CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 26, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
7.
Constables:
A.
Constable Pct. #4:
Discussion, consideration, and approval for continued participation by Hidalgo County Constable Precinct 4 in Texas 1033 surplus property program.
Discussion, consideration, and approval for continued participation by Hidalgo County Constable Precinct 4 in Texas 1033 surplus property program.
8.
County Judge's Office:
A.
Presentation and approval of resolution in support of "Relay for Life of Edinburg and UTPA" on April 29th, 2011
B.
Authorization for County Judge Ramon Garcia to execute a budget and grant extension "Amendment to the Financial Assistance Award" from the U.S. Economic Development Administration (EDA) in connection with grant number 08-86-04201.
9.
Sheriff's Office - Chief Martinez:
A.
Requesting approval for reimbursement for Sheriff Guadalupe Trevino in the amount of $92.35 and Deputy Jose D. Solis in the amount of $62.00. Reimbursement is being requested due to Sheriff Trevino and Deputy Solis both paying for the cost of fuel from their own pocket after Comdata cards were declined at pump.
B.
1. Presentation for discussion, consideration and approval to accept and utilize military weapons. Military weapons- thirty (30) Rifles 7.62 Milimet from the Texas 1033/1122 Program.
2. Authorization of payment/check to US Treasury in the amount of $$535.03 for the shipment (freight) of said weapons, with authority for County Treasures to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Authorization of payment/check to US Treasury in the amount of $$535.03 for the shipment (freight) of said weapons, with authority for County Treasures to issue check after review, audit and processing procedures are completed by the County Auditor.
C.
1. Authorization to purchase (2) Cell Phone Line Additions through the County's membership/participation with Contract DIR-SDD-611 through Sprint (Requisition #194236).
2. Authorization and approval of cell phone plan for the following (Requisition #194237):
* Note: Included in the plan is the $7.00 Equipment Protection (TEP) Fee per each.
Total Cell Phones: 2
Estimated Monthly Rate: $88.60
2. Authorization and approval of cell phone plan for the following (Requisition #194237):
|
Qty.
|
Plan
|
Monthly Rate
|
|
2
|
Bus. Adv. Talk w/ unlimited messaging
|
$44.30*
|
* Note: Included in the plan is the $7.00 Equipment Protection (TEP) Fee per each.
Total Cell Phones: 2
Estimated Monthly Rate: $88.60
10.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting approval to accept the attached FY 2011 Chronic High Blood Pressure Control grant contract #2011-037938, Attachment #001, in the amount of $10,000.00 for the period of April 1, 2011 to June 29, 2011.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor.
3. Requesting approval of the attached FY 2011 Chronic High Blood Pressure Control grant budget appropriation.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor.
3. Requesting approval of the attached FY 2011 Chronic High Blood Pressure Control grant budget appropriation.
11.
IT Department - Renan Ramirez:
A.
WIC:
Authorization to upgrade cell phone plan through the County's membership/participation with CONTRACT: DIR-SDD-604 (REQ# 194049) with awarded vendor VERIZON WIRELESS for the following:
Authorization to upgrade cell phone plan through the County's membership/participation with CONTRACT: DIR-SDD-604 (REQ# 194049) with awarded vendor VERIZON WIRELESS for the following:
| Department: | User: | Phone #: | Plan Upgrade To: |
| WIC | Office Use | 956-720-1796 | Nationwide Talk Unlimited Anytime Minutes @ $69.99 + Taxes/Fees @ $5.00 = $74.99/mo |
12.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for material testing services.
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioner's Court of at least three (3) Material Testing Service firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 1, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 21(2008) Precinct No. 1 Parks, Recreational Facility Improvements line item.
3. Authority to negotiate a Material Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of testing services for a Hidalgo County – Precinct No. 1 Parks, Recreational Facility Improvements (Elsa).
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioner's Court of at least three (3) Material Testing Service firms from the County's approved "pool" as graded and evaluated by Hidalgo County Precinct No. 1, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 21(2008) Precinct No. 1 Parks, Recreational Facility Improvements line item.
| FIRM |
GRADE
|
RANK
|
| L & G Engineering Laboratory |
92.67%
|
|
| Raba-Kistner Consultants |
92.34%
|
|
| Millennium Engineering Group |
90.00%
|
3. Authority to negotiate a Material Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of testing services for a Hidalgo County – Precinct No. 1 Parks, Recreational Facility Improvements (Elsa).
B.
Approval of an Interlocal Agreement with the City of Edinburg and Hidalgo County Urban County Program for the Homelessness Prevention and Rapid Re-Housing Program (HPRP) in the amount of $75,000.00.
C.
Approval of an Interlocal Agreement with the City of Mission and Hidalgo County Urban County Program for the Homelessness Prevention and Rapid Re-Housing Program (HPRP) in the amount of $75,000.00.
D.
Approval of an Interlocal Agreement with the City of McAllen and Hidalgo County Urban County Program for the Homelessness Prevention and Rapid Re-Housing Program (HPRP) in the amount of $135,887.21.
E.
Presentation for discussion, consideration and approval of a "Correction" to an agenda item previously approved by CC on 4/5/11 for the authority to purchase "Fire Equipment" through Hidalgo County's membership and participation through Buy Board (Texas Association of School Boards) with approved vendor Dooley Tackaberry (contract # 284-08) in the amount of $32,838.05 for the City of La Joya, UCP Year 21, and to reflect the correct contract # 363-10. Dooley Tackaberry's contract # 284-08 expired on 3/31/11 and contract # 363-10 was implemented on 4/1/11.
F.
Presentation and approval of a Proclamation declaring April 25th through April 30, 2011 as Community Development Block Grant (CDBG) Week.
G.
Urban County Program is requesting approval of a program amendment for the City of Alamo, Urban County Program Year 22 (2009). The program amendment will include three (3) new streets for improvements.
H.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for material testing services.
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioner's Court of at least three (3) Material Testing Service firms from the County's approved "pool" as graded and evaluated by City of Progreso, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 23(2010) Progreso Street Improvements line item.
3. Authority to negotiate a Material Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of testing services for a Hidalgo County – Progreso Street Improvements (Shelby Street ).
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioner's Court of at least three (3) Material Testing Service firms from the County's approved "pool" as graded and evaluated by City of Progreso, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 23(2010) Progreso Street Improvements line item.
| FIRM |
GRADE
|
RANK
|
| Raba Kistner Consultants |
97.34%
|
|
| L & G Engineering Laboratory |
96.34%
|
|
| PSI Engineering Consulting-Testing |
93.67%
|
3. Authority to negotiate a Material Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of testing services for a Hidalgo County – Progreso Street Improvements (Shelby Street ).
I.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional services .
2. Presentation of the scoring grid of at least three (3) architectural firms from the County's approved "pool" as graded and evaluated by City of Donna, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CC in connection with an Urban County Program Parks, Recreational Facility Improvements Project in the City of Donna.
3. Authority to negotiate a professional architectural service contract with the No. 1 ranked firm of _____________________ for the provision of architectural services for a City of Donna Parks, Recreational Facility Improvements project.
2. Presentation of the scoring grid of at least three (3) architectural firms from the County's approved "pool" as graded and evaluated by City of Donna, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CC in connection with an Urban County Program Parks, Recreational Facility Improvements Project in the City of Donna.
| FIRM |
RATING
|
RANK
|
| Alcocer Garcia & Associates |
93.34%
|
|
| ERO International LLP |
91.34%
|
|
| IDEAL Group, LLC |
78.67%
|
3. Authority to negotiate a professional architectural service contract with the No. 1 ranked firm of _____________________ for the provision of architectural services for a City of Donna Parks, Recreational Facility Improvements project.
13.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval:
a. Paris Ranches Subdivision – Pct. 1 (Richard Garza)
b. Morin Subdivision – Pct. 3 (Jose Luis Morin)
2. Final Approval:
a. Amended El Monte Commercial Subdivision – Pct. 3 (Richard Ruppert)
b. R.A.G. Subdivision – Pct. 1 (Roberto Gonzalez)
3. Final Approval with Financial Guarantee:
a. Tierra De Santa Cruz Subdivision – Pct. 4 (Richard Ruppert)
a. Paris Ranches Subdivision – Pct. 1 (Richard Garza)
b. Morin Subdivision – Pct. 3 (Jose Luis Morin)
2. Final Approval:
a. Amended El Monte Commercial Subdivision – Pct. 3 (Richard Ruppert)
b. R.A.G. Subdivision – Pct. 1 (Roberto Gonzalez)
3. Final Approval with Financial Guarantee:
a. Tierra De Santa Cruz Subdivision – Pct. 4 (Richard Ruppert)
14.
Elections Administration - Yvonne Ramon:
A.
Approval of Full Contract for Election Services between Hidalgo County and Weslaco Independent School District for their election to be held on May 14, 2011
15.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of On-Site Federal Review Findings
B.
Presentation of Recruitment Report for Program Year 2011-2012
C.
Presentation of Nutrition Program Contest 2011 Winners
D.
Discussion/Approval of Letter from the Mercedes Housing Authority Regarding Sixty (60) Day Notice of Termination of Interlocal Agreement as per Paragraph 1.03 of the Interlocal Agreement
E.
Discussion/Approval of Summer Work Schedule
F.
Presentation of Spring Newsletter
G.
Presentation of End of Year Activities - May 2011
16.
Auditor's Office - Ray Eufracio:
A.
Approval to waive new employee enrollment procedures to fill Accounting Clerk I position, slot no. 0032.
17.
Precinct #3 - Comm. Flores:
A.
Approval of Interlocal Cooperation Agreement between the County of Hidalgo and the Agua Special Utility District
18.
Budget & Management - Raul Silguero Jr.:
A.
Budget Appropriations:
1.
County Clerks Record Archive (1100):
Approval of 2011 appropriation of funds for County Clerks Record Archive in the amount of $642,412.00 to fund the "Restoration and Preservation of Hidalgo County Clerk's Historical Record Books" project and other operating expenditures.
Approval of 2011 appropriation of funds for County Clerks Record Archive in the amount of $642,412.00 to fund the "Restoration and Preservation of Hidalgo County Clerk's Historical Record Books" project and other operating expenditures.
2.
Pct. #4 Road Maintenance (1200):
Approval of 2011 appropriation of funds into Precinct #4 Road Maintenance (program 007) in the total amount of $182,981.00.
Approval of 2011 appropriation of funds into Precinct #4 Road Maintenance (program 007) in the total amount of $182,981.00.
B.
Salary Schedule Changes:
1.
JP Pct #4- Pl 2 (1100):
a. Approval to create one (1) interim Justice of the Peace position, slot no. 010, budgeted salary $75,000.00 to comply with previously approved Commissioners' Court action for the appointment of interim Justice of the Peace to Precinct No. 4- Place 2. (REF: 04/19/11 A-26273/ 8.A.)
b. Approval to authorize auto allowance in the annual amount of $8,000.00 for newly appointed Justice of the Peace, slot no. 010.
c. Approval of revised salary schedule.
a. Approval to create one (1) interim Justice of the Peace position, slot no. 010, budgeted salary $75,000.00 to comply with previously approved Commissioners' Court action for the appointment of interim Justice of the Peace to Precinct No. 4- Place 2. (REF: 04/19/11 A-26273/ 8.A.)
b. Approval to authorize auto allowance in the annual amount of $8,000.00 for newly appointed Justice of the Peace, slot no. 010.
c. Approval of revised salary schedule.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Authority for Hon. Ramon Garcia, Hidalgo County Judge to execute/sign a Vehicle Transfer Notification form for a vehicle sold through auction by Hidalgo County on 6-30-2001 as surplused by Pct. #4 with recommendation by Hidalgo County Tax Office as a remedy to a notification from Harris County of toll violation invoice (attached hereto) for said vehicle and thus remove any future liability to Hidalgo County-Pct. #4. Note: No title transfer has ever been requested since auction of vehicle.
5.
a. Recommending award of bids and approval of multiple contracts to vendors submitting lowest bids in each category meeting all specifications/requirements attached hereto with Unifirst Corporation and G & K Company for Hidalgo County-"Mats-Dust Mops and Shop Rags" -RFB No.: 2011-010A-03-09-SGS; and
b. Requesting approval on the drawing of lots on two (2) line items that are equal in prices as submitted by the two participants in order to determin the awardee of such line items pursuant to Texas Local Government Code Section 262.027 (b) (see loc. gov. code attachment);
1. Product #3-Wipes-Each vendor having submitted bid of $5.00: Awarded Vendor: __________________________;
2. Product #6-Shop Rags-Each vendor having submitted bid of $15.00: Awarded Vendor:_______________________.
b. Requesting approval on the drawing of lots on two (2) line items that are equal in prices as submitted by the two participants in order to determin the awardee of such line items pursuant to Texas Local Government Code Section 262.027 (b) (see loc. gov. code attachment);
1. Product #3-Wipes-Each vendor having submitted bid of $5.00: Awarded Vendor: __________________________;
2. Product #6-Shop Rags-Each vendor having submitted bid of $15.00: Awarded Vendor:_______________________.
6.
Consideration and action on the following items in connection with "RFP No: 2010-343-11-10-YZV-Financial Advisory Services so as to proceed in finalizing said project:
a. Acceptance and approval of Letter of Engagement (for a term of one year) which includes best and final offer with the firm of First Southwest with effective date of: April 28, 2011 or August 28, 2011 as determined under the following;
b. Action for Hidalgo County to opt to exercise the thirty (30) days' written Notice of Termination to Estrada-Hinojosa & Company as provided in the Letter of Engagement (more specifically under page 4-section VI) and thus agree that only services provided and expenses incurred to the date of termination will be due and payable.
a. Acceptance and approval of Letter of Engagement (for a term of one year) which includes best and final offer with the firm of First Southwest with effective date of: April 28, 2011 or August 28, 2011 as determined under the following;
b. Action for Hidalgo County to opt to exercise the thirty (30) days' written Notice of Termination to Estrada-Hinojosa & Company as provided in the Letter of Engagement (more specifically under page 4-section VI) and thus agree that only services provided and expenses incurred to the date of termination will be due and payable.
B.
Pct. 1
1.
Requesting authorization/approval to request proposals from awarded Job Order Contractors (through County's membership/participation in various cooperative purchasing programs/association, etc.) for the relocation & repairs of a Portable Building located on 1015 South to be moved to Mile 11 N & Mile 1 1/2 E. in Mercedes, TX, (Project #11-130-OGG) and Relocation & Repairs to WIC Clinic to move, re-level and repair at same location (Project # 11-098) from:
a. Herrera & Hunt Inc. and Alpha Building Corporation (awarded through Hidalgo County's membership/participation with Harris County Department of Education's JOC Program); and,
b. CAS Companies JOC thru TCPN Contract #R-5004 as approved on 05/24/10
so as to determine the best value under TX . Local Government Code 271.113.
a. Herrera & Hunt Inc. and Alpha Building Corporation (awarded through Hidalgo County's membership/participation with Harris County Department of Education's JOC Program); and,
b. CAS Companies JOC thru TCPN Contract #R-5004 as approved on 05/24/10
so as to determine the best value under TX . Local Government Code 271.113.
C.
Facilities Management:
1.
Acceptance and approval to award proposal (solicited due to the concerns detailed herein) from job order contractor, Alpha Building Corp. (awarded JOC through HCDE-Choice Facility Partners) in the amount of
$ 11,255.83 (including the issuance of Purchase Order #656541) in order to address urgent and necessary solution for wind damages sustained that created an emergency circumstance under 262.024 (a)(1)(2) for the "Repair to North San Juan CRC Building Wall" meeting all specifications, as attached hereto, and pending issuance of notice to proceed (Project #2011-125-04-19-OGG).
D.
Co. Wide
1.
Recommending award of bid and approval of contract document to the lowest responsible bidder (Arguindegui Oil) meeting all specifications and/or requirements as attached hereto for Hidalgo County - "Bulk Gasoline On-Off Highway Diesel Products" RFB No. 2011-012-04-13-YZV.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of AT&T
E.
C-789-11-A; Eduardo "Walo" Bazan v. County of Hidalgo, Texas
F.
C-1135-10-G; Jose Luis Salas, et al v. County of Hidalgo
G.
Cause # CL-11-0286-A; Hilda Caceres v. Hidalgo County
H.
Cause No. 2418-10-B; Jose R. Mendez vs. City of Edinburg and Hidalgo County
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of AT&T
E.
C-789-11-A; Eduardo "Walo" Bazan v. County of Hidalgo, Texas
F.
C-1135-10-G; Jose Luis Salas, et al v. County of Hidalgo
G.
Cause # CL-11-0286-A; Hilda Caceres v. Hidalgo County
H.
Cause No. 2418-10-B; Jose R. Mendez vs. City of Edinburg and Hidalgo County
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn