CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 10, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - County Clerk's (1100)
B.
2011 - County Judge's Office (1287)
C.
2011 - County Treasurer (1100)
D.
2011 - Elections Department (1100)
E.
2011 - Elections Department (1283)
F.
2011 - Health & Human Services Dept. (1100)
G.
2011 - Health & Human Services Dept. (1293)
H.
2011 - Health & Human Services Dept. (1100)
I.
2011 - Health & Human Services Dept. (1293)
J.
2011 - Health & Human Services Dept. (1293)
K.
2011 - Sheriff's Dept. USDA Loan (1301)
L.
2011 - J.P. 3/1 (1100)
M.
2011 - J.P. 3/2 (1100)
N.
2011 - 332nd District Court (1100)
O.
2011 - 430th District Court (1100)
P.
2011 - Constable Pct. #4
Q.
2011 - Pct. #3 BCAP (1312)
R.
2011 - Pct. #3 Sanitation (1100)
3.
2011 Interdepartmental transfers:
A.
Pct. #1 BCAP (1311):
Approval of 2011 interdepartmental transfer from Round II Contingency, program #000, to El Monte Subdivision, program #245, in the total amount of $8,469.94 to fund reclassification of indirect cost expenditures.
Approval of 2011 interdepartmental transfer from Round II Contingency, program #000, to El Monte Subdivision, program #245, in the total amount of $8,469.94 to fund reclassification of indirect cost expenditures.
B.
Pct. #1 BCAP (1312):
Approval of 2011 interdepartmental transfer from L & P Subdivision, program #362, to Wes-Mer Subdivision, program #804 in the total amount of $1,780.69 to fund reclassification of expenditures from Round II to Round III.
Approval of 2011 interdepartmental transfer from L & P Subdivision, program #362, to Wes-Mer Subdivision, program #804 in the total amount of $1,780.69 to fund reclassification of expenditures from Round II to Round III.
C.
Pct. #2 BCAP (1312):
Approval of 2011 interdepartmental transfer from BCAP Sundowners RTMNT CTR Subdivision, program #940, to BCAP Rancho Escondido Subdivision, program #596 in the total amount of $1,128.04 to fund reclassification of expenditures from Round II to Round III.
Approval of 2011 interdepartmental transfer from BCAP Sundowners RTMNT CTR Subdivision, program #940, to BCAP Rancho Escondido Subdivision, program #596 in the total amount of $1,128.04 to fund reclassification of expenditures from Round II to Round III.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
1. North Alamo Water Supply:
a. Approximately 500' going east from the centerline of mile 6W and 15N on the east side of Barrera St-Bore-Juan R. Benavides- 3/4" service connection
2. City of Mission:
a. Proposed 8" PVC sewermain line parallel to and 5 feet inside the East R.O.W. line of Glasscock Road. Beginning at a distance 3730 feet of South of Mile 5 Road and continuing South along said alignment a distance of 1564 feet. The proposed sewer line will be bored where it crosses Minnesota Road.
a. Approximately 500' going east from the centerline of mile 6W and 15N on the east side of Barrera St-Bore-Juan R. Benavides- 3/4" service connection
2. City of Mission:
a. Proposed 8" PVC sewermain line parallel to and 5 feet inside the East R.O.W. line of Glasscock Road. Beginning at a distance 3730 feet of South of Mile 5 Road and continuing South along said alignment a distance of 1564 feet. The proposed sewer line will be bored where it crosses Minnesota Road.
6.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| A4700.99.000.0000.E1 | Duff & Phelps LLc | $9107.04 |
| B1850.00.000.0012.00 | Garcia Roberto Candanosa | $3751.24 |
| B2260.00.000.0015.00 | American Home Mortgage Inc | $3149.40 |
| C4440.02.010.0017.00 | Hilmy M Shereef II | $2689.85 |
| C4440.03.018.0003.00 | Alicia S Guzman Alicia M Guzman | $10391.66 |
| D2025.00.000.0063.00 | Corelogic/Homeselect | $3461.34 |
| E1920.00.000.0002.00 | Corelogic/Flagstar Bank | $4743.36 |
| E4252.00.000.0016.00 | Bac Tax Service | $3912.03 |
| E5055.01.000.0072.00 | Corelogic/Chase Home Finance | $3675.31 |
| H2450.00.000.0050.00 | Corelogic/Homeselect | $3095.35 |
| J1860.99.000.0001.00 | Tractor Supply Co #1331 | $10617.73 |
| J6200.00.000.0023.00 | Mexico Mission Trips Inc | $3918.82 |
| M5720.00.000.0027.00 | Bac Tax Service Corp | $3191.27 |
| M6200.01.000.0021.00 | Cain Kathryn Swanzey | $4096.77 |
| N1070.00.002.0089.00 | Corelogic | $4822.80 |
| P3290.03.000.0006.00 | Corelogic/Homeselect | $5958.43 |
| R3052.99.001.0001.32 | Jockey International Global | $3957.86 |
| S2950.00.000.0291.15 | Corelogic/Saxon Mortgage | $4225.00 |
| T0080.99.000.0002.00 | Tractor Supply Co | $12215.69 |
| T6880.00.000.0003.00 | Claudeth Aguayo/Rio Prop Venture | $3685.41 |
| V1100.81.000.4774.00 | The Barrera Family Trust | $6069.47 |
| W0100.00.016.0007.02 | Magic Valley Concrete | $8626.56 |
| W0100.00.016.0007.03 | Garza Rufino & Ramiro J Flores | $2690.82 |
| W0100.00.032.0002.15 | Sanchez Roel | $3133.88 |
| W3800.00.040.0000.08 | Fidelity Bonded Warehouse | $3895.13 |
| W5900.00.003.0001.00 | Clay Everhard/Kenneth Everhard | $3259.43 |
B.
| Acct# | Payer | Amt |
| A6720.81.067.8800.00 | Bank Of Oaklahoma Mineral | $3685.94 |
| A6720.81.068.0001.00 | Bank of Oaklahoma Mineral | $3851.49 |
| A6720.83.000.3331.00 | Bank of America NA | $3752.28 |
| H4225.00.000.0010.00 | Inter National Bank | $11090.62 |
| L1810.00.000.0044.00 | RVG Grocery Meat Market | $3724.13 |
| L6265.01.000.0033.00 | Gomez Fernando & Olynda | $8079.35 |
| M1950.99.000.0000.K6 | Summit Funding Group INC | $9955.77 |
| M5000.99.004.0021.01 | Alamo Concrete Products | $3465.43 |
| M5200.99.000.0000.H5 | Summit Funding Group INC | $12795.69 |
| P9275.00.000.0023.01 | Inter National Bank | $11821.12 |
| P9275.00.000.0023.01 | Inter National Bank | $12865.78 |
| S5950.00.008.0002.18 | Arango Family LMTD Partnership | $30877.20 |
| T2100.00.241.0007.04 | First National Bank | $5524.19 |
| T2100.00.241.0007.07 | First National Bank | $2741.78 |
| T2100.00.266.0002.08 | Castillo, Enrique A/Leonard Herrera | $4352.56 |
| T6010.01.000.0094.00 | BAC Tax Services | $4191.01 |
| W3800.00.040.0000.08 | Fidelity Bonded Warehouse | $3123.10 |
| W3800.00.040.0000.08 | Fidelity Bonded Warehouse | $10845.38 |
7.
Membership Dues:
A.
Emergency Management (1100):
Requesting approval to pay membership dues to the Emergency Management Association of Texas in the amount of $100.00 for Oscar Montoya, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Emergency Management Association of Texas in the amount of $100.00 for Oscar Montoya, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
B.
J.P. 3/2:
Requesting approval to pay the 2011 Justices of the Peace and Constables Association of Texas membership dues in the amount of $60.00 for J.P. Jose Ismael "Melo" Ochoa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay the 2011 Justices of the Peace and Constables Association of Texas membership dues in the amount of $60.00 for J.P. Jose Ismael "Melo" Ochoa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
8.
Auditor's Office:
A.
Monthly collection report for June and July 2010, and February and March 2011.
| OFFICE | FEES & COST | MONTH |
| J.P. Espiridion Jackson | $ 15,368.74 | June 2010 |
| J.P. Espiridion Jackson | $ 15,257.74 | July 2010 |
| Tax Assessor/Collector | $ 15,800,984.01 | February 2011 |
| J.P. Rosa E. Trevino | $ 78,146.70 | February 2011 |
| County Clerk | $ 561,358.39 | March 2011 |
| Constable Gilberto Alaniz | $ 1,120.00 | March 2011 |
| Constable Eddie Guerra | $ 1,170.00 | March 2011 |
| Chief Deputy Constable Daniel Marichalar | $ 230.00 | March 2011 |
| Delta Lake | $ 1,864.00 | March 2011 |
| Fire Marshal | $ 6,204.25 | March 2011 |
9.
Budget & Management:
A.
1. Approval to transfer $525,794.17 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield insurance claims for period 04/16-29/2011.
2. Approval of wire transfer to cover claims paid.
| 04/16-22/2011 | $ 267,381.50 |
| 04/23-29/2011 | $ 258,412.67 |
| TOTAL: | $ 525,794.17 |
10.
Purchasing Department:
A.
Acceptance and approval of request for payment of Invoice #'s 11.09.A-$75,000.00 and 12.09-$40,000.00 with Dos Land Surveying for the provision of surveying services under Contract #C-08-225-09-09-PO#619537 through Work Authorization #5: Various Road & Bridge and C.I.P. Projects on an as needed basis in Precinct #1.
B.
Acceptance and approval of request of invoice #11323766 (engineering services for month of April 2011) in the amount of $168,982.20 with L & G Consulting Engineers, Inc. for the provision of professional engineering services under Contract #C-08-417-12-09 PO#644483 in connection with WA#2: FM 493 South from US 281 (Military Hwy.) N. 6.65 miles to Business 83.
C.
Requesting authority to advertise a request for qualifications for "Substance Abuse Treatment and Primary Care Services for Adolescents" for Health and Human Services Department with approval of procurement packet (i.e. legal notice, requirements, scope of services.....etc.). (RFQ No.: 2011-141-CGA)
D.
Acceptance and approval of request of invoice #11323345 (engineering services for the month of March 2010) in the amount of $510.00 with L & G Consulting Engineers, Inc. for the provision of professional engineering services under Contract C-05-105-03-08-PO#554947 in connection with FM 1015 (Mile 9N-Mile 12N) ROW Acquisition Provider Services project for Precinct #1.
E.
Accepance and approval of request for payment of Invoice #2011488 in the amount of $33,070.00 from TEDSI Infrastructure Group under Contract #C-10-062-03-16 (PO#636565)-Work Authorization #1 for Professional General Engineering Services for the "Design and Right Of Way Mapping Of HCMDS Phase II-J-09 Lateral Drain from North Main Drain To County Road 3601 (Approx. 8 Miles) Project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
F.
Acceptance and approval of request for payment on the following invoice(s) submitted by Javier Hinojosa Engineering, contracted project engineer:
| Invoice No. | Invoice Date | Project Name | Amount |
| 11032 | 05/02/11 | Iowa Road (Mile 10 to Mile 4) | $77,399.44 |
| 11034 | 05/02/11 | Bentsen Palm Drive Drainage Outfall | $5,318.91 |
| 11033 | 05/02/11 | West Side Street | $3,259.50 |
G.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Election Department:
Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) commencing on 07/01/2011 - 06/30/2012 for the Elections Department through requisition 194447 for the following services:
Requisition # 194447
a. ballot Image Manager $2,431.01 /year
b. Election Data Manager $3038.76/year
c. Hardware Programming Manager $12,155.06/year
d. Ballot on De mand $ 1,215.51/year
e. Ivotronic Image Manager $3,038.76
Total amount of $21,879.10
3. IT Department
Requesting authority to renew existing software maintenance agreement with PJ Technologies, Inc. for the (I. T.) Information Technology Dept. for the following software, goverlan remote admin. & goverlan remote control through requisition #194403 for the amount of $2,262.00 effective upon approval.
4. Tax Office -Weslaco
Requesting authority to enter into a 36-month new copier (capital) lease for a W5745T Digital Copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #194615 in the amount of $178.63/month, effective upon approval
5. Sheriffs Department - Narcotics
Requesting approval & authority to enter into a 1 year monitoring services and execute required commercial alarm monitoring agreement for the Sheriffs Office requisition #194864 effective upon approval.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Election Department:
Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) commencing on 07/01/2011 - 06/30/2012 for the Elections Department through requisition 194447 for the following services:
Requisition # 194447
a. ballot Image Manager $2,431.01 /year
b. Election Data Manager $3038.76/year
c. Hardware Programming Manager $12,155.06/year
d. Ballot on De mand $ 1,215.51/year
e. Ivotronic Image Manager $3,038.76
Total amount of $21,879.10
3. IT Department
Requesting authority to renew existing software maintenance agreement with PJ Technologies, Inc. for the (I. T.) Information Technology Dept. for the following software, goverlan remote admin. & goverlan remote control through requisition #194403 for the amount of $2,262.00 effective upon approval.
4. Tax Office -Weslaco
Requesting authority to enter into a 36-month new copier (capital) lease for a W5745T Digital Copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #194615 in the amount of $178.63/month, effective upon approval
5. Sheriffs Department - Narcotics
Requesting approval & authority to enter into a 1 year monitoring services and execute required commercial alarm monitoring agreement for the Sheriffs Office requisition #194864 effective upon approval.
H.
Tax Office:
Requesting authority to enter into an annual software renewal with (ACT) Appraisal & Collection Technologies for the Tax Office through the following requisition #194024 in the total amount of $998.00/year. Effective: Upon approval.
Requesting authority to enter into an annual software renewal with (ACT) Appraisal & Collection Technologies for the Tax Office through the following requisition #194024 in the total amount of $998.00/year. Effective: Upon approval.
I.
Pct. #2
Request approval of payment for Invoice #2992 in the amount of $16,500.00 for R. Gutierrez Engineering Corporation on McColl Road II Traffic Signal Project.
Request approval of payment for Invoice #2992 in the amount of $16,500.00 for R. Gutierrez Engineering Corporation on McColl Road II Traffic Signal Project.
J.
1. Requesting approval of payment for Inv#s U1189202-03 ($4,342.00) & U1189202-04 ($3,810.00) submitted by S & B Infrastructure Ltd. in the total amount of ($ 8,152.00) in connection to Contract #C-09-264-10-06 for Professional Engineering Services of:"Building Repairs and/or Renovations to County owned buildings" (on an as needed basis) located within Hidalgo County Pct. No. 4, under (WA#2) Project: (Repairs of Seepage/Leaks on the 3rd Floor of the North side of the Hidalgo County Courhouse)
2. Requesting approval of payment for Inv#s U1189203-03 ($25,272.00) & U1189203-04 ($2,409.78) submitted by S & B Infrastructure Ltd. in the total amount of ($ 27, 681.78) in connection to Contract #C-09-264-10-06 for Professional Engineering Services of:"Building Repairs and/or Renovations to County owned buildings" (on an as needed basis) located within Hidalgo County Pct. No. 4, under (WA#3) Project: (Renovations to the Old Hidalgo County Juvenile Detention Center to accommadate a Morgue Facility)
2. Requesting approval of payment for Inv#s U1189203-03 ($25,272.00) & U1189203-04 ($2,409.78) submitted by S & B Infrastructure Ltd. in the total amount of ($ 27, 681.78) in connection to Contract #C-09-264-10-06 for Professional Engineering Services of:"Building Repairs and/or Renovations to County owned buildings" (on an as needed basis) located within Hidalgo County Pct. No. 4, under (WA#3) Project: (Renovations to the Old Hidalgo County Juvenile Detention Center to accommadate a Morgue Facility)
K.
Presentation for approval of final construction contract (CC previously approved to award on 04-05-11) for C-CAP-10-395-04-05 Road & Drainage Construction for Ariel Hinojosa Subdivision between Hidalgo County and Valley Paving Inc. in the amount of $118,648.00.
L.
Presentation for approval of the following final construction contracts (CC previously approved to award on 03-01-11):
1. C-CAP-10-375-03-01 Road & Drainage Construction for Colonia Whalen between Hidalgo County and Saenz Utility Contractors, LTD in the amount of $129,372.20;
2. C-CAP-10-370-03-01 Road & Drainage Construction for Wes-Mer Subdivision between Hidalgo County and Saenz Utility Contractors, LTD in the amount of $105,546.40.
1. C-CAP-10-375-03-01 Road & Drainage Construction for Colonia Whalen between Hidalgo County and Saenz Utility Contractors, LTD in the amount of $129,372.20;
2. C-CAP-10-370-03-01 Road & Drainage Construction for Wes-Mer Subdivision between Hidalgo County and Saenz Utility Contractors, LTD in the amount of $105,546.40.