CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 26, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Constable Pct #4 (1100)
B.
2011 - Health & Human Services Dept. (1293)
C.
2011 - Health & Human Services Dept. (1293)
D.
2011 - Health & Human Services Dept. (1293)
E.
2011 - Health & Human Services Dept. (1100)
F.
2011 - Health & Human Services Dept. (1293)
G.
2011 - County Auditor's Office (1100)
H.
2011 - DBM Workers' Comp. (2202)
I.
2011 - Elections Department (1100)
J.
2011 - Fire Marshal (1100)
K.
2011 - Border Colonia Access Program (1200)
L.
2011 - WIC (1292)
M.
2011 - Sheriff's Federal Sharing - U.S. Dept. of Justice (1229)
N.
2011 - Sheriff's Federal Sharing - US Department of Justice (1229)
O.
2011 - Sheriff's Office (1100)
P.
2011 - County Court at Law #1 (1100)
Q.
2011 - Pct. #1 R&B (1200)
R.
2011 - Pct. #1 San. (1100)
S.
2011 - Pct. #2 Adm. (1200)
T.
2011 - Pct. #2 Sanitation (1100)
U.
2011 - Pct. #3 R&B (1200)
V.
2011 - Pct. #4 Rd Maint (1200)
3.
2011 Interdepartmental transfers:
A.
Pct. #1 CO's 2009 (1339):
Approval of 2011 interdepartmental transfer within Pct. 1 CO's 2009 from Pct. 1 Drain. Imprv., program #052, to HCCID #9 Drain Channels, program #092, in the amount of $13,400.00 to fund Drainage Improvement Project labor reimbursements for January (PP# 2) and February 2011 (PP #3 & 4).
Approval of 2011 interdepartmental transfer within Pct. 1 CO's 2009 from Pct. 1 Drain. Imprv., program #052, to HCCID #9 Drain Channels, program #092, in the amount of $13,400.00 to fund Drainage Improvement Project labor reimbursements for January (PP# 2) and February 2011 (PP #3 & 4).
B.
Pct. #4 C.O. 2010 A&B Series (1342):
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to:
in the total amount of $122,271.51 to fund January (PP#2) and February (PP#3&4) 2011 Drainage Labor Reimbursements.
2. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $39,124.11), to North Branch Drain (program 049 - $75.31), and to Faysville Pump (program 074 - $5,492.09) in the total amount of $44,691.51 to fund January and February - 2011 Drainage Fuel Reimbursements.
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to:
|
Program#
|
Project Name
|
Amount
|
|
039
|
Fike Pond | 3,203.46 |
| 048 | Dickerson Pond | 67,275.45 |
| 049 | North Branch Drain | 22,271.30 |
| 067 | Hoehn Drain | 1,537.19 |
| 072 | Trenton Drain | 5,010.68 |
| 074 | Faysville Pump | 22,973.43 |
|
Total
|
122,271.51 |
2. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $39,124.11), to North Branch Drain (program 049 - $75.31), and to Faysville Pump (program 074 - $5,492.09) in the total amount of $44,691.51 to fund January and February - 2011 Drainage Fuel Reimbursements.
4.
Monthly Fee Reports:
A.
District Attorney:
Approval of March 2011 Processing Fees Report.
Approval of March 2011 Processing Fees Report.
5.
Right of Way - Permits:
A.
1. North Alamo Water Supply:
a. Heidelberg (NWC 2E/9N) Pine Ave ES/S Linden Ave- Bore- Maria A. Balandran- 3/4" service connection
b. Heidelberg L25- Approximately 35' of line ext from the existing waterline on the east side of alley north of Walnut St/E Olive St- Line Ext- Enriqueta Perez- 3/4" service connection
a. Heidelberg (NWC 2E/9N) Pine Ave ES/S Linden Ave- Bore- Maria A. Balandran- 3/4" service connection
b. Heidelberg L25- Approximately 35' of line ext from the existing waterline on the east side of alley north of Walnut St/E Olive St- Line Ext- Enriqueta Perez- 3/4" service connection
6.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C9538.01.000.0001.00 | Corelogic | $3087.83 |
| D6500.02.000.0039.00 | Corelogic | $3580.91 |
| J1835.03.000.0055.00 | Maria R & Jose G III Diaz | $3876.29 |
| L3390.01.000.0024.00 | Corelogic | $3542.09 |
| M5200.99.000.0000.J6 | TCF Equipment Finance Inc | $8974.56 |
| P5450.99.001.0001.03 | McAllen Nursing Center | $4266.04 |
| Q0950.00.001.0015.00 | Corelogic | $3065.84 |
| S6208.02.000.0035.00 | Bac Tax Services | $3863.24 |
| T0940.03.000.0063.00 | Corelogic | $3019.22 |
| T0943.09.000.0024.00 | Corelogic | $2880.73 |
| T6700.00.00B.0000.00 | Corelogic Commercial Real Estate | $2677.97 |
| W4292.00.000.0092.00 | Corelogic | $2930.50 |
7.
Headstart:
A.
Approval of Financial Report: March 2011
B.
Approval of Texas Department of Agriculture Meals and Snacks Served Monthly: March 2011
C.
Approval of Children's Applications for 2011-2012
8.
Urban County:
A.
Request for approval of one (1) applicant in the City of San Juan and one (1) applicant in the Countywide area under the Home Homeowner Occupied Housing Rehabilitation Program and CDBG.
9.
Auditor's Office:
A.
Approval of Monthly Financial Report for the Month of March 2011.
10.
Membership Dues:
A.
County Clerk:
Requesting approval to pay the 2011 American Society for Public Administration membership dues for County Clerk Arturo Guajardo, Jr. and Executive Assistant Jennilee Garza in the total amount of $200.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (Membership renewal is $100.00 per individual)
Requesting approval to pay the 2011 American Society for Public Administration membership dues for County Clerk Arturo Guajardo, Jr. and Executive Assistant Jennilee Garza in the total amount of $200.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (Membership renewal is $100.00 per individual)
11.
Budget & Management:
A.
1. Approval to transfer $608,661.00 to the Hidalgo County Claims Bank account for Blue Cross Blue Shield Insurance Claims for period 04/01-15/2011 .
2. Approval of wire transfer to cover claims paid.
| 04/01/2011 | $ 101,674.97 |
| 04/02-08/2011 | $ 260,430.20 |
| 04/09-15/2011 | $ 246,555.83 |
| TOTAL: | $ 608,661.00 |
B.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $58,457.32 for the period of April 01-15, 2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $58,457.32 for the period of April 01-15, 2011 and requesting approval of wire transfer.
12.
Purchasing Department:
A.
Approval of the following with contractor Asago LLC dba Asago Construction for La Mesa Subdivision, Pct. No. 1 as submitted through project engineer TEDSI Infrastructure Group Inc. (C-CAP-10-357-12-13):
1. Application for Payment No. 1 in the amount of $98,740.80;
2. Change Order No. 2 reflecting an increase totaling the amount of $1,200.00 due to addition on two driveways added by residents after surveying/completion of plans.
1. Application for Payment No. 1 in the amount of $98,740.80;
2. Change Order No. 2 reflecting an increase totaling the amount of $1,200.00 due to addition on two driveways added by residents after surveying/completion of plans.
B.
Requesting authority to exercise the first of two (2), one (1) year extensions as provided under the current requirements agreement for "Turn-key Purchase of a New Records Management Software for Hidalgo County HIDTA Task Force", under the same rates, terms and conditions with Cardinal Tracking, Inc. (C-10-049-04-27)
C.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc) as attached hereto for Hidalgo County "Lubricants (Grease Oil, Hydraulic fluids) & Anti Freeze"-RFB NO.: 2011-079-MEG
D.
Requesting authority to re-advertise the same procurement packet (approved by CC on 03-21-11) for "Hidalgo County-Purchase of Gravel Bedding Materials" in asmuch as no bids were received-new project No. 2011-128-05-25-YSI
E.
Approval of Application for Payment No. 4 (Final) in the amount of $59,151.60 from Total Commitment, LLC, contracted vendor for Aldamas I & II Subdivisions as reviewed and submitted by project engineer SAM Engineering & Surveying, Inc. (C-CAP-10-232-08-10).
F.
1. Auditor's Office:
Requesting authority to enter into an annual software renewal with AuditWare Development Co., Inc. for the Auditor's Office through the following requisition #193134 in the total amount of $1,020.00/year (1-1100-415-21-170-001-0-336);
2. Executive Office/Safety Division:
Requesting authority to enter into a 36-month new copier (capital) lease for a 5745P printer through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #193734 in the amount of $242.80/month, effective upon approval (lease to start on August 2011) (1-1100-419-50-125-003-0-780);
3. (I. T.) Information Technology Department:
Requesting authority to enter into a 40 hours of remote technical support agreement for the County wide network through our membership/participation with (DIR) Department of Information Resources awarded vendor Calence, LLC dba Insight Networking DIR-SDD-1460 in the total amount of $6,040.00 through requisition #193840, effective upon approval (1-1100-415-00-200-002-0-336);
4. Precinct 4-Administration/Shop:
Requesting approval & authority to enter into a 12 month monitoring agreement and execute required agreement with Perez, Jose A. d/b/a First State Security and Alarms through requisition #193970 $20.00/month, 240.00/annually. Effective upon approval (1-1200-431-00-124-007-0-413);
5. Constable Precinct 5:
Requesting authority to enter into a 48-month new copier (capital) lease agreement and approval to execute required Master Agreement through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor IKON Office Solutions, Inc. contract #299-08 for Ricoh Aficio MP C2051 copier at $105.00/month (lease) plus $22.50/month (maintenance) with the total of $127.50/month, through the following requisition #193165. Effective: Upon approval (1-1100-421-00-295-001-0-780/432:
Requesting authority to enter into an annual software renewal with AuditWare Development Co., Inc. for the Auditor's Office through the following requisition #193134 in the total amount of $1,020.00/year (1-1100-415-21-170-001-0-336);
2. Executive Office/Safety Division:
Requesting authority to enter into a 36-month new copier (capital) lease for a 5745P printer through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #193734 in the amount of $242.80/month, effective upon approval (lease to start on August 2011) (1-1100-419-50-125-003-0-780);
3. (I. T.) Information Technology Department:
Requesting authority to enter into a 40 hours of remote technical support agreement for the County wide network through our membership/participation with (DIR) Department of Information Resources awarded vendor Calence, LLC dba Insight Networking DIR-SDD-1460 in the total amount of $6,040.00 through requisition #193840, effective upon approval (1-1100-415-00-200-002-0-336);
4. Precinct 4-Administration/Shop:
Requesting approval & authority to enter into a 12 month monitoring agreement and execute required agreement with Perez, Jose A. d/b/a First State Security and Alarms through requisition #193970 $20.00/month, 240.00/annually. Effective upon approval (1-1200-431-00-124-007-0-413);
5. Constable Precinct 5:
Requesting authority to enter into a 48-month new copier (capital) lease agreement and approval to execute required Master Agreement through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor IKON Office Solutions, Inc. contract #299-08 for Ricoh Aficio MP C2051 copier at $105.00/month (lease) plus $22.50/month (maintenance) with the total of $127.50/month, through the following requisition #193165. Effective: Upon approval (1-1100-421-00-295-001-0-780/432:
G.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for "Hidalgo County Community Service Agency – Purchase and Disposal of Window Air Conditioning Units" RFP 2011-126-05-25-YSI.
H.
1. Approval of Application for Payment No. 3 (Retainage Release) in the amount of $11,464.76 from H2O Construction Services, Inc. for McKee Subdivision as reviewed and submitted by project engineer TEDSI Infrastructure Group, Inc. (C-CAP 10-177-06-22).
2. Approval of Certificate of Construction Completion
2. Approval of Certificate of Construction Completion