CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
June 28, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - County Wide Adm (1100)
B.
2011 - Master Court I (1100)
C.
2011 - County Treasurer (1100)
D.
2011 - Elections Department (1100)
E.
2011 - Planning Dept. (1100)
F.
2011 - Indigent Defense (1100)
G.
2011 - DBM Health Benefits (2201)
H.
2011 - General Litigation (1100)
I.
2011 - Human Services Division (1100)
J.
2011 - Health & Human Services Dept. (1293)
K.
2011 - Health & Human Services Dept. (1293)
L.
2011 - Health & Human Services Dept. (1293)
M.
2011 - Health & Human Services Dept. (1100)
N.
2011 - Health & Human Services Dept. (1293)
O.
2011 - J.P. Pct. 1, Pl. 2 (1100)
P.
2011 - Sheriff's Office (1100)
Q.
2011 - Adult Probation (1100)
R.
2011 - Pct. #1 Sanitation (1100)
S.
2011 - Pct. #2 So.Tower CRC (1100)
T.
2011 - Pct. #3 Sanitation (1100)
U.
2011 - Pct. #3 Cowboys Rd. (1280)
V.
2011 - Pct. #3 Puerto Rico Rd. (1280)
W.
2011 - Pct. #3 Parks (1100)
X.
2011 - Pct. #4 Road Maintenance (1200)
Y.
2011 - Pct. #4 Adm. (1200)
3.
2011 Interdepartmental transfers:
A.
Pct. #1 TXDOT (1315):
Approval of 2011 interdepartmental transfer within Pct. 1 TXDOT from FM493 (US83-Mile 10N), program #043, to FM 88, program #037, in the amount of $15,000.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer within Pct. 1 TXDOT from FM493 (US83-Mile 10N), program #043, to FM 88, program #037, in the amount of $15,000.00 to fund project expenditures.
B.
Pct. #2 Road Maintenance (1200):
1. Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Border Colonia Access Program El Charro #2 (program 240) to Tower Road (Moore-Balli) Project (program 027) in the amount of $323.46 due to completion of project.
2. Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Road Maintenance (program 006) to Tower Road (Moore-Balli) Project (program 027) in the amount of $60,000.00 for project expenditures.
1. Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Border Colonia Access Program El Charro #2 (program 240) to Tower Road (Moore-Balli) Project (program 027) in the amount of $323.46 due to completion of project.
2. Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Road Maintenance (program 006) to Tower Road (Moore-Balli) Project (program 027) in the amount of $60,000.00 for project expenditures.
C.
Pct. #2 Road Maint. (1200):
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Rd Maintenance (program 006) to Pct. 2 Tower Road (Owassa-Sioux) Project (program 049) in the amount of $275,000.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Rd Maintenance (program 006) to Pct. 2 Tower Road (Owassa-Sioux) Project (program 049) in the amount of $275,000.00 to fund project expenditures.
D.
Pct. #3 CO 2010 A&B (1342):
Approval of 2011 interdepartmental transfer from C.O. 2010 A&B Precinct #3 Admin Facility to C.O. 2010 A&B Precinct #3 Mile 2 Rd (Moorefield Rd to La Homa Rd) in the total amount of $637,000.00.
Approval of 2011 interdepartmental transfer from C.O. 2010 A&B Precinct #3 Admin Facility to C.O. 2010 A&B Precinct #3 Mile 2 Rd (Moorefield Rd to La Homa Rd) in the total amount of $637,000.00.
4.
Interfund transfers:
A.
Pct. #3 TxDot (1315):
Approval of 2011 interfund transfer from Precinct #3 Road & Bridge (1200) to Precinct #3 TxDot Projects (1315) in the amount of $240.00.
Approval of 2011 interfund transfer from Precinct #3 Road & Bridge (1200) to Precinct #3 TxDot Projects (1315) in the amount of $240.00.
5.
Planning Department:
A.
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Right of Way - Permits:
A.
North Alamo Water Supply:
1. NEC Chapin Rd/ Sharp Rd- Bore- Daniel Villarreal- 3/4" service connection
2. Approximately 500' north of Calle Hernandez on the east side of Saenz St- X Rd- Debrah Saenz; 3/4" service connection
1. NEC Chapin Rd/ Sharp Rd- Bore- Daniel Villarreal- 3/4" service connection
2. Approximately 500' north of Calle Hernandez on the east side of Saenz St- X Rd- Debrah Saenz; 3/4" service connection
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #094404
8.
Membership Dues:
A.
J.P. 3/2:
Approval to renew the 2011 membership dues with the Justice of the Peace and Constables Association of Texas for Judge Jose I. Ochoa in the amount of $ 60.00.
Approval to renew the 2011 membership dues with the Justice of the Peace and Constables Association of Texas for Judge Jose I. Ochoa in the amount of $ 60.00.
B.
TX. Agrilife Ext. Services:
Requesting approval of membership dues for Hidalgo County Farm Bureau in the amount of $49.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval of membership dues for Hidalgo County Farm Bureau in the amount of $49.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
C.
Indigent Defense:
Requesting approval to renew membership with Texas Association for Court Administrators for Isidro Sepulveda Jr and David Sinder in the amount of $75.00 each with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to renew membership with Texas Association for Court Administrators for Isidro Sepulveda Jr and David Sinder in the amount of $75.00 each with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by County Auditor.
9.
Urban County:
A.
Request for approval of two (2) applicants in the Countywide area under the HOME Homeowner Occupied Housing Rehabilitation Program.
10.
Budget & Management:
A.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 46,116.64 for the period of June 1-15, 2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 46,116.64 for the period of June 1-15, 2011 and requesting approval of wire transfer.
11.
Purchasing Department:
A.
Requesting authority to re-advertise a request for bids for "Lease of Tower Space for HIDTA Task Force" inasmuch as no bids were received, including the approval of the procurement packet (i.e. legal notice, specifications....., etc.) as attached hereto.
B.
Acceptance and approval of request for payment of the following invoices with Guzman & Munoz Engineering and Surveying, Inc. with Contract #C-11-111-04-19-amid purchase orders and work authorizations as indicated below for the provision of Engineering Design, Topography Surveying and Engineering Drainage Services:
Invoice #4626-Work Authorization #2-PO#657600 in the amount of $13,680.00-Mile 12 1/2 North from Mile 5 West to Mile 4 West.
Invoice #4642-Work Authorization #1-PO#657601 in the amount of $14,690.00-FM 3071 (Mile 4 West) to FM 1015 (Mile 3 West.)
Invoice #4643-Work Authorization #3-PO#657599 in the amount of $3,690.00-Drainage Improvement To Mile 6 North Road & Anastasia Road (Sunrise Subd.).
Invoice #4626-Work Authorization #2-PO#657600 in the amount of $13,680.00-Mile 12 1/2 North from Mile 5 West to Mile 4 West.
Invoice #4642-Work Authorization #1-PO#657601 in the amount of $14,690.00-FM 3071 (Mile 4 West) to FM 1015 (Mile 3 West.)
Invoice #4643-Work Authorization #3-PO#657599 in the amount of $3,690.00-Drainage Improvement To Mile 6 North Road & Anastasia Road (Sunrise Subd.).
C.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Sheriff's Law Enforcement Office:
a. Requesting authority to purchase (4) executive frames 8"x10" black mahogany and (3) Dax wood frames 5"x7" easel back black and (2) plaques in-an instant award kit 10 1/2"x 13" plaque w/3 1/2 " x 11" inserts through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor Staples Business Advantage contract #328-09 through the following requisition #197581;
b. Requesting authority to purchase staff portraits (6) 8"x10" at $15.00/each and (3) 5"x7" at $15.00/pair plus a sitting fee at $25.00/each with Treviño's Photo Center through requisition #197429;
3. (I. T.) Information Technology:
Requesting authority to enter into (1) year and execute required End User Service Agreement for a high-speed internet connection, called "Port (NxT1 10.5) with (1) non-managed router at $697.06/month, and (7) Port (speed) with managed router access (10.5=7 T1s) at $260.00 each/month through our membership/participation with (DIR) Department of Information Resource with Department of Information Resources/AT&T contract DIR-SDD-826 through requisition #193574:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Sheriff's Law Enforcement Office:
a. Requesting authority to purchase (4) executive frames 8"x10" black mahogany and (3) Dax wood frames 5"x7" easel back black and (2) plaques in-an instant award kit 10 1/2"x 13" plaque w/3 1/2 " x 11" inserts through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor Staples Business Advantage contract #328-09 through the following requisition #197581;
b. Requesting authority to purchase staff portraits (6) 8"x10" at $15.00/each and (3) 5"x7" at $15.00/pair plus a sitting fee at $25.00/each with Treviño's Photo Center through requisition #197429;
3. (I. T.) Information Technology:
Requesting authority to enter into (1) year and execute required End User Service Agreement for a high-speed internet connection, called "Port (NxT1 10.5) with (1) non-managed router at $697.06/month, and (7) Port (speed) with managed router access (10.5=7 T1s) at $260.00 each/month through our membership/participation with (DIR) Department of Information Resource with Department of Information Resources/AT&T contract DIR-SDD-826 through requisition #193574:
D.
Agreements:
Sheriff's Office:
1. Requesting authority to enter into a (1) one year renewal support/service agreement for the OWS500 Call Accounting Support Subscription with Metropolis Technologies, Inc. for the Sheriff's Office through Requisition# 197452 in the amount of $795.00/year effective as of August 1, 2011.
Elections Department:
2. Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through the following requisition #197443 for the following services. Effective: 09/01/11 - 08/31/12.
Planning:
3. Requesting authority to enter into a 48-month new copiers (capital) lease agreements and approval to execute required Master Agreement through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor IKON Office Solutions, Inc. contract #299-08 for (4) copiers. (1) Ricoh Aficio MP 2851SP at $125.40/month (lease) plus $48.40/month (B/W images per month) with the total of $173.80/month (1304 S. 25th St. in Edinburg) and (3) Ricoh Aficio MP 2851SP at $112.00/month (lease) plus $48.40/month (B/W images per month) with the total of $160.40/month through the following requisition #195978 (Pct 1 Planning Substation in Weslaco 1902 Joe Stephens
Ave; Mission Substation 2401 N. Moorefield; Edinburg Main Office at 1302 s. 25th St.) . Effective: Upon approval (1-1100-419-10-210-001-0-780/432/855)
Health Department:
4. Requesting authority to enter into a theatre advertisement and approval to execute required Regional Insertion Order Agreement with National CineMedia LLC through requisition #197574 the total amount of $7,951.16 for Public Service Announcements Screen Advertisement from 06/24/2011- 08/11/2011 (1-1293-441-00-340-012-1-540);
Sheriff's Office:
1. Requesting authority to enter into a (1) one year renewal support/service agreement for the OWS500 Call Accounting Support Subscription with Metropolis Technologies, Inc. for the Sheriff's Office through Requisition# 197452 in the amount of $795.00/year effective as of August 1, 2011.
Elections Department:
2. Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through the following requisition #197443 for the following services. Effective: 09/01/11 - 08/31/12.
Planning:
3. Requesting authority to enter into a 48-month new copiers (capital) lease agreements and approval to execute required Master Agreement through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor IKON Office Solutions, Inc. contract #299-08 for (4) copiers. (1) Ricoh Aficio MP 2851SP at $125.40/month (lease) plus $48.40/month (B/W images per month) with the total of $173.80/month (1304 S. 25th St. in Edinburg) and (3) Ricoh Aficio MP 2851SP at $112.00/month (lease) plus $48.40/month (B/W images per month) with the total of $160.40/month through the following requisition #195978 (Pct 1 Planning Substation in Weslaco 1902 Joe Stephens
Ave; Mission Substation 2401 N. Moorefield; Edinburg Main Office at 1302 s. 25th St.) . Effective: Upon approval (1-1100-419-10-210-001-0-780/432/855)
Health Department:
4. Requesting authority to enter into a theatre advertisement and approval to execute required Regional Insertion Order Agreement with National CineMedia LLC through requisition #197574 the total amount of $7,951.16 for Public Service Announcements Screen Advertisement from 06/24/2011- 08/11/2011 (1-1293-441-00-340-012-1-540);
E.
Approval of final construction contract (awarded by CC 05-23-11) for C-CAP-11-129-05-23 Road & Drainage Construction for Loma Linda Subdivision between Hidalgo County and Saenz Utility Contractors, LTD in the amount of $493,464.40.
F.
Requesting authority to advertise and approval of procurement packet (i.e. specifications -requirements, legal notice etc.) as attached hereto for "Hidalgo County - Legal Consultant to Assist with Negotiation of Contracts" RFQ No. 2011-175.
G.
Requesting authority to exercise additional sixty (60) day grace period extension as provided in current contract for "Fiberglass Manholes" for Hidalgo County under the same rates, terms and conditions with Ferguson Waterworks Inc. effective July 14, 2011 through September 11, 2011 while procurement process is completed and awarded.
H.
Authority to exercise the one (1) year extension option as provided under current contract for "Lease Office Space for Hidalgo County WIC Program in the City of Alton," under the same rates, terms, and conditions with Miguel L. Barboza Jr. C-08-019-06-10.