 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING August 02, 2011 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Fire Marshal:
Approval of Hidalgo County Rural Emergency Services Agreement for the year 2012-2013
Approval of Hidalgo County Rural Emergency Services Agreement for the year 2012-2013
7.
County Judge's Office:
A.
Discussion regarding proposed Public Hearings pertaining to new county precinct boundaries
8.
Sheriff's Office - Chief Martinez:
A.
Presentation for discussion, consideration and approval to accept three car booster seats and three car convertible car seats donated from the law firm of Perdue, Brandon, Fielder, Collins and Mott LLP in Association with the Law Offices of John David Franz.
9.
Tax Office - Armando Barrera:
A.
Approval of Annual Report for July 1st, 2010 through June 30th, 2011.
10.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
11.
Emergency Management - Oscar Montoya:
A.
Discussion, consideration, and approval of Interlocal Cooperation Act Agreement between the County of Hidalgo and the City of Brownsville Police Department for Equipment/Service Sharing.
B.
Discussion, consideration, and approval of Hurricane Worksite Agreement between Hidalgo County and C2GPS.
12.
IT Department - Renan Ramirez:
A.
Emergency Management:
Authorization to upgrade wireless devices through the County's membership/participation with CONTRACT: DIR-SDD-611 (REQUISITION # 198326) with awarded vendor SPRINT for the following:
Authorization to upgrade wireless devices through the County's membership/participation with CONTRACT: DIR-SDD-611 (REQUISITION # 198326) with awarded vendor SPRINT for the following:
| Qty: | Upgrade Model: | Equipment Cost: | Service: | Data Card Numbers: |
| 2 | Sierra U250 3G/4G | $0 | Unlimited Air Card Plan @ $37.99 X 2 = $75.98 X 6 months = $455.88 | 956-207-7306 & 956-225-8851 |
| 4 | Novatell 4082 | $0 | Unlimited Air Card Plan @ $37.99 X 4 = $151.96 X 6 months = $911.76 | 956-225-8947, 956-393-0549, 956-207-0934 & 956-207-5876 |
13.
Urban County - Diana Serna:
A.
Requesting authorization to amend the Homeless Prevention and Rapid Re-Housing Program (HPRP) contract with Valley Initiative for Development and Advancement (VIDA) and the Hidalgo County Urban County Program. The amendment will reduce the original contract amount of $727,793.00 by $88,469.34. The amended contract amount for VIDA will be $639,296.66. The amendment will also increase and decrease budgeted amounts within both Homeless Prevention and Rapid Re-Housing categories.
B.
Requesting authorization to amend the Homeless Prevention and Rapid Re-Housing Program (HPRP) contract with Texas Rio Grande Legal Aid, Inc. (TRGLA) and the Hidalgo County Urban County Program. The amendment would reduce the original contract amount of $328,328.10 by $71,191.00. The amended contract amount for TRGLA will be $257,137.10. The amendment will also decrease budgeted amounts within the Homeless Prevention category.
C.
Requesting authorization to amend the Homeless Prevention and Rapid Re-Housing Program (HPRP) contract with Catholic Charities of the Rio Grande Valley (CCRGV) for Development and Advancement, and the Hidalgo County Urban County Program. The amendment would reduce the original contract amount of $968,297.00 by $152,282.54. The amended contract amount for CCRGV will be $816,014.46. The amendment will also decrease budgeted amounts within both Homeless Prevention and Rapid Re-Housing categories.
D.
Rescind action taken by County Commissioners' Court on June 14, 2011, agenda item # (AI-26953) concerning a proposed 2nd Program Amendment (flood drainage improvements to Basham No. 37 Subdivision) under the American Recovery and Reinvestment Act of 2009 (ARRA) for Hidalgo County Precinct No. 3.
E.
Requesting approval to authorize County Judge as the County's Chief Executive Officer to act in all matters in connection with this grant and the County's participation in the Texas General Land Office "GLO", Contract No. 10-5066-000-5043.
Previous agenda item # 18642 submitted on November 24, 2009 for the County Judge to act in all matters in connection with the TDRA Grant No. DRS010068.
Previous agenda item # 18642 submitted on November 24, 2009 for the County Judge to act in all matters in connection with the TDRA Grant No. DRS010068.
F.
Urban County Program for Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with Sascon Inc., lowest bidder meeting all specifications and/or requirements, for the Texas Department of Rural Affairs contract No. DRS010068 - Catarina Subdivision Street and Drainage Improvements Project in the amount of $472,395.20. The project consists of street and drainage improvements within Catarina Subdivision which include the following locations: Martinez, Ford, Dunn & Maritza St.
14.
WIC - Norma Longoria:
A.
Approval of proclamation declaring the month of August 2011 as "World Breastfeeding Awareness Month" in the County of Hidalgo along with State of Texas.
B.
WIC BF Peer Counselor Grant (1292):
1. Approval to create one (1) full-time Lactation Consultant position, slot 0034, grade level 14.
2. Approval to add the Lactation Consultant classification to the Hidalgo County position inventory.
2. Approval of revised salary schedule.
1. Approval to create one (1) full-time Lactation Consultant position, slot 0034, grade level 14.
2. Approval to add the Lactation Consultant classification to the Hidalgo County position inventory.
2. Approval of revised salary schedule.
15.
Right of Way - Joe Pena:
A.
Authorization for consideration, action and/or approval of Order Closing, Abandoning & Vacating 0.32 acres of Roadway being an alternate portion of Old La Blanca Road, A County road located more or less between lots 70 and 83 of 2nd Amended Map of Donna Heights North Subdivision, Hidalgo County, Texas, as per map recorded in Volume 24 Page 82-B Map Records of Hidalgo County, Texas.
B.
Consideration and approval of payment of a certain tract of land described as Parcel # 3 Tower Road Improvement Project - Margaret M. Jones Ward Living Trust.
C.
Approval to accept offer from Texas Department of Transportation for purchase of property located on FM 681 known as parcel 58 (from SH 107 to FM 681 N @ FM 2221)
D.
Requesting approval for reimbursement of travel expenses to Jose Pena, Right of Way Director in the amount of $ 440.52 while attending Texas Transporation Commission Hearing in Austin, Texas on June 29-30, 2011
16.
Planning Department - Raul Sesin:
A.
1. Final Approval:
a. Mile 6 Acres Subdivision – Pct. 1 (Jorge Gonzalez)
2. Final Approval with Financial Guarantee:
a. Riviera Ranches No. 2 Subdivision – Pct. 1 (Richard Garza)
a. Mile 6 Acres Subdivision – Pct. 1 (Jorge Gonzalez)
2. Final Approval with Financial Guarantee:
a. Riviera Ranches No. 2 Subdivision – Pct. 1 (Richard Garza)
17.
Precinct #1 - Comm. Quintanilla:
A.
Pct. 1 Sanitation (1100)/ Parks (1100)/ CRC (1100)/ Rd. Maintenance (1200):
1. Approval to delete the following vacant full-time positions:
2. Approval to create the following full-time positions:
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
1. Approval to delete the following vacant full-time positions:
|
Dept.
|
Slot #
|
Position Title
|
Budgeted Salary
|
|
Parks
|
0009
|
Heavy Equipment Operator I
|
$26,607.00
|
|
CRC
|
0001
|
Community Resource Center Coordinator
|
$32,000.00
|
|
Sanitation
|
0028
|
Clerk III
|
$23,993.00
|
|
Rd Maint.
|
0020
|
Heavy Equipment Operator III
|
$34,167.00
|
| Rd Maint. | 0021 | Maintenance III | $34,167.00 |
| Rd Maint. | 0045 | Heavy Equipment Operator III | $26,607.00 |
| Rd Maint. | 0047 | Truck Driver III | $26,334.00 |
|
Rd Maint.
|
0050
|
Truck Driver III
|
$26,000.00
|
| Rd Maint. | 0054 | Heavy Equipment Operator I | $25,033.00 |
2. Approval to create the following full-time positions:
|
Dept.
|
Slot #
|
Position Title
|
Budgeted Salary
|
|
Parks
|
0023
|
Truck Driver III
|
$29,458.00
|
|
Parks
|
0024
|
Traffic Specialist I
|
$27,276.00
|
|
Rd. Maint.
|
0116
|
Accounts Payable Specialist I
|
$28,231.00
|
|
Rd. Maint.
|
0117
|
Mechanic II
|
$28,231.00
|
|
Rd. Maint.
|
0118
|
Traffic Control Supervisor
|
$37,000.00
|
|
Rd. Maint.
|
0119
|
Truck Driver II
|
$27,908.00
|
|
Rd. Maint.
|
0120
|
Truck Driver III
|
$29,458.00
|
|
Rd. Maint.
|
0121
|
Truck Driver II
|
$27,908.00
|
|
Rd. Maint.
|
0122
|
Heavy Equipment Operator III
|
$33,582.00
|
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
B.
Requesting approval to rename road on the east side of FM 88, across from Antonio St. and North of Mile 17 1/2 to Ramos SR for 9-1-1 Purposes Only.
18.
Precinct #3 - Comm. Flores:
A.
Requesting approval to reinstate Change Account Fund For Anzaldua's Park.
19.
Precinct #4 - Comm. J. Palacios:
A.
Approval to appoint member to the Emergency Services District #3 Board.
20.
Budget & Management - Sergio Cruz:
A.
Consideration and approval of an Order imposing optional local fees in addition to the registration fee for calendar year 2012 in accordance with Transportation Code Section 502.172, Section 502.1725 and Section 502.173.
B.
Approval to pay Invoice# 1107-10-109 from Appriss in the amount of $30,710.00 for VINE Maintenance Fee after review, audit, and processing procedures are completed by County Auditor.
C.
Budget Appropriations:
1.
Pct. #3 R&B (1200):
a. Approval of Certification of Revenues as certified by the County Auditor for revenues received by Golf View Estates Property Owner Inc. for road improvements of Golf View Estates Phase I and Phase II.
b. Approval of 2011 appropriation of funds into Precinct #3 Golf View Estates Phase I & Phase II in the amount of $50,397.81 to fund road improvements of Golf View Estates Phase I and Phase II.
a. Approval of Certification of Revenues as certified by the County Auditor for revenues received by Golf View Estates Property Owner Inc. for road improvements of Golf View Estates Phase I and Phase II.
b. Approval of 2011 appropriation of funds into Precinct #3 Golf View Estates Phase I & Phase II in the amount of $50,397.81 to fund road improvements of Golf View Estates Phase I and Phase II.
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Acceptance and approval of the final negotiated contract document with Brian Godinez dba/Godinez Communications for the provision of "Professional Consulting Services to Assit, Assess, Review and Facilitate Hidalgo County's Revenue and Expenditure Efficiencies in Various Public and Private Sector (Including All Funding Sources, Programs and entities)"
5.
a. Approval to nominate at least three (3) architectural and/or engineering firms (whichever professional service is most appropriate for task requested) from the approved "pools" for evaluation through the County's protocol for engagement to perform services for the development of a County-wide study assesing all buildings (as determined & identified by CC) by precinct, including an Existing Condition Analysis, a Needs Analysis, and the development of a twenty (20) year Facilities Capital Improvement Program.
b. Approval to select an evaluation committee to score/grade the Statements of Qualifications of the nominated firms.
b. Approval to select an evaluation committee to score/grade the Statements of Qualifications of the nominated firms.
6.
Discussion,and applicable action on County's option to issue the sixty (60) day notice of renewing the last year's extension (as per Article 1.2 Renewal or Termination), with Edinburg Real Estate Network, Inc., for the "Lease of Office Space at the Mediplex Building."
7.
Recommending award of bid and approval of contract document to sole bidder (Rochester Armored Car Co.) meeting all specifications and/or requirements as attached hereto for: "Hidalgo County-Armored Car Services" RFB No. 2011-058-07-06-SMA.
8.
a. Recommendation to reject submitted Statements of Qualifications received only and as yet unopened for the Request For Qualifications No. 2011-175-07-20-YZV "Legal Consultant to Assist with Negotiation of Contracts" and cancel title as originally published;
b. Authority to re-advertise a new Request for Qualifications Project titled: "Professional Architectural and Engineering Consultants to assist Hidalgo County with the Negotiation of Professional Services Contracts" with to modified qualifications, requirements and scope of services (i.e., procurement packet) to be developed and drafted by the Purchasing Department for presentation to CC for final approval; or, if desired,
c. Approval to retain the Statements of Qualificationas received for RFQ No. 2011-175-07-20-YZV "Legal Consultant to Assist with Negotiation of Contracts" and continue/proceed with the next step of the procurment process: to select and designate a grading committee to score and grade the SOQs.
b. Authority to re-advertise a new Request for Qualifications Project titled: "Professional Architectural and Engineering Consultants to assist Hidalgo County with the Negotiation of Professional Services Contracts" with to modified qualifications, requirements and scope of services (i.e., procurement packet) to be developed and drafted by the Purchasing Department for presentation to CC for final approval; or, if desired,
c. Approval to retain the Statements of Qualificationas received for RFQ No. 2011-175-07-20-YZV "Legal Consultant to Assist with Negotiation of Contracts" and continue/proceed with the next step of the procurment process: to select and designate a grading committee to score and grade the SOQs.
9.
a. Presentation of the scoring grid (for purposes of CC determination as qualified) of the sole participant, Scan Inc. for the "Substance Abuse Treatment and Primary Care Services for Adolescents" for Hidalgo County. (RFQ No.: 2011-141-06-15-CGA);
b. Requesting authority by Commissioners' Court to designate ____________to enter into negotiations with Scan Inc. (ranked as qualified firm) for "Substance Abuse Treatment and Primary Care Services for Adolescents" for Hidalgo County.
b. Requesting authority by Commissioners' Court to designate ____________to enter into negotiations with Scan Inc. (ranked as qualified firm) for "Substance Abuse Treatment and Primary Care Services for Adolescents" for Hidalgo County.
B.
Pct. 2
1.
a. Requesting final approval to execute Pipeline Alteration Agreement with Spectra Energy Transmission, LP, for the "El Gato Road."
b. Requesting authority to issue a prepay to Spectra Energy Transmission, LP, as refer in the Pipeline Alteration Agreement in the amount of $25,000.00, for the"El Gato Road," after audit and processing procedures completed with authority for County Treasurer to issue payment/check.
b. Requesting authority to issue a prepay to Spectra Energy Transmission, LP, as refer in the Pipeline Alteration Agreement in the amount of $25,000.00, for the"El Gato Road," after audit and processing procedures completed with authority for County Treasurer to issue payment/check.
C.
Pct. 4
1.
Acceptance and approval of CORRECTION to Work Authorization No. 2 (with an estimated cost of $135,320.00) as submitted by project engineer, Halff Associates, Inc. to provide engineering servies for Project: "Various Design Services to provide Life Safety Improvements to the Hidalgo County Courthouse (i.e fire alarm & suppression, environmental abatement)"located at 100 N. Closner, Edinburg, Texas, through Contract #C-10-340-10-19.
2.
Requesting approval of a professional services agreement with HARVEY L. HEERSSEN d/b/a HLH APPRAISAL SERVICES for the purposes of "Review of Appraisal Services" (on an as needed basis) for projects located with Hidalgo County Precinct No. 4 and (as selected for negotiations through County's protocol from the "POOL" of Appraisers by C.C. on 06/14/11).
D.
Colonia Access Program Pct. 2
1.
Requesting acceptance and approval of:
a. Application for Payment No. 3 (Retainage Release) in the amount of $20,218.84;
b. "Certificate of Construction Completion" reflecting the completion date of April 20, 2011;from OG Construction Co., LLC for Mesquite Acres Subdivision as reviewed and submitted by project engineer DOS Logistics Inc. (C-CAP-10-309-09-21).
a. Application for Payment No. 3 (Retainage Release) in the amount of $20,218.84;
b. "Certificate of Construction Completion" reflecting the completion date of April 20, 2011;from OG Construction Co., LLC for Mesquite Acres Subdivision as reviewed and submitted by project engineer DOS Logistics Inc. (C-CAP-10-309-09-21).
E.
Colonia Access Program Pct. 3
1.
Requesting acceptance and approval of:
a. Application for Payment No. 2 (Retainage Release) in the amount of $17,946.08;
b. "Certificate of Construction Completion" reflecting the completion date of June 08, 2011;
from M. J. A. Construction, LLC for Basham No. 14 Subdivision as reviewed and submitted by project engineer Javier Hinojosa Engineering (C-CAP-10-396-02-22).
a. Application for Payment No. 2 (Retainage Release) in the amount of $17,946.08;
b. "Certificate of Construction Completion" reflecting the completion date of June 08, 2011;
from M. J. A. Construction, LLC for Basham No. 14 Subdivision as reviewed and submitted by project engineer Javier Hinojosa Engineering (C-CAP-10-396-02-22).
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
C-1204-10-C; Javier Carreon v. Hidalgo County
E.
C-1135-10-G; Jose Luis Salas, et al v. County of Hidalgo
F.
Claim of Austin Boggus
G.
Claim of Michael D. Quesada
H.
Claim of Guadalupe Garza
I.
Claim of Jose Herrera
J.
Claim of Yolanda Regino
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
C-1204-10-C; Javier Carreon v. Hidalgo County
E.
C-1135-10-G; Jose Luis Salas, et al v. County of Hidalgo
F.
Claim of Austin Boggus
G.
Claim of Michael D. Quesada
H.
Claim of Guadalupe Garza
I.
Claim of Jose Herrera
J.
Claim of Yolanda Regino
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn