CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
June 21, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Executive Office (1100)
B.
2010 - Sheriff's Office (1100)
C.
2011 - Sheriff's Office (1284)
D.
2011 - Sheriff's Office (1100)
E.
2011 - Health & Human Services Dept. (1293)
F.
2011 - Health & Human Services (1293)
G.
2011 - Tx. Agrilife Ext. Services (1100)
H.
2011 -Tax Office (1100)
I.
2011 - Facilities Mgmt. (1100)
J.
2011 - Elections Department (1100)
K.
2011 - Elections Department (1100)
L.
2011 - D.A. Bad Check (1222)
M.
2011 - D.A. General Fund (1100)
N.
2011 - Right of Way (1200)
O.
2011 - J.P. 3/1 (1100)
P.
2011 - J.P. 4/2 (1100)
Q.
2011 - 370th District Court (1100)
R.
2011 - CCL #6 (1100)
S.
2011 - Pct. # 1 Adm (1200)
T.
2011 - Pct. # 1 Sanitation (1100)
U.
2011 - Pct. # 1 Parks (1100)
V.
2011 - Pct. #2 Administration (1200)
W.
2011 - Pct. #3 Parks (1100)
X.
2011 - Pct. #3 Anzalduas Park (1280)
Y.
2011 - Pct. #3 Sanitation (1100)
3.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
4.
Membership Dues:
A.
Sheriff's Dept.:
Requesting approval of 2011 membership Dues to the Sheriffs' Association of Texas for commander Daniel Garcia in the amount of $25.00
Requesting approval of 2011 membership Dues to the Sheriffs' Association of Texas for commander Daniel Garcia in the amount of $25.00
B.
County Judge's Office:
Approval of 2011 annual dues for the Rio Grande Valley Mobility Task Force in the amount of $7,500.00
Approval of 2011 annual dues for the Rio Grande Valley Mobility Task Force in the amount of $7,500.00
5.
Urban County:
A.
Request approval to enter into two (2) "Homebuyer Assistance Program" contracts under the Home Program.
6.
Budget & Management:
A.
1. Approval to transfer $ 621,016.68 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield insurance claims paid for period 05/28/2011 to 06/10/2011.
2. Approval of wire transfer to cover claims paid.
| 05/28-31/2011 | $ 44,165.72 |
| 06/01-03/2011 | $ 189,307.95 |
| 06/04-10/2011 | $ 387,543.01 |
| TOTAL: | $ 621,016.68 |
7.
Purchasing Department:
A.
Approval of final construction contract (award by CC 05-17-11) for C-CAP-10-379-05-17 Road & Drainage Construction for La Sueña Subdivision between Hidalgo County and Asago Construction in the amount of $299,000.00.
B.
Acceptance and approval of request for payment on invoice No. 11045 in the amount of $7,739.94 submitted by Javier Hinojosa Engineering, contracted project engineer for "Iowa Road (Mile 10 to Mile 14)".
C.
Acceptance and approval of Application for Payment No. 1 in the amount of $26,983.80 from Valley Paving Inc. contracted vendor for Ariel Hinojosa Subdivision as reviewed and submitted by project engineer Javier Hinojosa Engineering (C-CAP-10-395-04-05).
D.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "HIDALGO COUNTY – COMMUNITY SERVICE AGENCY "Lease of Office Space for Edinburg" Bid No.: 2011-145-00-00-MEG
E.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for the Hidalgo County Community Supervision and Corrections Department (Adult Probation).
F.
Acceptance and approval of request for payment of Invoice #4637 in the amount of $25,890.00 with Guzman & Munoz Engineering and Surveying, Inc. with Contract #C-11-111-04-19-PO#657601 under Work Authorization #1 for the provision of Engineering, Topography Surveying and Engineering Drainage Services for Hidalgo County Precinct #1.
G.
Tax Assessor/Collector's Office
1. Requesting approval of reject bids received (so as to modify specifications) for "Hidalgo County Tax/Assessor-Printing & Mailing of 2011 Tax Statements, Tax Rolls and Envelopes" Bid No.: 2011-131-06-08-SMA;
2. Requesting authority to re-advertise and approval of modified procurement packet (i.e. specifications, Legal Notice, Draft Service Contract) for Hidalgo County Tax/Assessor-Printing & Mailing of 2011 Tax Statements, Tax Rolls and Envelopes" Bid No.: 2011-131A-07-13-SMA.
1. Requesting approval of reject bids received (so as to modify specifications) for "Hidalgo County Tax/Assessor-Printing & Mailing of 2011 Tax Statements, Tax Rolls and Envelopes" Bid No.: 2011-131-06-08-SMA;
2. Requesting authority to re-advertise and approval of modified procurement packet (i.e. specifications, Legal Notice, Draft Service Contract) for Hidalgo County Tax/Assessor-Printing & Mailing of 2011 Tax Statements, Tax Rolls and Envelopes" Bid No.: 2011-131A-07-13-SMA.
H.
Approval to exercise the option to renew the first year of the two (2)-one(1) year extensions for Contract #C-10-130-07-20-Tire Disposal-Hidalgo County with Texas Land Reclamation, LLC as stipulated and provided in the contract/specifications under the same rates, terms and conditions.
I.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County-Service and Repair of Chillers & General HVAC Equipment" with Bid No. 2011-157-00-00-MEG
J.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, requirements, etc.) as attached hereto for a request for qualifications for "Chief Physician Services" for Hidalgo County Health and Human Services department under RFQ No.: 2011-138-CGA.
K.
Approval of final construction contract (awarded by CC 04-05-11) for C-CAP-11-057-04-05 Road & Drainage Construction for Colonia Saenz Subdivision between Hidalgo County and M. J. A. Construction in the amount of $63,149.50.
L.
Approval to exercise a one (1) year term extension with VALLEY BOTTLE WATER, LLC as provided in the currenct contract for: "Bottled Water Products& Services" for Hidalgo County, under the same rates, terms and conditions (effective: 07/01/11-06/30/12).
M.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. JP Precinct 1 Place 1:
Requesting authority to correct current capital lease agreement from a 40-month copier (capital) lease for a W5638 copier serial number wrr560430 through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 from the amount of $150.77/month, to $147.38/month as of payment 13 (approved CC 05/31/11 - AI#26805-E);
3. JP Precinct 4 Place 1-Front Office:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5745P printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #197063 in the amount of $178.63/month, effective upon approval (1-1242-412-00-060-001-0-780);
4. JP Precinct 4 Place 1-Courtroom:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5225 printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #197067 in the amount of $105.92/month, effective upon approval (1-1242-412-00-060-001-0-780);
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. JP Precinct 1 Place 1:
Requesting authority to correct current capital lease agreement from a 40-month copier (capital) lease for a W5638 copier serial number wrr560430 through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 from the amount of $150.77/month, to $147.38/month as of payment 13 (approved CC 05/31/11 - AI#26805-E);
3. JP Precinct 4 Place 1-Front Office:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5745P printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #197063 in the amount of $178.63/month, effective upon approval (1-1242-412-00-060-001-0-780);
4. JP Precinct 4 Place 1-Courtroom:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5225 printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #197067 in the amount of $105.92/month, effective upon approval (1-1242-412-00-060-001-0-780);