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Agenda for CC REGULAR

CC REGULAR

HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
May 23, 2011
9:00 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Approval of Consent Agenda
 
5.
Open Forum
 
6.
Executive Officer - Valde Guerra:
 
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
 
B.
Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes.
 
C.
Environmental Compliance:
1. Presentation and Discussion of the Hidalgo County Storm Water Pollution Prevention Plan (SWMP3)as required by the Texas Commission on Environmental Quality (TCEQ) Municipal Separate Storm Sewer System (MS4) Permit.

2. Presentation and Discussion on the Environmental Compliance Division priorities.
 
D.
1. Approval of the following personnel actions:

Action
Slot No.
Position Title
Grade & Step
Salary
Delete
008
Environmental Compliance Monitor
N/A
($60,000.00)
Create
012
Environmental Compliance Monitor
(added to Hidalgo County position inventory)
G9, S1
$34,360.00
Create
013
Administrative Assistant III
G8, S1
$31,815.00
 
 
 
Total Variance
$6,175.00

2.  Approval of interdepartmental transfer.
3.  Approval of revised salary schedule.
 
7.
County Treasurer - Norma Garcia:
 
A.
Disscussion, consideration and action for ratification of payroll overpayment collections as requested by County Auditor.
 
8.
Sheriff's Office - Chief Martinez:
 
A.
Authorization and Approval to apply for the FY2011 State Criminal Alien Assistance Program (SCAAP) with the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice.
 
9.
Health & Human Services Department - Eddie Olivarez:
 
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
 
B.
Requesting approval of claim/invoices with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the county auditor:

Invoice Date: 3/9/11
Vendor:  Texas Notary Public Association
Invoice #: Hidalgo County
Amount: $279.75
 
C.
Pursuant to card policies and procedure, requesting reimbursement for fuel purchase by Josie Escalante (due to computer malfunction to accept County fuel card) of invoice/claim in the amount detailed herein with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are competed by the county auditor: 

Invoice Date 5/11/11
Vendor: Aziz
Invoice# 815274
Amount $70.17
 
10.
Emergency Management - Oscar Montoya:
 
A.
Approval of Proclamation designating the week of May 22-28, 2011 as Hurricane Preparedness Week
 
11.
IT Department - Renan Ramirez:
 
A.
Constable Pct. 3 & 4:
Authorization to purchase GPS units through the County's membership/participation with CONTRACT: DIR-SDD-597 with awarded vendor AT&T MOBILITY for the following:
Qty:
Department:
Plan Description:
8
Constable
Pct. 3
Pooled Telemetry Connection Plan-
1MB @ $6.65 X 8 units = $53.20 X 8 months (May-Dec) = $425.60
10
Constable
Pct. 4
Pooled Telemetry Connection Plan-
1MB @ $6.65 X 10 units = $66.50 X 8 months (May-Dec) = $532.00
 
12.
Adult Probation - Arnold K. Patrick:
 
A.
1. Adult Probation - DWI Court (1297):
a. Ratification of the acceptance of the 2011 DWI Court grant award with the Criminal Justice Division-Office of the Governor in the amount of $119,016.00. 

b.  Approval of certification of revenues as certified by the County Auditor for the 2011 DWI Court grant.  

c.  Ratification of the approval of 2011 appropriation of funds in the amount of $119,016.00.

d. Approval of the following personnel actions:

2.  District Attorney:
a.  Approval to authorize supplemental pay in the amount of $6,012.00 for one (1) Assistant District Attorney III position, slot no. 0026 (CRIM DA), and pay allowance to employee no. 127531 from the DWI Court grant (Acct. 1-1297-423-00-320-032-1-XXX). 

3.  139th District Court:
a.  Approval to authorize supplemental pay in the amount of $3,094.00 for one (1) Court Coordinator position, slot no. 0002, and pay allowance to employee no. 020524 from the DWI Court grant (Acct. 1-1297-423-00-320-032-1-XXX). 

b.  Approval to authorize supplemental pay in the amount of $3,094.00 for one (1) Assistant Court Coordinator position, slot no. 0004, and pay allowance to employee no. 088439 from the DWI Court grant (Acct. 1-1297-423-00-320-032-1-XXX). 

4.  Approval of intradepartmental transfer.

5.  Approval of revised salary schedule.
 
13.
Urban County - Diana Serna:
 
A.
The Urban County Program is requesting approval of a best and final negotiated Engineering Service contract with  S & B Infrastructure, Ltd. in the amount of $28,900.00 utilizing Years 20 & 22 (2007 & 2009) funds for a Street Improvements Project for the City of Alamo and Hidalgo County Precinct No. 1.
 
B.
1.  Public Hearing regarding a Budget and Program Amendment for Hidalgo County Precinct No. 2.

2.  Requesting approval of a Budget and Program Amendment for Hidalgo County Precinct No. 2, Year 23 (2010) Urban County Program Work Plan.  The proposed amendment will decrease the Street Improvements activity and increase the Neighborhood Facility activity by $100,000.00
 
14.
Planning Department - Raul Sesin:
 
A.
1.  Preliminary Approval:
a.  Reyes Family Subdivision – Pct 4 (Rafael Reyes)
b.  J & J Estates Subdivision – Pct. 1 (Jose M Lopez)
c.  Riviera Ranches No. 2 Subdivision – Pct. 1 (Richard Garza)
d.  Las Palmas Del Norte No. 3 Phase I – Pct. 3 (Oscar Garza)
e.  Venecia Estates Subdivision – Pct. 3 (Pedro Venecia)

2.  Final Approval:
a.  Correa Estates Subdivision – Pct. 1 (Jose Correa)
b.  Hermanos Contreras Subdivision – Pct. 2 (Faustino Contreras)
c.  Valladares Estates – Pct. 1 (Dalia Valladares)

3.  Final Approval/Revision of Plat as per Section 232.041 Local Government Code:
a.  Tierra De Santa Cruz Subdivision – Pct. 4 (Richard Ruppert)
 
B.
Discussion and Possible Action for Policy of Multi-Family Development within single-family lots.
 
15.
Head Start Program - Teresa Flores:
 
A.
Discussion/Approval of Program Calendar for Program Year 2011-2012
 
B.
Recognition of Accident Free Centers
 
C.
Recognition of Blue Ribbon Centers
 
D.
Presentation of Disability Waiver Request
 
E.
Recognition of Staff Retirees
 
F.
Discussion/Approval of the Following 2011-2012 Program Plans:
1. Child Nutrition Services
2. Education Services
3. Family Services
4. Health Services
5. Human Resources Management
6. Mental Health Services
7. Special Services
8. Transition Services
9. Transportation Services 
 
G.
Discussion/Approval of Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and the University of Texas Pan American
 
H.
Discussion/Approval of Bid Awards and Contracts to Lowest Bidder Meeting all Specifications for:
1. Bid #2011-004-04-29: Air Condition Maintenance & Repairs
2. Bid #2011-005-04-29: Lawn Care Services
3. Bid #0211-006-04-29: Plumbing Service & Repairs
 
I.
Discussion/Approval to Continue to Operate Expansion Program under the American Recovery and Reinvestment Act (ARRA) Funding
 
J.
Discussion/Approval to Declare Obsolete the Attached List of Items and Transfer Items to the County's Surplus Department for Proper Disposition.
 
K.
Discussion/Approval of Self-Assessment Results
 
L.
Discussion/Approval to Disperse Lump Sum Summer Paychecks to Staff Who Resign as of the Last Summer Leave Day/Last Working Day for Position Assigned
 
16.
WIC - Norma Longoria:
 
A.
W.I.C. Adm (1292):
1.  Approval of reclassification of the following positions, reviewed and recommended by Classification Committee, as per section 3.22 of the Civil Service Commission Rules, effective next full pay period 06/06/2011:

 
Current    
Proposed       
Slot No.
Position Title
Grade & Step
Salary 
Position Title
Grade & Step
Salary
0024
Clinic Manager
12, 2
$44,799.00
LVN II
11, 5
$45,690.00
0031
LVN II
11, 3
$42,884.00
Clinic Manager
12, 2
$44,799.00

2.  Approval to create one (1) full time Clerk I position, slot no. 0239, grade 1 step 1, salary $18,564.00. 
3.  Approval of revised salary schedule.
 
17.
Precinct #3 - Comm. Flores:
 
A.
Pct. 3 Road Maintenance (1200):
1.  Approval to delete one (1) full-time Inventory Control Specialist, slot no. 0073, budgeted salary $38,000.00.
2.  Approval to create one (1) full-time Assistant Field Operations Director, slot no.  0079, budgeted salary $51,739.00
3.  Approval of revised salary schedule.
 
B.
1. Approval of Interlocal Agreement by and among City of Alton, Hidalgo County, and Tax Increment Reinvestment Zone Number One, City of Alton, allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone.
2. Appointment of one board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number One, City of Alton Board of Directors.
 
18.
Precinct #4 - Comm. J. Palacios:
 
A.
Authorization to proceed with Condemnation Proceedings on Trenton Drain Project Parcel 11- Sara Ellen and Samuel Childrens Partnership, L.P.
 
19.
Budget & Management - Sergio Cruz:
 
A.
Discussion, consideration and approval to accept prepayment of the outstanding principle balance of Installment Agreement 2010-01 between the County of Hidalgo and Hidalgo County Drainage District No. One.
 
B.
Budget Appropriations:
 
1.
Pct. #2 Rd Maintenance (1200):
a. Approval of 2011 appropriation of funds into El Gato Road Project (program 051) in the amount of $600,000.00
b. Approval of 2011 appropriation of funds into El Dora Road Project (program 052) in the amount of $400,000.00.
 
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Hidalgo County
 
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
 
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
         a)  Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
         b)  Construction of additional pod(s)
         c)  Selection and engagement of an architect for the construction of additional pods
 
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
        a) Renovations of administration building
        b) Other ongoing county owned building construction, renovation repair projects 
        c) Emergency situations occurring since last agenda meeting
 
4.
a.  Approval to rescind action taken by Commissioners Court on May 10, 2011-AI#26450-Final contract with Dr. Norma Jean Farley in connection to the "Pathologist To Provide Turnkey Autopsy And Related Services-Hidalgo County" inasmuchas contract was  approved and effective on September 28, 2010; and,

b.  Acceptance  and approval of an Amendment to reflect modifications requested by Dr. Farley to contract reviewed as for form by Hon. Josephine L. Ramirez, Asst. DA-County Affairs.
 
B.
Pct. 2
 
1.
Recommendation to reject all bids received for Hidalgo County Precinct No. 2 -"Geo-Grid Reinforcement Material" RFB No.: 2011-106-04-20-SGS and requestiong authorization to re-advertise with modifications to specifications.
 
2.
a. Approval of an Interlocal Cooperation Agreement between Hidalgo County and the City of Pharr, Texas.

b. Approval of an Interlocal Cooperation Agreement Project in which Hidalgo County and the City of Pharr, Texas will assist each other on multiple projects.
 
C.
Pct. 3
 
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering service;

b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineers for Engineering Services for (Road and Bridge Projects, Drainage Improvements Projects in Precinct 3 area)

Total Scores Javier Hinojosa R. Gutierrez Engineering M.Garcia Engineering
Evaluator 1 99 97 85
Evaluator 2 100 95 88
Scores 199 192 173
Average 99.5 96 86.5
Ranking      

c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of ___________________________
for the provision of Engineering Services for (Road and Bridge Projects, Drainage Improvements Projects on in the Precinct 3 area).
 
D.
Pct. 4
 
1.
Requesting approval of a name change/correction (as requested by L & G Engineering Laboratory, LLC, dba, L & G Consulting Engineers, LLC under contract #C-11-062-04-12 (approved by CC on 04/12/11)  to reflect the name of: "L & G ENGINEERING LABORATORY, LLC"  for the purposes of "On-Call" Professional Laboratory Services Agreement for Hidalgo County Pct. #4.
 
2.
Requesting approval of a professional services agreement with GEORGE M. "MITCH" HUDGINS d/b/a MODERN TECHNOLOGY-MODERN ENVIRONMENT for the purposes of "professional engineering services" in connection to the "GROUND WATER, GAS MONITORING and GROUNDWATER DATA EVALUATION at CLOSED LANDFILL SITE" located within HIDALGO COUNTY PRECINCT #4 and in order to remain in compliance with TCEQ. 
 
E.
WIC
 
1.
Requesting approval of a professional surveying services agreement with DOS LAND SURVEYING, LLC for the purposes of "professional surveying services" in connection to the:"Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4"--(ongoing project carried by Dannenbaum Engineering Company-Architectural Firm)
 
F.
Colonia Access Program Pct. 1
 
1.
Requesting approval of "Amendment to Work Authorization No. 9" to C-CAP-08-022-09-02 between Hidalgo County and L & G Engineering Laboratory to replace Exhibit "D" with the Revised Exhibit "D" resulting in an increase of $793.13 in the estimated amount for La Mesa Subdivision.
 
2.
Discussion, consideration, and action on a recommendation by project engineer, TEDSI Infrastructure Group, to award to the lowest bidder meeting all specifications: Asago Construction in the amount of $394,493.00 for Bid No. CAP-11-127-05-11-YSI "Road & Drainage Construction for Balli Estates Subdivision".
 
G.
Colonia Access Program Pct. 3
 
1.
Discussion, consideration, and action on a recommendation by project engineer, Javier Hinojosa Engineering, to award to the lowest bidder meeting all specifications: Saenz Utility Contractors, Ltd. in the amount of $493,464.40 for Bid No. CAP-11-129-05-11-YSI "Road & Drainage Construction for Loma Linda Heights Subdivision".
 
H.
Colonia Access Program Pct. 4
 
1.
Discussion and action on a recommendation by project engineer, J. E Saenz & Associates, Inc. to award to the lowest bidder meeting all specifications: Sascon Inc. in the amount of $292,535.85 for Bid No. CAP-11-123-05-11-YSI "Road & Drainage Construction for Lakeview Subdivision".
 
I.
Co. Wide
 
1.
Acceptance of a "loyalty rewards" rebate check to Hidalgo County (as a valued customer) in the amount of $6,586.50 check #4060184 from Staples for the period of November 1, 2010 to April 30, 2011.
 
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
 
C.
Pending and/or potential litigation
 
D.
Claim of Jason L. Jimenez
 
E.
Cause No. 7:09-CV-00316; Alma Sanchez v. Hidalgo County Sheriff, et al
 
F.
CL-11-1055-D; Juan Manriquez v. Hidalgo County Justice (Constable) Court of JP Pct. 3, Pl. 2 of Hidalgo County, Texas, Southside Holdings LLC (Thomas Tudor)
 
22.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
 
C.
Pending and/or potential litigation
 
D.
Claim of Jason L. Jimenez
 
E.
Cause No. 7:09-CV-00316; Alma Sanchez v. Hidalgo County Sheriff, et al
 
F.
CL-11-1055-D; Juan Manriquez v. Hidalgo County Justice (Constable) Court of JP Pct. 3, Pl. 2 of Hidalgo County, Texas, Southside Holdings LLC (Thomas Tudor)
 
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
25.
Adjourn