CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 17, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Insurance (1100)
B.
2011 - Health & Human Services Dept. (1100)
C.
2011 - Elections Department (1283)
D.
2011 - Elections Department (1100)
E.
2011 - Co. Wide Adm. (1100)
F.
2011 - Adult Probation (1100)
G.
2011 - Facilities Management (1100)
H.
2011 - Purchasing Dept. (1100)
I.
2011 - County Judge's Office (1100)
J.
2011 - County Judge's Office (1100)
K.
2011 - WIC BF (1292)
L.
2011 - Planning Dept. (1100)
M.
2011 - CCL #1 (1100)
N.
2011 - CCL #5 (1100)
O.
2011 - Constable Pct. #2 (1100)
P.
2011 - Constable Pct. #5 (1100)
Q.
2011 - Pct. #1 BCAP (1312)
R.
2011 - Pct. #1 San. (1100)
S.
2011 - Pct. #2 Parks (1100)
T.
2011 - Pct. #2 Sanitation (1100)
U.
2011 - Pct. #2 Administration (1200)
V.
2011 - Pct. #2 El Gato Road (1200)
W.
2011 - Pct. #2 Ridge/Cesar Chavez (1200)
X.
2011 - Pct. #3 Eleven Mile Rd. (1280)
Y.
2011 - Pct. #3 Ten Mile Rd. (1280)
Z.
2011 - Pct. #3 Thirteen Mile Rd. (1280)
AA.
2011 - Pct. #3 BCAP (1312)
BB.
2011 - Pct. #3 Parks (1100)
CC.
2011 - Pct. #4 Landfill (1100)
DD.
2011 - Pct. #4 Road Maintenance (1200)
EE.
2011 - Pct. #4 BCAP (1312)
FF.
2011 - Pct. #4 Parks (1100)
GG.
2011 - Pct. #4 Administration (1200)
3.
2011 Interdepartmental transfers:
A.
Fire Marshal (1100):
Approval of 2011 interdepartmental transfer from prog (001) to prog (009) La Joya FD and prog (026) Sullivan City FD in the total amount of $60,000 to cover expenditure of Fire Calls.
Approval of 2011 interdepartmental transfer from prog (001) to prog (009) La Joya FD and prog (026) Sullivan City FD in the total amount of $60,000 to cover expenditure of Fire Calls.
B.
Pct. #1 BCAP (1312):
Approval of 2011 interdepartmental transfer from L & P Subdivision, program #362, to Mid Valley Estates Subdivision, program #461, in the amount of $3,290.68 to fund reclassification of expenditures from Round II to Round III.
Approval of 2011 interdepartmental transfer from L & P Subdivision, program #362, to Mid Valley Estates Subdivision, program #461, in the amount of $3,290.68 to fund reclassification of expenditures from Round II to Round III.
C.
Pct. #2 Rd Maintenance (1200):
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Rd Maintenance (program 006) to Tower Road (Moore-Balli) Road (program 027) in the amount of $30,000.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Rd Maintenance (program 006) to Tower Road (Moore-Balli) Road (program 027) in the amount of $30,000.00 to fund project expenditures.
D.
Pct. #3 R&B (1200):
Approval of 2011 interdepartmental transfer from Precinct #3 Road Maintenance to Precinct #3 La Suena Subdivision in the amount of $555.92.
Approval of 2011 interdepartmental transfer from Precinct #3 Road Maintenance to Precinct #3 La Suena Subdivision in the amount of $555.92.
4.
Planning Department:
A.
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Monthly Fee Reports:
A.
District Clerk
Approval of April 2011 Monthly Fee Report.
Approval of April 2011 Monthly Fee Report.
B.
District Attorney:
Approval of April 2011 Processing Fees Report.
Approval of April 2011 Processing Fees Report.
6.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| A2681.00.000.0014.00 | Corelogic/Phh Mortgage | $3089.94 |
| C8950.00.000.0006.00 | Corelogic/Homeselect | $5825.62 |
| L1100.01.003.0053.02 | First National Bank | $2531.76 |
| L3392.00.000.0043.00 | Pena Juan M & Diamantina G | $4408.09 |
| L5330.01.000.0040.00 | A Fidelity National Financial Company | $3293.31 |
| M4932.99.000.0001.00 | Tractor Supply Co Of Texas Lp | $10889.07 |
| T1045.00.000.0003.00 | Bac Tax Service | $4119.80 |
B.
| Accts | Payer | Amt |
| I4044.00.000.0030.00 | Corelogic | $3679.73 |
| J1840.00.000.0001.00 | corelogic ocwen | $2734.22 |
| T6266.01.000.0047.00 | Bac | $3699.42 |
7.
Membership Dues:
A.
Public Defenders:
Approval to pay the 2011 membership dues to the State Bar of Texas for the following attorneys, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor:
Approval to pay the 2011 membership dues to the State Bar of Texas for the following attorneys, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor:
|
ATTORNEY
|
AMOUNT
|
| Sofia Kamal |
$235.00
|
| Daniel Elijah Vargas |
$68.00
|
| Jennifer Annette Narvaez |
$235.00
|
| Jaime Eduardo Gonzalez |
$235.00
|
| Francisco Guerrero II |
$235.00
|
| Shannon Leigh Barnett-Holubar |
$148.00
|
| Jose Luis Bravo |
$235.00
|
| TOTAL |
$1,391.00
|
B.
County Court At Law #3 (Probate Court):
Requesting approval to pay the 2011 Court Interpreters license renewal in the amount of $75.00 to the Texas Dept. of Licensing & Regulation for Oscar De La Cruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2011 Court Interpreters license renewal in the amount of $75.00 to the Texas Dept. of Licensing & Regulation for Oscar De La Cruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
8.
Urban County:
A.
The Urban County Program is requesting the approval of completed and signed contracts for the following contractors: Hugo De Leon d/b/a De Leon Contruction in the amount of $132,779.99 and Rene Garza d/b/a G&G Contractors in the amount of $129,170.00. The award of bids was approved on April 12, 2011 for the demolition and reconstruction for the following families.
9.
Auditor's Office:
A.
Discussion, consideration and approval to issue TIRZ payment for tax year 2010 in the amount of $1,716,679.48 to the City of Mission pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and Tax Increment Reinvestment Zone No. 1 and 2, City of Mission.
10.
Budget & Management:
A.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $55,666.98 for the period of April 16-30, 2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $55,666.98 for the period of April 16-30, 2011 and requesting approval of wire transfer.
11.
Purchasing Department:
A.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Information Technology Department:
a. Requesting authority for the renewal support agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor Dell Marketing LP DIR-SDD-890 in the amount of $2,385.33, through requisition #194804, effective upon approval. (1-1100-415-00-200-002-0-336);
b. Requesting authority to enter into a one (1) year premium plus maintenance renewal agreement with "Office Communications Systems, Inc." dba Toshiba Business Solutions for $768.00/year for the Hidalgo County IT Department from March 29, 2011 - March 28, 2012 thru requisition #194814. (1-1100-415-00-200-001-0-432);
c. Requesting authority for the renewal maintenance agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor SHI Government Solutions, Inc. DIR-SDD-1009 through requisition #195206 in the amount of $1,053.00, effective upon approval. (1-1100-415-00-200-002-0-336);
3. Tax Office/Assessing Department:
a. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Canon-LC-2050P serial #UZX78354 with Copy Graphics, Inc. through requisition #194822 in the amount of $195.00/year, effective: 6/3/2011 - 6/2/2012. (1-1100-415-15-140-001-0-432);
Tax Office/San Juan Office:
b. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Canon-LC-2050P serial #UZX78351 with Copy Graphics, Inc. through requisition #194822 in the amount of $195.00/year, effective: 6/3/2011 - 6/2/2012.(1-1100-415-15-140-001-0-432);
Tax Office/Mission Tax Department:
c. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Canon-LC-2050P serial #UZX78565 with Copy Graphics, Inc. through requisition #194834 in the amount of $195.00/year, effective: 6/30/2011 - 6/29/2012. (1-1100-415-15-140-001-0-432);
Tax Office/Mission Auto License Department:
d. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Canon-LC-2050P serial #UZX78564 with Copy Graphics, Inc. through requisition #194834 in the amount of $195.00/year, effective: 6/30/2011 - 6/29/2012.(1-1100-415-15-140-001-0-432);
Tax Office/Edinburg Auto License Department:
e. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Canon-LC-2050P serial #UZX78561 with Copy Graphics, Inc. through requisition #194834 in the amount of $195.00/year, effective: 6/30/2011 - 6/29/2012.(1-1100-415-15-140-001-0-432):
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Information Technology Department:
a. Requesting authority for the renewal support agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor Dell Marketing LP DIR-SDD-890 in the amount of $2,385.33, through requisition #194804, effective upon approval. (1-1100-415-00-200-002-0-336);
b. Requesting authority to enter into a one (1) year premium plus maintenance renewal agreement with "Office Communications Systems, Inc." dba Toshiba Business Solutions for $768.00/year for the Hidalgo County IT Department from March 29, 2011 - March 28, 2012 thru requisition #194814. (1-1100-415-00-200-001-0-432);
c. Requesting authority for the renewal maintenance agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor SHI Government Solutions, Inc. DIR-SDD-1009 through requisition #195206 in the amount of $1,053.00, effective upon approval. (1-1100-415-00-200-002-0-336);
3. Tax Office/Assessing Department:
a. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Canon-LC-2050P serial #UZX78354 with Copy Graphics, Inc. through requisition #194822 in the amount of $195.00/year, effective: 6/3/2011 - 6/2/2012. (1-1100-415-15-140-001-0-432);
Tax Office/San Juan Office:
b. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Canon-LC-2050P serial #UZX78351 with Copy Graphics, Inc. through requisition #194822 in the amount of $195.00/year, effective: 6/3/2011 - 6/2/2012.(1-1100-415-15-140-001-0-432);
Tax Office/Mission Tax Department:
c. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Canon-LC-2050P serial #UZX78565 with Copy Graphics, Inc. through requisition #194834 in the amount of $195.00/year, effective: 6/30/2011 - 6/29/2012. (1-1100-415-15-140-001-0-432);
Tax Office/Mission Auto License Department:
d. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Canon-LC-2050P serial #UZX78564 with Copy Graphics, Inc. through requisition #194834 in the amount of $195.00/year, effective: 6/30/2011 - 6/29/2012.(1-1100-415-15-140-001-0-432);
Tax Office/Edinburg Auto License Department:
e. Requesting authority to enter into a 12-month renewal fax service agreement and authority to execute required agreement for model: Canon-LC-2050P serial #UZX78561 with Copy Graphics, Inc. through requisition #194834 in the amount of $195.00/year, effective: 6/30/2011 - 6/29/2012.(1-1100-415-15-140-001-0-432):
B.
Approval of request for payment of Invoice #13.09 in the amount of $52,500.00 with Contract #C-08-225-09-09-PO#619537 through Work Authorization #5 in connection to "Various Road & Bridge and C.I.P. Projects with Dos Land Surveying for Hidalgo County Precinct #1 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
C.
Approval of Application for Payment No. 1 (Final) in the amount of $81,371.92 from Saenz Utility Contractors, Ltd., contracted vendor for Diaz Subdivision as submitted by TEDSI Infrastructure Group Inc. project engineer (C-CAP-10-336-10-19).
D.
Requesting authority to exercise the second one (1) year extension as provided in the current contract C-09-011-03-31 for "Lease/Rental of Vehicles" for Hidalgo County under the same rates, terms, and conditions with Enterprise Rent A Car with renewal/extension effective May 22, 2011 through May 21, 2012.
E.
Tax Office
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice & draft service contract) as attached hereto for " Hidalgo County Tax Assessor/Collector-"Printing and Mailing of 2011 Tax Statements-Tax Rolls and Envelopes" RFB NO: 2011-131-SMA.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice & draft service contract) as attached hereto for " Hidalgo County Tax Assessor/Collector-"Printing and Mailing of 2011 Tax Statements-Tax Rolls and Envelopes" RFB NO: 2011-131-SMA.
F.
Requesting authority to re-advertise the same procurment packet due to no responses received for the (RFQ) request for qualifications for "Application and Implementation of TCEQ Incinerator and Related Services for Precinct #4" No. 2011-124-05-11-NMC
G.
Acceptance and approval of request for payment of Invoice #U1445-02REV in the amount of $815,468.00 submitted by S&B Infrastructure, LTD., project engineer for "Raymondville Drain Project-County Wide" in connection with Contract #C-10-164-04-20-PO#642615 for invoice period through October 31, 2010.
H.
Acceptance and approval of Change Order No. 2 with contractor Total Commitment, LLC for Aldamas Subdivision I & II, Pct. No. 2 reflecting a decrease of (-$2,250.00) due to three (3) sanitary manhole adjustments-not necessary nor performed as detailed and submitted through project SAM Engineering & Surveying, Inc. (C-CAP-10-232-08-10).