CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 5, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Co Wide Adm. (1100)
B.
2011 - Planning Dept. (1100)
C.
2011 - Constable Pct #4
D.
2011 - Facilities Mgmt. (1100)
E.
2011 - Safety Division (1100)
F.
2011 - Tax Office (1100)
G.
2011 - Emergency Management (1100)
H.
2011 - County Auditor's Office (1100)
I.
2011 - County Clerk's Office (1100)
J.
2011 - Health & Human Services Dept. (1293)
K.
2011 - Health & Human Services Dept. (1293)
L.
2011 - Health & Human Services Dept. (1293)
M.
2011 - Human Services Division (1100)
N.
2011 - Human Services Division (1100)
O.
2011 - 93rd District Court (1100)
P.
2011 - 430th District Court (1100)
Q.
2011 - CCL #1 (1100)
R.
2011 - CCL #4 (1100)
S.
2011 - Court Reporter (1239)
T.
2011 - I.T. Department (1100)
U.
2011 - Sheriff's Office (1100)
V.
2011 - Sheriff's Office (1100)
W.
2011 - Sheriff's Office (1284)
X.
2011 - Pct # 1 Sanitation (1100)
Y.
2011 - Pct. #1 BCAP (1311)
Z.
2011 - Pct. #1 BCAP (1311)
AA.
2011 - Pct. #2 CO 2004 Tax Office (1334)
BB.
2011 - Pct. #2 CO 2004 WIC/HHS (1334)
CC.
2011 - Pct. #3 Sanitation (1100)
DD.
2011 - Pct. #4 Adm. (1200)
EE.
2011 - Pct. #4 Parks (1100)
3.
2011 Interdepartmental transfers:
A.
Various Depts (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Various Depts in the amount of $45,960.50 to fund bank fees.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Various Depts in the amount of $45,960.50 to fund bank fees.
B.
Independent Audit (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Independent Audit in the amount of $6,707.13 to fund increase in annual contract with Burton, McCumber, & Cortez.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Independent Audit in the amount of $6,707.13 to fund increase in annual contract with Burton, McCumber, & Cortez.
C.
General Litigation (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to General Litigation in the amount of $102,000.00 to fund legal services expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to General Litigation in the amount of $102,000.00 to fund legal services expenditures.
D.
Pct. #1 BCAP (1312):
Approval of 2011 interdepartmental transfer from Colonia Boyce, program no. 232 and L & P, program no. 362, to Colonia Whalen Road, program no. 185, in the amount of $2,498.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer from Colonia Boyce, program no. 232 and L & P, program no. 362, to Colonia Whalen Road, program no. 185, in the amount of $2,498.00 to fund project expenditures.
E.
Pct. #1 CO's 2009 (1339):
Approval of 2011 interdepartmental transfer from Pct. 1 Drain Imprv., program #052, to Bar Ditches, program #087, and HCCID #9 Channels, program #092, in the total amount of $15,500.00 to fund Pct. 1 Drainage Improvement Project labor reimbursements for the month of June 2011 (PP# 11 & 12).
Approval of 2011 interdepartmental transfer from Pct. 1 Drain Imprv., program #052, to Bar Ditches, program #087, and HCCID #9 Channels, program #092, in the total amount of $15,500.00 to fund Pct. 1 Drainage Improvement Project labor reimbursements for the month of June 2011 (PP# 11 & 12).
F.
Pct. 2 (1100):
Approval of 2011 interdepartmental transfer from Co Wide Adm.-Contingency to Pct. 2-Tax Office (program 042), Pct. 2-WIC/HHS (program 041), and Pct. 2 JP/Constables (program 043) in the total amount $7,700.00.
Approval of 2011 interdepartmental transfer from Co Wide Adm.-Contingency to Pct. 2-Tax Office (program 042), Pct. 2-WIC/HHS (program 041), and Pct. 2 JP/Constables (program 043) in the total amount $7,700.00.
G.
Pct. #2 Rd Maint to Pct #4 Rd Maint (1200):
Approval of 2011 interdepartmental transfer from Pct.2 Rd Maintenance (program 006) into Pct.4 Drain Imprv Project (program 036); Pct.4 Rd Maintenance (program 007) in the total amount of $25,770.20
Approval of 2011 interdepartmental transfer from Pct.2 Rd Maintenance (program 006) into Pct.4 Drain Imprv Project (program 036); Pct.4 Rd Maintenance (program 007) in the total amount of $25,770.20
H.
Pct. #4 C.O. 2010 A&B Series (1342):
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $49,379.40), and to North Branch Drain (program 049 - $5,372.89) in the total amount of $54,752.29 to fund May (PP#9 & 10) - 2011 Drainage Labor Reimbursements.
2. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $23,881.70), and to North Branch Drain (program 049 - $412.25) in the total amount of $24,293.95 to fund May - 2011 Drainage Fuel Reimbursements.
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $49,379.40), and to North Branch Drain (program 049 - $5,372.89) in the total amount of $54,752.29 to fund May (PP#9 & 10) - 2011 Drainage Labor Reimbursements.
2. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $23,881.70), and to North Branch Drain (program 049 - $412.25) in the total amount of $24,293.95 to fund May - 2011 Drainage Fuel Reimbursements.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C1400.00.083.0013.09 | HSBC Bank USA N.A | $10622.04 |
| F0300.00.002.0000.02 | San Antonio National Bank | $4235.87 |
| J7800.99.000.0001.19 | Enterprise Twenty First Century Inc | $7248.43 |
| N4700.00.000.0004.00 | Ewing Irrigation Products | $7275.53 |
| P7055.00.000.0001.00 | Hunt Valley Development I LLC | $8801.73 |
| S3998.00.000.0035.00 | Christina A Purpa Gray | $5073.84 |
6.
Membership Dues:
A.
Law Library:
Requesting approval to pay 2011 American Association of Law Libraries membership dues in the amount of $246.00 (Req. #195621) for Angie Z. Chapa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2011 American Association of Law Libraries membership dues in the amount of $246.00 (Req. #195621) for Angie Z. Chapa, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
B.
HIDTA Task Force:
Requesting approval of 2011 membership dues for the Hidalgo County HIDTA Commander, Assistant Commander, seven (7) HIDTA Criminal Investigators, and one (1) Deputy Constable assigned to HIDTA to the Texas Narcotic Officers Association in the amount of $400.00 ($40.00 per member)(Req#198019), with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval of 2011 membership dues for the Hidalgo County HIDTA Commander, Assistant Commander, seven (7) HIDTA Criminal Investigators, and one (1) Deputy Constable assigned to HIDTA to the Texas Narcotic Officers Association in the amount of $400.00 ($40.00 per member)(Req#198019), with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by County Auditor.
C.
Sheriff's Dept.:
Requesting approval of payment for 2011 membership dues for Sheriff Guadalupe Trevino to the American Correctional Association in the amount of $35.00
Requesting approval of payment for 2011 membership dues for Sheriff Guadalupe Trevino to the American Correctional Association in the amount of $35.00
7.
Urban County:
A.
Request approval to enter into two (2) "Homebuyer Assistance Program" Contracts under the Home Program.
8.
Auditor's Office:
A.
Monthly Collection Reports for May 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Joel Quintanilla, Commissioner Precinct No. 1 | $ 1,068.00 | May 2011 |
| The Hon. Gilberto Alaniz, Constable Precinct No. 2 | $ 550.00 | May 2011 |
| The Hon. Lazaro Gallardo, Constable Precinct No. 3 | $ 1,010.00 | May 2011 |
| The Hon. Eddie Guerra, Constable Precinct No. 4 | $ 1,520.00 | May 2011 |
| Chief Deputy Constable Daniel Marichalar, Precinct No. 5 | $ 950.00 | May 2011 |
| The Hon. Arturo Guajardo, Jr. County Clerk | $ 506,461.45 | May 2011 |
| The Hon. Jesus E. Morales, Justice of the Peace | $ 34,441.19 | May 2011 |
| The Hon. Luis Garza, Justice of the Peace | $ 88,902.42 | May 2011 |
| The Hon. Homero A. Jasso, Justice of the Peace | $ 23,422.10 | May 2011 |
9.
Budget & Management:
A.
1. Approval to transfer $608,505.90 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insruance Claims paid for period 06/11/2011 to 06/24/2011.
2. Approval of wire transfer to cover claims paid.
| 06/11-17/2011 | $ 304,471.48 |
| 06/18-24/2011 | $ 304,034.42 |
| TOTAL: | $ 608,505.90 |
10.
IT Department - Renan Ramirez:
A.
Facilities Mgmt.:
Authorization to transfer cell phone and change employee name through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
Authorization to transfer cell phone and change employee name through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| Delete Name: | Delete Employee Number: | New Employee Name: | New Employee Number: | Cell Phone Number: |
| Office Use | n/a | Rogelio Salinas | 137995 | 956-239-0055 |
| Rey Garcia | 173649 | Fernando Martinez | 186066 | 956-289-0197 |
| David Peralez | 176087 | Braulio Gaytan | 165778 | 956-515-8624 |
B.
Comm. Pct. #3:
Authorization to deactivate cellular service through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
Authorization to deactivate cellular service through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| Employee Name: | Employee Number: | Cell Phone Number: |
| Mona Parras | 122335 | 956-929-0114 |
| David Henry | 170828 | 956-587-1026 |
C.
Comm. Pct. #3:
Authorization to deactivate cellular service through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
Authorization to deactivate cellular service through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| Employee Name: | Employee Number: | Cell Phone Number: |
| Marcelo Garza | 103349 | 956-587-2793 |
11.
Purchasing Dept.:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITORS OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPRVOED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITORS OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPRVOED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval of payment for Invoice No. 2961 in the amount of $13,984.64 (3rd Call Rancho Escondido) as submitted by project engineer R. Gutierrez Engineering Corporation.
B.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for the Planning Department.
C.
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms and conditions for: 1. C-10-064-07-20-Medical Supplies for WIC Program with Alpha Scientific Medical, Inc.; 2. C-10-064A-07-20-Medical Supplies for WIC Program with Bound Tree Medical, LLC.; 3. C-10-064C-07-20-Medical Supplies for WIC Program with Moore Medical LLC.; 4. C-10-064D-07-20-Medical Supplies for WIC Program with SAS Safety Corporation.
D.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. District Attorney's Office:
Requesting approval of a (1) year support agreement renewal for PDSA.NET framework & PDSA Haystack code generator for .NET with Paul D. Sheriff & Associates, Inc. previously approved through Commissioner's Court as a sole vendor agenda item #AI-21503 on 6/8/2010 for $1,400.00/year through the following requisition #197912. (1-1222-412-00-080-006-0-336);
3. 206th District Court:
Requesting authority to enter into a 12-month renewal maintenance agreement with IKON Office Solutions for the 206th District Court through the following requisition #198018 for $339.30/year. Effective 8/2011 - 8/2012 (1-1100-412-00-004-001-0-432);
4. Health & Human Services Department:
Requesting authority to enter into a "back to school immunizations" theatres advertisement and approval to execute required Regional Insertion Order Agreement with National CineMedia LLC through requisition #197574 in the total amount of $7,951.16 for Public Service Announcements Screen Advertisement from 7/15/2011-08/31/2011 (1-1293-441-00-340-012-1-540):
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. District Attorney's Office:
Requesting approval of a (1) year support agreement renewal for PDSA.NET framework & PDSA Haystack code generator for .NET with Paul D. Sheriff & Associates, Inc. previously approved through Commissioner's Court as a sole vendor agenda item #AI-21503 on 6/8/2010 for $1,400.00/year through the following requisition #197912. (1-1222-412-00-080-006-0-336);
3. 206th District Court:
Requesting authority to enter into a 12-month renewal maintenance agreement with IKON Office Solutions for the 206th District Court through the following requisition #198018 for $339.30/year. Effective 8/2011 - 8/2012 (1-1100-412-00-004-001-0-432);
4. Health & Human Services Department:
Requesting authority to enter into a "back to school immunizations" theatres advertisement and approval to execute required Regional Insertion Order Agreement with National CineMedia LLC through requisition #197574 in the total amount of $7,951.16 for Public Service Announcements Screen Advertisement from 7/15/2011-08/31/2011 (1-1293-441-00-340-012-1-540):
E.
Approval of Application for Payment No. 1 (Final) in the amount of $161,514.67 from M.J.A. Construction LLC, contracted vendor for Basham No. 14 Subdivision as submitted by Javier Hinojosa Engineering project engineer (C-CAP-10-396-02-22).
F.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, requirements, etc.) as attached hereto for a request for proposals for "Title Company Services Pool" for Hidalgo County under RFP No.: 2011-150-CGA.
G.
Requesting approval of payment for Inv#s: U1189202-02 ($ 1,089.00) (WA#2) (PO#652613) Project: (Repairs of Seepage/Leaks on the 3rd Floor of the North side of the Hidalgo County Courthouse) & U1189203-02 ($26,220.67) (WA#3) (PO#652612) Project: (Renovations to the Old Hidalgo County Juvenile Detention Center to accommodate a Morgue Facility) submitted by S & B Infrastructure Ltd. in connection to Contract #C-09-264-10-06 for Professional Engineering Services of:"Building Repairs and/or Renovations to County owned buildings" (on an as needed basis) located within Hidalgo County Pct. No. 4
H.
Requesting approval of Change Order No. 1 with contractor Saenz Utility Contractors Ltd for Colonia Whalen, Pct. No. 1 reflecting a net increase of $2,498.00 due to driveways added by new owners of previously vacant lots after surveying/completion of plans as submitted through project engineer, TEDSI Infrastructure Group (C-CAP-10-375-03-01).
I.
Recommending to reject bid received for the "Lease of Office Space for Starr County WIC in Rio Grande City" BID NO. 2011-114- inasmuch as bids did not meet the specifications and authority to re-advertise with modifications to the specifications, and approval of the procurement packet (i.e. legal notice, specifications etc.) as attached hereto: BID NO. 2011-114a-