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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING August 16, 2011 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - BCAP (1200)
B.
2011 - Pct. #1 BCAP (1312)
C.
2011 - Pct. #1 BCAP (1312)
D.
2011 - Pct. #1 BCAP (1312)
E.
2011 - Pct. #1 BCAP (1312)
F.
2011 - Pct. #1 BCAP (1312)
G.
2011 - Pct. #1 BCAP (1312)
H.
2011 - Pct. #1 BCAP (1312)
I.
2011 - Pct. #1 BCAP (1312)
J.
2011 - Pct. #1 BCAP (1312)
K.
2011 - Pct. #1 BCAP (1312)
L.
2011 - Pct. #1 BCAP (1312)
M.
2011 - Pct. #1 Adm. (1200)
N.
2011 - Pct. #1 Sanitation (1100)
O.
2011 - Pct # 1 CIP (1342)
P.
2011 - Pct. #2 BCAP (1311)
Q.
2011 - Pct #3 Sanitation (1100)
R.
2011 - Pct. 4 TXDOT "I" Rd. (1315)
S.
2011 - Pct. 4 Rd. Maint. (1200)
T.
2011 - County Clerks (1100)
U.
2011 - County Auditor's Office (1100)
V.
2011 - Veterans Services (1100)
W.
2011 - Texas Agrilife Extension (1100)
X.
2011 - Health & Human Services Dept. (1100)
Y.
2011 - Sheriff's Office (1100)
Z.
2011 - Sheriff's Office (1100)
AA.
2011 - Facilities Management (1100)
BB.
2011 - Planning Dept. (1100)
CC.
2011 - 370th District Court (1100)
DD.
2011 - Constable Pct. 2 (1100)
EE.
2011 - Constable Pct. 3 (1100)
FF.
2011 - Constable Pct #4 (1100)
3.
2011 Interdepartmental transfers:
A.
Pct. #1 CO's 2009 (1339):
Approval of 2011 interdepartmental transfer from Pct. 1 Drain. Improv., program #052, to Bar Ditches, program #087, in the amount of $6,016.15 to fund Pct. 1 Drainage Improvement labor reimbursements for the month of June 2011 (PP #11 & 12).
Approval of 2011 interdepartmental transfer from Pct. 1 Drain. Improv., program #052, to Bar Ditches, program #087, in the amount of $6,016.15 to fund Pct. 1 Drainage Improvement labor reimbursements for the month of June 2011 (PP #11 & 12).
B.
Pct. #1 BCAP Round II (1311):
Approval of 2011 interdepartmental transfer from Round II Contingency, program #000, to Mel Gray Subdivision, program #897, and El Monte Subdivision, program #245, in the total amount of $1,453.65 to fund indirect cost expenditures.
Approval of 2011 interdepartmental transfer from Round II Contingency, program #000, to Mel Gray Subdivision, program #897, and El Monte Subdivision, program #245, in the total amount of $1,453.65 to fund indirect cost expenditures.
C.
Pct. #2 RD Maintenance (1200)
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Rd Maint. (program 006) to Border Colonia Access Program Esperanza Estates Subdivision Project (program 262) in the amount of $3,000.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Rd Maint. (program 006) to Border Colonia Access Program Esperanza Estates Subdivision Project (program 262) in the amount of $3,000.00 to fund project expenditures.
D.
Pct. #3 C.O. 2009 (1339):
Approval of 2011 interdepartmental transfer from C.O. 2009 - Pct #3 Acevedo Subd. 4/Monte Bonito (program 083) to C.O. 2009 Drainage Improvement (program 049) in the amount $152,088.39.
Approval of 2011 interdepartmental transfer from C.O. 2009 - Pct #3 Acevedo Subd. 4/Monte Bonito (program 083) to C.O. 2009 Drainage Improvement (program 049) in the amount $152,088.39.
E.
Pct. #3 Golf View Estates:
Approval of 2011 interdepartmental transfer from Precinct #3 Paved Unpaved Road to Precinct #3 Golf View Est. Phase I & II in the amount of $12,500.00.
Approval of 2011 interdepartmental transfer from Precinct #3 Paved Unpaved Road to Precinct #3 Golf View Est. Phase I & II in the amount of $12,500.00.
F.
Pct. #3 BCAP (1311):
Approval of 2011 interdepartmental transfer from BCAP Walton Subdivision, program #837, to BCAP El Sol Subdivision No.1, program #250 in the total amount of $571.57.
Approval of 2011 interdepartmental transfer from BCAP Walton Subdivision, program #837, to BCAP El Sol Subdivision No.1, program #250 in the total amount of $571.57.
G.
Constable Pct. 4 (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pct. 4 in the amount of $4,000.00 to fund fuel expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pct. 4 in the amount of $4,000.00 to fund fuel expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk
Approval of July 2011 Monthly Fee Report.
Approval of July 2011 Monthly Fee Report.
6.
Right of Way - Permits:
A.
North Alamo Water Supply:
1. Hargill (SEC Gill Ave/ 9th)- Possible Street Open Cuts- Proposed 4" Sewer taps
1. Hargill (SEC Gill Ave/ 9th)- Possible Street Open Cuts- Proposed 4" Sewer taps
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal request for employee #023167 & 105805.
8.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C7883.99.000.0004.21 | Conn's Appliances | $7,239.25 |
| G7000.03.000.001A.00 | Conn's | $10,276.46 |
| G7000.03.000.001A.00 | Conn's | $4,697.89 |
| R3294.00.000.0030.00 | Corelogic/Chase | $3,160.35 |
| P2000.00.041.0006.00 | Herlinda Vega (Price) | $6,192.48 |
| W3800.00.811.0000.00 | Sheriff Trust Fund | $3,667.92 |
9.
Membership Dues:
A.
Auditor's Office:
Requesting approval to pay 2011 - 2012 membership dues to the Government Finance Officers Association in the amount of $1,775.00 (Requisition 200202).
Requesting approval to pay 2011 - 2012 membership dues to the Government Finance Officers Association in the amount of $1,775.00 (Requisition 200202).
B.
County Clerk:
Requesting approval to pay the 2011 Property Records Industry Association (PRIA) membership dues in the total amount of $385.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2011 Property Records Industry Association (PRIA) membership dues in the total amount of $385.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
10.
Urban County:
A.
Request for approval of one (1) applicant in the City of Elsa under the HOME Homeowner Occupied Housing Rehabilitation Program.
11.
Auditor's Office:
A.
Monthly collection reports for September 2010, and May and June 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Ismael "Melo" Ochoa, Justice of the Peace | $ 98,501.09 | September 2010 |
| The Hon. Armando Barrera, Tax Assessor/Collector | $ 3,228,543.58 | May 2011 |
| The Hon. Guadalupe Trevino, Hidalgo County Sheriff | $ 62,764.08 | May 2011 |
| The Hon. Guadalupe Trevino, Hidalgo County Sheriff | $ 180,685.75 | June 2011 |
| The Hon. Gilberto Saenz, Justice of the Peace | $ 48,401.30 | June 2011 |
| The Hon. Bobby Contreras, Justice of the Peace | $ 91,473.85 | June 2011 |
| The Hon. Rosa E. Trevino, Justice of the Peace | $ 100,856.97 | June 2011 |
| The Hon. Luis Garza, Justice of the Peace | $ 89,473.36 | June 2011 |
| The Hon. Ismael Ochoa, Justice of the Peace | $ 80,143.63 | June 2011 |
| The Hon. Charlie Espinoza, Justice of the Peace | $ 163,764.40 | June 2011 |
| The Hon. Espiridion Jackson, Justice of the Peace | $ 19,853.52 | June 2011 |
| The Hon. Arturo Guajardo Jr., County Clerk | $ 515,183.18 | June 2011 |
| The Hon. Joel Quintanilla, Comm. Pct 1, Delta Lake | $ 932.00 | June 2011 |
| Juan Martinez, Fire Marshal | $ 5,464.25 | June 2011 |
| Angie Chapa, Law Librarian | $ 1,392.00 | June 2011 |
| The Hon. Celestino Avila, Constable Precinct No. 1 | $ 2,160.00 | June 2011 |
| The Hon. Gilberto Alaniz, Constable Precinct No. 2 | $ 1,220.00 | June 2011 |
| The Hon. Larry Gallardo, Constable Precinct No. 3 | $ 2,880.00 | June 2011 |
| The Hon. Eddie Guerra, Constable Precinct. No. 4 | $ 950.00 | June 2011 |
| Chief Deputy Daniel Marichalar, Constable Precinct No. 5 | $ 750.00 | June 2011 |
B.
Discussion, consideration and approval to process the City of Edinburg TIRZ payment for tax year 2009 and 2010 in the amount of $32,261.20 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, Tax Increment Reinvestment Zone No. 3 and Burns Brothers, Ltd.
12.
Budget & Management:
A.
1. Approval to transfer $ 588,219.99 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 07/23/2011 to 08/05/2011.
| 07/23-29/2011 | $ 294,181.26 |
| 08/01-05/2011 | $ 294,038.73 |
| TOTAL: | $ 588,219.99 |
2. Approval of wire transfer to cover claims paid.
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Request authorization to remove assets from Juvenile Probation Department's Asset Inventory due to items cannot be located and possess no value as detailed in attached schedule Exhibit "A".
B.
Acceptance and approval of request for payment of Invoice #U1445-03 in the amount of $916,571.00 as submitted by S&B, LTD., project engineer for "Raymondville Drain Project-County Wide" in connection with Contract #C-10-164-04-20- PO#642615 for invoice period thru April 30, 2011 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
C.
Pct #2:
Request approval for Application for Payment No.1 in the amount of $107,829.00 from O. G. Construction Co., Inc., awarded contractor for the, "LJ Lateral Drainage Improvements Phase II Project, and as certified for payment by project engineer, Raul E. Sesin, PE; contract #C-10-360-12-13.
D.
Requesting authority to exercise the extensions as provided in current contracts for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with the following vendors for:
1. "Water Softner System Maintenance Service" with Hydro Systems, Inc.-E-10-298-08-10, Third (3rd) year of the additional three (3) one (1) year options (commencing, 08/26/11, expiring, 08/25/12);
2. "Drug Testing Services" - N.T.C. Drug Testing Services, Inc. d/b/a Nurses, Technicians and Collectors, C-09-160-07-14, First (1st) year of the additional two (2) one (1) year options (commencing, 08/22/11, expiring, 08/21/12).
1. "Water Softner System Maintenance Service" with Hydro Systems, Inc.-E-10-298-08-10, Third (3rd) year of the additional three (3) one (1) year options (commencing, 08/26/11, expiring, 08/25/12);
2. "Drug Testing Services" - N.T.C. Drug Testing Services, Inc. d/b/a Nurses, Technicians and Collectors, C-09-160-07-14, First (1st) year of the additional two (2) one (1) year options (commencing, 08/22/11, expiring, 08/21/12).
E.
Pct #2:
Request approval for Application for Payment No.2 in the amount of $84,525.22 from Mission Paving Company, Inc., awarded contractor for the, "Tower Road Phase II Road & Drainage Improvement Project, and as certified for payment by project engineer, Raul E. Sesin, PE through contract #C-10-363-01-11.
F.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.:
G.
Approval of ongoing annual software renewal with BigWebApps for the IT and Facilities Management Department through the following requisition #200518 in the amount of $6,854.40 for the following licenses, effective upon approval (1-1100-415-00-200-002-0-336):
(20) Technical Licenses at $308.00/each total $6,160.00/year
(1) Asset Manager at $1,848.00/year
(1) Email Parser at $616.00/year
(1) LDAP Replicator at $1,232.00/year
(1) Remote Assistance at $616.00/year
(1) Additional Departments at $2,094.40
(20) Technical Licenses at $308.00/each total $6,160.00/year
(1) Asset Manager at $1,848.00/year
(1) Email Parser at $616.00/year
(1) LDAP Replicator at $1,232.00/year
(1) Remote Assistance at $616.00/year
(1) Additional Departments at $2,094.40
H.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for the following deparments:
a. County Judge
b. District Attorney
c. Elections
d. WIC Department
a. County Judge
b. District Attorney
c. Elections
d. WIC Department
I.
1. Requesting authority to exercise the additional sixty (60)day grace period extension as provided under current contract for: Hidalgo County-Laboratory Services, under the same rates, terms and conditions with Quest Diagnostics Inc., E-10-330-08-31, so as to have no lapse in while procurement process is completed and awarded;
2. Requesting authority to re-advertise (due to no bids received) and approval of procurement packet (i.e. specifications/requirements, legal notice & draft service contract) as attached hereto for: "Hidalgo County-Laboratory Services" Bid No.: 2011-144A-09-07-SMA
2. Requesting authority to re-advertise (due to no bids received) and approval of procurement packet (i.e. specifications/requirements, legal notice & draft service contract) as attached hereto for: "Hidalgo County-Laboratory Services" Bid No.: 2011-144A-09-07-SMA
J.
Requesting approval of Application for Payment No. 1 in the amount of $45,630.00 from Asago Construction, contracted vendor for La Suena Subdivision as reviewed and submitted by project engineer, Javier Hinojosa Engineering (C-CAP-10-379-05-17).
K.
Authority to advertise and approval of procurement packet (i.e. legal notice, requirements, scope of services, etc.) as attached hereto for a request for bids for "Specialty Printing Services & Related Supplies" including approval to re-advertise project in the event no bids or partial bids received-RFB No.: 2011-152-MEG.
L.
Sheriff's Office
Requesting authority to upgrade the UFED Software System and to continue existing support with CelleBrite USA, Corp. through requisition #200401 at $999.00/year commencing upon approval (acct. #1-1100-421-00-280-001-0-336)
Requesting authority to upgrade the UFED Software System and to continue existing support with CelleBrite USA, Corp. through requisition #200401 at $999.00/year commencing upon approval (acct. #1-1100-421-00-280-001-0-336)
M.
Requesting authority to exercise additional sixty (60) day grace period extension as provided in current contract for "Credit Card Payment Services" for Hidalgo County under the same rates, terms and conditions with Easy Access Inc. effective September 22, 2011 through November 20, 2011 while procurement process is completed and awarded.
N.
Requesting approval of Application for Payment No. 1 in the amount of $117,807.03 from Saenz Utility Contractors, Ltd., contracted vendor for Colonia Whalen as reviewed and submitted by project engineer TEDSI Infrastructure Group, Inc. (C-CAP-10-375-03-01).