CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 19, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Visiting Judges (1100)
B.
2011 - County Judge (1100)
C.
2011 - Pct. #1 R&B (1200)
D.
2011 - Pct. #1 San. (1100)
E.
2011 - Pct. #1 Parks (1100)
F.
2011 - Pct. #3 Sanitation (1100)
G.
2011 - Pct. #4 R&B (1200)
H.
2011 - Pct. #4 Administration (1200)
I.
2011 - Pct. #4 Landfill (1100)
J.
2011 - Pct. #4 Parks (1100)
K.
2011 - Tax Office (1100)
L.
2011 - Tax Office (1100)
M.
2011 - Human Resources (1100)
N.
2011 - Facilities Management (1100)
O.
2011 - Health & Human Services Dept. (1293)
P.
2011 - Health & Human Services Dept. (1293)
Q.
2011 - Health & Human Services Dept. (1293)
R.
2011 - I.T. Dept. (1100)
S.
2011 - Sheriff's Office LBSP (1284)
T.
2011 - Constable Pct. 2 (1100)
U.
2011 - Co. Wide Adm. (1100)
V.
2011 - County Commissioners (1100)
W.
2011 - Hidalgo County Clerk's (1100)
X.
2011 - Hidalgo County Clerks (1238)
Y.
2011 - County Treasurer (1100)
Z.
2011 - DA Bad Checks (1222)
3.
2011 Interdepartmental transfers:
A.
Planning Dept (1100):
Approval of 2011 interdepartmental transfer from Co Wide Adm-Contingency to Planning Dept in the amount of $4,874.12.
Approval of 2011 interdepartmental transfer from Co Wide Adm-Contingency to Planning Dept in the amount of $4,874.12.
B.
Pct. #4 BCAP (1311):
Approval of 2011 interdepartmental transfer from BCAP Bar VI Subdivision (program no. 070) and BCAP Rene Rae Subdivision (program no. 612) to BCAP Morning Side Estates Subdivision (program no. 482) in the total amount of $923.30.
Approval of 2011 interdepartmental transfer from BCAP Bar VI Subdivision (program no. 070) and BCAP Rene Rae Subdivision (program no. 612) to BCAP Morning Side Estates Subdivision (program no. 482) in the total amount of $923.30.
C.
General Fund - Appraisal Fees (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to General Fund-Appraisal Fees in the amount of $700,000.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to General Fund-Appraisal Fees in the amount of $700,000.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk
Approval of March 2011 Monthly Fee Report.
Approval of March 2011 Monthly Fee Report.
B.
County Treasurer:
Approval of the Hidalgo County Monthly Investment Reports for the months of December 2010 and January, February, and March 2011.
Approval of the Hidalgo County Monthly Investment Reports for the months of December 2010 and January, February, and March 2011.
6.
Right of Way - Permits:
A.
1. North Alamo Water Supply Corporation:
a. Approximately 500' south of mile 19N on the west side of 1423- Bore- Maricela Rodriguez; 3/4" serv conn
a. Approximately 500' south of mile 19N on the west side of 1423- Bore- Maricela Rodriguez; 3/4" serv conn
7.
Tax Refunds:
A.
| Acct # | Payer | Amt |
| F1652.02.000.0103.00 | Corelogic | $3211.24 |
| P7725.00.000.0002.00 | Fall-Paso LP | $19817.88 |
8.
Auditor's Office:
A.
Monthly Collection Reports for March and November 2010; and, January and February 2011.
| OFFICE | FEES & COST | MONTH |
| Tax Assessor/Collector | $ 65,235,114.04 | January 2011 |
| J.P. Mary Alice Palacios | $ 122,635.35 | March 2010 |
| J.P. Gilberto Saenz | $ 53,888.50 | January 2011 |
| J.P. Bobby Contreras | $ 114,668.05 | January 2011 |
| J.P. Mary Alice Palacios | $ 22,205.30 | January 2011 |
| J.P. Gilberto Saenz | $ 67,140.15 | February 2011 |
| J.P. Jesus E. Morales | $ 35,832.00 | February 2011 |
| J.P. Luis Garza | $ 68,817.61 | February 2011 |
| J.P. Ismael "Melo" Ochoa | $ 77,286.25 | February 2011 |
| J.P. Charlie Espinoza | $ 163,045.66 | February 2011 |
| J.P. Mary Alice Palacios | $ 28,520.20 | February 2011 |
| J.P. Espiridion Jackson | $ 22,420.40 | February 2011 |
| Law Library | $ 1,496.00 | February 2011 |
| Constable Celestino Avila | $ 1,964.40 | February 2011 |
| Constable Lazaro Gallardo | $ 2,570.00 | February 2011 |
| County Clerk | $ 511,217.01 | February 2011 |
| Sheriff's Fee | $ 134,131.11 | January 2011 |
| Sheriff's Fee | $ 50,602.45 | February 2011 |
| J.P. Charlie Espinoza | $ 121,237.43 | November 2010 |
| J.P. Bobby Contreras | $ 55,436.10 | February 2011 |
9.
Executive Office:
A.
Approval of 457 Plan hardship withdrawal request for employee #077062
10.
IT Department - Renan Ramirez:
A.
Facilities Management:
Authorization to deactivate cellular service through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
Authorization to deactivate cellular service through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| Qty: | Department: | Employee: | Employee Number: | Cell Phone Number: |
| 1 | Facilities Management | David Peralez | 176087 | 956-515-8624 |
11.
Purchasing Department:
A.
Approval of Request for Payment-Application No.15 (Partial Retainage) in the amount of $71,092.32 from D. Wilson Construction Co. awarded contractor for the, "New Administration Office for Hidalgo County Pct. #2 and Other County Offices", and as certified for payment by project architect, VA Architecture-#C-09-037C-11-07.
B.
Presentation for discussion, consideration, acceptance and approval of request for payment for the required fees to record subdivision for the Precinct No. 2 Office Complex Subdivision for the following fees:
1. $39,305.65-Escrow Street Paving for W. Hall Acres Rd. (5f)
2. $300.00-F.H. Blue Reflectors (5g)
as presented by and through R. Gutierrez Engineering Corporation, project engineer for "Precinct No. 2 Office Complex," with authority for Auditor to complete processing procedure and County Treasurer to issue checks to comply with the City of Pharr requirements.
1. $39,305.65-Escrow Street Paving for W. Hall Acres Rd. (5f)
2. $300.00-F.H. Blue Reflectors (5g)
as presented by and through R. Gutierrez Engineering Corporation, project engineer for "Precinct No. 2 Office Complex," with authority for Auditor to complete processing procedure and County Treasurer to issue checks to comply with the City of Pharr requirements.
C.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Law Enforcement Sheriff's Department:
Requesting authority to enter into an Annual Software Support Renewal Agreement with Gilbarco Inc. for the Sheriff's Department through the following requisition #193312 in the amount of $175.00/year. Effective: 04/29/11 - 04/29/2012 (1-1100-421-00-280-001-0-336);
3. Tax Office-Fraud Department:
Requesting approval to correct the monthly capital lease payment from $93.51/month to $86.67/month previously approved through Commissioners Court on 2/1/2011 agenda item #AI-25020 as per the department's request to omit the (stand) of $6.84/month.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Law Enforcement Sheriff's Department:
Requesting authority to enter into an Annual Software Support Renewal Agreement with Gilbarco Inc. for the Sheriff's Department through the following requisition #193312 in the amount of $175.00/year. Effective: 04/29/11 - 04/29/2012 (1-1100-421-00-280-001-0-336);
3. Tax Office-Fraud Department:
Requesting approval to correct the monthly capital lease payment from $93.51/month to $86.67/month previously approved through Commissioners Court on 2/1/2011 agenda item #AI-25020 as per the department's request to omit the (stand) of $6.84/month.
D.
Requesting approval of the following with contractor H2O Construction Services, Inc. for McKee Subdivision, Pct. No. 1 as submitted through project engineer TEDSI Infrastructure Group Inc. (C-CAP-10-177-06-22):
1. Change Order No. 1 reflecting a decrease totaling the amount of $3,157.92 due to final quantitative adjustments (modified quantities for watering and reduced asphalt unit price);
2. Application for payment No. 2 (Final) in the amount of $24.371.67.
1. Change Order No. 1 reflecting a decrease totaling the amount of $3,157.92 due to final quantitative adjustments (modified quantities for watering and reduced asphalt unit price);
2. Application for payment No. 2 (Final) in the amount of $24.371.67.
E.
Acceptance and approval of payment for Invoice No. 2983 in the amount of $3,325.37 (3rd Call, various projects) as submitted by project engineer R. Gutierrez Engineering Corporation.
F.
Recommending award (through written quotes) and approval to issue a purchase order to the sole bidder (Faires Plumbing Co, Inc.) meeting all specifications and/or requirements for "Hidalgo County Former Administration Building -Sewer Line Inspection". (Quote No.: 2011-031C-MSS)
G.
Requesting authority to advertise a project specific RFQ with procurement packet (i.e qualifications,requirements,and scope of services, etc.) to be developed and drafted by both Pct. #4 and Purchasing using the template for "pool" of engineers for the provision of: Application and Implementation of TCEQ Incinerator Permit that meets State and Federal Mandates and Licensing and Related Services.
H.
Acceptance and approval of request for payment for the following listed Invoices submitted by R. L. Abatement, Inc. in the amounts requested in connection to the "Asbestos Abatement Services for the Hidalgo County Old Administration Building" contract number C-09-071D-02-02 after audit and processing procedures completed with authority for County Treasurer to issue payment/check.
| Invoice No. | Services | Invoice Amount | PO No. |
| 11-1309 | Asbestos Abatement Services |
$39,800.00
|
640668 |
| 11-1314 | Additional Asbestos Abatement Services |
$14,000.00
|
655125 |
I.
Acceptance, and approval of the following requests for payments as submitted by Tremco/Weatherproofing Technologies, Inc. under P.O. #614110 for the Roof Replacement Project for the building located in Pct. 3 under renovation for conversion into additional precinct offices/departments known as the Longoria Property or the Mansion.
1.Request for payment No. 4 (Inv#92496951) in the amount of $69,038.47
2.Request for payment No. 5-Retainage (Inv#92496951) in the amount of $21,693.15
1.Request for payment No. 4 (Inv#92496951) in the amount of $69,038.47
2.Request for payment No. 5-Retainage (Inv#92496951) in the amount of $21,693.15
J.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for:
1. Elections;
2. Head Start;
3. Health and Human Services.
1. Elections;
2. Head Start;
3. Health and Human Services.
K.
Requesting authority to advertise for Road & Drainage Construction of Lakeview Subdivision a BCAP project with plans and specifications drafted by project engineer.
L.
Requesting approval to exercise the County's option to extend the first (1st year) of two (2)-one (1) year renewals as stipulated in the specifications/contracts for the "Flexible Base Material (Crushed Caliche)", at the same rates, terms and condition as follows:
1. C-10-088-04-27-Precincts #2 & 3 with Frontera Materials, Inc.
2. C-10-088A-04-27-Precincts #1-3-4 with Frontera Materials, Inc.
3. C-10-088B-04-27-Precincts#1-4 with Martin Marietta Materials
4. C-10-088C-04-27-Precinct #2 with Martin Marietta Materials
2. C-10-088A-04-27-Precincts #1-3-4 with Frontera Materials, Inc.
3. C-10-088B-04-27-Precincts#1-4 with Martin Marietta Materials
4. C-10-088C-04-27-Precinct #2 with Martin Marietta Materials
M.
Requesting authority to advertise and approval of procurement packet (i.e. specifications, legal notice, draft service contract etc.) as attached hereto for Hidalgo County - Clerks Department "Purchase, Removal & Related Services for Shredded and Recyclable Materials" RFB No. 2011-087-05-11-YZV.
N.
Pct. #2:
Requesting approval of Construction Change Order No.1 increase in the amount of $23,567.59 with Mission Paving, Inc. (contracted vendor for "Tower Road Phase II Road & Drainage Improvement Project") reflecting additional 690 ft of Road Improvements South of Sioux Road, with authority for County Judge or Court Member to execute document.
Requesting approval of Construction Change Order No.1 increase in the amount of $23,567.59 with Mission Paving, Inc. (contracted vendor for "Tower Road Phase II Road & Drainage Improvement Project") reflecting additional 690 ft of Road Improvements South of Sioux Road, with authority for County Judge or Court Member to execute document.
O.
Pct. #2:
Acceptance and approval of the following invoices submitted by contracted/project engineer, R. Gutierrez Engineering Corporation.
Acceptance and approval of the following invoices submitted by contracted/project engineer, R. Gutierrez Engineering Corporation.
| Invoice # | Description/Project | PO # | Amount |
| 2982 | McColl Rd II(Dicker Rd to Orangewood(Rancho Blanco)Road) | 538482 |
$99,554.05
|
| 2979 | El Gato Road Project Part I | 647914 |
$1,925.00
|
| 2980 | El Gato Road Project Part II | 647914 |
$3,850.00
|