CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 12, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Budget & Management (1100)
B.
2011 - DBM Employee Benefits (2201)
C.
2011 - Hidalgo County Clerk's Office (1100)
D.
2011 - Executive Office (1100)
E.
2011 - WIC (1292)
F.
2011 - Health & Human Services Dept. (1100)
G.
2011 - Human Services Division (1100)
H.
2011 - Health & Human Services Dept. (1100)
I.
2011 - Health & Human Services Dept. (1293)
J.
2011 - Safety Division (1100)
K.
2011 - I.T. Dept. (1100)
L.
2011 - 398th District Court (1100)
M.
2011 - 449th District Court (1100)
N.
2011 - CCL #1 (1100)
O.
2011 - Constable Pct. #1 (1100)
P.
2011 - Constable Pct #4 (1100)
Q.
2011 - Constable Pct. #5 (1100)
R.
2011 - Pct. #1 Parks (1100)
S.
2011 - Pct. #2 R&B McCOLL RD (1200)
T.
2011 - Pct. #2 Adm. (1200)
U.
2011 - Pct. #4 R&B (1200)
3.
2011 Interdepartmental transfers:
A.
Fire Marshal(1100):
Approval of interdepartmental transfer from program (001) to program (008) Hidalgo Fire department in the amount of $5,000.00 to cover expenditures of fire calls.
Approval of interdepartmental transfer from program (001) to program (008) Hidalgo Fire department in the amount of $5,000.00 to cover expenditures of fire calls.
B.
Pct. #2 R&B (1200)
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to R&B S. McColl Rd (Dckr-Orngwd & .5M S.Mlty) into (program 028) in the amount of $40,000 to fund project expenditures.
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to R&B S. McColl Rd (Dckr-Orngwd & .5M S.Mlty) into (program 028) in the amount of $40,000 to fund project expenditures.
C.
Pct. #2 R&B (1200)
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to Tower Road (Moore to Balli) Project (program027 ) in the amount of $42,000.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from R&B (program 006) to Tower Road (Moore to Balli) Project (program027 ) in the amount of $42,000.00 to fund project expenditures.
4.
Planning Department:
A.
Approval of Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
1. VTX Communications LLC:
a. We will be boring approximately 60' across Mile 2W Rd at a depth of 6' to place fiber optic cable in 4" schedule 80 HDPE. Work will be begin approx. 50' from the intersection of Mile 2W Rd & Mile 13 1/2 N Rd from the Northeast corner to the Northwest corner of the intersection.
2. Texas Gas Service:
a. Crosses Valley View Road, CR 1822 and Soderquist. TGS wants to open cut the caliche roads and do maintenance on the pipeline.
3. North Alamo Water Supply:
a. Approximately 500' South of 1925 on the east side of Harmel Dr- Bore- Juan G. Sandoval- 3/4" serv conn
b. Approximately 500' North of mile 10N on the east side of mile 5.5W- Bore- Juan C. Borjas- 3/4" serv conn
c. Approximately 500' East of FM 907 on the north side of Canton Rd- Bore- Jesus R. Luna- 3/4" serv conn
d. Approximately 500' East of Cesar Chavez Rd on the north side of Ramseyer Rd- Bore- 3/4" serv conn
e. Approximately 136' going west on Terry Rd from the existing 4" water line on the south side of Ingle Rd-Line Ext- David A. Limon- 3/4" service connection
f. Approximately 2, 050' going east from the centerline of Doolittle Rd and Ingle Rd on the south side- Bore-16" PVC casing/ 8" waterline- Flamingo Ranches Sub
g. Approximately 70' north of Ingle Rd on the east and west side of Kenyon Rd- Bore- Flamingo Ranches Sub 16" PVC casing/ 8" waterline
a. We will be boring approximately 60' across Mile 2W Rd at a depth of 6' to place fiber optic cable in 4" schedule 80 HDPE. Work will be begin approx. 50' from the intersection of Mile 2W Rd & Mile 13 1/2 N Rd from the Northeast corner to the Northwest corner of the intersection.
2. Texas Gas Service:
a. Crosses Valley View Road, CR 1822 and Soderquist. TGS wants to open cut the caliche roads and do maintenance on the pipeline.
3. North Alamo Water Supply:
a. Approximately 500' South of 1925 on the east side of Harmel Dr- Bore- Juan G. Sandoval- 3/4" serv conn
b. Approximately 500' North of mile 10N on the east side of mile 5.5W- Bore- Juan C. Borjas- 3/4" serv conn
c. Approximately 500' East of FM 907 on the north side of Canton Rd- Bore- Jesus R. Luna- 3/4" serv conn
d. Approximately 500' East of Cesar Chavez Rd on the north side of Ramseyer Rd- Bore- 3/4" serv conn
e. Approximately 136' going west on Terry Rd from the existing 4" water line on the south side of Ingle Rd-Line Ext- David A. Limon- 3/4" service connection
f. Approximately 2, 050' going east from the centerline of Doolittle Rd and Ingle Rd on the south side- Bore-16" PVC casing/ 8" waterline- Flamingo Ranches Sub
g. Approximately 70' north of Ingle Rd on the east and west side of Kenyon Rd- Bore- Flamingo Ranches Sub 16" PVC casing/ 8" waterline
B.
1. City of Weslaco:
a. Proposed 15" SDR 26 PVC Sanitary Sewer line to be bored across Milanos Road.
a. Proposed 15" SDR 26 PVC Sanitary Sewer line to be bored across Milanos Road.
6.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| W7700.04.000.0033.16 | International Bank | $6339.64 |
| S6857.00.000.0037.00 | Bac Tax Services | $5022.68 |
| S2755.01.000.0014.00 | Bac Tax Services | $4715.18 |
| S5250.01.010.0006.00 | Bac Tax Services | $3245.54 |
| T3635.00.000.0080.00 | Corelogic | $4559.37 |
| S5305.00.000.0018.00 | Corelogic | $5173.47 |
| C4440.02.010.005A.00 | Corelogic | $18260.16 |
| S5255.03.000.0015.00 | Bac Tax Services | $2940.49 |
| V3317.03.000.0131.00 | Corelogic | $2993.09 |
| C4051.00.000.0065.00 | Bac Tax Services | $3231.23 |
| I6010.82.000.4492.00 | Chesapeake Operating | $2876.70 |
| M5500.00.026.0001.00 | D&M Finance Co Llc | $2851.83 |
| M5500.00.027.0001.00 | D&M Finance Co Llc | $2909.82 |
| S2544.02.000.0069.00 | Bac Tax Services | $6756.54 |
| W0100.00.032.0002.01 | Bac Tax Services | $4026.33 |
7.
Membership Dues:
A.
County Commissioners (1100):
Requesting approval to pay 2011 Annual Membership Dues to South Texas County Judges' & Commissioners Association in the amount of $300.00 and authorize County Treasurer to issue check after, review, audit, and processing procedures are completed by County Auditor
Requesting approval to pay 2011 Annual Membership Dues to South Texas County Judges' & Commissioners Association in the amount of $300.00 and authorize County Treasurer to issue check after, review, audit, and processing procedures are completed by County Auditor
B.
Elections Dept (1100):
Requesting approval to pay the 2011 Election Center Blue membership dues in the total amount of $150.00 for Yvonne Ramon, with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor.
Requesting approval to pay the 2011 Election Center Blue membership dues in the total amount of $150.00 for Yvonne Ramon, with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor.
C.
WIC Dept (1292):
Requesting approval to make payment for the 2011 membership dues for International Lactation Consultant Association in the amount of $165.00 (Req#193016) for Noemi Hernandez, MBA,RD,LD,IBCLC. with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to make payment for the 2011 membership dues for International Lactation Consultant Association in the amount of $165.00 (Req#193016) for Noemi Hernandez, MBA,RD,LD,IBCLC. with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
8.
Urban County:
A.
Request for approval of two (2) applicants in the Countywide area and three (3) applicants in the City of San Juan under the HOME Homeowner Occupied Housing Rehabilitation Program and CDBG.
B.
Request approval to enter into one (1) "Homebuyer Assistance Program" contract under the HOME Program.
9.
Budget & Management:
A.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $123,217.12 for the period of March 1-31, 2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $123,217.12 for the period of March 1-31, 2011 and requesting approval of wire transfer.
B.
1. Approval to transfer $946,489.81 to the Hidalgo County Claims Bank account for Blue Cross Blue Shield Insurance Claims for period 03/12/2011 thru 03/31/2011.
2. Approval of wire transfer to cover claims paid.
| 03/12-18/2011 | $ 448,590.48 |
| 03/19-25/2011 | $ 372,681.17 |
| 03/26-31/2011 | $ 125,218.16 |
| TOTAL: | $ 946,489.81 |
10.
Purchasing Department:
A.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Planning:
Requesting authority to enter into an Annual GIS Aarcinfo Software/License Support Renewal Maintenance Agreement with (ESRI) Environmental Systems Research Institute for the Planning Department thru requisition #187982 in the amount of $3,000.00/yr. Effective: 8/02/2011 through 8/01/2012. (1-1100-419-10-210-001-0-336);
3. I.T. Department:
Requesting authority to purchase an ArcGIS Server Standard Enterprise for Windows up to Four Cores Staging License with (ESRI) Environmental Systems Research Institution thru our membership/participation with (DIR) Department of Information Resources thru Contract #DIR-SDD-1637 for the I.T. Department thru requisition #192068 in the amount of $9,749.00. (1-1100-415-00-200-001-0-747);
4. Tax Office:
Requesting authority to enter into a (6) month preventive maintenance renewal inspection agreement with Cummins-Allison Corp. for the Tax Office Department at the Pharr Office 300 W. Hall Acres Suite C Pharr, Texas 78577 thru requisition #192723 in the amount of $509.00/ea. Effective: 3/01/2011 - 09/30/2011. (1-1100-415-15-140-001-0-432);
5. District Attorney:
Requesting authority to enter into a (12) Month License Renewal Agreement with the "The Productivity Center" for Hidalgo County District Attorney to access TECLEOSE for the total amount of $295.00/year thru requisition # 192358. Effective May 2011 thru May 2012. (1-1100-412-00-080-002-0-336);
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Planning:
Requesting authority to enter into an Annual GIS Aarcinfo Software/License Support Renewal Maintenance Agreement with (ESRI) Environmental Systems Research Institute for the Planning Department thru requisition #187982 in the amount of $3,000.00/yr. Effective: 8/02/2011 through 8/01/2012. (1-1100-419-10-210-001-0-336);
3. I.T. Department:
Requesting authority to purchase an ArcGIS Server Standard Enterprise for Windows up to Four Cores Staging License with (ESRI) Environmental Systems Research Institution thru our membership/participation with (DIR) Department of Information Resources thru Contract #DIR-SDD-1637 for the I.T. Department thru requisition #192068 in the amount of $9,749.00. (1-1100-415-00-200-001-0-747);
4. Tax Office:
Requesting authority to enter into a (6) month preventive maintenance renewal inspection agreement with Cummins-Allison Corp. for the Tax Office Department at the Pharr Office 300 W. Hall Acres Suite C Pharr, Texas 78577 thru requisition #192723 in the amount of $509.00/ea. Effective: 3/01/2011 - 09/30/2011. (1-1100-415-15-140-001-0-432);
5. District Attorney:
Requesting authority to enter into a (12) Month License Renewal Agreement with the "The Productivity Center" for Hidalgo County District Attorney to access TECLEOSE for the total amount of $295.00/year thru requisition # 192358. Effective May 2011 thru May 2012. (1-1100-412-00-080-002-0-336);
B.
Acceptance, and approval of the following invoices submitted by contracted/projected engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323736- $29,455.82 for "FM 681 Project; From FM 2221/FM 492"-C-09-192A-06-08;
2. Invoice No. 11323737- $40,927.93 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08.
1. Invoice No. 11323736- $29,455.82 for "FM 681 Project; From FM 2221/FM 492"-C-09-192A-06-08;
2. Invoice No. 11323737- $40,927.93 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08.
C.
Authority to exercise the additional one (1) year extension option as provided under current contract for "Replacement of Refrigerators" for Hidalgo County Community Service Agency, under the same rates, terms, and conditions with Sears Commercial-E-10-192-04-13 Effective: 04/23/11-04/22/12
D.
Acceptance and approval of request for payment on invoice No. 11024 in the amount of $4,500.00 submitted by Javier Hinojosa Engineering, contracted project engineer for "Giles Road-East of Lots 20, 21, & 30 Homeville Association Subdivision "A" through C-09-176-04-28.
E.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications, requirements, etc...) as attached hereto for the following projects:
1. Request for Bids for "Drug Testing Collection Services" (RFB No.: 2011-085-00-00-MEG);
2. Request for Proposals for "Pool of Licensed Professional Counselors" (RFP No.: 2011-038-00-00-CGA);
3. Request for Proposals for "Juvenile Justice Alternative Education Program (JJAEP)" (RFP No.: 2011-084-00-00-CGA)
1. Request for Bids for "Drug Testing Collection Services" (RFB No.: 2011-085-00-00-MEG);
2. Request for Proposals for "Pool of Licensed Professional Counselors" (RFP No.: 2011-038-00-00-CGA);
3. Request for Proposals for "Juvenile Justice Alternative Education Program (JJAEP)" (RFP No.: 2011-084-00-00-CGA)
F.
Tax Office-Collections:
Requesting approval to correct the monthly capital lease payment from $93.51/month to $86.67/month previously approved through Commissioners Court on 2/1/2011 agenda item #AI-25020 as per the department's request to omit the (stand) of $6.84/month.
Requesting approval to correct the monthly capital lease payment from $93.51/month to $86.67/month previously approved through Commissioners Court on 2/1/2011 agenda item #AI-25020 as per the department's request to omit the (stand) of $6.84/month.
G.
Pct. #2:
Approval of Request for Payment-Application No.1 in the amount of $172,016.08 from Mission Paving Co., Inc., awarded contract for the "Tower Road Phase II Road and Drainage Improvements Project," and as recommended for payment by project engineer, Raul Sesin, P.E. C-10-363-01-11.
Approval of Request for Payment-Application No.1 in the amount of $172,016.08 from Mission Paving Co., Inc., awarded contract for the "Tower Road Phase II Road and Drainage Improvements Project," and as recommended for payment by project engineer, Raul Sesin, P.E. C-10-363-01-11.
H.
Pct. #2:
Request approval of Invoice #2941 1/27/2011 in the amount of $6,000.00 for R. Gutierrez Engineering Corporation, contracted engineer.
Request approval of Invoice #2941 1/27/2011 in the amount of $6,000.00 for R. Gutierrez Engineering Corporation, contracted engineer.