CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
June 14, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval to accept a settlement check from Heyl Companies in the amount of $1,373.16 to settle auto accident with County vehicle. (Sheriff Office)
7.
Constables:
A.
Constable Pct #4
Pursuant to the fuel policy, requesting approval to reimburse Deputy Armando Lemus for the purchase of fuel for County Vehicle Unit #410 assigned to him, with authority for the County Treasurer's Office to issue payment/check after auditing procedures are completed by County Auditor's office:
Pursuant to the fuel policy, requesting approval to reimburse Deputy Armando Lemus for the purchase of fuel for County Vehicle Unit #410 assigned to him, with authority for the County Treasurer's Office to issue payment/check after auditing procedures are completed by County Auditor's office:
| Deputy Constable | Armando Lemus | 423 | $55.57 |
8.
County Judge's Office:
A.
Requesting approval of invoice (claim) #93728 in the amount of $346.00 from Gulf Data Products with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by County Auditor.
B.
Presentation by Mr. Ron Tupper, Senior Healthcare Consultant for Rio One Health Network, regarding progress on collaborative healthcare initiative amongst hospitals in Hidalgo County.
9.
District Courts:
A.
370th District Court (1100):
1. Approval to adjust (increase) the salary due to assignment of additional duties to the following positions, effective next full pay period 06/20/11:
1. Approval to adjust (increase) the salary due to assignment of additional duties to the following positions, effective next full pay period 06/20/11:
|
Slot #
|
Position Title
|
Current Budgeted Salary |
Proposed Budgeted Salary |
Salary Increase
|
|
0002
|
Court Coordinator
|
$58,810.00
|
$60,100.00
|
$1,290.00
|
|
0003
|
Asst. Coordinator
|
$56,730.00
|
$58,220.00
|
$1,490.00
|
|
0004
|
Bailiff/Interp.
|
$43,990.00
|
$46,520.00
|
$2,530.00
|
|
|
|
|
Total:
|
$5,310.00
|
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
3. Approval of revised salary schedule.
10.
Veterans Office - Emilio De Los Santos:
A.
Presentation of U.S. Flag to Hidalgo County Commissioners' Court by U.S. Congressman Henry Cuellar.
11.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting approval to accept the attached Public Health Emergency Response grant contract #2011-037518 Amendment 001A. The purpose of this Amendment is to reduce the contract due to the inability to expend all funds by July 31, 2011. Amendment 001A is effective June 14, 2011.
2. Approval of the attached Categorical Budget Change Request reducing the grant budget in the amount of $482,036.00.
3. Approval of the Budget Amendment reducing the grant budget in the amount of $482,036.00.
2. Approval of the attached Categorical Budget Change Request reducing the grant budget in the amount of $482,036.00.
3. Approval of the Budget Amendment reducing the grant budget in the amount of $482,036.00.
C.
Health Admin (1100):
1. Approval of the following personnel actions:
1. Approval of the following personnel actions:
|
Action
|
Slot No.
|
Position Title
|
Classification Grade & Step |
Grade & Step Salary |
Auto Allowance Amount |
|
Create
|
0046
|
Environmental Health Services
Division Manager |
G15, S1
|
$54,526.00
|
$5,000.00
|
|
Create
|
0047
|
Public Health Technician II
|
G11, S1
|
$40,078.00
|
-
|
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
3. Approval of revised salary schedule.
12.
Fire Marshal's Office - Juan Martinez:
A.
Approval of Order restricting the use of certain fireworks and limiting the sale of fireworks in Hidalgo County.
13.
Emergency Management - Oscar Montoya:
A.
Discussion, consideration, and approval of Memorandum of Understanding between the County of Hidalgo and the South Texas Chapter of the American Red Cross.
B.
Discussion, consideration, and approval of Interlocal Cooperation Act Agreement between the County of Hidalgo and the County of Cameron for Equipment /Service Sharing.
C.
Discussion, consideration, and approval of Interlocal Cooperation Act Agreement between the County of Hidalgo and the County of Willacy for Equipment/Service Sharing.
14.
IT Department - Renan Ramirez:
A.
Emergency Services:
Authorization to purchase wireless devices and service through the County's membership/participation (CONTRACT: DIR-SDD-611, REQUISITION # 190835) with awarded vendor SPRINT for the following:
Authorization to purchase wireless devices and service through the County's membership/participation (CONTRACT: DIR-SDD-611, REQUISITION # 190835) with awarded vendor SPRINT for the following:
| Qty: | Description: | Department: | User: | Service Total: | One Time Equipment Cost: |
| 4 | Sprint Unl. 3G/4G Connection Card Plan | Hidalgo County | Office Use | $42.99 X 4 = $171.96 X 10mos = $1,719.60 | |
| 4 | Cradlepoint MBR1200 Router | Hidalgo County | Office Use | $249.99 X 4 = $999.96 | |
| 3 | Sprint Unl. 3G/4G Connection Card Plan | Cameron County | Office Use | $42.99 X 3 = $128.97 X 10mos = $1,289.70 | |
| 3 | Cradlepoint MBR1200 Router | Cameron County | Office Use | $249.99 X 3 = $749.97 | |
| 1 | Sprint Unl. 3G/4G Connection Card Plan | Willacy County | Office Use | $42.99 X 10mos = $429.90 | |
| 1 | Cradlepoint MBR1200 Router | Willacy County | Office Use | $249.99 |
15.
Urban County - Diana Serna:
A.
Requesting authorization for County Judge to sign revised SF 424 form reflecting the decrease in funding for FY 2011.
B.
Hidalgo County Urban County Program is requesting consideration and approval for the following items regarding proposed revisions to Hidalgo County's Texas Department of Rural Affairs 2008 Disaster Recovery Fund: Hurricanes Ike and Dolly, Non-Housing Activities Application Round 2:
1. Conduct a Public Hearing to advise the public of the proposed application revisions to Hidalgo County's Round 2 application regarding:
2. Request authorization to amend TDRA Round 2 application to include reduction of funding and scope of work for the above reference projects and reflect the amount of $20,942,306.00 allocated to Hidalgo County under Round 2 Phase 1 LRGVDC Partial MOD Allocations. (please see attached MOD)
1. Conduct a Public Hearing to advise the public of the proposed application revisions to Hidalgo County's Round 2 application regarding:
| a. removal of project known as "Sebastian Channel", formally within the application as Project #1: Repair Weirs/Bridges/Sebastian Channel, and remove the amount of $5,278,578.00 allocated to Willacy County in the Partial Method of Distribution (MOD), and; |
| b. removal of Project #7: Raymondville Drain and the allocated funding amount of $3,162,500.00. |
2. Request authorization to amend TDRA Round 2 application to include reduction of funding and scope of work for the above reference projects and reflect the amount of $20,942,306.00 allocated to Hidalgo County under Round 2 Phase 1 LRGVDC Partial MOD Allocations. (please see attached MOD)
C.
Approval to recapture Urban County Program funds from cities with an expenditure ratio exceeding their 1.5 allocation on April 30, 2011 and retain funds in the UCP Common Fund line item.
D.
1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 3's proposed program amendment to their existing Urban County Program work plan for FY 22 (2009). The proposed amendment will create a new project in the total amount of $24,000.00 for a new Street Improvements project which consists of street lighting and will also increase funding in the total amount of $20,977.64 to add additional funding to the Street Improvements project on Mile 2.
2. Consideration and request of approval of a program amendment for Hidalgo County Precinct No. 3, FY 22 (2009) work plans. The proposed amendment will create a new project in the total amount of $24,000.00 for a new Street Improvements project which consists of street lighting and will also increase funding in the total amount of $20,977.64 to add additional funding to the Street Improvements project on Mile 2.
2. Consideration and request of approval of a program amendment for Hidalgo County Precinct No. 3, FY 22 (2009) work plans. The proposed amendment will create a new project in the total amount of $24,000.00 for a new Street Improvements project which consists of street lighting and will also increase funding in the total amount of $20,977.64 to add additional funding to the Street Improvements project on Mile 2.
E.
Urban County Program is requesting a ninety (90) day contract extension on the contract with ASAGO for the construction of sewer improvements in Colonia De Anda & Saenz in Pct. # 1 under the TDRA Colonia Construction Grant #729055.
F.
Requesting approval of an Amendment to the Hidalgo County 2008 Rehab Guidelines for Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCI) - Colonia Self-Help Center (SHC) Housing Assistance Program effective January 4, 2010.
G.
1. Public Hearing concerning a proposed 2nd Program Amendment under the American Recovery and Reinvestment Act of 2009 (ARRA) for Hidalgo County Precinct No. 3. The proposed amendment will provide flood drainage improvements to Basham No. 37 Subdivision for Workplan Year 22 (2009).
2. Requesting approval of a 2nd Program Amendment under the American Recovery and Reinvestment Act of 2009 (ARRA) for Hidalgo County Precinct No. 3. The proposed amendment will provide flood drainage improvements to Basham No. 37 Subdivision for Workplan Year 22 (2009).
2. Requesting approval of a 2nd Program Amendment under the American Recovery and Reinvestment Act of 2009 (ARRA) for Hidalgo County Precinct No. 3. The proposed amendment will provide flood drainage improvements to Basham No. 37 Subdivision for Workplan Year 22 (2009).
16.
Head Start Program - Teresa Flores:
A.
Discussion/Approval to Issue Payment to Precinct 3 for supplies and materials to pave the parking lot for the Palmview III Head Start Center. Precinct 3 will purchase supplies and materials and provide free labor to complete the project. The total amount for supplies and materials is $31,265.35.
B.
1. Presentation of the Providers Submitting Responses to the following Hidalgo County Head Start Program's Request for Qualifications and Meeting the Minimum Requirements as Set Forth in the Procurement Packets and as Determined by the Head Start Program Staff Grading/Scoring Said Responses for the Purpose of Commissioners' Court Accepting the Providers as "Qualified" in Order to Proceed to the Next Phase of the Procurement Process-Negotiating Contracts:
Special Services RFQ #2011-003-04-15
2. Approval for Headstart to negotiate Contracts (in a form approved by Legal Counsels) for all the Professional Services Providers as Requested through the Hidalgo County Head Start Program's RFQ for Said Services and as Detailed Above Attached Hereto
Special Services RFQ #2011-003-04-15
| a. Amy Jane Hermansen (Sign Language | w. Rehability Therapy Center |
| b. RGV Training Wheels Therapy Clinic LLC | x. Building Blocks Pediatric Rehab LTD |
| c. RGV Enterprises, LLC, dba/Little All Stars | y. Valley Therapy Center, Inc. |
| d. Childrens Care Rehab Center, LLC | z. VPC Assoc., LLC dba/Total Care Rehab |
| e. QTP II, dba/Quality Therapy Providers | aa. Life Skills Therapy Center, LLC |
| f. Primero Pasos, LLC, 1st Step Pediatric Rehab | bb. Marybel L. Pantoja, dba Speech Therapy Services, LLC |
| g. Best Beyond Expectation Speech Therapy, LLC | cc. Speech Success, LLC |
| h. Bright Therapy Solutions, LLC | dd. ProCare Thearpies, PC |
| i. Lifespan Rehab Center, LLC | ee. TheraCare Rehab Services, PLLC |
| j. Team Success, Inc. | ff. SAB & Associates Kids Abilities Childrens Rehab |
| k. Elsa Therapy & Wellness Center, dba/Jumpstart Therapy & Medical Clinic | gg. Melody's Kid's Care, LLC |
| l. Rehab Central, LLC | hh. Tauro Investment, LLC, dba/Kids Zone Childrens Rehab |
| m. Renaissance Outpatient Rehab Center, LLC, Zone, dba Kids Korner | ii. Therapy Associates LLC, dba/Therapy Network |
| n. Aptus Health Care | jj. 1st Step Ahead Rehab, LLC |
| o. Therapy R US Rehab Specialist, PLLC | kk. Kid Speech, Inc. |
| p. Dynamic Children Therapy Services, LLC | ll. Mercy Rehab Services, Inc. |
| q. Thanya O. Garza | mm. River Healthcare LLC, dba/Tree House Rehab |
| r. Southwest Medical Consultants | nn. Therapy Zone, PLLC |
| s. Stride, LLC, dba/Step n Stride Rehab Center | oo. Acovill Management Co. dba/Kids in Action Therapy |
| t. Head 2 Toe Rehab Inc. | pp. Best Care Physical Therapy PC,. dba/Advance Therapy Solutions |
| u. Children's Rehabilitation Clinic, LLC | |
| v. Kidding Around Therapy, Inc. |
2. Approval for Headstart to negotiate Contracts (in a form approved by Legal Counsels) for all the Professional Services Providers as Requested through the Hidalgo County Head Start Program's RFQ for Said Services and as Detailed Above Attached Hereto
C.
1. Presentation of the Providers Submitting Responses to the Following Hidalgo County Head Start Program's Request for Qualifications and Meeting the Minimum Requirements as Set Forth in the Procurement Packets and as Determined by the Head Start Program Staff Grading/Scoring said Responses for the Purpose of Commissioners' Court Accepting the Providers as "Qualified" in Order to Proceed to the Next Phase of the Procurement Process-Negotiating Contracts:
a. Medical RFQ #2011-001-04-15 - Nuestra Clinica del Valle
Dr. Bose Industrial & Health Works
b. Dental RFQ #2011-001-04-15 - Nuestra Clinica del Valle
Lopez Family Dentistry
Nolana Family Dental
The Children's Dentist
c. Mental Health RFQ #2011-002-04-15 - Fina's Helping Hands
Gonzalez Counseling Services
Guzman & Associates
Professional Counseling Services, PLLC
Counseling Center of South Texas
All Valley Counseling Solutions
2. Approval for Headstart to Negotiate Contracts (in a form approved by Legal Counsels) for all the Professional Services Providers as Requested through the Hidalgo County Head Start Program's RFQ for said Services and as Detailed Above Attached Hereto
a. Medical RFQ #2011-001-04-15 - Nuestra Clinica del Valle
Dr. Bose Industrial & Health Works
b. Dental RFQ #2011-001-04-15 - Nuestra Clinica del Valle
Lopez Family Dentistry
Nolana Family Dental
The Children's Dentist
c. Mental Health RFQ #2011-002-04-15 - Fina's Helping Hands
Gonzalez Counseling Services
Guzman & Associates
Professional Counseling Services, PLLC
Counseling Center of South Texas
All Valley Counseling Solutions
2. Approval for Headstart to Negotiate Contracts (in a form approved by Legal Counsels) for all the Professional Services Providers as Requested through the Hidalgo County Head Start Program's RFQ for said Services and as Detailed Above Attached Hereto
17.
Right of Way - Joe Pena:
A.
Authorization for County Judge to Execute Easement and Access Agreement between the County of Hidalgo and Hidalgo County Irrigation District No. One for the Silver Spur Road Project.
18.
Auditor's Office - Ray Eufracio:
A.
Requesting approval to waive new employee enrollment procedures to fill Financial Accounting Supervisor position, slot no. 0005.
19.
Colonia Access Program - Agapito Vargas
A.
Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program 3rd Call (Amendment No.4).
1. The amendment extends the contract by one year.
2. Officially cancels one population allocation project (L&P Subdivision).
3. Officially cancels one competitive project (Miller Resub Lot A Subdivision).
1. The amendment extends the contract by one year.
2. Officially cancels one population allocation project (L&P Subdivision).
3. Officially cancels one competitive project (Miller Resub Lot A Subdivision).
B.
Presentation, consideration, discussion, acceptance and approval to Notify TXDOT of county's intent to close the 2nd call (closing date July 8, 2011) - Border Colonia Access Program Projects.
20.
Planning Department - Raul Sesin:
A.
Discussion and Possible Action to waive $30 Utility Certificate Fee for Hidalgo County Pct. 1
B.
1. Final Approval with Financial Guarantee:
a. Vaquero Estates Phase I Subdivision – Pct. 1 (Norberto Salinas)
2. Partial Reimbursement of Cash Deposit/Replacement with Letter of Credit:
a. Resaca Escondida Subdivision – Pct. 1 (Abel Gonzales)
a. Vaquero Estates Phase I Subdivision – Pct. 1 (Norberto Salinas)
2. Partial Reimbursement of Cash Deposit/Replacement with Letter of Credit:
a. Resaca Escondida Subdivision – Pct. 1 (Abel Gonzales)
21.
Precinct #1 - Comm. Quintanilla:
A.
Pct. 1 Rd Maintenance (1200) & Sanitation (1100):
1. Approval to delete the following vacant full-time positions:
2. Approval to create the following full-time positions:
3. Approval of revised salary schedules.
1. Approval to delete the following vacant full-time positions:
|
Dept.
|
Slot #
|
Position Title
|
Budgeted Salary
|
|
Rd. Maint.
|
0051
|
Heavy Equipment Operator I
|
($25,483.00)
|
|
Rd. Maint.
|
0079
|
General Foreman
|
($55,000.00)
|
|
Rd. Maint.
|
0092
|
Heavy Equipment Operator II
|
($25,256.00)
|
|
Sanitation
|
0010
|
Truck Driver II
|
($26,334.00)
|
|
Sanitation
|
0029
|
Director of Sanitation/ Drainage Dept.
|
($65,000.00)
|
2. Approval to create the following full-time positions:
|
Dept.
|
Slot #
|
Position Title
|
Budgeted Salary
|
|
Rd. Maint.
|
0102
|
Supervisor
|
$36,766.00
|
|
Rd. Maint.
|
0103
|
Asset Management Supervisor
|
$52,254.00
|
|
Rd. Maint.
|
0104
|
Shop Foreman
|
$42,000.00
|
|
Rd. Maint.
|
0105
|
Vector Specialist
|
$32,051.00
|
|
Rd. Maint.
|
0106
|
Crew Leader II
|
$41,578.00
|
|
Rd. Maint.
|
0107
|
Safety Coordinator
|
$38,000.00
|
|
Sanitation
|
0030
|
Heavy Equipment Operator II
|
$29,458.00
|
|
Sanitation
|
0031
|
Heavy Equipment Operator II
|
$29,458.00
|
|
Sanitation
|
0032
|
Heavy Equipment Operator II
|
$29,458.00
|
3. Approval of revised salary schedules.
B.
Approval of appointment of members to the Emergency Services District #2 for a term of June 14, 2011 to December 31, 2012 pursuant to Texas Health & Safety Code Section 775.034.
22.
Precinct #2 - Comm. H. Palacios:
A.
1. Discussion and appropriate action to terminate the Interlocal Cooperative Agreement between the County of Hidalgo and the McAllen Public Utility. (Approved Commissioner Court on April 19, 2011)
2. Approval to refund the McAllen PUB the amount of one million sixty six thousand one hundred seventy one dollars and 70/100 cents. ($1,066,171.70) paid to Hidalgo County on May 4, 2011.
2. Approval to refund the McAllen PUB the amount of one million sixty six thousand one hundred seventy one dollars and 70/100 cents. ($1,066,171.70) paid to Hidalgo County on May 4, 2011.
23.
Budget & Management - Sergio Cruz:
A.
Pct. 2 TXDOT (1315):
1. Discussion, consideration, and approval of an Advance Funding Agreement (A.F.A.) between County of Hidalgo and Texas Department of Transportation for highway improvements to South McColl Road CSJ#0921-02-171 (from Orangewood Dr to Dicker Road), this agreement will supersede the A.F.A. previously executed on August 15, 2006.
2. Approval and authorization for County Judge to sign and accept the A.F.A. with TXDOT for the South McColl Road Project.
3. Approval of interfund transfer from various Certificates of Obligation to TXDOT-S. McColl Rd, fund 1315, prog. 028 in the total amount of $528,759.00.
4. Approval for County Treasurer to issue check to TXDOT in the amount of $528,759.00 as stipulated in "Attachment C" of the A.F.A., once the Auditor has completed review, audit, and processing procedures.
1. Discussion, consideration, and approval of an Advance Funding Agreement (A.F.A.) between County of Hidalgo and Texas Department of Transportation for highway improvements to South McColl Road CSJ#0921-02-171 (from Orangewood Dr to Dicker Road), this agreement will supersede the A.F.A. previously executed on August 15, 2006.
2. Approval and authorization for County Judge to sign and accept the A.F.A. with TXDOT for the South McColl Road Project.
3. Approval of interfund transfer from various Certificates of Obligation to TXDOT-S. McColl Rd, fund 1315, prog. 028 in the total amount of $528,759.00.
4. Approval for County Treasurer to issue check to TXDOT in the amount of $528,759.00 as stipulated in "Attachment C" of the A.F.A., once the Auditor has completed review, audit, and processing procedures.
24.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Acceptance and approval of claims (invoices) totaling $3,566.00 from ThyssenKrupp for services rendered after expiration of contract period extension of 5-3-10 and before new contract effective June 12, 2010.
5.
a. Presentation by Eli Ochoa, ERO International contracted architect for: (Phase II-Courthouse Property Condition, Environmental Assessments and Needs Analysis and Programming completed in 2009;
b. Information as to recent major repairs and operational related expenditures due to Courthouse age and physical condition;
c. Information as to on-going efforts by Hidalgo County to address deficiencies at the Courthouse;
d. Recommendation by Purchasing Department and administrative staff to engage a professional master planning services provider to review, assess and synthesize all the elements (Courthouse Report by ERO, Historical Commission Report, City of Edinburg, Administration Needs, On-Going Efforts to address critical deficiencies, Etc. related to Courthouse function; if applicable,
e. Discussion and action in connection with possibly entering into an Inter-local Cooperation Agreement with the City of Edinburg for the funding of the master planning services discussed herein;
f. Methods of Engagement:
1. Nominate from County's approved "pool" of architects using the established protocol for selection and engagement;
2. Contract for Master Planning Services provider through our membership/participation with H-GAC;
3. Project specific procurement of a Request for Qualification (RFQ) for the provision of Master Planning Services;
b. Information as to recent major repairs and operational related expenditures due to Courthouse age and physical condition;
c. Information as to on-going efforts by Hidalgo County to address deficiencies at the Courthouse;
d. Recommendation by Purchasing Department and administrative staff to engage a professional master planning services provider to review, assess and synthesize all the elements (Courthouse Report by ERO, Historical Commission Report, City of Edinburg, Administration Needs, On-Going Efforts to address critical deficiencies, Etc. related to Courthouse function; if applicable,
e. Discussion and action in connection with possibly entering into an Inter-local Cooperation Agreement with the City of Edinburg for the funding of the master planning services discussed herein;
f. Methods of Engagement:
1. Nominate from County's approved "pool" of architects using the established protocol for selection and engagement;
2. Contract for Master Planning Services provider through our membership/participation with H-GAC;
3. Project specific procurement of a Request for Qualification (RFQ) for the provision of Master Planning Services;
6.
Discussion and action to entertain and proceed to develop the following project for: Park Planning Services include updates/status of Park Master Plan, Urban Park and Recreation Recovery (UPARR), and the development of Park Policies and Procedures.
7.
a. Requesting the nomination of at least three surveying firms from the County's approved "pool" for the provision of surveyor services in connection with verfication of metes and bounds described in a deed of a 2.56 acre tract of land conveyed to the County by the City of Pharr in 1979 so as to verify and possibly correct deed, if necessary as appraisal district cannot confirm information provided for verification and correction of ownership of property;
b. Assignment/designation of grading committee for project described above and herein;
b. Assignment/designation of grading committee for project described above and herein;
B.
Pct. 1
1.
Acceptance and approval to award the best valued proposal from job order contractor, Alpha Building Corp. (awarded JOC through HCDE-Choice Facility Partners) in the amount of $7,265.16 to"Relocate Portable Building located on So. FM 1015 to 11 Mile North & 1 1/2 Mile West Pct #1"-Project #2011-130-05-25-OGG.
C.
Pct. 2
1.
Requesting approval of Change Order No.3 an increase in the amount of $7,176.97 with D. Wilson Construction Co. (Contract #C-09-037C-11-17), in connection with the "Construction of the New Precinct #2 Administration Office & Other County Offices", to replace failed pavement section damaged by uncontrolled sprinkler over flow and modifications associated lawn sprinkler lawn irrigation system and replace with caliche and top with crushed granite in the associated areas.
D.
Pct. 3
1.
Approval of a professional engineering services contract/agreement for the provision of general engineering services for, "Road & Bridge Projects, Drainage Improvements Projects and All Other Projects for Precinct No. 3," with Javier Hinojosa Engineering as authorized & approved for negotiations by CC on 05/23/11.
2.
Acceptance and approval to award the best valued proposal from job order contractor, Alpha Building Corp. (awarded JOC through HCDE-Choice Facility Partners) in the amount of $12,914.82 and a contingency fee of $6,500.00 for the "Repairs to Existing Three (3) RR Roofs in Anzalduas Park-Project #2011-165-06-02-OGG.
3.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specs and draft requirements agreement) as attached hereto and drafted by project engineer Javier Hinojosa Engineering for the purpose of receiving bids for Drainage Imp. to 2 Mile Line Dry Bore Method to Abram Rd Canal Crossing Pct. #3.
E.
Pct. 4
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services/surveyors;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" for Surveyors Services on an "as needed basis" for Precinct #4 projects;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" for Surveyors Services on an "as needed basis" for Precinct #4 projects;
| Total Scores | Dannenbaum Engineering Company | Dos Land Surveyors | Meldon & Hunt , Inc |
| Evaluator 1 | 95 | 98 | 94 |
| evaluator 2 | 96 | 97 | 89 |
| Scores | 191 | 195 | 183 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional surveyors services contract with the No. 1 ranked firm of ___________________________ for the provision of surveyors services for on an "as needed basis" for Precinct #4 projects.
2.
Acceptance and approval of claims from Millennium Engineers Group, Inc. in the total amount of $409.20 (from 2007) for material testing services rendered for Pct. #4 on Alberta Rd. (Expwy. 281 - I Rd).
3.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service/geo-technical engineering;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" for GEO-Technical Engineering Services on an "as needed basis";
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" for GEO-Technical Engineering Services on an "as needed basis";
|
Total
|
Millennium Engineering
|
Terracon
|
RABA-Kistner
|
L&G Engineering Services
|
|
Evaluator 1
|
92
|
93
|
96
|
97
|
|
Evaluator2
|
96
|
95
|
98
|
99
|
|
Scores
|
188
|
188
|
194
|
196
|
|
Ranking
|
|
|
|
|
c. Authority for the Purchasing Department to negotiate a professional (GEO-Technical Services) contract with the No. 1 ranked firm of ___________________________ for the provision of GEO-Technical Engineering Services on an "as needed basis" for projects in Precinct #4.
4.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service/review appraisals;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineers for professional appraisal services ("On an as Needed Basis in Precinct 4 area)
c. Authority for the Purchasing Department to negotiate a professional review appraisal services contract with the No. 1 ranked firm of ___________________________for the provision of review appraisal services on an as "needed basis" for Precinct #4 projects.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineers for professional appraisal services ("On an as Needed Basis in Precinct 4 area)
| Total Scores | Professional Appraisal Services | Leonel Garza & Associates | HLH Appraisal Services |
| Evaluator 1 | 50 | 33 | 90 |
| Evaluator 2 | 50 | 50 | 98 |
| Scores | 100 | 83 | 188 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional review appraisal services contract with the No. 1 ranked firm of ___________________________for the provision of review appraisal services on an as "needed basis" for Precinct #4 projects.
F.
Facilities Management:
1.
a. Recommending action for Hidalgo County to exercise its option to terminate (under paragraph 15 Termination of Agreement) as stated in the current awarded agreement with EP HVAC US, INC., contracted for, "Service and Repair of Chillers & General HVAC Equipment ," by providing a written notice of termination;
b. Requesting authority to advertise for: "Service and Repair of Chillers & General HVAC Equipment."
b. Requesting authority to advertise for: "Service and Repair of Chillers & General HVAC Equipment."
2.
Approval of a correction to PO#646941 (increase of $0.80) and acceptance of Invoice #0299244-IN-$2,945.80 dated 10-07-10 from Rio Grande Concrete Accessories as requested by County Auditor as a prerequisite to process invoice including authority for County Treasurer to issue payment/check.
3.
a. Acceptance and approval to pay Invoice #15126 (PO #657755) as submitted by Separation Systems Consultants, Inc. (SSCI) awarded vendor with TCPN Contract #R4747 (authorized for use-CC March 29, 2011) in connection with:Survey Testing to "New Autopsy Facility" and as required by the City of Edinburg;
b. Pursuant to findings by SSCI, acceptance & approval of proposal submitted for the preparation of Scope of Work, Monitoring and Testing an estimated amount of $1,214.00.
b. Pursuant to findings by SSCI, acceptance & approval of proposal submitted for the preparation of Scope of Work, Monitoring and Testing an estimated amount of $1,214.00.
G.
Colonia Access Program Pct. 1
1.
Requesting acceptance and approval of:
a. Application for Payment No. 2 (Retainage Release) in the amount of $9,041.33;
b. "Certificate of Construction Completion" reflecting the completion date of April 14, 2011 from Saenz Utility Contractors Ltd, LLC for Diaz Subdivision as reviewed and submitted by project engineer TEDSI Infrastructure Group Inc. (C-CAP-10-336-10-19).
a. Application for Payment No. 2 (Retainage Release) in the amount of $9,041.33;
b. "Certificate of Construction Completion" reflecting the completion date of April 14, 2011 from Saenz Utility Contractors Ltd, LLC for Diaz Subdivision as reviewed and submitted by project engineer TEDSI Infrastructure Group Inc. (C-CAP-10-336-10-19).
H.
Colonia Access Program Pct. 2
1.
Acceptance and approval of the following:
a. Application for Payment No. 5 (Retainage Release) in the amount of $39,461.25;
b. "Certificate of Construction Completion" reflecting the completion date of May 24, 2011;
from Total Commitment, LLC for Aldamas I & II Subdivisions as reviewed and submitted by project engineer SAM Engineering & Surveying, Inc. (C-CAP 10-232-08-10).
a. Application for Payment No. 5 (Retainage Release) in the amount of $39,461.25;
b. "Certificate of Construction Completion" reflecting the completion date of May 24, 2011;
from Total Commitment, LLC for Aldamas I & II Subdivisions as reviewed and submitted by project engineer SAM Engineering & Surveying, Inc. (C-CAP 10-232-08-10).
I.
Colonia Access Program Pct. 3
1.
Pursuant to Hidalgo County's approved procurement packet, Information to Bidders, #8 "Liquidated Damages for Failure to enter into Contract", requesting approval for Hidalgo County (owner) to retain forfeited Bid Bond as liquidated damages for such failure to execute and deliver the contract and bonds required for Sueña Subdivision in the form of a cashier's check in the amount of $11,050.00 submitted by SDM Partners.
J.
Sheriff's Office
1.
Acceptance and approval to execute the final form of a Professional Construction Management Agreement with Prodigy Construction Managment LLC, for "Construction of the New Sheriff's Office Substation in the Precinct No. 1 Area," (approved/negotiations by CC 04/05/11) with mutual agreement to delete paragraph C, page 21 of document.
K.
County Clerk
1.
Requesting
substitution of Interlocal Agreement document only (approved by CC 5-10-11-AI#26455 modified as to form by legal counsel in the best interest of Hidalgo County) with the original form of agreement as sent to Hidalgo County (through the County Clerk) by TxDPS for the: "Failure to Appear Program"--to provide information necessary to deny renewal of the driver license of a person who fails to appear for a complaint or citation or fails to pay or satisfy a judgment ordering payment of a fine and cost in the manner ordered by the court in a matter involving any offense that a court has jurisdiction of under Chapter 4, Code of Criminal Procedure inasmuch as Texas Department of Public Safety will not accept, agree or execute modified format other than original document with authority for County Judge or Court Member to sign.
L.
Co. Wide
1.
Acceptance of a "loyalty rewards" rebate check to Hidalgo County (as a valued customer) in the amount of $14,520.28 check #4075019 from Staples for the period of November 1, 2010 to April 30, 2011 rebate is 3%.
25.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of David Espinoza
E.
Claim of UTW Tire Collection Service
F.
Claim of Hector Loredo
G.
Cause No. CL-09-0231-D; Noe Ramos v. County of Hidalgo; In the County Court at Law No. 4 of Hidalgo County, Texas
H.
Cause No. C-1005-11-C; Rogelio Regalado v. Hidalgo County Sheriff's Office Adult Detention Center; In the 139th District Court of Hidalgo County, Texas
26.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of David Espinoza
E.
Claim of UTW Tire Collection Service
F.
Claim of Hector Loredo
G.
Cause No. CL-09-0231-D; Noe Ramos v. County of Hidalgo; In the County Court at Law No. 4 of Hidalgo County, Texas
H.
Cause No. C-1005-11-C; Rogelio Regalado v. Hidalgo County Sheriff's Office Adult Detention Center; In the 139th District Court of Hidalgo County, Texas
27.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
28.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
29.
Adjourn