CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 5, 2006
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
7.
Human Services - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
8.
HIDTA - Task Force - Dora Munoz:
A.
High Intensity Drug Trafficking Areas (HIDTA) Task Force
1. Discussion, consideration and approval of the "Hidalgo County HIDTA Task Force Travel Credit Card Use Policy"
2. Approval to search and utilize for a credit card that would assist the Hidalgo County HIDTA Task force in emergency travel investigations.
2. Approval to search and utilize for a credit card that would assist the Hidalgo County HIDTA Task force in emergency travel investigations.
B.
1. Discussion, consideration and approval to destroy a 1996 Dodge Pickup (manufactured in Mexico) VIN B7HF26Z4TM168650 under the guidelines of the Texas Department of Transportation, Vehicle Titles and Registration Division which states: "Once the vehicle is removed from your agency and will no longer be used for law enforcement activities the vehicle must be scrapped..."
2. Approval to use Abrego Trucking Service for destruction of said vehicle
3. Approval to remove said vehicle from inventory
2. Approval to use Abrego Trucking Service for destruction of said vehicle
3. Approval to remove said vehicle from inventory
9.
Health Department - Eddie Olivarez:
A.
1. Requesting authorization and approval to accept the attached amended Immunization Grant Legacy Contract # 7460007176A-2007-02, Contract # 2007-021278-002A in the amount of $156,293.00 for a total award of $431,970.00 for the period 9/01/2006 thru 8/31/2007.
2. Requesting authorization and approval to create the following full-time positions (see attached job descriptions) and set annual salaries at $38,110.00 (slot # 013) and $26,300.00 (slot numbers 014,015,016):
# 340-012-013 TVFC Educator
# 340-012-014 ImmTrac/PICS Outreach Specialist
# 340-012-015 ImmTrac/PICS Outreach Specialist
# 340-012-016 ImmTrac/PICS Outreach Specialist
3. Requesting authorization and approval of the attached amended Immunization Grant Budget and Salary schedules for the period 9/01/2006 thru 8/31/2007 (Account # 6-1293-441-00-340-012-7).
2. Requesting authorization and approval to create the following full-time positions (see attached job descriptions) and set annual salaries at $38,110.00 (slot # 013) and $26,300.00 (slot numbers 014,015,016):
# 340-012-013 TVFC Educator
# 340-012-014 ImmTrac/PICS Outreach Specialist
# 340-012-015 ImmTrac/PICS Outreach Specialist
# 340-012-016 ImmTrac/PICS Outreach Specialist
3. Requesting authorization and approval of the attached amended Immunization Grant Budget and Salary schedules for the period 9/01/2006 thru 8/31/2007 (Account # 6-1293-441-00-340-012-7).
B.
Presentation for discussion regarding Hidalgo County Health Department's Vector Control Procedures and Method of Operation.
C.
Requesting authorization and approval to accept the Memorandum of Understanding between the Lower Rio Grande Valley Development Council and Hidalgo County Health Department to provide for the sharing of a decontamination trailer, supplies and other resources that may be needed in the event of man-made or natural disaster or emergency.
10.
Urban County - Diana Serna:
A.
Consider awarding bids for the demolition and the reconstruction of three (3) units in the Countywide
area in the total amount of $41,000.00 to De Leon Construction, $52,000.00 to GMH Construction and
$41,000.00 to Rolando's General Construction.
area in the total amount of $41,000.00 to De Leon Construction, $52,000.00 to GMH Construction and
$41,000.00 to Rolando's General Construction.
B.
Requesting authorization for County Judge to sign Hidalgo County Urban County Program FY 1999,2000,2001,2003,2004,2005 and 2006 Request for Release of Funds HUD form 7015.15.
C.
Approval of ORCA 2005 EDAP Colonia Grant # 725305 Contract with Garza Plumbing in the amount of $293,465.00 for 306 first time sewer improvements to ten (10) colonias in the City of Mission's ETJ area in Pct. # 3.
11.
Planning Department - Raul Sesin:
A.
1. REIMBURSEMENT OF A CASH DEPOSIT
Sun Meadows Estates Subdivision – Pct. 1 (Larry Rogers)
North Field Acres Unit 2 - Pct. 3 (Zaragoza Hinojosa)
2. PARTIAL RELEASE OF LETTER OF CREDIT
Falcon's Nest Phase I Subdivision – Pct. 4 (JD Salinas III)
12.
Auditor's Office - Ray Eufracio:
A.
- Resolution and Order to recapture excess taxes abated from
- Amendment to Tax Abatement Agreement Between
- Tax Abatement Guidelines and Criteria for Granting Tax Abatement in
- Designation of a county department responsible for the management of the tax abatement program.
13.
Precinct #1 - Comm. Handy:
A.
1. Approval of Resolution Adopting the Amendment of The Hidalgo County Parks Master Plan (2004-2008) Amendment 01/06 - Precinct One Parks and Recreation Inventory
2. Approval of Resolution Adopting the Amendment of the Hidalgo County National Parks Services Recovery Action Plan Amendment 01/06 - Precinct One Parks and Recreation Inventory
2. Approval of Resolution Adopting the Amendment of the Hidalgo County National Parks Services Recovery Action Plan Amendment 01/06 - Precinct One Parks and Recreation Inventory
14.
Precinct #2 - Comm. Palacios:
A.
Discussion and possible action for approval of Interlocal Cooperation Agreement between the City of Pharr and the County of Hidalgo for necessary improvements to reconstruct a certain portion of South I Road within Pharr from FM 3072 (Dicker Road) to Military Highway (U.S. 281).
B.
Discussion and approval of "Open Space Resolution" regarding the acquisition of an additional 1.277 acres as per Texas Parks and Wildlife Department (TPWD) grant agreement.
15.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
7.
Presentation for discussion, consideration, and approval to extend the acceptance date from December 13, 2006 to _______________________ for (RFB No. 2006-349-12-13-otm) " Off Premises Storage, Records Management, Pick Up & Delivery Services" utilized by the Hidalgo County District Clerk's Office, the County Clerk's Office, the Purchasing Department and various other county departments inasmuch as records inventory confirmation has just recently been completed for inclusion in the bid packets.
8.
Presentation for discussion, consideration, acceptance, and approval for Request of Payment Invoice No. 6246 in the amount of $410.77, from L&G Engineering , awarded contractor for material testing engineering services for the, "Sally Port & Backup Power," and certified for payment by project architect, Alcocer Garcia Associates Design Consulting. C-06-333-09-05
9.
Requesting authorization to purchase a Toshiba Model E-Studio 351-C Copier from Office Communications Systems, Inc. through their contract #231-05 with TASB-Buyboard on req #100532 in the total amount of $8,598.00.
10.
A. Requesting authority to obtain and approval of (when applicable), including but not limited to, the following item necessary in anticiapation of real property/estate acquisition(s): fair market value appraisals, surveys, all phases-enviromental assesments, title reports or title policies services, commercial contractors (improved property) or option contracts with authority for County Auditor to issue earnest money payment(s) or option payment(s) and County Judge to execute necessary/required document(s)
B. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: Damages and on-going county effects to address emergency situation/conditions resulting from torrential rains and flooding
B.
Prct. 1
Presentation for discussion, consideration and approval of a lease agreement (subject to legal review) for citizens collection station site with the sole bidder meeting all specifications and requirements (through sealed quotes) for the following area: Location is 1(one) Mile South of Business 83 on Mile 1 East, Mercedes, Texas.
2.
Presentation for discussion, consideration, acceptance and approval of request for payment for
Invoice No.
0610 in the amount of
$5,365.92 submitted by
Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with
Contract # C-06-217-07-18 (PO # 575285) for "Victoria Road (from end of Asphalt North to Mile 12 thence west to existing Asphalt)"
C.
Prct. 2
1.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment Invoice No. 2128 in the amount of $5,111.50,from R. Gutierrez Engineering Corp., contracted engineer for Precinct No. 2, "Tower Road Drainage," with authority for Auditor to issue payment after review, audit, and processing procedures completed. C-06-251-08-15
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) '...a Professional Service' with R. Gutierrez Engineering Corp., for " Professional Engineering Servies for S. McColl Rd Project-Orangewood south to Dicker Rd & Nolana Loop Project" for Precinct No. 2.
B. Authority to negotiated a "Professional Engineering Service Contract" with the no. 1 ranked firm: R. Gutierrez Engineering Corp. for "Professional Engineering Services for S. McColl Rd Project-Orangewood south to Dicker Rd & Nolana Loop Project," for Precinct No. 2.
B. Authority to negotiated a "Professional Engineering Service Contract" with the no. 1 ranked firm: R. Gutierrez Engineering Corp. for "Professional Engineering Services for S. McColl Rd Project-Orangewood south to Dicker Rd & Nolana Loop Project," for Precinct No. 2.
D.
Prct. 3
1.
Requesting approval of Change Order No. 2 (Increase) in connection with the "Construction of the Precinct No. 3 Motor Pool Building" for the amount of $2,350.00 (to be funded thru the Betterment Allowance Fund, HVAC and Electrical Contingency Fund) from the contracted vendor, Joe Williamson Construction ,and as recommended by project engineer, Hinojosa Engineering, Inc. and with authority for County Judge to execute document. C#06-181-07-25
2.
E.
Buildings & Grounds
1.
Approval of request for payment invoice number six (6) in the amount of $ 2,000.00 from Alcocer Garcia Associates DC (AGADC) contracted architect for: "Construction of a Sally Port and Backup Power at the Courthouse Bldg." Contract # C-04-116-03-23 PO # 555744
F.
Elections Department
1.
A. Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for auditor to issue payment for the items detailed in "Exhibit A" as attached hereto.
B. Requesting payment to be made to Leticia G. Martinez in the total amount of $600.00 for opening and closing the Edinburg Chamber of Commerce during early voting. (See Background for more information.)
B. Requesting payment to be made to Leticia G. Martinez in the total amount of $600.00 for opening and closing the Edinburg Chamber of Commerce during early voting. (See Background for more information.)
G.
Co. Wide
1.
Requesting authority to purchase computer equipment and peripherals from State Awarded vendors through our participation with Cooperative programs for the following:
State of Texas DIR
100173 I.T. CDW $10,576.68 6-1100-415-00-200-002-0-743
State of Texas DIR
100173 I.T. CDW $10,576.68 6-1100-415-00-200-002-0-743
H.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, acceptance and approval of Payment Application # 1 submitted by J.M. Construction Corp. in the amount(s) of $ 63,315.81 in connection with (Contract No. C-CAP-06-003-08-01 - Road Construction of Alamo Orchard Subdivision)
I.
Sheriff's Office
1.
Recommending award of bid and approval of contract for "Service and Maintenance to the Adult Detention Electronics System" to lowest bidder meeting all specifications and/or requirements.
2.
Recommending award of sole bid received for the purchase of "One 1999 or Newer Motor Home (For use as a Mobile Command Center)" in the amount of $40,000.00 to bidder meeting all specifications and/or requirements. 06-391-11-29-ROL
J.
Juvenile Probation
1.
A. Approval of Request for Payment No. 17 in the amount of $324,262.80 from Descon Construction, L.P., contracted vendor for "Juvenile Justice Center" and as certified for payment by project architect, V-A Architecture C-05-007-08-02;
B. Approval of Request for Payment No. 38 in the amount of $10,620.30, from V-A Architecture, contracted architect for "Juvenile Justice Center." C-00-117-04-10
C. Approval of Request for Payment Invoice No. 6247 in the amount of $1,071.16 from L&G Engineering Lab., contracted engineer for "Juvenile Justice Center" and as certified for payment by project architect, V-A Architecture. C-05-299-08-16
B. Approval of Request for Payment No. 38 in the amount of $10,620.30, from V-A Architecture, contracted architect for "Juvenile Justice Center." C-00-117-04-10
C. Approval of Request for Payment Invoice No. 6247 in the amount of $1,071.16 from L&G Engineering Lab., contracted engineer for "Juvenile Justice Center" and as certified for payment by project architect, V-A Architecture. C-05-299-08-16
16.
Budget & Management - Valde Guerra:
A.
1. Presentation for discussion, consideration and action (if applicable) on judicial courtroom assignments, including, but not limited to, new state district court, County Court at Law No. 6 and Auxiliary Courts A & B with report on relocation option of one Auxiliary Court for the disposition of jail cases to the existing "courtroom" at the Adult Detention Facility;
2. Presentation for discussion, consideration and action (if applicable) as to funding and budgetary impact options for fiscal year 2007 due to lack of space for the housing of Auxiliary Courts;
2. Presentation for discussion, consideration and action (if applicable) as to funding and budgetary impact options for fiscal year 2007 due to lack of space for the housing of Auxiliary Courts;
B.
1. Discussion, consideration and approval to submit an Economically Disadvantaged County Program Application for local participation reduction of FM 493 road project, CSJ:0863-01-044, Mile 10 North Rd. to US 83
2. Authority for County Judge to sign the required document: Affidavit
2. Authority for County Judge to sign the required document: Affidavit
C.
1. Discussion, consideration, acceptance and approval of a Contractual Agreement for Right of Way Procurement between the State of Texas and the County of Hidalgo, covering the acquisition of right of way for FM 88 from SH 107, South to 0.25 Miles North of Mile 16 North.
2. Authority for County Judge to sign the required document(s): Contractual Agreement for Right of Way Procurement
2. Authority for County Judge to sign the required document(s): Contractual Agreement for Right of Way Procurement
D.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $ 624,407.63 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the following periods:
October 31 thru November 06, 2006 $252,709.68
November 07 thru November 13, 2006 $371,697.95
$624,407.63
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to transfer $ 624,407.63 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the following periods:
October 31 thru November 06, 2006 $252,709.68
November 07 thru November 13, 2006 $371,697.95
$624,407.63
2. Approval of wire transfer to cover the claims paid.
E.
Inter Fund Transfer - Co. Wide Adm to Court Reporter Fund $10,000.00
F.
Inter Fund Transfer - Co. Wide Adm to Pct. 1 Tx DOT Illumination $3,000
G.
Inter Fund Transfer - Co. Wide Adm to Pct. 1 R&B $139,000.00
H.
Inter Departmental Transfer - Co. Wide Adm to Various Departments $469,576.30
I.
Inter Departmental Transfer - Pct. 2 Sanitation to Co. Wide Adm $48,500.00
J.
Inter Departmental Transfer - Co. Wide Adm to Sanitation Pct. 2 $48,500.00
K.
Inter Departmental Transfer - Various Departments to Co. Wide Adm $468,676.27
L.
Inter Departmental Transfer - Co. Wide Adm to Purchasing $18,000.00
M.
Inter Departmental Transfer - Co. Wide Adm to General Litigation $100,000.00
N.
Inter Departmental Transfer - Co. Wide Adm to Sanitation Pct. 1 $28,000.00
O.
Inter Departmental Transfer - Co. Wide Adm to Sheriff $48,402.48
P.
Inter Departmental Transfer - Co. Wide Adm to CCL #4 $3,000.00
Q.
Inter Departmental Transfer - Jail to Co. Wide Adm $25,000.00
R.
Disussion, consideration and action to authorize comp-time for Health Insurance Coordinator due to annual insurance enrollment
S.
Discussion, consideration and action on request to meet with county employees pertaining to the United Way.
T.
1. Discussion, consideration and approval (if applicable) of the final negotiated Letter of Engagement/Contract with the second highest ranked firm for Delinquent Tax Collection Services; or in the alternative:
2. Authority to cease negotiations with the second ranked firm for Delinquent Tax Collection Services
3. Authority to commence negotiations with the third ranked firm for Delinquent Tax Collection Services
2. Authority to cease negotiations with the second ranked firm for Delinquent Tax Collection Services
3. Authority to commence negotiations with the third ranked firm for Delinquent Tax Collection Services
U.
Discussion, consideration and action of budget amendment as per Local Government Code Section 111.070
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Elisa Solis, Ninfa Peralez, Blanca Caballero & Anet Hernandez vs. Hidalgo County, as Administrator Agency for the Head Start Program
E.
Ivan Luna vs. Hidalgo County & Mission Paving Company, Inc.
18.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Elisa Solis, Ninfa Peralez, Blanca Caballero & Anet Hernandez vs. Hidalgo County, as Administrator Agency for the Head Start Program
E.
Ivan Luna vs. Hidalgo County & Mission Paving Company, Inc.
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn