CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 19, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Public Defender (1100)
B.
2011 - Indigent Defense (1100)
C.
2011 - J.P. 1/1 (1100)
D.
2011 - J.P. 1/2 (1100)
E.
2011 - Right of Way (1200)
F.
2011 - Civil Service (1100)
G.
2011 - County Treasurer (1100)
H.
2011 - Human Resources (1100)
I.
2011 - County Wide Administration (1100)
J.
2011 - Health & Human Services Dept. (1293)
K.
2011 - Health & Human Services Dept. (1100)
L.
2011 - Health & Human Services Dept. (1293)
M.
2011 - County Judge's Office (1100)
N.
2011 - Elections Department (1100)
O.
2011 - Tax Office (1100)
P.
2011 - Sheriff's Office (1100)
Q.
2011 - Sheriff's Office (1228)
R.
2011 - Sheriff's Office (1227)
S.
2011 - 275th District Court (1100)
T.
2011 - 398th District Court (1100)
U.
2011 - Probate Court (1243)
V.
2011 - County Court at Law #4 (1100)
W.
2011 - Constable Pct. 2 (1100)
X.
2011 - Constable Pct #4 (1100)
Y.
2011 - CO's 2010 A & B Pct. #1 Mile 17N (FM 88-FM 1015) (1342)
Z.
2011 - Pct. #1 BCAP (1312)
AA.
2011 - Pct. #1 R&B (1200)
BB.
2011 - Pct. #2 Park Dept. (1100)
CC.
2011 - Pct. 4 Road Maintance (1200)
DD.
2011 - Pct #3 Sanitation (1100)
EE.
2011 - Pct 4 Admin (1200)
FF.
2011 - Pct. 4 Landfill (1100)
GG.
2011 - Pct. 4 Parks (1100)
3.
2011 Interdepartmental transfers:
A.
Pct. #2 Road Maintenance (1200):
1. Approval of 2011 interdepartmental transfer from Pct.2 ICA w/Pharr (Sioux E. of Jackson) (program 046) into Road Maintenance (program 006) in the amount of $131,816.50.
2. Approval of 2011 interdepartmental transfer from Pct.2 Intersection of Owassa & Tower (program 048) into Road Maintenance (program 006) in the amount of $100,000.00.
1. Approval of 2011 interdepartmental transfer from Pct.2 ICA w/Pharr (Sioux E. of Jackson) (program 046) into Road Maintenance (program 006) in the amount of $131,816.50.
2. Approval of 2011 interdepartmental transfer from Pct.2 Intersection of Owassa & Tower (program 048) into Road Maintenance (program 006) in the amount of $100,000.00.
B.
Pct. #2 Parks to CRC (1100)
Approval of 2011 interdepartmental transfer from Pct2 Parks (program 008) into Pct2 South Tower CRC (program 082) in the amount of $10,000.00.
Approval of 2011 interdepartmental transfer from Pct2 Parks (program 008) into Pct2 South Tower CRC (program 082) in the amount of $10,000.00.
C.
Pct. #2 (1200):
Approval of 2011 interdepartmental transfer from Pct. 2 Los Encinos No.2 Subdivision, program no.891, and Pct. 2 Mesquite Acres Subdivision, program no.460 to Pct. 2 Morning Sun Subdivision, program no.484 in the total amount of $14,629.17.
Approval of 2011 interdepartmental transfer from Pct. 2 Los Encinos No.2 Subdivision, program no.891, and Pct. 2 Mesquite Acres Subdivision, program no.460 to Pct. 2 Morning Sun Subdivision, program no.484 in the total amount of $14,629.17.
D.
Constable Pct. 3 (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pct. 3 in the amount of $20,249.50.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pct. 3 in the amount of $20,249.50.
E.
Fire Marshal (1100):
Approval of 2011 inter-departmental transfer from Fire Marshals (program 001) to Pharr Fire Dept. (program 017) in the amount of $15,000.00 to cover expenditures for fire calls.
Approval of 2011 inter-departmental transfer from Fire Marshals (program 001) to Pharr Fire Dept. (program 017) in the amount of $15,000.00 to cover expenditures for fire calls.
F.
Planning Dept. (1100):
Approval of 2011 interdepartmental transfer from Co Wide Adm-Contingency to Planning Dept in the amount of $9,500.00
Approval of 2011 interdepartmental transfer from Co Wide Adm-Contingency to Planning Dept in the amount of $9,500.00
4.
Interfund transfers:
A.
Pct. #1 Adm. (1200):
Approval of 2011 interfund transfer from Co. Wide Adm - Contingency (fund 1100) to Pct. 1 Rd Adm (fund 1200, program #004) in the amount of $131,489.63 and Pct. 1 Rd Maint (fund 1200, program#005) in the amount of $22,139.49 to fund salary & related fringe benefit expenditures for positions created related to Case #C-1135-10-G Jose Luis Salas, et al v. County of Hidalgo lawsuit case.
Approval of 2011 interfund transfer from Co. Wide Adm - Contingency (fund 1100) to Pct. 1 Rd Adm (fund 1200, program #004) in the amount of $131,489.63 and Pct. 1 Rd Maint (fund 1200, program#005) in the amount of $22,139.49 to fund salary & related fringe benefit expenditures for positions created related to Case #C-1135-10-G Jose Luis Salas, et al v. County of Hidalgo lawsuit case.
B.
Pct. #3 TxDot Projects (1315):
Approval of 2011 interfund transfer from Precinct #3 Road & Bridge (1200) to Precinct #3 TxDot Projects (1315) in the total amount of $466.32.
Approval of 2011 interfund transfer from Precinct #3 Road & Bridge (1200) to Precinct #3 TxDot Projects (1315) in the total amount of $466.32.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Monthly Fee Reports:
A.
District Clerk
Approval of June 2011 Monthly Fee Report.
Approval of June 2011 Monthly Fee Report.
B.
District Attorney
Approval of May & June 2011 Checks Processing Fee Reports.
Approval of May & June 2011 Checks Processing Fee Reports.
7.
Right of Way - Permits:
A.
1. North Alamo Water Supply:
a. La Mesa Sub L45 (SEC 11N/ 1.5W)- Bore- Noelia Karr- 3/4" service connection
b. La Mesa Sub L153 (SEC 11N/ 1.5W)- Mario Montalvo- 3/4" service connection
c. Walston L19 B1 (Hutto Rd WS/S 9.5N)- Bore- Francisco Barbosa- Upgrading 3/4" meter installation to a 1" service connection
d. Approximately 110' east of mile 2W on the north and south side of mile 13N- Bore- La Paloma Estates #4 16" PVC casing/ 8" waterline
e. Approximately 410' south of mile 10.5N on the west and east side of Old La Blanca- Bore- Santa Clara Sub 16" PVC casing/ 8" waterline
a. La Mesa Sub L45 (SEC 11N/ 1.5W)- Bore- Noelia Karr- 3/4" service connection
b. La Mesa Sub L153 (SEC 11N/ 1.5W)- Mario Montalvo- 3/4" service connection
c. Walston L19 B1 (Hutto Rd WS/S 9.5N)- Bore- Francisco Barbosa- Upgrading 3/4" meter installation to a 1" service connection
d. Approximately 110' east of mile 2W on the north and south side of mile 13N- Bore- La Paloma Estates #4 16" PVC casing/ 8" waterline
e. Approximately 410' south of mile 10.5N on the west and east side of Old La Blanca- Bore- Santa Clara Sub 16" PVC casing/ 8" waterline
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal requests for employees #032603 & 103845
9.
Tax Refunds:
A.
| Accts | Payer | Amt |
| L3080.00.000.0055.00 | Punit Ahluwalia | $3602.86 |
10.
Membership Dues:
A.
Auditor's Office:
Requesting approval to pay the 2011-2012 AICPA membership dues in the amount of $215.00 for Raymundo Eufracio, CPA, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay the 2011-2012 AICPA membership dues in the amount of $215.00 for Raymundo Eufracio, CPA, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
11.
Budget & Management:
A.
1. Approval to transfer $547,468.04 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 06/25/2011 to 07/08/2011.
2. Approval of wire transfer to cover claims paid.
| 06/25-30/2011 | $ 216,029.03 |
| 07/01-01/2011 | $ 92,908.42 |
| 07/02-08/2011 | $ 238,530.59 |
| TOTAL: | $ 547,468.04 |
B.
General Fund Fringe Benefits Sweep (1100):
Approval to transfer lapsed General Fund fringe benefits from various departments to the Countywide Adm.-Contingency account.
Approval to transfer lapsed General Fund fringe benefits from various departments to the Countywide Adm.-Contingency account.
12.
IT Department - Renan Ramirez:
A.
Comm. Pct. #3:
Authorization to deactivate cellular service through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
Authorization to deactivate cellular service through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| Employee Name: | Employee Number: | Cell Phone Number: |
| Enrique Chavez | 088471 | 956-587-2141 |
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for:
1. Health and Human Services;
2. Substance Abuse Treatment Facility.
1. Health and Human Services;
2. Substance Abuse Treatment Facility.
B.
Acceptance and approval of Precinct No. 1's request for payment of Invoice #4-$67,172.10 from Saenz Utility Contractors, LTD through PO #658869 in connection to an Urban County Program Project-UCP Contract No: 5209-91-0309-5000-9100-UCP-ML (approved-CC-01/11/11-AI#24727) and Hidalgo County Precinct #1 for Flood Drainage Improvements at Encinal #2/Los Alamos Subdivisions and Olivarez #2 Subdivision, as recommended for payment by project engineer SAM Engineering & Surveying, Inc.
C.
Tax Office:
1. Requesting authority to enter into a 36-month new copier (capital) lease for a WC3550X printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #198299 in the amount of $64.61/month, effective upon approval. (1-1100-415-15-140-001-0-780);
2. Requesting authority to enter into a 6-month software maintenance agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor CASO Document Management DIR-SDD-1429 through requisition #198460 in the amount of $22,817.96, effective upon approval. (1-1246-415-15-140-003-0-336);
JP PCT 1, PL 2:
Requesting authority to enter into a 48-month new copier (capital) lease agreement through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor IKON Office Solutions, Inc. contract #299-08 through requisition #198464 in the amount of $147.00/month for JP PCT 1, PL 2. (1-1100-412-00-062-001-0-780).
1. Requesting authority to enter into a 36-month new copier (capital) lease for a WC3550X printer through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #198299 in the amount of $64.61/month, effective upon approval. (1-1100-415-15-140-001-0-780);
2. Requesting authority to enter into a 6-month software maintenance agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor CASO Document Management DIR-SDD-1429 through requisition #198460 in the amount of $22,817.96, effective upon approval. (1-1246-415-15-140-003-0-336);
JP PCT 1, PL 2:
Requesting authority to enter into a 48-month new copier (capital) lease agreement through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor IKON Office Solutions, Inc. contract #299-08 through requisition #198464 in the amount of $147.00/month for JP PCT 1, PL 2. (1-1100-412-00-062-001-0-780).
D.
Requesting acceptance and approval of Invoice No. 1 in the amount of $7,875.00, from contracted vendor, Prodigy Construction Management, LLC in connection with contract C-11-032B-06/14 Construction Managemnt services for Sheriff's Office Substation in the Precinct No. 1 Area, with authorizatoin for Auditor process and County Treasurer issue payment/check.
E.
Acceptance, and approval of Request for Payment of Invoice No. 451301/01/XV in the amount of $2,296.90, from Dannenbaum Environmental Corp., contracted engineer for the "Improvements to the Existing Los Ebanos Pavilion." C-09-253-10-06 (Work Authorization No. 1)
F.
Acceptance and approval of request for payment on invoice No. 11050 in the amount of $5,318.90 submitted by Javier Hinojosa Engineering, contracted project engineer for "Bentsen Palm Drive Drainage outfall". C-10-200-05-25
G.
Acceptance and approval of Invoice # 11323843 in the amount of $6,982.68, from L & G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation," C-11-054-04-12.
H.
Daniel Flores, Buildings Maintenance Manager, Hidalgo County Facilities Management is formally requesting the removal of the following Fixed Assets form the inventory:
| Asset Number | Description | Aquired Date |
| 2082 | Chair, Wood Arm Opera (210) | 04/30/53 |
| 11775 | 3-Wheel Electric Golf Cart | 04/25/83 |
| 17024 | Executive Desk-Paoli Model TP3672 | 03/31/86 |
| 17413 | Chair-Wood W/Arms | 04/30/53 |
| 17414 | Chair-Wood W/Arms | 04/30/53 |
| 17272 | Epson Equity II-PC | 06/17/86 |
| 17774 | G.E. Radio Mobile | 08/19/86 |
| 17775 | G.E. Radio Mobile | 08/19/86 |
| 18002 | Wayne Gasoline Pump | 05/15/74 |
| 18003 | Wayne Gasoline Pump | 05/15/74 |
| 23462 | Burnisher By Hako Minuteman | 05/31/91 |
| 23597 | Sharp SF-7320 | 06/28/91 |
| 28829 | VHF Desk Top Repeater Kenwood | 04/25/95 |
| 31565 | AMD Processor | 02/24/98 |
| 31627 | Bush Saratoga Book Shelf | 01/30/98 |
| 33721 | PCC Multiplexer | 08/10/98 |
and as detailed in supporting documentation (i.e. Affidavit and Current Value)
I.
Acceptance and approval of "Certificate of Completion" reflecting the date of June 17, 2011 for Hidalgo County Pct # 4's Foster Drive as reviewed and submitted by project engineer, Quintanilla, Headley & Associates, Inc. (3C1080274).
J.
Acceptance and approval of request for payment Invoice One in the amount $15,403.51 for "Design and Construction of a New Constable Building" for Professional Architectural Services with Alcocer Garcia Associates, Inc. in Hidalgo County Precinct No. 1 in connection with AIA Contract #C-10-320-02-08 - PO#660264 (approved by CC on 02/08/11) with authority for County Treasurer to issue check after County Auditor's review and processing procedures are completed.
K.
Requesting approval of Application for Payment No. 3 in the amount of $21,101.76 from Asago Construction contracted vendor for La Mesa Subdivision as reviewed and submitted by project engineer, TEDSI Infrastructure Group Inc. (C-CAP-10-357-12-13).