CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 19, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Discussion, consideration and action relating to the office of County Court at Law #7.
C.
1. Approval to create the following full-time positions:
2. Approval of revised salary schedule(s).
|
Dept./ Prog.
|
Slot No.
|
Position Title
|
Budgeted Salary
|
|
Pct. 1 Admin. (121-004)
|
0011
|
Clerk IV
|
$35,500.00
|
|
Pct. 1 Admin. (121-004)
|
0012
|
Administrative Assistant IV
|
$48,000.00
|
|
Pct. 1 Admin. (121-004)
|
0013
|
Clerk
|
$27,500.00
|
|
Pct. 1 Admin. (121-004)
|
0014
|
Call Center Manager
|
$51,000.00
|
|
Pct. 1 Admin. (121-004)
|
0015
|
Administrative Assistant III
|
$36,000.00
|
|
Pct. 1 Admin. (121-004)
|
0016
|
Clerk
|
$27,500.00
|
|
Pct. 1 Rd Maint. (121-005)
|
0115
|
Maintenance III
|
$38,000.00
|
2. Approval of revised salary schedule(s).
D.
Law Library:
Requesting approval to increase the Law Library Filing Fee from $30.00 to the maximum allowable amount of $ 35.00 per case filed as per Section 323.023 (a) of the Local Government Code effective September 1, 2011
Requesting approval to increase the Law Library Filing Fee from $30.00 to the maximum allowable amount of $ 35.00 per case filed as per Section 323.023 (a) of the Local Government Code effective September 1, 2011
7.
County Judge's Office:
A.
Recognition of Aurora Cavazos
B.
Presentation by Hidalgo County Metropolitan Planning Organization Director Andrew Canon.
C.
Requesting approval of invoices (claim) 69357, 69366, 69367, 69368, 69369, 69370, and 69371 from The University of Texas - Pan American with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by County Auditor.
8.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
9.
IT Department - Renan Ramirez:
A.
Facilities Management:
1. Authorization to pay the following VERIZON WIRELESS invoices 6571070983, 6596836025 and 6558158179 and any future invoices in reference to cell phone number 956-207-2805 which was omitted on AI-24253 approved through Commissioner's Court 12/07/10.
2. Authorization to continue usage through the County's membership/participation (CONTRACT: DIR-SDD-604, REQ# 196949) with awarded vendor VERIZON WIRELESS for the following:
1. Authorization to pay the following VERIZON WIRELESS invoices 6571070983, 6596836025 and 6558158179 and any future invoices in reference to cell phone number 956-207-2805 which was omitted on AI-24253 approved through Commissioner's Court 12/07/10.
2. Authorization to continue usage through the County's membership/participation (CONTRACT: DIR-SDD-604, REQ# 196949) with awarded vendor VERIZON WIRELESS for the following:
| Description: | Department: | Employee Name/Number: | Cell Phone #: | Service Plan: | Equipment Cost: |
| Cell Phone | Facilities Mgmt. | Joe Castillo/ 058823 | 956-207-2805 | Nationwide Talk Small Business 10000 Mins @$27.85 + Taxes&Fees @$5.00 = $32.85/mo | $0 |
10.
HIDTA - Task Force - Dora Munoz:
A.
Requesting approval to process the following invoices (claims) and authority for the County Treasurer to issue payment after review, audit, and processing procedures are competed by County Auditor:
|
Vendor
|
Invoice No.
|
Date
|
Invoice Amount
|
P.O.
|
|
McAllen Sports
|
7334
|
03/30/2011
|
$20.00
|
655868
|
|
McAllen Sports
|
7646
|
05/06/2011
|
$20.00
|
658758
|
11.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional architectural services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) architectural firms from the county's approved "pool" as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 23 (2010), City of Palmview, Parks, Recreational Facility Improvements for park improvements at Palmview Municipal Park.
3. Authority to negotiate a professional architect service contract with the highest ranked firm of ____________________ for the provision of architectural services for an Urban County Program Year 23 (2010), City of Palmview, Parks, Recreational Facility Improvements for park improvements at Palmview Municipal Park.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) architectural firms from the county's approved "pool" as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 23 (2010), City of Palmview, Parks, Recreational Facility Improvements for park improvements at Palmview Municipal Park.
| FIRM |
GRADE
|
RANK
|
| Milnet Architectural Services |
93.0 %
|
|
| Gignac & Associates |
90.3 %
|
|
| Rike Ogden & Figueroa |
90.0 %
|
3. Authority to negotiate a professional architect service contract with the highest ranked firm of ____________________ for the provision of architectural services for an Urban County Program Year 23 (2010), City of Palmview, Parks, Recreational Facility Improvements for park improvements at Palmview Municipal Park.
B.
Rescind action taken by County Commissioners' Court on April 12, 2011 (AI - 26131, 13.A.) authorizing to negotiate a professional service contract with R. Gutierrez Engineering Corporation for a Precinct No. 4, Parks, Recreational Facilities project under UCP FY 23 (2010) line item.
C.
1. Request to rescind the authority to negotiate contract with Halff Associates, the highest rated firm for the City of Donna 2007/2008 Water/Sewer Improvement project utilizing Hidalgo County Urban County Program funds. Action taken by County Commissioners' Court on March 28, 2011 (AI - 25887, 11.A.).
2. Request to negotiate a professional engineering service contract with the No. 2 or No. 3 ranked firms as necessary for an Urban County Program-City of Donna 2007/2008 Water/Sewer Improvement project.
2. Request to negotiate a professional engineering service contract with the No. 2 or No. 3 ranked firms as necessary for an Urban County Program-City of Donna 2007/2008 Water/Sewer Improvement project.
D.
The Urban County Program is requesting the County's authorization for Ms. Diana Serna, UCP Director to draw from an existing $500,000 Line of Credit with First National Bank of Edinburg to pay for expenses for the Colonia Construction Grant.
E.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for construction material testing services.
2. Presentation of the scoring grid for the purposes of ranking by County Commissioner's Court of at least three (3) testing firms from the County's approved "pool" as graded and evaluated by the City of Alton, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 & 23 (2009, 2010) Alton - Street Improvements.
3. Authority to negotiate a professional service contract with the No. 1 ranked firm ________________________ for an Urban County Program - City of Alton - Street Improvements project.
2. Presentation of the scoring grid for the purposes of ranking by County Commissioner's Court of at least three (3) testing firms from the County's approved "pool" as graded and evaluated by the City of Alton, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 & 23 (2009, 2010) Alton - Street Improvements.
| FIRM |
GRADE
|
RANK
|
| Terracon |
91.67 %
|
|
| Millennium Engineers Group, Inc. |
89 %
|
|
| Earth Co. |
82.67 %
|
3. Authority to negotiate a professional service contract with the No. 1 ranked firm ________________________ for an Urban County Program - City of Alton - Street Improvements project.
12.
Elections Administration - Yvonne Ramon:
A.
Presentation and approval of travel claims with authority for County Treasurer to issue payment/check after Auditor's processing procedures are completed for the following:
| Employee/ Charges | Amount |
| Alvarez, Melissa | $69.00 |
| Garcia, Joaquin | $69.00 |
| Citibank/ La Quinta Inn | $107.41 |
| Gas charges | $74.01 |
13.
Precinct #3 - Comm. Flores:
A.
1. Approval of Interlocal Cooperation Agreement between Hidalgo County and City of Palmhurst.
2. Approval of Interlocal Cooperation Agreement between Hidalgo County and City of Sullivan.
2. Approval of Interlocal Cooperation Agreement between Hidalgo County and City of Sullivan.
14.
Precinct #4 - Comm. J. Palacios:
A.
Approval to accept financial participation from developer Richard Ruppert in the amount of $ 50,541.10 for road construction of Mile 22 1/2 North Road and Engelman Gardens Road in Lantana Acres No. 7
B.
Approval to appoint member to the Emergency Services District #3 Board
15.
Budget & Management - Sergio Cruz:
A.
Authorization and approval to accept an extension for the OJJDP FY 09 Earmarks Programs - Truancy Program Grant Award with the U.S. Department of Justice - Office of Juvenile Justice and Delinquency Prevention (OJJDP) ($300,000.00). New grant end date is 12-31-11.
B.
Salary Schedule Changes:
1.
Reclassifications:
a. Approval to reclassify two (2) regular full time positions, from Collection Specialist I to Collections Enforcement Officer I, title change only; reviewed and recommended by Classification Committee, as per section 3.22 of the Civil Service Commission Rules, effective next full pay period (08/01/11).
b. Approval to reclassify eight (8) regular full time positions, from Collection Specialist II to Collections Enforcement Officer II, title change only; reviewed and recommended by Classification Committee, as per section 3.22 of the Civil Service Commission Rules, effective next full pay period (08/01/11).
c. Approval to delete the Collection Specialist I and Collection Specialist II classification from the position inventory.
d. Approval of revised salary schedules.
a. Approval to reclassify two (2) regular full time positions, from Collection Specialist I to Collections Enforcement Officer I, title change only; reviewed and recommended by Classification Committee, as per section 3.22 of the Civil Service Commission Rules, effective next full pay period (08/01/11).
b. Approval to reclassify eight (8) regular full time positions, from Collection Specialist II to Collections Enforcement Officer II, title change only; reviewed and recommended by Classification Committee, as per section 3.22 of the Civil Service Commission Rules, effective next full pay period (08/01/11).
c. Approval to delete the Collection Specialist I and Collection Specialist II classification from the position inventory.
d. Approval of revised salary schedules.
16.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Sheriffs' Office
Request, Consideration for approval to purchase a mobile surveillance camera for the Hidalgo County Sheriff's Law Enforcement Facility thru Hidalgo County's membership/participation with GSA Contract No.#GS-07F-0117U, which includes delivery, installation and training in the amount of $221,016.32.
Request, Consideration for approval to purchase a mobile surveillance camera for the Hidalgo County Sheriff's Law Enforcement Facility thru Hidalgo County's membership/participation with GSA Contract No.#GS-07F-0117U, which includes delivery, installation and training in the amount of $221,016.32.
B.
Pct. 1
1.
Acceptance and approval of Work Authorization #3 in the amount of $5,829.55 for "Mile 4½ West Road (between Mile 11 and Mile 12) Project" for Construction Materials Testing Services with L & G Engineering Laboratory, LLC in Hidalgo County Precinct No.1 in connection with Contract #C-10-319-10-19 (approved by CC on 10/19/10).
2.
a. Acceptance and approval of the Interlocal Cooperation Agreement between Hidalgo County Precinct No. 1 and Delta Lake Irrigation District for the provision of irrigation water for park(s);
b. Acceptance and approval of an Interlocal Cooperation Agreement Project: provision of water for the irrigation of approximately 30 acres of park more specifically, Delta Lake Park in Precinct No. 1.
b. Acceptance and approval of an Interlocal Cooperation Agreement Project: provision of water for the irrigation of approximately 30 acres of park more specifically, Delta Lake Park in Precinct No. 1.
C.
Pct. 3
1.
Presentation of bids received with recommendation from project engineer, Javier Hinojosa for the purposes of award to Valley Boring Service, LLC (low bidder meeting all specifications attached hereto) with a base bid of $73,160.00 for "Drainage Improvements to 2 Mile Line Abram Rd." 36" Dry Bore Method under H.C.I.D. No. 6 Canal and as concurred by Commissioner Joe M. Flores, Hidalgo County Pct. #3-Project #2011-174-07-06-OGG.
D.
Pct. 4
1.
a. Requesting approval of a "professional engineering services" agreement with L&G ENGINEERING for: "Professional GEO Technical Services" (on an as needed basis) for projects located within Hidalgo County Precinct No. 4.
b. Requesting approval of Work Authorization No. 1 for ($ 6,412.88) from L&G Engineering for "Professional GEO Technical Services" in connection to Contract #C-11-185-07-19, for ongoing (Project): Building Repairs and/or Additions and Renovations to the WIC OFFICES located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road located within Hidalgo County Precinct No. 4, (project architect-Dannenbaum Engineering Company).
c. Requesting approval of a "professional surveying services" agreement with DOS LAND SURVEYING for: "Surveying Services" (on an as needed basis) for projects located within Hidalgo County Precinct No. 4.
b. Requesting approval of Work Authorization No. 1 for ($ 6,412.88) from L&G Engineering for "Professional GEO Technical Services" in connection to Contract #C-11-185-07-19, for ongoing (Project): Building Repairs and/or Additions and Renovations to the WIC OFFICES located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road located within Hidalgo County Precinct No. 4, (project architect-Dannenbaum Engineering Company).
c. Requesting approval of a "professional surveying services" agreement with DOS LAND SURVEYING for: "Surveying Services" (on an as needed basis) for projects located within Hidalgo County Precinct No. 4.
E.
Health & Human Services Dept.
1.
Requesting authority to purchase (1) one New Mobile Unit through County's participation/membership with TASB Buyboard's from awarded vendor Farber Specialty Vehicles contract # 300-08; for Hidalgo County Health and Human Services in the total price not to exceed $361,100.00 under Project # 2011-118
2.
Acceptance and approval to award proposal from job order contractor, Herrera & Hunt Inc. (awarded JOC through HCDE-Choice Facility Partners) in the amount of $1,700.00 for the Hidalgo County Health and Human services "Re-location of File Cabinet".
F.
WIC
1.
Requesting approval of a "professional engineering services" agreement with L&G ENGINEERING LABORATORY, LLC for "Construction Material Testing" services for the ongoing project: Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road located within Hidalgo County Precinct No. 4, (project architect-Dannenbaum Engineering Company).
G.
Executive Office
1.
Authority to advertise the lease of office in the City of Edinburg for the housing of a judicial Courtroom for Hidalgo County with procurement packet which includes specifications to be developed and drafted by Purchasing with input and direction by Executive Officer.
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Ty Rob Fewin
E.
Claim of City of Mission
F.
Claim of Rosa Maria Lugo
18.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Ty Rob Fewin
E.
Claim of City of Mission
F.
Claim of Rosa Maria Lugo
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn