CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 19, 2006
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Human Services - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
7.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
D.
Presentation for discussion, consideration, acceptance and approval of Change Order #. 1 (including Scope of Work as attached hereto) with JAMAIL (P.O. #570991 increase) in the amount $9, 975.00 due to (unforeseen) broken conduits or nicked up wires buried underground that were discovered during the troubleshooting phase of the project. An alternate route to provide power to the mechanical room is needed to assure the proper power is given to the equipment of that particular area such as (elevators, lights, receptacles).
E.
Requests for acceptance & approval of invoice for Descon Construction for account number 6-1301-423-20-320-017-0-720 on P.O. 558845 in the amount of $152,961.00 and for Joe Williamson Construction for account number 6-1301-415-00-120-007-0-720 on P.O. 562445 for the amt. of $238,882.25 and as certified for payment by projects architect, Luis A. Figueroa, AIA, with ROFA Architects with authority for auditor to issue payment(s) after review, audit and processing procedures are completed.
8.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirments under the Texas Local Government Code 262.024 (a) (4) for professional testing services with Millennium Engineering Group in connection with Hidalgo County Precinct No.4 for testing services for Year 17 & 18 (2004 & 2005) Street Improvements Projects within Precinct No. 4.
2. Hidalgo County Precinct No. 4 is requesting approval to award a professional testing service contract to Millennium Engineering Group in the amount of $10,983.50 utilizing Years 17 & 18 (2004 & 2005) funds for street Improvements for Bar Mar Road, Hinojosa Road, Uresti Road, Skinner Road and Sunflower Road.
2. Hidalgo County Precinct No. 4 is requesting approval to award a professional testing service contract to Millennium Engineering Group in the amount of $10,983.50 utilizing Years 17 & 18 (2004 & 2005) funds for street Improvements for Bar Mar Road, Hinojosa Road, Uresti Road, Skinner Road and Sunflower Road.
9.
County Judge's Office - Aurora Hernandez:
A.
Discussion, consideration, and action on County Policy related to the use of consultants for evaluation of vendors and their products.
10.
Planning Department - Raul Sesin:
A.
1. PRELIMINARY APPROVAL
Corin Estates Subdivision – Pct. 4 (Saul Ortega)
Shilo Subdivision No. 2 – Pct. 1 (Norberto Salinas)
Matthew Subdivision – Pct. 4 (David Villarreal, Jr.)
2. FINAL APPROVAL WITH FINANCIAL GUARANTEE
Texas Station Subdivision – Pct. 4 (Garco, Ltd.)
Palace Station Phase 2 Subdivision – Pct. 4 (Richard Garza)
3. REIMBURSEMENT OF A CASH DEPOSIT
Ruben Guerra Subdivision – Pct. 3 (Ruben Guerra)
4. Discussion and Possible Action on residential subdivisions located
within La Joya Water Supply Corporation CCN Area
within La Joya Water Supply Corporation CCN Area
Watson Heights Subdivision – Pct. 3 (Paul Daniec)
11.
Sheriff's Office - Chief Martinez:
A.
1. Approval to accept the STEP--Impaired Driving Mobilization (IDM ) Grant award from the Texas Department of Transportation in the amount of $29,985.00.
2. Approval to appropriate budget.
2. Approval to appropriate budget.
12.
IT Department - Renan Ramirez:
A.
Authorize acquisition of Internet data card for JP Pct. 4, Pl 1 / Constable Pct. 4 - Data Card
13.
Auditor's Office - Ray Eufracio:
A.
Discussion, consideration, and possible action regarding:
1. Audit Reports from Emergency Services Districts.
1. Audit Reports from Emergency Services Districts.
14.
Precinct #1 - Comm. Handy:
A.
Approval of budget amendment - TXDOT FM 1422- $ 196.00
15.
Precinct #3 - Comm. Flores:
A.
Requesting approval of Interlocal Agreement between the County of Hidalgo and the City of Alton.
16.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
7.
A. Requesting approval of a correction to an extension (approved on Commissioners' Court on 05/30/2006) to contract (s) -#C-06-229-05-30 (Frontera Materials, Inc>) and #C-06-229A-05-30 Valley Caliche Products to reflect 12/31/2006 and not 08/02/2007.
B. Requesting approval to exercise the sixty (60) day grace period extension (as provided under current agreement) with Valley Caliche Products (for the provision of Crushed Caliche) while completion the procurement process.
B. Requesting approval to exercise the sixty (60) day grace period extension (as provided under current agreement) with Valley Caliche Products (for the provision of Crushed Caliche) while completion the procurement process.
8.
A. Requesting authority to purchase computer equipment and peripherals from IBM through TXMAS Contract # 3-70030 program for requisition #101145 (I.T. Dept.) for a total of $14,132.00.
B. Requesting authority to purchase computer equipment and peripherals from CDW through State of Texas DIR program for Requisition #101148 (District Attorney) in the total amount of $20,480.00
B. Requesting authority to purchase computer equipment and peripherals from CDW through State of Texas DIR program for Requisition #101148 (District Attorney) in the total amount of $20,480.00
9.
A. Requesting authority for the County to exercise the sixty (60) grace period under the currect contract with Lone Star Shredding & Document Storage for "Off Premises Storage, Records Management, Pickup & Delivery Services at the end of the contract term for unforseen delays in the award of the new bid for the next contract term under the same rates/fees, terms and conditions;
or, in the alternative,
B. Requesting authority for the County to exercise the one (1) year option to extend the current contract (as permitted under the current agreement which includes the second year rates attached hereto) with Lone Star Shredding & Document Storage for "Off Premises Storage, Records Management, Pickup & Delivery Services.
B. Requesting authority for the County to exercise the one (1) year option to extend the current contract (as permitted under the current agreement which includes the second year rates attached hereto) with Lone Star Shredding & Document Storage for "Off Premises Storage, Records Management, Pickup & Delivery Services.
10.
Recommending of bid award and approval of contract (subject to legal review) to sole quote received meeting all requirements as attached hereto for: "Light Fixtures Maintenance" RFSQ (6-404)
11.
Requesting approval to exercise the sixty 60) days grace period extension (as provided under the current contract) with Kone, Inc. for "Elevator Maintenance & Repair Services" while completion of the procurement process.
12.
Presentation for discussion, consideration, acceptance, and approval for Request of Payment Invoice No. 6203 in the amount of $707.64 and Invoice No. 6256 in the amount of $183.75 from L&G Engineering Lab. LLC, awarded contractor for material testing engineering services for "New Adult Probation Facility", and certified for payment by project architect, Rike Ogden Figueroa Allex Architects. C-06-096-12-20
13.
Requesting approval of execution for agreement (s) for the "Online Research Services" (approved on CC on 3-14-06 ) as requested by contracted vendor, Lexis Nexis, to reflect that all agreements will be merged to one account with authority for County Judge to execute document.
14.
Presentation for consideration, discussion and action (if applicable) to award the to a primary and secondary vendor(s) meeting all specifications and requriements with the approval of contract(s) (subject to legal review) for "Traffic Road Signs, Accessories & Supplies". RFB NO. 2006-319-11-08-otm
15.
Requesting authority to exercise the (first year) of the two (2) additional one (1) year extension as provided in current contract for "Bullet Proof Vests (Armor)" for Hidalgo County, under the same rates, terms and conditions with Lone Star Uniforms, Inc.
Effective: 01/01/07 - 12/31/07
B.
Prct. 1
1.
A. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267653 in the amount of $ 31,594.36 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-06-313-09-05- "Environmental-Feasability-Studies-ROW (Mile 6 West Flagging-Mile 9 North to Mile 11 North)" for Precinct No. 1.
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267654 in the amount of $ 3,602.81 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-06-313-09-05- "Environmental-Feasability-Studies-ROW (Tropical Farms Colonia)" for Precinct No. 1.
C. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267732 in the amount of $ 2,208.17 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-06-313-09-05- "Environmental-Feasability-Studies-ROW (Tropical Farms Colonia)" for Precinct No. 1.
C. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267732 in the amount of $ 2,208.17 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-06-313-09-05- "Environmental-Feasability-Studies-ROW (Tropical Farms Colonia)" for Precinct No. 1.
C.
Prct. 4
1.
A. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267709 in the amount of $ 500.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-19-02 - "Traffic Engineering Services (Intersection of Cesar Chavez & Mile 17 Road)" for
Precinct No. 4.
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267710 in the amount of $ 2,125.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-19-02 - "Traffic Engineering Services (Various Traffice Studies)" for Precinct No. 4.
C. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267711 in the amount of $ 1,250.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-19-02 - "Traffic Engineering Services (Tex-Mex, 84th Thru 87th, San Carlos)" for Precinct No. 4.
D. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267712 in the amount of $ 1,500.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-19-02 - "Traffic Engineering Services (Terry Road & Rogers Road)" for Precinct No. 4.
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267710 in the amount of $ 2,125.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-19-02 - "Traffic Engineering Services (Various Traffice Studies)" for Precinct No. 4.
C. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267711 in the amount of $ 1,250.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-19-02 - "Traffic Engineering Services (Tex-Mex, 84th Thru 87th, San Carlos)" for Precinct No. 4.
D. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267712 in the amount of $ 1,500.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-19-02 - "Traffic Engineering Services (Terry Road & Rogers Road)" for Precinct No. 4.
D.
Buildings & Grounds
1.
Approval to request for payment Invoice No. Three (3) in the amount of $ 962.00 from Alcocer Garcia Associates Design Consulting, contracted architect for:"Interior Repairs and Renovations to the 398th. State District Court Building" Contract No. C-06-177-04-11 PO No. 570477 (6-176)
2.
Recommending award of bid to the lowest bidder meeting all specifications and requirements with recommendation (as attached hereto) by project architect, George A. Garcia, AGADC for the: "Interior Repairs and Renovations to the 398th. State District Court" (6-176)
E.
Co. Wide
1.
A. Requesting authority to obtain and approval of (when applicable), including but not limited to, the following item necessary in anticiapation of real property/estate acquisition(s): fair market value appraisals, surveys, all phases-enviromental assesments, title reports or title policies services, commercial contractors (improved property) or option contracts with authority for County Auditor to issue earnest money payment(s) or option payment(s) and County Judge to execute necessary/required document(s)
B. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: Damages and on-going county effects to address emergency situation/conditions resulting from torrential rains and flooding
2.
Pursuant to Article §81.005(a) (Terms of the Court Meeting) of the Texas Local Government Code, Consideration and Entering of an order into the minutes the designatin of the day of the week and week of the month of Hidalgo County Commissioner's Court Regular Term Meeting Tex. Loc Gov. Code
ORDER OF THE COURT:
HIDALGO COUNTY COMMISSIONER'S COURT
Week of the Month: ___________________
Day of the Week: ___________________
Time of the Day: ___________________a.m./p.m.
for the fiscal/calemdar year of 2007.
ORDER OF THE COURT:
HIDALGO COUNTY COMMISSIONER'S COURT
Week of the Month: ___________________
Day of the Week: ___________________
Time of the Day: ___________________a.m./p.m.
for the fiscal/calemdar year of 2007.
17.
Budget & Management - Valde Guerra:
A.
Discussion, consideration and approval to increase the lump sum longevity payment to certain personnel within the Sheriff's Office as previously approved by Commissioners' Court on November 15, 2005 to include longevity pay for the period of November 16, 2005 through year end.
B.
Safety Division:
1. Approval to accept Subrogation Check in the amount of $14,560.88 from Cambridge Integrated Services Group, Inc. for Workers' Comp. Claim #4119602.
2. Approval to accept Subrogation Check in the amount of $746.60 from Farmers/Mid-Century Ins. Company of TX for Workers' Comp. Claim #4115825.
1. Approval to accept Subrogation Check in the amount of $14,560.88 from Cambridge Integrated Services Group, Inc. for Workers' Comp. Claim #4119602.
2. Approval to accept Subrogation Check in the amount of $746.60 from Farmers/Mid-Century Ins. Company of TX for Workers' Comp. Claim #4115825.
C.
Fire Marshal's Office
1. Discussion, consideration and action to expand Palmview Fire Department rural response area.
1. Discussion, consideration and action to expand Palmview Fire Department rural response area.
D.
1. Clarification of date on Agreement between Hidalgo County and the RMA to reflect March 29, 2005 and not March 30, 2005 as stated on page one of the Agreement
2. Authorize County Auditor to issue check in the amount of $ 5,000.00 as per Interlocal Agreement
2. Authorize County Auditor to issue check in the amount of $ 5,000.00 as per Interlocal Agreement
E.
Authorize County Auditor to issue check to Children's Advocacy Center dba Estrella House in the amount of $ 22,246.10 and payment to The Rainbow Room in the amount of $ 22,246.09
F.
Discussion, consideration and action to pay invoice to Lower Rio Grande Water Committee, Inc. in the amount of $ 11,409.17 (county's portion) in connection with El Morillo Drain (2005 Operations & Maintenance)
G.
Approval of interfund transfer- Co. Wide Adm. - Contingency to Court Reporter $2,800.00
H.
Pursuant to Texas Local Government Code, Chapter 292.002 (b) authoriztion and approval of "location designation" of the Hidalgo County Administration Building (`100 E. Cano, Edinburg, Tx) as a "place" for an Auxiliary Court ; (re-location of an Auxiliary Court from Annex Bldg. north of Courhouse approved by Commissioner Court on December 5, 2006 so as to permit the housing of County Court at Law #6 commencing on 1-1-07..
I.
Approval of interdepartmental transfer - IT Department
J.
Appropriation of Revised 2006 Estimated General Fund Revenues to various accounts
K.
Constables Pct. #1 & 3:
Discussion, consideration and action to participate in "Operation Wrangler" being funded by the Governor's Office geared towards intelligence gathering within the law enforcement community
Discussion, consideration and action to participate in "Operation Wrangler" being funded by the Governor's Office geared towards intelligence gathering within the law enforcement community
L.
Approval of interdepartmental transfer - Co. Wide Adm. to Public Defense-$100,000.00
M.
Approval to appropriate funds received on a seizure award in the Sheriff's Investigation Fund 1227 - HB 65.
N.
Approval of interdepartmental transfer from Co. Wide Adm. -Contingency to various departments for Life and Health Insurance-$5,974.34.
O.
Indigent Health Care
(1) To increase estimated revenue by $148,073.72 for actual revenues received, and
(2) To appropriate $1,566,754.80 to cover negative account balance and to cover expected expenditures through the end of the year.
(1) To increase estimated revenue by $148,073.72 for actual revenues received, and
(2) To appropriate $1,566,754.80 to cover negative account balance and to cover expected expenditures through the end of the year.
P.
Veteran's Services and County Judges Office
1. Discussion, consideration and action transferring employee # 122319 from Dept. 110 to Dept. 370 effective 12-19-06.
2. Approval of inter-departmental transfer
3. Approval of revised salary schedules
1. Discussion, consideration and action transferring employee # 122319 from Dept. 110 to Dept. 370 effective 12-19-06.
2. Approval of inter-departmental transfer
3. Approval of revised salary schedules
Q.
Approval of Inter Departmental Transfer from Co. Wide Adm. to Insurance $7,136.95.
R.
Approval of interdepartmental transfer from Jail to Co. Wide Adm. -Contingency-$358,455.12
S.
Approval of Inter Departmental Transfer from Co. Wide Adm. to Easter Seals RGV $2,500.00
T.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Various Departments-$19,393.97.
U.
Approval of inter-fund transfer-Fund 1301(Capital Outlay) to General Fund and approval to appropriate unexpended funds into Co. Wide Contingency $22,592.26.
V.
Approval of Interfund transfer - Co. Wide Adm. to Road & Bridge Co. Wide $250.62
W.
Authorize County Auditor to issue payment to Border Visions in the amount of $ 22,500.00 in connection with EDA Planning Grant for Hidalgo County
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Irene Caceres vs Omar Guerero, Hidalgo County District Clerk & Hidalgo County
E.
Cause number M-05-115 Jose Luis Ramirez & Rosemary Ramirez, et al vs Deere & Co., et al Alfonso Medina, et al and Hidalgo County
F.
Claim of Cynthia Cavazos
G.
Discussion of job duties and evaluation of employee #085286
H.
TWCCRD Charge Number 1A70115 EEOC Charge Number 310C-2007-00193
19.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Irene Caceres vs Omar Guerero, Hidalgo County District Clerk & Hidalgo County
E.
Cause number M-05-115 Jose Luis Ramirez & Rosemary Ramirez, et al vs Deere & Co., et al Alfonso Medina, et al and Hidalgo County
F.
Claim of Cynthia Cavazos
G.
Discussion of job duties and evaluation of employee #085286
H.
TWCCRD Charge Number 1A70115 EEOC Charge Number 310C-2007-00193
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn