CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 26, 2011
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - WIC Admin (1292)
B.
2011 - WIC Program (1292)
C.
2011 - Safety Division (1100)
D.
2011 - Co. Wide Adm (1100):
E.
2011 - Pct # 1 R&B (1200)
F.
2011 - Pct # 1 Parks (1100)
G.
2011- Pct#1 CO-2010 (1342)
H.
2011 - Pct. 1 Adm. (1200)
I.
2011 - CO2010 Series A&B Pct2 Tower Rd (1342)
J.
2011 - Pct 2 Administration (1200)
K.
2011 - Pct #3 Sanitation (1100)
L.
2011 - Pct #3 Sixteen Mile Rd. (1280)
M.
2011- Purchasing (1100)
N.
2011 - CCL #1 (1100)
O.
2011 - Sheriff's Office (1100)
P.
2011 - Sheriff's Office (1284)
Q.
2011 - Sheriff's Office (1284)
R.
2011 - Constable Pct. 3 (1220)
S.
2011 - Constable Pct. 3 (1100)
T.
2011 - District Clerk (1100)
U.
2011 - Human Services Division (1100)
V.
2011 - Health & Human Services Dept. (1100)
W.
2011 - Health & Human Services Dept. (1293)
X.
2011 - Health & Human Services Dept. (1293)
Y.
2011 - Executive Office (1100)
Z.
2011 - 92nd Judicial District Court (1100)
AA.
2011 - 93rd District Court (1100)
BB.
2011 - Fire Marshal (1100)
CC.
2011 - WIC (1292)
DD.
2011 - J.P. 3/2 (1100)
3.
2011 Interdepartmental transfers:
A.
Constable Pct. 1-5 (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pcts 1-5 in the total amount of $20,642.29.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pcts 1-5 in the total amount of $20,642.29.
B.
Pct.2 (BCAP):
Approval of 2011 interdepartmental transfer from Pct.2 Mesquite Acres (prog 460) to Morningside South Subd (prog 900) in the amount of $3,666.87.
Approval of 2011 interdepartmental transfer from Pct.2 Mesquite Acres (prog 460) to Morningside South Subd (prog 900) in the amount of $3,666.87.
C.
Fire Marshal (1100):
Approval of 2011 inter-departmental transfer from Fire Marshal's (program 001) to Alton Fire Dept. (program 003), Donna Fire Dept. (program 004), and Sullivan City Fire Dept program (026) in the amount of $37,000.00 to cover expenditures for fire calls.
D.
Approval of 2011 Interdepartmental Transfer from Pct. 4 Road Maint (program 007) to Pct. 4 Administration (program 005) in the amount of $11,300.00.
E.
Pct. #1 BCAP Round III (1312):
Approval of 2011 interdepartmental transfer from Mary Ann, program no. 895, to Wes-Mer Subdivision, program no. 804, in the amount of $27,000.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer from Mary Ann, program no. 895, to Wes-Mer Subdivision, program no. 804, in the amount of $27,000.00 to fund project expenditures.
F.
CO 2010 A&B - Pct. 2 (1342)
Approval of 2011 interdepartmental transfer from Pct2 L. J. Park (program 054) to Pct2 LJ Drain (S. of Owassa (program 038) in the amount of $30,000.00 to fund expenditures for drainage project.
Approval of 2011 interdepartmental transfer from Pct2 L. J. Park (program 054) to Pct2 LJ Drain (S. of Owassa (program 038) in the amount of $30,000.00 to fund expenditures for drainage project.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
1. Delta Lake Irrigation District:
a. Install an 18" pipeline for drain 1 8/0 mile east of 493 on Mile 11 Street.
2. Sparta Exploration LLC:
a. Conduct a Geophysical Survey, to lay geophysical cables, geophones and conduct seismic procedures on Hidalgo County ROW's. Brushline Road and Davila Road approximately 1/2 a mile south on HWY 186 to 13th Street north to south and 11th Street from FM 493 to Brushline Road, east to west in Hidalgo County, Texas Hargill area
a. Install an 18" pipeline for drain 1 8/0 mile east of 493 on Mile 11 Street.
2. Sparta Exploration LLC:
a. Conduct a Geophysical Survey, to lay geophysical cables, geophones and conduct seismic procedures on Hidalgo County ROW's. Brushline Road and Davila Road approximately 1/2 a mile south on HWY 186 to 13th Street north to south and 11th Street from FM 493 to Brushline Road, east to west in Hidalgo County, Texas Hargill area
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #122718
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| M2070.00.000.0001.00 | Corporate Office | $58603.78 |
| M2070.00.000.0001.00 | Corporate Office | $58504.88 |
| Y1150.81.000.6035.00 | Kerr Mcgee Corporation | $3323.29 |
8.
Membership Dues:
A.
Requesting approval of payment for year 2011 membership dues for Sergeant Rogelio Mendez, Deputy Sheriff Eric Alcantar, Deputy Sheriff Claudio Mata and Deputy Sheriff Salvador Arguello to the Texas Narcotic Officers Association in the total amount of $160.00 ($40.00 each).
9.
Urban County:
A.
Request approval to enter into six (6) "Homebuyer Assistance Program" Contracts under the Home Program.
10.
Auditor's Office:
A.
Approval of Monthly Financial Report for the Month of April, May, and June 2011.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to exercise the sixty (60) day grace period extension as provided under the specifications of the current contract for "Software Services for Indigent Health Care System" for H.C. Health and Human Services, under the same rates, terms and conditions with Network Sciences, Inc. Effective-8-27-11 thru 10-25-11.
B.
Authority to advertise and approval of procurement packet (i.e., legal notice, specifications - requirements etc.) as attached hereto for Hidalgo County Health and Human Services Department - "Turnkey Project for Purchase of one (1) New X-Ray Machine" RFB No 2011-199
C.
1. Facilities Management:
Acceptance and approval to pay invoce #15185 as submitted by SSCI (Separation Systems Consultants, Inc.) approved vendor with TCPN Contract #R5068 for monitoring and testing services (mold) for the "New Autopsy Facility" in the amount of $3,265.00 thru PO 659508 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
2. Public Defenders Office:
Requesting authority to enter into a 48-month new copier (capital) lease through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 with authorized dealer Dahill through requisition #199004 in the amount of $785.50/year. (1-1100-412-00-009-003-0-780)
Acceptance and approval to pay invoce #15185 as submitted by SSCI (Separation Systems Consultants, Inc.) approved vendor with TCPN Contract #R5068 for monitoring and testing services (mold) for the "New Autopsy Facility" in the amount of $3,265.00 thru PO 659508 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
2. Public Defenders Office:
Requesting authority to enter into a 48-month new copier (capital) lease through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 with authorized dealer Dahill through requisition #199004 in the amount of $785.50/year. (1-1100-412-00-009-003-0-780)
D.
Requesting authority to re-advertise as no bids were recieved and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "HIDALGO COUNTY – COMMUNITY SERVICE AGENCY "Lease of Office Space for Edinburg" Bid No.: 2011-145a-00-00-MEG
E.
Requesting acceptance and approval of invoice no. 425551/16/XV in the amount of $47,586.88 and invoice no. 425551/17/XV in the amount of $12,763.81 from contracted engineer, Dannenbaum Environmental Corporation,in connection with services outlined in Supplemental No. 5 to Work Authorization No. 1.
F.
Requesting approval of payment(s) for R. Gutierrez Engineering Corporation for the following invoices:
with authority for Auditor's to complete processing procedure and County Treasurer to issue payment.
|
INVOICE
|
DATE
|
PROJECT
|
PO #
|
AMOUNT
|
| 3027 | 07/08/2011 | South Tower Estates | 638949 |
$3,682.73
|
| 3029 | 07/12/2011 | Tower Road | 561453 |
$133,007.00
|
| 3029-2 | 07/12/2011 | Tower Road | 561453 |
-($25,976.00)
|
with authority for Auditor's to complete processing procedure and County Treasurer to issue payment.
G.
Requesting authorization to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc). as attached hereto for: Hidalgo County WIC Program-"Lease Office Space-Edinburg-WIC Program" RFB No.: 2011-148-08-17-SGS.
H.
Requesting approval of Inv #7589 (Request for Pymt #8 & FINAL) in the amount of ($24,000.00) submitted by Quintanilla, Headley & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-08-477-12-09 (Amended WA #2 - PO #618942) "San Carlos Drainage Improvement Project" for Drainage Improvements Project: AGUILAR, FIKE and DICKERSON PONDS located within Hidalgo County Precinct No. 4.
I.
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms and conditions for the following:
1. C-09-068-08-11-Purchase of Uniforms and Accessories for Hidalgo County Law Enforcement Agencies with Lonestar Uniforms, Inc.;
2. C-09-068A-08-11-Purchase of Uniforms and Accessories for Hidalgo County Law Enforcement Agencies with Uniforms of Texas;
3. C-10-043-08-03-Lease of Tower in La Joya, Texas for the Emergency Management Office with O.E. Investments, Ltd.;
4. C-10-044-08-03-Lease of Tower in Weslaco, Texas for the Emergency Management Office with O.E. Investments, Ltd;
5. C-09-240-08-11-Floor Maintenance for WIC Cinics located in Hidalgo County with Campbell's Services;
6. C-05-321-10-18-Lease of Space in the City of Alamo for WIC Program with GBB Rentals, Ltd.
2. C-09-068A-08-11-Purchase of Uniforms and Accessories for Hidalgo County Law Enforcement Agencies with Uniforms of Texas;
3. C-10-043-08-03-Lease of Tower in La Joya, Texas for the Emergency Management Office with O.E. Investments, Ltd.;
4. C-10-044-08-03-Lease of Tower in Weslaco, Texas for the Emergency Management Office with O.E. Investments, Ltd;
5. C-09-240-08-11-Floor Maintenance for WIC Cinics located in Hidalgo County with Campbell's Services;
6. C-05-321-10-18-Lease of Space in the City of Alamo for WIC Program with GBB Rentals, Ltd.
J.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Judge's Office-Emergency Services Department:
Requesting authority to enter into a month to month for (5) full exchange mailboxes (includes OWA) at $49.75 each/month & (5) activesync-iphone, droid, windows & palm at $12.50 each/month with Seacoast Telecommunications Service, dba, Link2exchange through requisition #198846. (11100429001100750341):
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Judge's Office-Emergency Services Department:
Requesting authority to enter into a month to month for (5) full exchange mailboxes (includes OWA) at $49.75 each/month & (5) activesync-iphone, droid, windows & palm at $12.50 each/month with Seacoast Telecommunications Service, dba, Link2exchange through requisition #198846. (11100429001100750341):
K.
Requesting approval of Application for Payment No. 2 in the amount of $28,958.40 from Valley Paving Inc. contracted vendor for Ariel Hinojosa Subdivision as reviewed and submitted by project engineer, Javier Hinojosa Engineering (C-CAP-10-395-04-05).
L.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for Constable Pct 3.
M.
Tax Office:
Requesting authority to continue Customer Care Services with American Business Forms Inc. dba American Solutions For Business through requisition #199182 in the amount of $190.00/yr for the Hidalgo County Tax Bookkeeping and Automobile Department, effective 5/15/11 thru 5/15/12.
Requesting authority to continue Customer Care Services with American Business Forms Inc. dba American Solutions For Business through requisition #199182 in the amount of $190.00/yr for the Hidalgo County Tax Bookkeeping and Automobile Department, effective 5/15/11 thru 5/15/12.
N.
Constable, Precinct #1
Requesting authority to enter into a (12) Month License Renewal Agreement with the "The Productivity Center" for Hidalgo County Constable Pct. 1 to access TECLEOSE for the total amount of $295.00/year through requisition # 199403. Effective August 2011 thru August 2012. (1-1100-421-00-291-001-0-336)
Requesting authority to enter into a (12) Month License Renewal Agreement with the "The Productivity Center" for Hidalgo County Constable Pct. 1 to access TECLEOSE for the total amount of $295.00/year through requisition # 199403. Effective August 2011 thru August 2012. (1-1100-421-00-291-001-0-336)