
Falcon Meadows Subdivision – Pct. 4 (Joel Jacobsen)
B.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Residence Construction under Texas Local Government Code Section 232.029 (c) (1)
3. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Residence Construction under Texas Local Government Code Section 232.029 (c) (1)
3. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
1. North Alamo Water Supply Corporation:
a. Campo Alto (495 NS/E CCHVZ)- Bore- Aaron Salazar- Upgrading inst from 3/4" to a 1".
b. Approximately 500' east of Victoria Rd on the south side of Cummings Rd- Bore- Daniel M Sell; 3/4" service connection
c. Approximately 3280' going east from the center line of Tower Rd and Minnesota Rd on the north side Line Ext- proposing a line extension of 170' for a 2" waterline on a 5' R.O.W.- Hermanos Contreras Sub
a. Campo Alto (495 NS/E CCHVZ)- Bore- Aaron Salazar- Upgrading inst from 3/4" to a 1".
b. Approximately 500' east of Victoria Rd on the south side of Cummings Rd- Bore- Daniel M Sell; 3/4" service connection
c. Approximately 3280' going east from the center line of Tower Rd and Minnesota Rd on the north side Line Ext- proposing a line extension of 170' for a 2" waterline on a 5' R.O.W.- Hermanos Contreras Sub
6.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| B2550.00.000.0076.03 | Lynn Gascon | $3239.61 |
| D5790.99.000.0001.05 | Doctors Hospital @ Renaissance | $61809.68 |
| L0250.99.082.0003.01 | W Silver Recycling Inc | $14029.24 |
| L1300.00.000.0076.03 | Glg II Ltd | $3564.32 |
| M1950.00.002.0005.01 | Harms Fred | $3235.59 |
| M3197.00.000.0030.00 | Edwards Abstract | $3002.91 |
| N6720.02.000.0064.00 | Villarreal Luis Guillermo | $7503.47 |
7.
Membership Dues:
A.
County Court at Law #3:
Requesting approval to reimburse David T. Marroquin the amount of $170.00 for payment of 2011 membership dues to the National Guardianship Association for dues paid from personal funds, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to reimburse David T. Marroquin the amount of $170.00 for payment of 2011 membership dues to the National Guardianship Association for dues paid from personal funds, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
Sheriff's Dept.:
Requesting approval of payment for membership dues to the National Sheriff's Association for Sheriff Guadalupe Trevino and Sergeant Rafael Garza in the amount of $500.00 and $35.00 respectively.
Requesting approval of payment for membership dues to the National Sheriff's Association for Sheriff Guadalupe Trevino and Sergeant Rafael Garza in the amount of $500.00 and $35.00 respectively.
8.
Executive Office:
A.
Approval of 457 plan hardship withdrawal request for employee #122335
9.
Headstart:
A.
Approval of Financial Report: February 2011
B.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: February 2011
C.
Approval of Children's Applications for 2010-2011
D.
Approval of Annual Self Assessment Schedule
10.
Urban County:
A.
Request approval to enter into one (1) "Homebuyer Assistance Program" contract under the Home Program.
11.
Auditor's Office:
A.
Monthly Collection Report from October 2010 through February 2011.
| OFFICE | FEES & COST | MONTH |
| Justice of the Peace Ismael Ochoa | $74,661.70 | October 2010 |
| Justice of the Peace Mary Alice Palacios | $19,713.95 | December 2010 |
| Justice of the Peace Jesus E. Morales | $24,074.70 | January 2011 |
| Justice of the Peace Rosa E. Trevino | $90,550.90 | January 2011 |
| Justice of the Peace Luis Garza | $53,774.44 | January 2011 |
| Justice of the Peace Ismael Ochoa | $76,085.46 | January 2011 |
| Justice of the Peace Charlie Espinoza | $144,928.66 | January 2011 |
| Justice of the Peace Espiridion Jackson | $15,008.64 | January 2011 |
| Delta Lake | $654.00 | January 2011 |
| Fire Marshal | $4,880.00 | January 2011 |
| Constable Celestino Avila | $2,684.80 | January 2011 |
| Constable Gilberto Alaniz | $70.00 | January 2011 |
| Constable Larry Gallardo | $5,683.00 | January 2011 |
| Constable Eddie Guerra | $510.00 | January 2011 |
| Chief Deputy Constable Daniel Marichalar | $400.00 | January 2011 |
| Law Library | $1,310.50 | January 2011 |
| County Clerk | $6,100,640.00 | EOY 2010 |
| County Clerk | $441,251.73 | January 2011 |
| Delta Lake | $714.00 | February 2011 |
| Fire Marshal | $4,610.00 | February 2011 |
| Constable Gilberto Alaniz | $210.00 | February 2011 |
| Constable Eddie Guerra | $410.00 | February 2011 |
| Chief Deputy Constable Daniel Marichalar | $350.00 | February 2011 |
12.
IT Department - Renan Ramirez:
A.
Hidalgo County WIC Program:
Authorization to remove employee name and replace with Office Use for the following:
Authorization to remove employee name and replace with Office Use for the following:
| Description: | Plan Description: | Dept.: | Empl. Name: | Empl. Number: | Cell Phone Number: |
| Remove | Nationwide Talk Small Business Share 2000 Mins. | WIC | Veronica Riojas | 087963 | 956-578-5972 |
| Replace | Nationwide Talk Small Business Share 2000 Mins. | WIC | Office Use | N/A | 956-578-5972 |
| Remove | Nationwide Talk Small Business Share 2000 Mins. | WIC | Noemi Hernandez | 165034 | 956-907-4943 |
| Replace | Nationwide Talk Small Business Share 2000 Mins. | WIC | Office Use | N/A | 956-907-4943 |
13.
Purchasing Department:
A.
Approval of final construction contract (awarded by CC 02-22-11) for C-CAP-10-396-02-22 Road & Drainage Construction for Basham #14 Subdivision between Hidalgo County and M. J. A. Construction, LLC in the amount of $179,460.75.
B.
1. Approval to declare "surplus" office space (currently unoccupied or used by Pct. #3) located at 371 W. Expressway, Sullivan City, Texas for the purpose of offering said space for lease to a non-profit organization that provides health services;
2. Pursuant to Texas Local Government Code, Chapter 263, Section .007, requesting authority to advertise and approval of procurement packet (i.e., specifications/requirements, legal notice, draft contract, etc.) as attached hereto for "Hidalgo County-LEASE/OCCUPANCY OF BUILDING with OFFICE SPACE in the PRECINCT 3 area- located at 371 W. Expressway in SULLIVAN CITY to NON-PROFIT ORGANIZATIONS PROVIDING HEALTH SERVICES"- RFP No. 2011-103
2. Pursuant to Texas Local Government Code, Chapter 263, Section .007, requesting authority to advertise and approval of procurement packet (i.e., specifications/requirements, legal notice, draft contract, etc.) as attached hereto for "Hidalgo County-LEASE/OCCUPANCY OF BUILDING with OFFICE SPACE in the PRECINCT 3 area- located at 371 W. Expressway in SULLIVAN CITY to NON-PROFIT ORGANIZATIONS PROVIDING HEALTH SERVICES"- RFP No. 2011-103
C.
Requesting approval of payment for Invoice #452501/03/XV in the amount of $7,725.00 submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-(PO#653703) AIA Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4".
D.
Requesting approval of payment for various invoices as submitted by DOS LAND SURVEYING, subject to County Auditor's review and processing procedures with authority for County Treasurer to issue payment under contract #C-08-225-09-09 (WA#5) (PO#619537) for:"Various Road & Bridge and C.I.P Projects" (on an as needed basis)" within Hidalgo County Precinct No. 1, for Invoices as follows; Inv#8.09-JAN '11 ($107,500.00), Inv#04.09 P-FEB'11($47,500.00), Inv#9.09-MAR'11($10,000.00), Inv #10.09-MAR'11($50,000.00)
E.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Elections Department:
a. Requesting authority to enter into a 12-month software renewal maintenance agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor Votec Corporation contract # DIR-SDD-937 through the following requisitions: Effective: 10/01/10 - 09/30/11 (1-1283-414-00-130-010-8-336);
Requisition #189195.
1. Oracle Support User Fee for 10 users @ $100.00 each/year = $1,000.00
2. Vemacs Base Support Fee $1,200.00/year
3. Vemacs per voter warranty and support fee 254,101 @ $50,510.10/year
Total from new price list $52,710.10
Requisition #190343
1. VoteSafe Electronic Pollbook Maintenance and Support for the Field System Licenses for 30 users @$180.00each/yesr = $5,400.00 effective: 10/01/10 - 09/30/11 (1-1283-414-00-130-010-8-336);
3. Veteran's Department:
Requesting authority to enter into a 48-month new copier (capital) lease for a W7120P printer through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #191690 in the amount of $191.35/month, effective upon approval (1-1100-444-00-370-001-0-780);
4. (I.T.) Information Technology:
Requesting authority to enter into an advance technical support agreement for the County wide network through our membership/participation with (DIR) Department of Information Resources awarded vendor Calence, LLC dba Insight Networking #DIR-SDD-1369 in the total amount of $2,960.31 through requisition #191691. (1-1100-415-00-200-002-0-336/667);
5. JP PCT 2, PL 2:
Requesting authority to enter into a 48-month new copier (capital) lease agreement through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor IKON Office Solutions, Inc. contract #299-08 through requisition #192281 in the amount of $116.00/month for JP PCT 2, PL 2. (1-1100-412-00-064-001-0-432/780):
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Elections Department:
a. Requesting authority to enter into a 12-month software renewal maintenance agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor Votec Corporation contract # DIR-SDD-937 through the following requisitions: Effective: 10/01/10 - 09/30/11 (1-1283-414-00-130-010-8-336);
Requisition #189195.
1. Oracle Support User Fee for 10 users @ $100.00 each/year = $1,000.00
2. Vemacs Base Support Fee $1,200.00/year
3. Vemacs per voter warranty and support fee 254,101 @ $50,510.10/year
Total from new price list $52,710.10
Requisition #190343
1. VoteSafe Electronic Pollbook Maintenance and Support for the Field System Licenses for 30 users @$180.00each/yesr = $5,400.00 effective: 10/01/10 - 09/30/11 (1-1283-414-00-130-010-8-336);
3. Veteran's Department:
Requesting authority to enter into a 48-month new copier (capital) lease for a W7120P printer through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #191690 in the amount of $191.35/month, effective upon approval (1-1100-444-00-370-001-0-780);
4. (I.T.) Information Technology:
Requesting authority to enter into an advance technical support agreement for the County wide network through our membership/participation with (DIR) Department of Information Resources awarded vendor Calence, LLC dba Insight Networking #DIR-SDD-1369 in the total amount of $2,960.31 through requisition #191691. (1-1100-415-00-200-002-0-336/667);
5. JP PCT 2, PL 2:
Requesting authority to enter into a 48-month new copier (capital) lease agreement through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor IKON Office Solutions, Inc. contract #299-08 through requisition #192281 in the amount of $116.00/month for JP PCT 2, PL 2. (1-1100-412-00-064-001-0-432/780):
F.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications, etc.) as attached hererto for a request for sealed procurement for-"Lease of OFF Premises Storage Area for WIC Program". (RFB No.: 2011-037-00-00CGA)
G.
Pursuant to correspondence received from Hidalgo County Precinct 4 office requesting for the following stolen assets to be formally removed from the Hidalgo County inventory list:
Tag# 25161 John Deere Tractor 275 5 serial number: 760303L
Tag# 48440 John Deere MX 7 Shredder w/cutter serial number: W00MX7X016164
said items were reported stolen August 9, 2010 with case number 10-32230 through the Sheriff's Department. Case No. 10-32230 has since been closed.
Tag# 25161 John Deere Tractor 275 5 serial number: 760303L
Tag# 48440 John Deere MX 7 Shredder w/cutter serial number: W00MX7X016164
said items were reported stolen August 9, 2010 with case number 10-32230 through the Sheriff's Department. Case No. 10-32230 has since been closed.