CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 17, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval of Library Interlocal Agreements between Hidalgo County and the following cities: Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Pharr, San Juan and Weslaco.
C.
1. Approval to create the following full-time position:
2. Approval to waive Job Posting procedures to fill Assistant Budget Officer position, slot no. 0030.
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedule.
|
Slot No.
|
Position Title
|
Salary
|
|
0030
|
Assistant Budget Officer
(Non-classified) |
$77,000.00
|
2. Approval to waive Job Posting procedures to fill Assistant Budget Officer position, slot no. 0030.
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedule.
D.
Approval to accept a settlement check from Damacio S. Contreras in the amount of $145.00 to settle property damage to a county vehicle. (Const P2)
E.
County Wide Insurance (1100):
1. Approval to accept renewal of accidental coverage insurance for volunteers from Montalvo Insurance Agency - Coverage period: 6/5/11 to 6/5/12 and authorize Executive Officer to sign documents
2. Approval of payment of Invoice dated 5/10/11 from Montalvo Insurance Agency in the amount of $788.00 for accidental coverage insurance for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
1. Approval to accept renewal of accidental coverage insurance for volunteers from Montalvo Insurance Agency - Coverage period: 6/5/11 to 6/5/12 and authorize Executive Officer to sign documents
2. Approval of payment of Invoice dated 5/10/11 from Montalvo Insurance Agency in the amount of $788.00 for accidental coverage insurance for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
7.
County Judge's Office:
A.
Discussion, consideration, and approval of the Hidalgo County Thoroughfare Plan as approved by the Hidalgo County Metropolitan Planning Organization (HCMPO) Technical Advisory Committee (TAC).
B.
Discussion and Possible Action for Policy of Multi-Family Development within single-family lots
C.
Recognition of Jose Juan Garcia, Bus Driver, Del Valle Grand Turismo, for his heroic efforts and swift response to protect the lives and safety of 43 schoolchildren and 8 adults from Hidalgo County involved in a recent bus accident
8.
District Attorney's Office - Roy Cazares:
A.
1. Approval of Revised Local Prosecuting Agreement Contract between the Hidalgo County District Attorney's Office and the Texas Health and Human Services Commission.
2. Approval for County Judge Ramon Garcia to sign contract.
2. Approval for County Judge Ramon Garcia to sign contract.
B.
1. Approval of Certification of Revenues as certified by the County Auditor for the 2011 LEOSE (Peace Officer allocation) funds award received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2011 appropriation of funds for the Hidalgo County District Attorney - LEOSE (1220) and 2010 LEOSE interest earned in the total amount of $1,449.82.
2. Approval of 2011 appropriation of funds for the Hidalgo County District Attorney - LEOSE (1220) and 2010 LEOSE interest earned in the total amount of $1,449.82.
9.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting approval to accept the Memorandum of Understanding between The Texas A&M University System Health Science Center and Hidalgo County Health & Human Services for an On Site Education Program
10.
Fire Marshal's Office - Juan Martinez:
A.
Approval of Extension of Burn Ban for 90 days
11.
IT Department - Renan Ramirez:
A.
Emergency Management:
Authorization to upgrade wireless device and service through the County's membership/participation with Contract: DIR-SDD-611 (Requisition # 195278) with awarded vendor SPRINT for the following:
1. Approval of requisition # 195278 for the purchase of cellular phone upgrades. Purchase consists of five HTC EVO 3G/4G Smart phones at $49.99 each for a total cost of $249.95.
2. Approval to down grade current cellular phone plan from the Business Essentials 1000/Unlimited BlackberryAttach ($84.98) to the Business Advantage Messaging and Data 900 w/Anymobile Anytime ($79.29); Business Advantage Messaging and Data 450 w/Anymobile Anytime ($63.89)
Authorization to upgrade wireless device and service through the County's membership/participation with Contract: DIR-SDD-611 (Requisition # 195278) with awarded vendor SPRINT for the following:
1. Approval of requisition # 195278 for the purchase of cellular phone upgrades. Purchase consists of five HTC EVO 3G/4G Smart phones at $49.99 each for a total cost of $249.95.
2. Approval to down grade current cellular phone plan from the Business Essentials 1000/Unlimited BlackberryAttach ($84.98) to the Business Advantage Messaging and Data 900 w/Anymobile Anytime ($79.29); Business Advantage Messaging and Data 450 w/Anymobile Anytime ($63.89)
| Qty: | Current Plan: | Monthly Cost: | Proposed Plan: | Monthly Cost: | Variance: | Cell Phone Numbers: |
| 2 | Business Essentials 1000/Unlimited Blackberry Attach | $84.98 | Business Advantage Messaging and Data 900 w/Anymobile Anytime | $79.29 | ($5.69) | 956-289-6549 & 956-457-1080 |
| 3 | Business Essentials 1000/Unlimited Blackberry Attach | $84.98 | Business Advantage Messaging and Data 450 w/Anymobile Anytime | $63.89 | ($21.09) | 956-720-2165, 956-329-9129 & 956-227-5914 |
| $424.90 | $350.25 | ($74.65) |
12.
HIDTA - Task Force - Dora Munoz:
A.
1. Requesting approval to accept Award No. G10SS0002A Modification#2 (supplement #2) between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy-Hidalgo County HIDTA Task Force, reducing the award amount by $1,917.00.
2. Approval to unappropriate funds for the HIDTA Task Force - South Texas HIDTA McAllen Initiative (pgm 003) in the amount of $1,917.00.
2. Approval to unappropriate funds for the HIDTA Task Force - South Texas HIDTA McAllen Initiative (pgm 003) in the amount of $1,917.00.
13.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Hidalgo is requesting authority to purchase park, recreational equipment for Hidalgo Memorial Park through Hidalgo County's membership and participation with Buy Board (Texas Association of School Boards) approved vendor Park Place Recreation Design (contract # 346-10) in the amount of $196,405.00 (quote attached hereto). The City of Hidalgo UCP Year 20 & 22 (2007 & 2009) Parks, Recreational Facility funds will be utilized.
14.
Planning Department - Raul Sesin:
A.
1. Discussion and possible action on authorizing County Judge or designee to sign application for driveway permit for Dollar General Monte Alto
2. Reimbursement of Cash Deposit
a. Encore Ranches Subdivision – Pct. 4 (Richard Garza)
b. Moulin Rouge Subdivision – Pct. 4 (Richard Garza)
c. Riviera Ranches Phase I – Pct. 1 (Richard Garza)
d. Sahara Estates Subdivision – Pct. 4 (Richard Garza
e. Texas Station Subdivision – Pct. 4 (Richard Garza)
2. Reimbursement of Cash Deposit
a. Encore Ranches Subdivision – Pct. 4 (Richard Garza)
b. Moulin Rouge Subdivision – Pct. 4 (Richard Garza)
c. Riviera Ranches Phase I – Pct. 1 (Richard Garza)
d. Sahara Estates Subdivision – Pct. 4 (Richard Garza
e. Texas Station Subdivision – Pct. 4 (Richard Garza)
15.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land being 0.39 acre tract of land out of Lot 12 Block 31 Alamo Land & Sugar Subdivision - H & J Holdings, LLC.
B.
Authorization for survey metes and bounds, title reports, appraisals and acquisition of additional right of of way for the Woods Subdivision Drainage Ditch- Pct.3.
16.
Precinct #1 - Comm. Quintanilla:
A.
Discussion and approval of accepting financial participation from developer Mr. Richard Garza of Riviera Ranches in the amount of $31,238.55 for road construction of Moore Road and accept donation of 50 feet of Right of Way with survey metes and bounds.
B.
Approval of Resolution to name the Hidalgo County Substance Abuse Treatment Facility the "John Austin Pena Memorial Center"
17.
Precinct #3 - Comm. Flores:
A.
Pct. #3 R&B (1200):
Approval of 2011 appropriation of funds into Precinct #3 Road Maintenance in the amount of $371,000.00.
Approval of 2011 appropriation of funds into Precinct #3 Road Maintenance in the amount of $371,000.00.
B.
Execution of permit from International Boundary and Water Commission.
18.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Courthouse Security (1241):
Approval of 2011 appropriation of funds for Courthouse Security in the amount of $500.00 to fund police supplies expenditures.
Approval of 2011 appropriation of funds for Courthouse Security in the amount of $500.00 to fund police supplies expenditures.
2.
Designated Purpose Level 0 (1280):
Approval of 2011 appropriation/transfer from General Fund unreserved fund balance (1100) to Hurricane Alex (1280) in the total amount of $123,609.53 (75% of FEMA Reimbursement) as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Alex.
Approval of 2011 appropriation/transfer from General Fund unreserved fund balance (1100) to Hurricane Alex (1280) in the total amount of $123,609.53 (75% of FEMA Reimbursement) as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Alex.
B.
Salary Schedule Changes:
1.
Employee Benefits Division (Funds 2201 & 2202):
a. Approval to create the following full time positions:
b. Approval of appropriation(s) of funds.
c. Approval of revised salary schedules.
a. Approval to create the following full time positions:
|
Deparment/ Program |
Slot No. |
Position Title
|
Classification
|
Salary
|
|
DBM- Health Benefits Adm
115-009 |
012
|
Accountant IV
|
G14,S1
|
$50,487.00
|
|
DBM - W/C Division
115-065 |
012
|
Claims Investigator I
|
G11,S1
|
$40,078.00
|
b. Approval of appropriation(s) of funds.
c. Approval of revised salary schedules.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Discussion and action on the following in connection to RFB NO: 2011-010A-03-09-SGS-Mats-Dust Mops and Shop Rags-Hidalgo County;
a. Requesting rescission of action taken on 04/26/11-AI#25961 for the award of bid and approval of a contract - specifically with UniFirst Corporation including Product #3-Wipes (through the drawing of lots) inasmuch as vendor is refusing to execute contract for the three (3) awarded items as detailed in e-mail attached herein; and,
b. Approval to award the three items above (orginally awarded to UniFirst) to next low bidder-G&K Company and inclusion of said items in their contract.
b. Approval to award the three items above (orginally awarded to UniFirst) to next low bidder-G&K Company and inclusion of said items in their contract.
5.
Acceptance and approval of the final negotiated contract/agreement (viewed and approved as to form by legal counsel) which includes the best and final offer with Vazaldua and Associates for "Consulting Services for Hidalgo County Energy Efficiency and Conservation Strategy" project. (RFQ No.: 2010-339-10-20CGV)
6.
Requesting approval to declare as surplus numerous items and vehicles (County-owned and/or Seized) for the purpose of disposition through auction as set forth through Texas Local Government Code 263.152.(a)(1) and as further detailed on the Exhibit attached hereto.
B.
Pct. 2
1.
Acceptance, and approval of Work Authorization No.1 with estimated cost of $6,180.90 for LJ Lateral Drainage Improvments Phase 2 - Alamo Road Crossing Project with Raba-Kistner Consultants, Inc. to provide construction material testing services to Hidalgo County Precinct No.2 - C-11-110-04-12.
2.
a. Requesting exemption from competitive bidding requirements pursuant to Texas Local Government Code, Chapter 262, Section .024 (a) (7) (C), '...an item that can be obtained from only one source, including, ... other utility services...';
b. Approval of the Sole Source Declaration for Texas Eastern, a wholly owned subsidiary of Spectra Energy Transmission, LLC including the purchase of goods and/or services related to the modification of the pipeline crossing for the El Gato Road Improvement Project;
b. Approval of the Sole Source Declaration for Texas Eastern, a wholly owned subsidiary of Spectra Energy Transmission, LLC including the purchase of goods and/or services related to the modification of the pipeline crossing for the El Gato Road Improvement Project;
C.
Pct. 3
1.
Requesting authorization/approval to request proposals from awarded Job Order Contractors (through County's membership and participation in various cooperative purchasing programs/association, etc.) for the repairs & renovations to Anzaldua's Boating Dock & Floating Ramp project #2011-156-OGG :
a. Herrera & Hunt Inc. and Alpha Building Corporation (awarded through Hidalgo County's membership/participation with Harris County Department of Education's JOC Program); and CAS Companies JOC thru TCPN Contract #R-5004 as approved on 05/24/10 so as to determine the best value under TX . Local Government Code 271.113; or, in the alternative;
b. Request authority to proceed with sealed procurement process through conventional construction method and approval to advertise same with plans and specifications.
a. Herrera & Hunt Inc. and Alpha Building Corporation (awarded through Hidalgo County's membership/participation with Harris County Department of Education's JOC Program); and CAS Companies JOC thru TCPN Contract #R-5004 as approved on 05/24/10 so as to determine the best value under TX . Local Government Code 271.113; or, in the alternative;
b. Request authority to proceed with sealed procurement process through conventional construction method and approval to advertise same with plans and specifications.
D.
Pct. 4
1.
Approval of Amendment No. 1 to Lease Agreement #C-11-026-03-21 with O E Investments, Inc. for the "LEASE OF TOWER SPACE" for Hidalgo County Sheriff's Office (approved by CC 03/21/11)
E.
Colonia Access Program Pct. 3
1.
a. Recommendation by project engineer, Javier Hinojosa Engineering for action to rescind bid awarded to SDM Partners on 02-22-11 for the BCAP project listed/detailed below for failure by vendor, SDM Partners to obtain and provide required bonds for the following:
1. C-CAP-10-379-02-22 Road & Drainage Construction for La Suena Subdivision.
b. Recommendation by project engineer, Javier Hinojosa Engineering for CC to award bids on the project listed in caption item above to the next lowest bidders meeting all specification for the listed BCAP projects.
1. Asago, LLC DBA Asago Construction $299,000.00 C-CAP-10-379-02-22 Road & Drainage Construction - La Suena Subdivision
1. C-CAP-10-379-02-22 Road & Drainage Construction for La Suena Subdivision.
b. Recommendation by project engineer, Javier Hinojosa Engineering for CC to award bids on the project listed in caption item above to the next lowest bidders meeting all specification for the listed BCAP projects.
1. Asago, LLC DBA Asago Construction $299,000.00 C-CAP-10-379-02-22 Road & Drainage Construction - La Suena Subdivision
F.
Colonia Access Program Pct. 4
1.
Acceptance and approval of claims from Millennium Engineers Group, Inc. in the amount of $934.90 for material testing on Pct.#4 Morningside Estates.
G.
Sheriff's Office
1.
a. Presentation of the scoring/evaluation grid for the purposes of ranking by Commissioner's Court the responses received in connection with the Request for Proposals for: Hidalgo County Sheriff Office - " Inmate Pay Telephone System and Services":
|
Participant
|
Grade/Score
|
Rank
|
| American Phone System |
75.00%
|
|
| IC Solutions |
71.80%
|
|
| Synergy Telecom Service Co |
77.00%
|
|
| Value Added Communication (VAC) |
78.80%
|
|
| Legacy Inmate Communications |
74.40%
|
|
| Securus Technology |
68.80%
|
|
| Global Tel-Link |
73.40%
|
b. Authority for Purchasing Department to proceed to negotiate a Contract with the number one ranked participant for the provision of services for Hidalgo County Sheriff's Office "Inmate Pay Telephone System and Services".
H.
I.T. Dept.:
1.
Information Technology Department:
1. Requesting exemption from competitive bidding requirements pursuant to Texas Local Government Code, Chapter 262, Section .024 (a) (7) (A);
2. Approval of the Sole Source Declaration for AT & T Internet services and the purchase of high-speed internet connection called "DS-3 10 Mbps" (for County Wide Department) through requisition #193574 in the amount of $2,058.56/month + one time installation fee of $1,630.00 (1-1100-415-00-200-002-0-534/336) including authority for County Judge to execute Master Agreement for AT&T PremierSERVSM Dedicated Internet Access (DIA) as required and requested by vendor effective upon approval.
1. Requesting exemption from competitive bidding requirements pursuant to Texas Local Government Code, Chapter 262, Section .024 (a) (7) (A);
2. Approval of the Sole Source Declaration for AT & T Internet services and the purchase of high-speed internet connection called "DS-3 10 Mbps" (for County Wide Department) through requisition #193574 in the amount of $2,058.56/month + one time installation fee of $1,630.00 (1-1100-415-00-200-002-0-534/336) including authority for County Judge to execute Master Agreement for AT&T PremierSERVSM Dedicated Internet Access (DIA) as required and requested by vendor effective upon approval.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Oscar Lopez
E.
Claim of Claudio Lozano
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Oscar Lopez
E.
Claim of Claudio Lozano
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn