CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 23, 2011
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Purchasing (1100)
B.
2011 - Executive Office (1100)
C.
2011 - County Judge's Office (1100)
D.
2011 - Human Resources (1100)
E.
2011 - District Clerk (1100)
F.
2011 - Elections Department (1100)
G.
2011 - Sheriff's Federal Sharing - US Dept of Treasury (Fund 1228)
H.
2011 - Health & Human Services Dept. (1100)
I.
2011 - Budget & Mgmt. (1100)
J.
2011 - 93rd District Court (1100)
K.
2011 - 139th DC (1100)
L.
2011 - 430th District Court (1100)
M.
2011 - County Court at Law No. 1 (1100)
N.
2011 - CCL #2 (1100)
O.
2011 - CCL #6 (1100)
P.
2011 - JP Pct. 4 PL 2 (1100)
Q.
2011 - Pct # 1 R&B (1200)
R.
2011 - Pct # 1 CRC (1100)
S.
2011 - Pct # 1 Parks (1100)
T.
2011 - Pct # 1 Sanitation (1100)
U.
2011 - Pct. #1 BCAP (1312)
V.
2011 - Pct. #2 ST CRC (1100)
W.
2011 - Pct #2 Administration (1200)
X.
2011 - Pct. #2 Sanitation (1100)
Y.
2011 - Pct. #2 SJ CRC (1100)
Z.
2011 - Pct. #2 ST CRC (1100)
AA.
2011 - Pct. #3 BCAP (1312)
BB.
2011 - Pct. #4 BCAP (1312)
3.
2011 Interdepartmental transfers:
A.
Pct. 1 CO's 2009 (1339):
Approval of 2011 interdepartmental transfer within Pct. 1 CO's 2009 from Pct. 1 Drain. Imprv., program #052, to Bar Ditches, program #087, and HCCID #9 Channels, program #092, in the total amount of $26,000.00 to fund Drainage Improvement Project labor reimbursements for March (PP #5 & 6) and April 2011 (PP #7 & 8).
Approval of 2011 interdepartmental transfer within Pct. 1 CO's 2009 from Pct. 1 Drain. Imprv., program #052, to Bar Ditches, program #087, and HCCID #9 Channels, program #092, in the total amount of $26,000.00 to fund Drainage Improvement Project labor reimbursements for March (PP #5 & 6) and April 2011 (PP #7 & 8).
B.
Pct. 1 R & B (1200):
Approval of 2011 interdepartmental transfer within Pct. 1 R & B from Road Maintanance, program #005, to La Mesa Subdivision, program #387, in the amount of $793.13 to fund R & B portion of BCAP project.
Approval of 2011 interdepartmental transfer within Pct. 1 R & B from Road Maintanance, program #005, to La Mesa Subdivision, program #387, in the amount of $793.13 to fund R & B portion of BCAP project.
C.
Pct. #2 Rd Maintenance (1200):
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from (program 006) to Border Colonia Access Program Project Mesquite Acres Subdivision (program 460) in the amount of $21,000.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from (program 006) to Border Colonia Access Program Project Mesquite Acres Subdivision (program 460) in the amount of $21,000.00 to fund project expenditures.
D.
Pct No. 2 Road Maintenance/ Road Admin (1200):
Approval of 2011 interdepartmental transfer from Pct No. 2 Road Maintenance (prog 006) to Road Admin (prog 005) in the amount of $5,324.48.
Approval of 2011 interdepartmental transfer from Pct No. 2 Road Maintenance (prog 006) to Road Admin (prog 005) in the amount of $5,324.48.
E.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010 A&B from (program 010) to C.O. 2010 A&B Pct #4 New Shop - Doolittle Bldg. (program 075) in the amount of $1,250,000.00 to fund precinct for shop.
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010 A&B from (program 010) to C.O. 2010 A&B Pct #4 New Shop - Doolittle Bldg. (program 075) in the amount of $1,250,000.00 to fund precinct for shop.
F.
Pct. #4 C.O. 2010 A&B Series (1342):
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to:
in the total amount of $152,627.28 to fund March (PP#5&6) and April (PP#7&8) 2011 Drainage Labor Reimbursements.
2. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $50,246.47), and to North Branch Drain (program 049 - $1,132.50) in the total amount of $51,378.97 to fund March and April - 2011 Drainage Fuel Reimbursements.
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to:
|
Program#
|
Project Name
|
Amount
|
|
039
|
Fike Pond | 2,188.18 |
| 048 | Dickerson Pond | 102,826.84 |
| 049 | North Branch Drain | 33,231.53 |
| 072 | Trenton Drain | 3,883.52 |
| 074 | Faysville Pump | 10,497.21 |
|
Total
|
152,627.28 |
2. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $50,246.47), and to North Branch Drain (program 049 - $1,132.50) in the total amount of $51,378.97 to fund March and April - 2011 Drainage Fuel Reimbursements.
G.
JP 3/2 (1100):
Approval of 2011 interdepartmental transfer from Co Wide Admin- Contingency to JP 3/2 in the amount of $86.00.
Approval of 2011 interdepartmental transfer from Co Wide Admin- Contingency to JP 3/2 in the amount of $86.00.
H.
Constable Precincts 4 & 3 (1100)
Approval of 2011 interdepartmental transfer from IT County Wide to Constable Precincts 4 & 3 in the total amount of $957.60 for purchase of GPS units.
Approval of 2011 interdepartmental transfer from IT County Wide to Constable Precincts 4 & 3 in the total amount of $957.60 for purchase of GPS units.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
1. North Alamo Water Supply Corporation:
a. Approximately 500' west of 907 on the north side of Ramseyer Rd- Bore- Fidel Ocanas- 3/4" serv conn
b. Aldamas Subd L43- (1426 ES/N Minnesota) Bore- Raul Bravo- 3/4" serv conn
c. Albino Rodriguez Est L16 (Trenton NS/E 1426)- Bore- Eduardo Gonzalez- 3/4" service connection
d. Water Stone Estates L9 (Wisc NS/E I Rd) Bore- Red Rock Development- 3/4" service connection
a. Approximately 500' west of 907 on the north side of Ramseyer Rd- Bore- Fidel Ocanas- 3/4" serv conn
b. Aldamas Subd L43- (1426 ES/N Minnesota) Bore- Raul Bravo- 3/4" serv conn
c. Albino Rodriguez Est L16 (Trenton NS/E 1426)- Bore- Eduardo Gonzalez- 3/4" service connection
d. Water Stone Estates L9 (Wisc NS/E I Rd) Bore- Red Rock Development- 3/4" service connection
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #10583
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C4440.01.001.0001.00 | A Fidelity National Financial | $12149.68 |
| T2100.00.222.0000.01 | Silvergate Bank | $8319.18 |
B.
| Acct# | Payer | Amt |
| A1303.01.000.0007.00 | A&N Iglesias Limited | $8306.33 |
| C2672.00.002.0003.00 | Valley Land Title Co | $8047.73 |
| E3300.00.226.0005.00 | M-I Llc | $12751.14 |
| H2080.00.000.0032.00 | First American/Chase | $4767.42 |
| N3950.00.000.0021.00 | Guerra Jose Manuel | $3741.52 |
| R0408.01.000.0028.00 | Bac Tax Service | $3023.80 |
| T3510.00.000.0004.00 | Corelogic | $4955.87 |
| W7320.00.000.0021.00 | Corelogic | $6228.18 |
| W7384.01.000.0047.00 | Bac Tax Service | $2730.71 |
8.
Membership Dues:
A.
139th District Court:
Requesting approval to pay the 2011 Court Interpreters license renewal in the amount of $75.00 to the Texas Dept. of Licensing & Regulation for Atanacin Gaitan, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2011 Court Interpreters license renewal in the amount of $75.00 to the Texas Dept. of Licensing & Regulation for Atanacin Gaitan, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
County Clerk:
Approval to pay the 2011 American Society for Public Administration membership dues in the amount of $85.00 for Chief Deputy Annette C. Muniz with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay the 2011 American Society for Public Administration membership dues in the amount of $85.00 for Chief Deputy Annette C. Muniz with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
9.
Headstart:
A.
Approval of Special Services Monthly Report
B.
Approval of Children's Applications for 2011-2012
C.
Approval of Risk Management Quarterly Report
D.
Approval of Post Learning Accomplishment Profile Diagnostic (LAP-D) Report
E.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: April 2011
F.
Approval of Financial Report: April 2011
10.
Auditor's Office:
A.
Monthly Collection Report for March 2011.
| OFFICE | FEES & COST | MONTH |
| Constable Celestino Avila Jr. | $1,080.00 | March 2011 |
11.
Budget & Management:
A.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $63,347.14 for the period of May 1-15, 2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $63,347.14 for the period of May 1-15, 2011 and requesting approval of wire transfer.
B.
1. Approval to transfer $619,428.01 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield insurance claims paid for period 05/01-13/2011.
2. Approval of wire transfer to cover claims paid.
| 05/01-06/2011 | $ 263,060.97 |
| 05/07-13/2011 | $ 356,367.04 |
| TOTAL: | $ 619,428.01 |
12.
Purchasing Department:
A.
Requesting authority to exercise the second one (1) year extension as provided in the current contract C-09-023-05-26 for "Lease of Tower Space" for Hidalgo County Emergency Management under the same rates, terms, and conditions with McAllen Communications Company with renewal/extension effective May 26, 2011 through May 25, 2012.
B.
Requesting authority to advertise a request for bids for "Lease of Office Space for Starr County WIC in Rio Grande City" for Hidalgo County WIC Program with approval of procurement packet (i.e. legal notice, specifications and/or requirements.....etc.). (RFB No.: 2011-114-MEG)
C.
Hidalgo County Justice of the Peace, Precinct #4, Place 2 is formally requesting approval to remove the following Hidalgo County fixed assets (as detailed in attachment and possessing no value) from the current inventory list:
Asset # 31439 - Compaq Presario Computer
Asset # 33255 - Compaq Pentium 3 Computer
Asset # 37492 - HP Laserjet 4100n Printer
Asset # 37849 - Norstar w/5 sets and control unit
Asset # 31439 - Compaq Presario Computer
Asset # 33255 - Compaq Pentium 3 Computer
Asset # 37492 - HP Laserjet 4100n Printer
Asset # 37849 - Norstar w/5 sets and control unit
D.
Recommending action to reject all bids received for Hidalgo County Juvenile Justice Center-"Drug Testing Collection Services" RFB No. 2011-085-05-04-MEG , inasmuch as bids received were incomplete and therefore cannot be considered including the authority to re-advertise same project-RFB No. 2011-085a-MEG.
E.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Judge Mario E. Ramirez, Jr. Juvenile Justice Center "Mobile X-Ray Services". RFB No.: 2011-143-06-15-SGS.
F.
1. Health & Human Services Department
Requesting approval to execute required equipment purchase agreement for the Hidalgo County Health & Human Services Department (Weslaco Clinic) through our membership/participation with TASB BuyBoard awarded vendor Alan Yoder Enterprises, Inc. d/b/a Superior Alarms contract #325-09, through purchase order #655878 for a total amount of $1,233.03;
2. Elections Department
Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisition #195477 for the following services. Effective: 08/01/11 - 07/31/12. (1-1283-414-00-130-010-8-336);
a. Firmware Usage Agreement-Ivotronic 494 users @ 33.00 each/$16,302.00/year
b. Gold-HDW Maintenance/Support-Ivotronic 494 users @ $104.74 each/$51,741.56/year
Total amount of $68,043.56
Requesting approval to execute required equipment purchase agreement for the Hidalgo County Health & Human Services Department (Weslaco Clinic) through our membership/participation with TASB BuyBoard awarded vendor Alan Yoder Enterprises, Inc. d/b/a Superior Alarms contract #325-09, through purchase order #655878 for a total amount of $1,233.03;
2. Elections Department
Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisition #195477 for the following services. Effective: 08/01/11 - 07/31/12. (1-1283-414-00-130-010-8-336);
a. Firmware Usage Agreement-Ivotronic 494 users @ 33.00 each/$16,302.00/year
b. Gold-HDW Maintenance/Support-Ivotronic 494 users @ $104.74 each/$51,741.56/year
Total amount of $68,043.56
G.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for:
1. Constable Pct. 2; asset #36567
2. Planning Department
1. Constable Pct. 2; asset #36567
2. Planning Department
H.
Sheriff's Office
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice & draft agreement) as attached hereto for "Hidalgo County Sheriff's Office-Commissary Supplies" RFB No.: 2011-083-06-15-SMA.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice & draft agreement) as attached hereto for "Hidalgo County Sheriff's Office-Commissary Supplies" RFB No.: 2011-083-06-15-SMA.
I.
Requesting authority to advertise and approval of procurement packet(i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County(All Funding Sources, Programs and Entities)-"MS-1 Emulsified Asphalt"RFB No.: 2011-137-06-15-SGS.
J.
1. Request authorization to remove the following assets from Safety Division inventory as items cannot be located and posses no value as detailed in attached schedule:
Asset #10420 - Kimbal Executive Desk
Asset #22777 - Secretary Desk w/Left Return
Asset #36619 - Desktop PC 933MHZ
2. Ratification of transfer of items from Safety Division inventory list (as original acquisition of items were erroneously coded) to, the following correct departments/divisions:
a. Emergency Management;
b. Worker's Compensation Division;
c. Health Department;
as further and specifically detailed on the exhibits A, B & C attached hereto which depict the present location of said items.
Asset #10420 - Kimbal Executive Desk
Asset #22777 - Secretary Desk w/Left Return
Asset #36619 - Desktop PC 933MHZ
2. Ratification of transfer of items from Safety Division inventory list (as original acquisition of items were erroneously coded) to, the following correct departments/divisions:
a. Emergency Management;
b. Worker's Compensation Division;
c. Health Department;
as further and specifically detailed on the exhibits A, B & C attached hereto which depict the present location of said items.
K.
Requesting authority to advertise a request for sealed bids for Hidalgo County Precinct No. 2 -"El Gato Road Improvements" with plans and specifications drafted by project engineer R. Gutierrez Engineering Corp. (RFB No. 2011-161-06-15-MSS)
L.
Re-submission of request for approval to exercise the second one (1) year extension as provided in the current contract C-09-011-03-31 for "Lease/Rental of Vehicles" for Hidalgo County under the same rates, terms, and conditions with Enterprise Rent A Car effective upon approval.
M.
Requesting authority to advertise and approval of specifications as attached hereto for: Hidalgo County -"Service & Maintenance to County Power Generators" RFB No: 2011-067A-06-15-MSS.