CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 3, 2011
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Discussion regarding the relocation of the Child Protection Court from the Old Adm. Bldg. at 100 E. Cano (due to the on-going remodeling project) to the DPS Bldg. on 25th St. in Edinburg, and authorize minor remodeling of building.
C.
Approval of Proclamation recognizing May 5, 2011 as National Day of Prayer
D.
Requesting approval to make an improvement to the Mediplex Building (i.e. opening a door to create a much needed office space for staff) with recognition and approval to return property to original state (when vacating building) pursuant to lease agreement provisions.
7.
Constables:
A.
Constable Precinct No. 3:
1. Approval to apply and submit the "Tobacco Compliance Grant Application for Local Law Enforcement Agencies" application form to the Texas Comptroller of Public Accounts.
2. Approval of Resolution supporting the Tobacco Compliance Grant Application for Local Law Enforcement Agencies.
1. Approval to apply and submit the "Tobacco Compliance Grant Application for Local Law Enforcement Agencies" application form to the Texas Comptroller of Public Accounts.
2. Approval of Resolution supporting the Tobacco Compliance Grant Application for Local Law Enforcement Agencies.
8.
Elections Department - Yvonne Ramon:
A.
Notification and advisement regarding Hidalgo County Policy on Voter Assistance.
As per the Secretary of State's Office, the policy will be implemented commencing with the May 14, 2011 General Election
As per the Secretary of State's Office, the policy will be implemented commencing with the May 14, 2011 General Election
9.
County Judge's Office:
A.
Approval of Resolution in support of legislative efforts to address the state's method of adequately and equitably funding Texas schools
B.
Approval of appointment/re-appointment to the Hidalgo County Housing Authority Board.
C.
Discussion regarding need to create a County Engineer position.
D.
Presentation and discussion on Census and Redistricting
E.
Presentation and approval of request from South Texas Blood and Tissue Center for registration drive with Hidalgo County employees for "Be The Match" Program
10.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
11.
Emergency Management - Oscar Montoya:
A.
Discussion, consideration, and approval of the following documents as required by the Texas Division of Emergency Management (TDEM).
1. Emergency Management Plan for Hidalgo County
2. Annex A - Warning
3. Annex B - Communications
4. Annex C - Shelter Mass Care
5. Annex O - Human Services
1. Emergency Management Plan for Hidalgo County
2. Annex A - Warning
3. Annex B - Communications
4. Annex C - Shelter Mass Care
5. Annex O - Human Services
12.
Urban County - Diana Serna:
A.
Urban County Program is requesting approval of a best and final negotiated contract with Alcocer Garcia and Associates aka AGA, Inc., in the amount of $9,563.00 utilizing Year 23 (2010) Parks, Recreational Facility funds for architectural services at Memorial Park in Penitas, Texas.
B.
The Urban County Program on behalf of the City of Alton, is requesting approval and award of best and final negotiated contract with LeFEVRE Environmental & Management Consulting, LLC in the amount of $35,302.50 utilizing CDBG Years 22 & 23 (2009 & 2010) Street Improvements funds.
C.
Public Hearing regarding the draft Urban County Program One Year Annual Action Plan for Program Year 24 (2011-2012).
D.
Approval of a Resolution authorizing approval and submittal of the Urban County Program One Year Annual Action Plan for Program Year 24 (2011-2012), to the Department of Housing and Urban Development (HUD).
E.
Urban County Program is requesting authorization to submit a request to the U.S. Department of Housing and Urban Development for a $1,002,033.00 pre-award cost agreement for renovations of a historical facility in Hidalgo, Texas to continue the Non-Residential Historical Preservation Project.
F.
Urban County Program on behalf of the City of Palmview is requesting authority to purchase fire protection equipment with Daco Fire Equipment in the amount of $21,756.00 to include shipping fees (Bid No. 5010-55-0315-5000-5500-CJA). The City of Palmview UCP Year 23 (2010) Fire Station Equipment funds will be utilized.
G.
1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 3's proposed Program Amendment to their existing Urban County Program work plan for FY 23 (2010). The proposed amendment will add streets into their existing work plan to include caliche, curb and gutter, sidewalks and related appurtenances as they pertain to project completion.
2. Consideration and approval of a Program Amendment for Hidalgo County Precinct No. 3 Year 23 (2010) work plan. The proposed amendment will add streets into their existing work plan to include caliche, curb and gutter, sidewalks and related appurtenances as they pertain to project completion.
2. Consideration and approval of a Program Amendment for Hidalgo County Precinct No. 3 Year 23 (2010) work plan. The proposed amendment will add streets into their existing work plan to include caliche, curb and gutter, sidewalks and related appurtenances as they pertain to project completion.
13.
Planning Department - Raul Sesin:
A.
Final Approval:
1. Dollar General Monte Alto Subdivision – Pct. #1 (Aaron L. Shields)
1. Dollar General Monte Alto Subdivision – Pct. #1 (Aaron L. Shields)
14.
Right of Way - Joe Pena:
A.
Authorization for County Judge to execute Closing Document between the County of Hidalgo and Keller Real Estate Investment Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in the amount of $159,426.10 issued to Valley Land Title Company.
B.
Consideration and approval to purchase a certain tract of land described as Parcel #2 South Fork Drain Project.
15.
Precinct #1 - Comm. Quintanilla:
A.
Approval to make payment of invoices/claims to SGS Industrial Supplies for Invoice #3361425 in the amount of $134.16 and Invoice #3364022 in the amount of $12.96 for purchases that were inadvertently processed online and goods were subsequently received, with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
16.
Precinct #4 - Comm. J. Palacios:
A.
Authorization for consideration, action and/or approval to accept Lakeview Subdivision as per affidavits executed by property owners to be included in the County Wide Roadway System. (PCT 4)
17.
Budget & Management - Raul Silguero Jr.:
A.
Designated Purpose Level 0 (1280):
Approval of 2011 interfund transfer from General Fund unreserved fund balance (1100) to Hurricane Alex (1280) in the total amount of $639,196.45 (75% of FEMA Reimbursement) as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Alex.
Approval of 2011 interfund transfer from General Fund unreserved fund balance (1100) to Hurricane Alex (1280) in the total amount of $639,196.45 (75% of FEMA Reimbursement) as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Alex.
B.
Presentation and discussion of Hidalgo County Rural Solid Waste Collection Project.
C.
1. Report on fiscal impact of bank fees to be assessed during final two years of depository contract;
2. Pursuant to Texas Local Government Code, Chapter 116, Section .021(b)&(c), acceptance and approval of Hidalgo County's attempts to negotiate new interest rates and financial terms that will take effect during the final two (2) years of the four (4) year contract with the First National Bank
2. Pursuant to Texas Local Government Code, Chapter 116, Section .021(b)&(c), acceptance and approval of Hidalgo County's attempts to negotiate new interest rates and financial terms that will take effect during the final two (2) years of the four (4) year contract with the First National Bank
D.
Classification and Compensation Pay Plan
1. Implementation of the Classification and Compensation Pay Plan Phase II Part II
2. Approval of Revised Salary Schedules
3. Approval of interdepartmental transfers
1. Implementation of the Classification and Compensation Pay Plan Phase II Part II
2. Approval of Revised Salary Schedules
3. Approval of interdepartmental transfers
E.
Presentation of the 2012 Budget Process-Development Plan
F.
Presentation of the Hidalgo County 2011 Budget in Brief
G.
Budget Appropriations:
1.
Designated Purpose Level 0 (1280):
Approval of 2011 appropriation of funds into Hurricane Alex in the total amount of $213,065.39.
Approval of 2011 appropriation of funds into Hurricane Alex in the total amount of $213,065.39.
H.
Salary Schedule Changes:
1.
Sheriff (1100) / Courthouse Security (1241):
a. Approval of employee transfers as follows, pursuant to section 3.49 of the Civil Service Commission Rules:
a. Approval of employee transfers as follows, pursuant to section 3.49 of the Civil Service Commission Rules:
|
|
|
FROM
|
TO
|
||||
|
Employee No. |
Position Title |
Dept. No./ Name |
Slot No. |
Dept. No./ Name |
Slot No. |
Budgeted Salary |
|
|
140724
|
Deputy Sheriff Step I
|
Sheriff (280-001)
|
0229
|
|
Courthouse Sec. (115-044)
|
0008
|
38,000.00
|
|
099007
|
Deputy Sheriff Step I
|
Courthouse Sec. (115-044)
|
0008
|
|
Sheriff (280-001)
|
0229
|
38,000.00
|
b. Approval of revised salary schedule
2.
Pct. 2 Road Maintenance & Administration (1200):
a. Approval to transfer the following positions and employees:
b. Approval of auto allowance for slot no. 001, vacant Chief Administrator position (under Pct. 2 Adm.), in the amount of $5,000.00.
c. Approval of interdepartmental transfer.
d. Approval of revised salary schedule.
a. Approval to transfer the following positions and employees:
|
|
|
FROM
|
TO
|
|
||
|
Emp. No.
|
Position Title
|
Dept.
|
Slot #
|
Dept.
|
Slot #
|
Budgeted Salary
|
|
Vacant
|
Chief Administrator
|
Rd Maint.
(122-006) |
001
|
Adm.
(122-005) |
001
|
$69,337.00
|
|
Vacant
|
Research & Development Director
|
Rd Maint.
(122-006) |
003
|
Adm.
(122-005) |
004
|
$49,039.00
|
|
Vacant
|
Executive Assistant
|
Rd Maint.
(122-006) |
004
|
Adm.
(122-005) |
005
|
$45,585.00
|
|
Vacant
|
H.R. Coordinator
|
Rd Maint.
(122-006) |
005
|
Adm.
(122-005) |
006
|
$43,680.00
|
|
Vacant
|
Accountant
|
Rd Maint.
(122-006) |
007
|
Adm.
(122-005) |
007
|
$41,496.00
|
|
143456
|
Special Projects/ Program Manager
|
Rd Maint.
(122-006) |
008
|
Adm.
(122-005) |
003
|
$51,870.00
|
|
034339
|
Administrative Assistant II
|
Rd Maint.
(122-006) |
018
|
Adm.
(122-005) |
008
|
$39,900.00
|
|
176109
|
Clerk/ Receptionist
|
Rd Maint.
(122-006) |
020
|
Adm.
(122-005) |
010
|
$28,894.00
|
|
184403
|
Office Clerk
|
Rd Maint.
(122-006) |
021
|
Adm.
(122-005) |
011
|
$28,894.00
|
|
182729
|
Office Clerk
|
Rd Maint.
(122-006) |
055
|
Adm.
(122-005) |
012
|
$10,221.00
|
|
123234
|
Data Entry Clerk II
|
Rd Maint.
(122-006) |
080
|
Adm.
(122-005) |
009
|
$29,233.00
|
|
069434
|
Executive Assistant IV
|
Rd Maint.
(122-006) |
081
|
Adm.
(122-005) |
002
|
$68,687.00
|
b. Approval of auto allowance for slot no. 001, vacant Chief Administrator position (under Pct. 2 Adm.), in the amount of $5,000.00.
c. Approval of interdepartmental transfer.
d. Approval of revised salary schedule.
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
B.
Pct. 2
1.
Acceptance, and approval of Work Authorization No. 1 (with an estimated cost of $6,180.90) for "L. J. Lateral Drainage Improvements Phase 2 -Alamo Road Crossing Project" with Raba-Kistner Consultants, Inc., to provide construction material testing services to Hidalgo County Precinct No. 2- C-11-110-04-12.
C.
WIC
1.
Recommending bid award to sole bidder meeting all specifications and approval of lease agreement for RFB-Lease of Space for Off Premise Storage Area for WIC Program. (RFB. No.: 2011-037-04-20CGA)
D.
Colonia Access Program Pct. 2
1.
Requesting approval of Application for Payment No. 1 in the amount of $84,712.50 from OG Construction Co. LLC, contracted vendor for Mesquite Acres Subdivision as reviewed and submitted by project engineer DOS Logistics, Inc. (C-CAP-10-309-09-21).
E.
Juvenile Probation
1.
Requesting approval of claim/ ASG Security Invoice 18099063 dated 12/8/2010 in the amount of $95.00 for emergency service call on access doors at the Weslaco Juvenile Boot Camp with authority for County Treasurer to issue payment/check after Auditor's processing procedures are completed
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Joel Valdez
E.
Claim of Javier Garcia
F.
Claim of Magic Valley Electric Cooperative
G.
Case 7:10-cv-00268; Francisco De Luna and Elizabeth Diaz, individually and on behalf of all other similarly situated v. Hidalgo County, Texas, et al
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Joel Valdez
E.
Claim of Javier Garcia
F.
Claim of Magic Valley Electric Cooperative
G.
Case 7:10-cv-00268; Francisco De Luna and Elizabeth Diaz, individually and on behalf of all other similarly situated v. Hidalgo County, Texas, et al
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn