CC CONSENT
08/02/11
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Co. Wide Adm. Contingency (1100)
B.
2011 - Health & Human Services Dept. (1293)
C.
2011 - Health & Human Services Dept. (1293)
D.
2011 - Health & Human Services Dept. (1293)
E.
2011 - Health & Human Services Dept. (1293)
F.
2011 - Health & Human Services Dept. - (1293)
G.
2011 - Health & Human Services Dept. (1293)
H.
2011 - Health & Human Services Dept. (1293)
I.
2011 - Health & Human Services Dept. (1293)
J.
2011 - Health & Human Services Dept. (1293)
K.
2011 - DBM Workers Comp. (2202)
L.
2011 - Purchasing (1100)
M.
2011 - Fire Marshal's Office (1100)
N.
2011 - Planning Dept. (1100)
O.
2011- Elections Department (1283)
P.
2011 - Sheriff's Office (1100)
Q.
2011 - Sheriff's Office (1284)
R.
2011- Right of Way (1200)
S.
2011 - Auxilary Court (1100)
T.
2011 - Adult Probation (1100)
U.
2011 - HIDTA (1254)
V.
2011 - 430th District Court (1100)
W.
2011 - Probate Court (1100)
X.
2011 - Constable Pct #4 (1100)
Y.
2011 - Pct # 1 R&B (1200)
Z.
2011 - Pct. #2 Administration (1200)
AA.
2011 - Pct. #2 Sanitation (1100)
BB.
2011 - Pct #3 Sanitation (1100)
CC.
2011 - Pct #3 Parks (1100)
DD.
2011 - Pct 4 Administration (1200)
EE.
2011 - Pct 4 Rd Maint (1200)
3.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
4.
Right of Way - Permits:
A.
1. Agua Special Utility District:
a. the first 8" PVC waterline will cross Brushline Road 25.0' south of Charro St. with a 16" steel casing(bore & install); the second 8" PVC waterline will cross Brushline Road 300.0' south of Charro St. with a 16" steel casing (bore & install) for the proposed subdivision.
2. Delta Lake Irrigation District:
b. Bore will be off of FM 493 and 7/10 mile east on County Road 21102; 30" crossing metal pipe for drain.
3. North Alamo Water Supply Corporation:
a. El Charro #1 L7 B5 (Minn NS/E I Rd)- Bore- Dinorah Solis- 3/4" service connection
b. Approximately 1,256' going north from the existing water line on the east side of Uncle Peters Rd crossing to the west side, north of FM 491- Line Ext- Harold Munal- 3/4" service connection
c. Mateo Escobar NS/E 3rd (Monte Alto)- Open Cut- Proposed open cut to repair an 8" Sewer Line
a. the first 8" PVC waterline will cross Brushline Road 25.0' south of Charro St. with a 16" steel casing(bore & install); the second 8" PVC waterline will cross Brushline Road 300.0' south of Charro St. with a 16" steel casing (bore & install) for the proposed subdivision.
2. Delta Lake Irrigation District:
b. Bore will be off of FM 493 and 7/10 mile east on County Road 21102; 30" crossing metal pipe for drain.
3. North Alamo Water Supply Corporation:
a. El Charro #1 L7 B5 (Minn NS/E I Rd)- Bore- Dinorah Solis- 3/4" service connection
b. Approximately 1,256' going north from the existing water line on the east side of Uncle Peters Rd crossing to the west side, north of FM 491- Line Ext- Harold Munal- 3/4" service connection
c. Mateo Escobar NS/E 3rd (Monte Alto)- Open Cut- Proposed open cut to repair an 8" Sewer Line
5.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal requests for employee #'s 037028, 010456 & 027308.
6.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| A4050.02.000.0001.00 | Grep South LP, AAF | $15,203.03 |
| S5303.00.000.0024.00 | Bac Tax Services | $3,569.02 |
| U0500.01.002.0058.00 | Corelogic | $4,653.33 |
7.
Urban County:
A.
Request for approval of one (1) applicant in the Countywide area under the HOME Owner-Occupied Housing Rehabilitation Program.
8.
Budget & Management:
A.
1. Approval to transfer $ 599,538.80 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 07/09/2011 to 07/22/2011.
2. Approval of wire transfer to cover claims paid.
| 07/09-15/2011 | $ 271,935.91 |
| 07/16-22/2011 | $ 327,602.89 |
| TOTAL: | $ 599,538.80 |
9.
IT Department - Renan Ramirez:
A.
Commissioner Pct. #4:
Authorization to change the user name for cell phone 956-587-2931 through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
Authorization to change the user name for cell phone 956-587-2931 through the County's membership/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| Description: | Employee Name/Number: | Cell Phone Number: |
| Remove | Roman Rodriguez / 019984 | 956-587-2931 |
| Replace | Jorge Pena / 065404 | 956-587-2931 |
B.
Emergency Management:
Authorization to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-611 with awarded vendor SPRINT for the following:
Authorization to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-611 with awarded vendor SPRINT for the following:
| Quantity: | Description: | Username: | Numbers: |
| 2 | Data Cards | Office Use | 956-655-6665 & 956-655-6976 |
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for Head Start
B.
Tax Office:
Requesting authority to enter into a 12-month preventive maintenance renewal inspection agreement with Cummins-Allison Corp. through requisition #199339 for the Mission Tax Office 722 N. Breyfogle Mission, Texas and Alamo Tax Office 1429 South Tower Alamo, Texas in the amount of $509/yr/ea, effective: 8/12/2011 - 8/11/2012. (1-1100-415-15-140-001-0-432);
Requesting authority to enter into a 12-month preventive maintenance renewal inspection agreement with Cummins-Allison Corp. through requisition #199339 for the Mission Tax Office 722 N. Breyfogle Mission, Texas and Alamo Tax Office 1429 South Tower Alamo, Texas in the amount of $509/yr/ea, effective: 8/12/2011 - 8/11/2012. (1-1100-415-15-140-001-0-432);
C.
Acceptance and approval of request for payment on invoice No. 11061 in the amount of $2,140.90 submitted by Javier Hinojosa Engineering, contracted project engineer for "Silver Spur Road".
D.
1. Requesting approval for County's option to exercise the additional one (1) year extension as provided under the current contract No.: C-10-031-08-03 for "Consulting Services for a Feasibility Study for Hidalgo County Commuter Rail System", under the same rates, terms and conditions with Lockwood, Andrews and Newnam Inc. (Effective from 8-03-11 thru 08-02-12);
2. Approval of a correction to Amendment No. 2 (reflecting the substitution of a revised Exhibit C-Revised Schedule) to the current agreement between Hidalgo County and Lockwood, Andrews and Newnam for the provision of consulting services in connection with Commuter Rail Feasibility Study for Hidalgo County (approved by CC on 7/12/11) to reflect the correct date of September 30, 2011 and not July 31, 2011 as erroneously requested by Ms. Erika Reyna.
2. Approval of a correction to Amendment No. 2 (reflecting the substitution of a revised Exhibit C-Revised Schedule) to the current agreement between Hidalgo County and Lockwood, Andrews and Newnam for the provision of consulting services in connection with Commuter Rail Feasibility Study for Hidalgo County (approved by CC on 7/12/11) to reflect the correct date of September 30, 2011 and not July 31, 2011 as erroneously requested by Ms. Erika Reyna.
E.
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms and conditions for the following:
1. C-10-132-07-20-Hauling Services of All Road Material (Except for Crushed Caliche) for Pct. 2 with Javier Garza dba International Materials, LLC;
1. C-10-132-07-20-Hauling Services of All Road Material (Except for Crushed Caliche) for Pct. 2 with Javier Garza dba International Materials, LLC;
2. C-10-132A-07-20-Hauling Services of All Road Materials (Crushed Caliche Only) for Pct. 2 with Roy's Hauling Service, Inc.
F.
Precinct 4:
Requesting authority to enter into a 60-month alarm monitoring agreement with (ASG) Argus Security Group LLC for Hidalgo County Precinct #4 located at 1051 N. Doolittle Rd Edinburg, Texas 78539 through requisition #199690 in the total amount of $20.00/month, effective upon approval (1-1200-431-00-124-005-0-413).
Requesting authority to enter into a 60-month alarm monitoring agreement with (ASG) Argus Security Group LLC for Hidalgo County Precinct #4 located at 1051 N. Doolittle Rd Edinburg, Texas 78539 through requisition #199690 in the total amount of $20.00/month, effective upon approval (1-1200-431-00-124-005-0-413).
G.
Tax Office:
Requesting authority to enter a 12-month renewal fax service agreement and authority to execute required agreement for model: Brother-2820 Fax serial #U61325C7J43163 with Copy Graphics, Inc. through requisition #199785 in the amount of $125.00/year, effective : 6/16/2011 - 6/15/2012. (1-1100-415-15-140-001-0-432)
Requesting authority to enter a 12-month renewal fax service agreement and authority to execute required agreement for model: Brother-2820 Fax serial #U61325C7J43163 with Copy Graphics, Inc. through requisition #199785 in the amount of $125.00/year, effective : 6/16/2011 - 6/15/2012. (1-1100-415-15-140-001-0-432)
H.
District Attorney's Department:
Requesting authority to renew the existing phone support call for IT system with Dake, Edward Finis through requisition #199760 for 3 hours at $120.00/hour. (1-1223-412-00-080-007-0-336):
I.
Health and Human Services-Immunization Department:
Requesting authority to enter into a new 36-month copier (capital) lease for a Work Centre5225 Digital Copier through our membership/participation with (TPASS) Texas Procurement And Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #196766 in the amount of $157.95/month, effective upon approval (1-1100-441-00-340-001-0-780):
Requesting authority to enter into a new 36-month copier (capital) lease for a Work Centre5225 Digital Copier through our membership/participation with (TPASS) Texas Procurement And Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #196766 in the amount of $157.95/month, effective upon approval (1-1100-441-00-340-001-0-780):
J.
Requesting approval to continue to utilize through the Texas Procurement and Support Services (TPASS) with the "Council on Competitive Government Cooperative's" awarded vendor "Comdata Corporation" for the Retail Fuel Card for emergency situations or travel outside the County by Hidalgo County through Contract #050720-CCG-FC-Retail Fuel Card and Related Services with new extension term of an additional six months with an effective date of September 1, 2011 as notified by "Council on Competive Government Cooperative".
K.
Seeking approval of Change Order No. 1 with contractor M. J. A. Construction, LLC for Colonia Saenz Subdivision, Pct. No. 1 reflecting a net increase of $1,691.00 due to addition of grated inlet and RCP as submitted through project engineer Rodriguez Engineering (C-CAP-11-057-04-05).
L.
Information Technology Department:
Requesting authority to renew the existing service level agreement for the computer forensics master professional services with CyberEvidence Recognized Leader in Computer Forensics through (Req#199470) in the amount of $525.00/year.
Requesting authority to renew the existing service level agreement for the computer forensics master professional services with CyberEvidence Recognized Leader in Computer Forensics through (Req#199470) in the amount of $525.00/year.
M.
Authority to advertise and approval of procurement packet (i.e. legal notice, requirements, scope of services, etc.) as attached hereto for a request for proposals for "Consulting Services to Assist Hidalgo County in Grant Writing and Updating Master Parks Plan". (RFP No.: 2011-182-CGA)
N.
Ratification of approval of procurement packet (i.e., Legal Notice, Specifications, Draft Lease Agreement )as attached hereto for RFB No 2011-209 "Lease of Office Space - City of Edinburg for Judicial Court"
O.
Acceptance and approval of the final construction contract (approved to award by CC on 05-23-11) for C-CAP-11-127-05-23 Road & Drainage Construction for Balli Estates Subdivision between Hidalgo County and Asago, LLC d/b/a Asago Construction in the amount of $394,493.00.
P.
1. Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.: