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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING August 30, 2011 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Recognition of Hidalgo County Employee and Dependent Scholarship Recipients for 2011-2012
C.
Recognition of Constable Larry Gallardo as Graduate of 2010-11 Texas Association of Counties Leadership Class
D.
ROW Dept (1200):
1. Approval of position and employee transfers as follows:
2. Approval to delete one (1) vacant regular full time Executive Assistant II position, slot no. 012, grade 13.
3. Approval of interdepartmental transfers.
4. Approval of revised salary schedules
1. Approval of position and employee transfers as follows:
| FROM | TO | ||||
| Position Title | Emp. No. | Dept | Slot # | Dept | Slot. # |
| ROW Agent V | 020109 | ROW Dept 260-001 |
005 | Pct No. 1 121-005 |
122 |
| ROW Agent V | 047473 | ROW Dept 260-001 |
011 | Pct No. 1 121-005 |
123 |
| ROW Agent V | 126365 | ROW Dept 260-001 |
007 | Pct No. 2 122-006 |
079 |
| ROW Agent V | 144355 | ROW Dept 260-001 |
008 | Pct No. 2 122-006 |
080 |
| ROW Agent V | 154008 | ROW Dept 260-001 |
014 | Pct No. 3 123-005 |
083 |
| ROW Agent V | 178128 | ROW Dept 260-001 |
010 | Pct No. 3 123-005 |
082 |
| ROW Agent V | 101907 | ROW Dept 260-001 |
006 | Pct No. 4 124-007 |
067 |
| ROW Agent V | 121762 | ROW Dept 260-001 |
009 | Pct. No.4 124-007 |
068 |
2. Approval to delete one (1) vacant regular full time Executive Assistant II position, slot no. 012, grade 13.
3. Approval of interdepartmental transfers.
4. Approval of revised salary schedules
E.
1. Texas AgriLife Extension:
Requesting approval/permission to allow five (5) employees (Extension Agents) to travel to Kingsville, Texas for the District 12 Program Planning Workshop on 9/20-9/21/11
2. Veterans Services:
Requesting approval/permission to allow two (2) employees (VSO and Asst.) to travel to Houston, Texas for the 64th Annual Statewide Training Conference on 9/12-9/15/11 (Texas Veterans Commission paying for lodging and meals)
Requesting approval/permission to allow five (5) employees (Extension Agents) to travel to Kingsville, Texas for the District 12 Program Planning Workshop on 9/20-9/21/11
2. Veterans Services:
Requesting approval/permission to allow two (2) employees (VSO and Asst.) to travel to Houston, Texas for the 64th Annual Statewide Training Conference on 9/12-9/15/11 (Texas Veterans Commission paying for lodging and meals)
F.
Facilities Management:
Approval of Final Acceptance documents from Thyssenkrupp Elevator for elevators at Old Adm. Bldg. (PO #631030) with authority for Executive Officer to sign documents
Approval of Final Acceptance documents from Thyssenkrupp Elevator for elevators at Old Adm. Bldg. (PO #631030) with authority for Executive Officer to sign documents
G.
Health Dept.:
Requesting Travel Approval for employee # 137782 and #058726 from 11/15/11 to 11/17/11 to attend the annual Texas Indigent Health Care Association (TIHCA) Conference in Austin, Texas. All travel documentation is attached.
Requesting Travel Approval for employee # 137782 and #058726 from 11/15/11 to 11/17/11 to attend the annual Texas Indigent Health Care Association (TIHCA) Conference in Austin, Texas. All travel documentation is attached.
7.
Constables:
A.
Constable Pct. #2:
Discussion, consideration, and approval to participate in the Texas 1033 surplus property program.
Discussion, consideration, and approval to participate in the Texas 1033 surplus property program.
8.
County Judge's Office:
A.
Presentation by Vazaldua and Associates regarding Energy Efficiency and Conservation Strategy (EECS).
B.
1. Presentation from the City of Pharr, as required by Section 311.003(f) Texas Tax Code, relating to the creation of City of Pharr, Tax Increment Reinvestment Zone Number One.
2. Approval to allow the City of Pharr a waiver of the sixty (60) day notice requirement of the public hearing required for the creation of "Proposed City of Pharr, Tax Increment Reinvestment Zone Number One" under Section 311.003 of the Texas Tax Code and authorize County Judge to sign the waiver.
3. Approval to appoint a representative on behalf of Hidalgo County to meet with the governing body of the City of Pharr concerning "Proposed City of Pharr, Tax Increment Reinvestment Zone Number One".
2. Approval to allow the City of Pharr a waiver of the sixty (60) day notice requirement of the public hearing required for the creation of "Proposed City of Pharr, Tax Increment Reinvestment Zone Number One" under Section 311.003 of the Texas Tax Code and authorize County Judge to sign the waiver.
3. Approval to appoint a representative on behalf of Hidalgo County to meet with the governing body of the City of Pharr concerning "Proposed City of Pharr, Tax Increment Reinvestment Zone Number One".
C.
Discussion, consideration, and approval of Resolution supporting the Kika de la Garza Subtropical Agriculture Center.
D.
Resolution in honor of Benny Layton, Sr.
9.
County Courts at Law:
A.
County Court At Law No. 3 - Probate (1100):
Requesting approval for reimbursement of travel expenses to Roland P. Quintanilla, Court Reporter, in the amount of $1,511.77 while attending the National Court Reporters Association - 2011 Annual Convention & Exposition on July 28-31, 2011.
Requesting approval for reimbursement of travel expenses to Roland P. Quintanilla, Court Reporter, in the amount of $1,511.77 while attending the National Court Reporters Association - 2011 Annual Convention & Exposition on July 28-31, 2011.
10.
District Attorney's Office - Roy Cazares:
A.
D.A. State Supplement Grant (1281):
1. Request approval to accept the 2011-2012 D.A. State Supplement in the amount of $22,500.00.
2. Approval of Certification of Revenues as certified by the County Auditor for the D.A. State Supplement Grant.
3. Approval of 2011-2012 D.A. State Supplement (080-010) budget in the amount of $22,500.00.
4. Approval of salary schedule.
1. Request approval to accept the 2011-2012 D.A. State Supplement in the amount of $22,500.00.
2. Approval of Certification of Revenues as certified by the County Auditor for the D.A. State Supplement Grant.
3. Approval of 2011-2012 D.A. State Supplement (080-010) budget in the amount of $22,500.00.
4. Approval of salary schedule.
B.
D.A. Bad Checks (1222)/ Crime Victim Coordinator (1281):
1. Approval to delete the following cost allocation and pay 100% from DA. Bad Checks as listed below, effective 09/01/2011:
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedules.
1. Approval to delete the following cost allocation and pay 100% from DA. Bad Checks as listed below, effective 09/01/2011:
| Emp. No. | Position Title | Grade | Slot No. | Dept./ Fund | Current Cost Allocation Distribution (%) |
Proposed Cost Allocation Distribution (%) |
| 033553 | Crime Victim Coordinator | 10 | G004 | D.A. Bad Check (1222) | 25.25% | 100% |
| G001 | Crime Victim Coordinator (1281) | 74.75% | - |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedules.
C.
DA Border Prosecution Initiative (1281):
1. Approval of revised Memorandum of Understanding for the District Attorney's Office Border Prosecution Unit.
2. Approval of Certification of Revenues as certified by the County Auditor for the Border Prosecution Grant.
3. Approval of Border Prosecution budget increase in the amount of $46,000.00.
4. Requesting for County Judge to sign document.
1. Approval of revised Memorandum of Understanding for the District Attorney's Office Border Prosecution Unit.
2. Approval of Certification of Revenues as certified by the County Auditor for the Border Prosecution Grant.
3. Approval of Border Prosecution budget increase in the amount of $46,000.00.
4. Requesting for County Judge to sign document.
11.
Sheriff's Office - Chief Martinez:
A.
Sheriff's Office- Investigation HB65 (1227):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot No. | Position Title | Grade |
| Delete | 001 | Procurement Specialist | 12 |
| Create | 002 | Crime Victim Liasion | 10 |
2. Approval of revised salary schedule.
B.
Sheriff (1100) / Courthouse Security (1241):
1. Approval of employee transfers as follows, pursuant to section 3.49 of the Civil Service Commission Rules:
1. Approval of employee transfers as follows, pursuant to section 3.49 of the Civil Service Commission Rules:
|
|
|
FROM
|
TO
|
||||
|
Employee No. |
Position Title |
Dept. No./ Name |
Slot No. |
Dept. No./ Name |
Slot No. |
Budgeted Salary |
|
|
139041
|
Deputy Sheriff Step I
|
Sheriff
(280-001) |
0205
|
|
Courthouse Sec.
(115-044) |
0012
|
$38,000.00
|
|
121916
|
Deputy Sheriff Step I
|
Courthouse Sec.
(115-044) |
0012
|
|
Sheriff
(280-001) |
0205
|
$38,000.00
|
2. Approval of revised salary schedules.
12.
Tax Office - Armando Barrera:
A.
Interlocal City of Edinburg:
1. Approval of certification of revenues.
2. Approval of appropriation of funds.
3. Approval of the following personnel actions:
4. Approval of revised salary schedule.
1. Approval of certification of revenues.
2. Approval of appropriation of funds.
3. Approval of the following personnel actions:
| Action | Slot No. | Position Title | Grade |
| Create | 0134 | Deputy Clerk I | 5 |
| Create | 0135 | Deputy Clerk I | 5 |
4. Approval of revised salary schedule.
13.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Health Adm (1100)/ Health Clinics (1100):
1. Approval to delete the following full-time positions/ cost allocations:
2. Approval to delete the following cost allocations and pay 100% from General Fund as listed below, effective 09/01/2011:
3. Approval of interdepartmental transfer.
4. Approal of revised salary schedules.
1. Approval to delete the following full-time positions/ cost allocations:
| Dept. | Slot No. | Position Title | Grade |
| Health Adm. | 0005 | Chief Health Inspector | 12 |
| Health Adm. | 0015 | Septic Tank Inspector | 7 |
| Health Adm. | 0041 | Clerk II | 3 |
| Health Clinics | 0066 | Clerk I | 1 |
| Health Clinics | G074 | Registered Nurse III - (Cost Allocation) | 14 |
| Health Clinics | G078 | Eligibility Specialist I - (Cost Allocation) | 4 |
| Health Clinics | G079 | Eligibility Specialist I - (Cost Allocation) | 4 |
| Health Clinics | G082 | Social Worker - (Cost Allocation) | 11 |
| Health Clinics | G083 | Social Worker - (Cost Allocation) | 11 |
| Health Clinics | G116 | Clerk III - (Cost Allocation) | 5 |
2. Approval to delete the following cost allocations and pay 100% from General Fund as listed below, effective 09/01/2011:
| Emp. No. | Position Title | Grade | Slot No. |
Dept./ Fund | Current Cost Allocation Distribution (%) |
Proposed Cost Allocation Distribution (%) |
| 152633 | Registered Nurse III | 14 | G073 | Health Clinics (1100) |
13.58% | 100% |
| G003 | SDI (1293) | 86.42% | - | |||
| 176907 | Registered Nurse III | 14 | G072 | Health Clinics (1100) | 13.58% | 100% |
| G005 | SDI (1293) | 86.42% | - | |||
| 000264 | Billing Supervisor | 11 | G076 | Health Clinics (1100) | 11.20% | 100% |
| G007 | SDI (1293) | 88.80% | - | |||
| 121797 | Social Worker | 11 | G067 | Health Clinics (1100) | 20.07% | 100% |
| G009 | SDI (1293) | 79.93% | - |
3. Approval of interdepartmental transfer.
4. Approal of revised salary schedules.
C.
Requesting authorization for Hidalgo County to participate with Texas A & M Health Science Center in applying for a Region 6 Border 2012 Program grant offered by the Border Environment Cooperation Commission and the EPA. While the main applicant for this grant will be the Texas A & M Health Science Center, Hidalgo County will participate with an element of the program's objectives. The amount of the Sub-Award is limited to $25,000.00 and the performance period will be from October 1, 2011 to April 30, 2013.
D.
SDI (1293):
Requesting authorization for the Hidalgo County Treasurer's Office/ Payroll Division to continue paying the employees currently paid from the Family Planning/ Prenatal & Child Health grant contracts which will end on 08/31/11. This request is to continue payroll from 09/01/2011 until the FY 12 Prenatal & Child Health grant contracts are received and accepted by Commissioner's Court and pending approval of AI-27939 on 08/30/11.
Requesting authorization for the Hidalgo County Treasurer's Office/ Payroll Division to continue paying the employees currently paid from the Family Planning/ Prenatal & Child Health grant contracts which will end on 08/31/11. This request is to continue payroll from 09/01/2011 until the FY 12 Prenatal & Child Health grant contracts are received and accepted by Commissioner's Court and pending approval of AI-27939 on 08/30/11.
E.
T.B. Control (1293):
Requesting authorization for the Hidalgo County Treasurer's Office/ Payroll Division to continue paying employees currently paid from the TB-State grant contract which will end on 08/31/11. This request is to continue payroll from 09/01/11 until the FY 12 TB-State grant contract is received and accepted by Commissioner's Court.
Requesting authorization for the Hidalgo County Treasurer's Office/ Payroll Division to continue paying employees currently paid from the TB-State grant contract which will end on 08/31/11. This request is to continue payroll from 09/01/11 until the FY 12 TB-State grant contract is received and accepted by Commissioner's Court.
F.
RLSS/ LPHS (1293):
Requesting authorization for the Hidalgo County Treasurer's Office/ Payroll Division to continue paying the employees currently paid from the RLSS/ LPHS grant contract which will end on 08/31/11. This request is to continue payroll from 09/01/2011 until the FY 12 RLSS/ LPHS grant contract is received and accepted by Commissioner's Court.
Requesting authorization for the Hidalgo County Treasurer's Office/ Payroll Division to continue paying the employees currently paid from the RLSS/ LPHS grant contract which will end on 08/31/11. This request is to continue payroll from 09/01/2011 until the FY 12 RLSS/ LPHS grant contract is received and accepted by Commissioner's Court.
G.
Immunization Division Local Grant (1293):
1. Requesting authorization to accept the attached Immunization Branch - Locals grant contract #2012-039050-001 in the amount of $649,320.00 for the period of 09/01/2011 to 08/31/2012.
2. Approval of the Certification of Revenues as certified by the County Auditor.
3. Requesting approval of the attached Immunization Grant Budget Appropriation.
4. Requesting approval of the attached Immunization Program Income Budget Appropriation.
5. Approval to create one (1) full-time Licensed Vocational Nurse II, slot no. 0017, grade 11.
6. Approval of salary schedule.
1. Requesting authorization to accept the attached Immunization Branch - Locals grant contract #2012-039050-001 in the amount of $649,320.00 for the period of 09/01/2011 to 08/31/2012.
2. Approval of the Certification of Revenues as certified by the County Auditor.
3. Requesting approval of the attached Immunization Grant Budget Appropriation.
4. Requesting approval of the attached Immunization Program Income Budget Appropriation.
5. Approval to create one (1) full-time Licensed Vocational Nurse II, slot no. 0017, grade 11.
6. Approval of salary schedule.
H.
Requesting authorization to accept the attached Cardiovascular Health and Wellness Program grant contract #2011-039140-001 in the amount of $5,000.00.
I.
Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor:
| Vendor | Invoice No. | Date | Invoice Amount | Purpose |
| Freedom Communications of South Texas | 10003892-0511 | 05/31/2011 | 952.60 | Substance Abuse Facility Ad |
| Freedom Communications of South Texas | 10003892-0611 | 06/30/2011 | 513.10 | Chief Physician Services Ad |
| Freedom Communications of South Texas | 10003892-0711 | 07/31/2011 | 1,450.70 | Chief Physician Services & Lab Services Ad |
| 2,916.40 | Total |
14.
Juvenile Probation - Buddy Silva
A.
1. Approval to accept FY 2012 JABG "Early Intervention Counseling Program" Grant Award Number: 2452901 in the amount of $47,370.27 plus local match of $ 5,263.36 for a total amount of $52,633.63 for the period of 9/1/11 to 8/31/12
2. Approval of certification of revenues as certified by County Auditor for the JABG "Early Intervention Counseling Program"
3. Approval to appropriate grant funds/interfund transfer in the amount of $52,633.63 for the period of 9/1/11 to 8/31/12
2. Approval of certification of revenues as certified by County Auditor for the JABG "Early Intervention Counseling Program"
3. Approval to appropriate grant funds/interfund transfer in the amount of $52,633.63 for the period of 9/1/11 to 8/31/12
15.
HIDTA - Task Force - Dora Munoz:
A.
HIDTA CHAPTER 59 (1251)
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot No. | Position Title | Grade |
| Delete | G015 | Criminal Investigator I | 12 |
| Delete | G017 | Criminal Investigator I | 12 |
| Create | G022 | Criminal Investigator II | 14 |
| Create | G023 | Criminal Investigator II | 14 |
2. Approval of revised salary schedule.
16.
Head Start - Teresa Flores:
A.
Administration:
1. Discussion and approval to submit the 2012 Continuation Application to the Department of Health and Human Services Administration for Children and Families (ACF)
2. Discussion and approval to submit the 2012 Texas Department of Agriculture Budget
1. Discussion and approval to submit the 2012 Continuation Application to the Department of Health and Human Services Administration for Children and Families (ACF)
2. Discussion and approval to submit the 2012 Texas Department of Agriculture Budget
17.
Urban County - Diana Serna:
A.
Urban County (1288):
1. Approval of deletions, creations, regrade and reclassifications of various regular full-time positions. Reviewed and recommended by reclassification committee, as per section 3.22 of the Civil Service Commission Rules.
2. Approval of revised salary schedules.
1. Approval of deletions, creations, regrade and reclassifications of various regular full-time positions. Reviewed and recommended by reclassification committee, as per section 3.22 of the Civil Service Commission Rules.
| Current | Proposed | |||||
| Action | Program | Slot # | Position Title | Grade | Position Title | Grade |
| Delete | CDBG | 0002 | Compliance Division Manager I | 13 | - | - |
| Delete | CDBG | 0005 | Contracts Manager | 12 | - | - |
| Delete | CDBG | 0009 | Program Coordinator II | 12 | - | - |
| Delete | Colonia | 0002 | Administrative Assistant III | 8 | - | - |
| Delete | Home | 0004 | Program Specialist | 9 | - | - |
| Create | CDBG | 0025 | - | - | Division Director, UCP Finance | 17 |
| Create | CDBG | 0026 | - | - | UCP Coordinator II | 12 |
| Create | CDBG | 0027 | - | - | UCP Coordinator I | 10 |
| Create | Home | 0009 | - | - | Housing Specialist I | 9 |
| Create | NSP | 0001 | - | - | UCP Coordinator I | 10 |
| Regrade | CDBG Home |
0004 0008 |
Deputy Director | 18 | Deputy Director | 19 |
| Reclassify | CDBG | 0010 | Program Coordinator I | 10 | UCP Coordinator I | 10 |
| Reclassify | CDBG | 0011 | Program Coordinator I | 10 | UCP Coordinator I | 10 |
| Reclassify | CDBG | 0014 | Program Coordinator II | 12 | UCP Coordinator II | 12 |
| Reclassify | CDBG | 0022 | Program Coordinator I | 10 | UCP Coordinator I | 10 |
| Reclassify | TDRA | 0001 | Program Coordinator I | 10 | UCP Coordinator I | 10 |
| Reclassify | TDRA | 0002 | Program Coordinator I | 10 | UCP Coordinator I | 10 |
| Reclassify | Colonia | 0001 | Program Coordinator II | 12 | UCP Coordinator II | 12 |
2. Approval of revised salary schedules.
B.
Urban County Program on behalf of the Precinct No. 1 is requesting authority to purchase Parks, Recreational Equipment through Hidalgo County's membership and participation with Buy Board, approved vendor Park Place Recreation Design, Inc. (contract #346-10) in the amount of $50,998.00 (quote attached hereto) to include delivery fees and buyboard discount as requested by the Hidalgo County Precinct No. 1. UCP Year 22 (2009) Precinct No. 1 Parks Recreational Facility Improvement funds will be utilized.
C.
The Urban County Program is requesting approval of a best and final negotiated contract with Raba-Kistner Consulting, Inc., in the amount of $13,398.28 utilizing Year 23 (2010) funds for material testing services for Street Improvements to Minerva Street, Abram Road, and Bentsen Palm Drive in the City of Palmview.
D.
The Urban County Program is requesting approval of a best and final negotiated contract with Cruz-Hogan Consultants, Inc., in the amount of $9,125.00 utilizing Years 20-21 (2007-2008) funds for a Professional Engineering Service contract for the Water/Sewer Improvements Project in the City of Donna.
E.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services in connection with Hidalgo County Urban County Program from Program Year 24 (2011) for a Park Improvements Project in the City of Progreso.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by City of Progreso, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CC in connection with an Urban County Program Park Improvements Project in the City of Progreso.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of Progreso Park Improvements project.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by City of Progreso, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CC in connection with an Urban County Program Park Improvements Project in the City of Progreso.
| Engineering Firm | Rating | Rating |
| Dannenbaum Engineering | 95.67% | |
| L & G Engineering Laboratory | 95.67% | |
| Guzman & Munoz Engineering | 95% |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of Progreso Park Improvements project.
F.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for material testing services;
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) Material Testing Service firms from the County's approved "pool" as graded and evaluated by City of Progreso, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 24 (2011) Progreso Park Improvements line item.
3. Authority to negotiate a Material Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of testing services for a Hidalgo County – Progreso Park Improvement Project.
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) Material Testing Service firms from the County's approved "pool" as graded and evaluated by City of Progreso, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 24 (2011) Progreso Park Improvements line item.
| Material Testing Firms | Rating | Ranking |
| Raba Kistner Consultants | 97.34% | |
| L & G Engineering Laboratory | 97% | |
| PSI Engineering Consulting-Testing | 95% |
3. Authority to negotiate a Material Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of testing services for a Hidalgo County – Progreso Park Improvement Project.
G.
1. Hold a Public Hearing to consider public comments on a proposed Budget & Program Amendment for Hidalgo County Precinct No.3 Common Fund work plan for FYS 18, 20, 23, 24 (2005, 2007, 2010, & 2011). The proposed amendment will reallocate funds in the total amount of $1,399,436.13 from the Common Fund activities into a new Street Improvements activity.
2. Consideration and approval of a Budget and Program Amendment for Hidalgo County Precinct No.3 Common Fund for FYS 18, 20, 23, 24 (2005, 2007, 2010, & 2011) work plans. The proposed amendment will reallocate funds in the total amount of $1,399,436.13 from the Common Fund activities into a new Precinct No.3 Street Improvements activity for the purchase of materials for the overlay of streets in the Sullivan City and Precinct No.3 area.
2. Consideration and approval of a Budget and Program Amendment for Hidalgo County Precinct No.3 Common Fund for FYS 18, 20, 23, 24 (2005, 2007, 2010, & 2011) work plans. The proposed amendment will reallocate funds in the total amount of $1,399,436.13 from the Common Fund activities into a new Precinct No.3 Street Improvements activity for the purchase of materials for the overlay of streets in the Sullivan City and Precinct No.3 area.
H.
The Urban County Program on behalf of the City of Sullivan City is requesting cancellation of a professional service contract with Dannenbaum Engineering Company in the amount of $13,342.80 utilizing FY 17 (2004) Urban County funds.
I.
The Hidalgo County Urban County Program (UCP) is requesting authorization for the County Judge to appoint a Five (5) member "Work Group" responsible for completing the State's Fair Housing Activity Statement – Texas Form ("FHAST Form") and identifying the community's fair housing impediments and proposed steps for addressing those impediments.
J.
1. Hold a Public Hearing to consider public comments on a proposed Budget and Program Amendment for Hidalgo County Precinct No. 3 work plan for FY 24 (2011). The proposed amendment will reallocate funds in the total amount of $37,000.00 from the Precinct No.3 Street Improvements activity into a new Youth Services activity for the Boys & Girls Club of Mission.
2. Consideration and request of approval of a Budget and Program Amendment for Hidalgo County Precinct No. 3 FY 24 (2011) work plan. The proposed amendment will reallocate funds in the total amount of $37,000.00 from the Precinct No. 3 Street Improvements into a new Youth Services activity for the Boys & Girls Club of Mission.
2. Consideration and request of approval of a Budget and Program Amendment for Hidalgo County Precinct No. 3 FY 24 (2011) work plan. The proposed amendment will reallocate funds in the total amount of $37,000.00 from the Precinct No. 3 Street Improvements into a new Youth Services activity for the Boys & Girls Club of Mission.
18.
Elections Administration - Yvonne Ramon:
A.
Discussion, consideration and action on proposed solutions to Senate Bill 100 (enacted 2011) and Senate Bill 1402 (enacted 2009) as it affects potential changes to how elections are administered for political subdivisions in Hidalgo County relating to the adoption of election procedures necessary to implement the federal Military and Overseas Voter Empowerment Act.
B.
1. Discussion and approval of Appointment of Democratic Presiding Election Judges and Alternate Election Judges for the August 1, 2011 through the July 31, 2012 term.
2. Discussion and approval of Appointment of Republican Presiding Election Judges and Alternate Election Judges for the August 1, 2011 through the July 31, 2012 term.
2. Discussion and approval of Appointment of Republican Presiding Election Judges and Alternate Election Judges for the August 1, 2011 through the July 31, 2012 term.
19.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land also known as Parcel 4 El Gato Road Project - Kormeier & Jackson, A Texas General Partnership.
B.
Authorization to proceed with Condemnation Proceedings on Trenton Drain Project Parcel 13- Anastacio Sanchez.
20.
Auditor's Office - Ray Eufracio:
A.
1. Approval of 2011 Certification of New Sources of Revenue;
2. Presentation of 2012 Statement of Estimated Available Resources
2. Presentation of 2012 Statement of Estimated Available Resources
21.
Pct. #2 - Comm. H. Palacios:
A.
Pct. #2 Adm. (1200):
1. Approval to change one (1) Office Clerk position, slot no. 0012 from regular part-time status to regular full-time work status, budgeted salary $18,564.00, effective next full pay period.
2. Approval of revised salary schedule.
1. Approval to change one (1) Office Clerk position, slot no. 0012 from regular part-time status to regular full-time work status, budgeted salary $18,564.00, effective next full pay period.
2. Approval of revised salary schedule.
22.
Budget & Management - Sergio Cruz:
A.
FY 2011 Jag grant (1282):
1. Approval to accept the FY 11 Edward Byrne Memorial Justice Assistance Grant award (JAG) in the amount of $85,520.00.
2. Approval of Certification of Revenues as certified by the County Auditor for the FY 11 Edward Byrne Memorial Justice Assistance Grant award (JAG).
3. Approval of 2011 appropriation of funds for the FY 11 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $85,520.00 (1282).
4. Approval of Salary Schedule.
1. Approval to accept the FY 11 Edward Byrne Memorial Justice Assistance Grant award (JAG) in the amount of $85,520.00.
2. Approval of Certification of Revenues as certified by the County Auditor for the FY 11 Edward Byrne Memorial Justice Assistance Grant award (JAG).
3. Approval of 2011 appropriation of funds for the FY 11 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $85,520.00 (1282).
4. Approval of Salary Schedule.
B.
Pct #4 Drainage Improvement Project (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
2. Approval of 2011 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $329,143.03 (Labor Reimbursements Jan. thru May 2011).
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
2. Approval of 2011 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $329,143.03 (Labor Reimbursements Jan. thru May 2011).
C.
Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
D.
Budget Appropriations:
1.
Supplement Court Guardianship (1250):
Approval of appropriation of funds in the amount of $12,000.00 for the Supplement Court Guardianship fund (1250) to fund guardian ad litem expenditures.
Approval of appropriation of funds in the amount of $12,000.00 for the Supplement Court Guardianship fund (1250) to fund guardian ad litem expenditures.
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Recommendation and request to waive the five (5) year extended reporting clause required by Hidalgo County under the professional liability insurance Exhibit C inasmuch as level of risk/liability is very low and thus not available for such professional services for the contract awarded to Brian Godinez Communiations and as further explained in supporting documentation contained and attached herein;
5.
Presentation and discussion of scoring grid of the firms responding to City of Edinburg's procurement of qualified firms for the provision of engineering services for the: Safe Routes to Schools Project participated by ECISD, City of Edinburg, County of Hidalgo (through AFA from TxDOT);
6.
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County;
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1. Criminal District Attorney s Office
2. Hidalgo County JP Technology
3. Hidalgo County Clerk
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1. Criminal District Attorney s Office
2. Hidalgo County JP Technology
3. Hidalgo County Clerk
7.
A. Request authority to have "on call" contracted architect firm, Dannenbaum Engineering Co., conduct walk-through of vacant county-owned restitution center located on M Road in Precinct #4 for the purpose of drafting and developing plans, specifications, scopes of work to remodel building to accommodate county departments, programs, agencies and/or elected offices including to have project completed utilizing job order contractors proposals;
B. Approval of an AIA form of agreement between Hidalgo County (owner) and Dannenbaum Engineering Co. (architect) for the Building Repairs and/or Additions, Renovations and Alterations to the Hidalgo County Elections Warehouse in the amount of $26,402.74;
B. Approval of an AIA form of agreement between Hidalgo County (owner) and Dannenbaum Engineering Co. (architect) for the Building Repairs and/or Additions, Renovations and Alterations to the Hidalgo County Elections Warehouse in the amount of $26,402.74;
B.
Pct. 1
1.
a. Acceptance and approval of Change Order #1 in the amount of $7,000.00 as submitted by Saenz Utility Contractors to Urban County (UCP-Contract #C-5209-91-0309-5000-9100-UCP-MC) and Precinct #1 (approved by CC 01-11-11) as the result of the addition and subtraction of quantities for Encinal #2 Subdivision due to redesign changes; and
b. Approval to pay the Change Order #1 amount of $7,000.00 as included in Invoice No. 4 with a grand total amount of $67,172.10 (previously approved by CC on 07/19/11) subject to Auditor's Office processing procedures with County Treasurer issuing check; and
c. Acceptance and approval of the "Certificate Of Construction Completion" for the construction of Encinal No.2, Los Alamos and Olivarez #2 Subdivision project as submitted to Urban County and Precinct #1 by Saenz Utility Contractors pursuant to UCP Contract #5209-91-0309-5000-9100-UCP-ML (previously submitted and approved by CC on 07/19/11).
b. Approval to pay the Change Order #1 amount of $7,000.00 as included in Invoice No. 4 with a grand total amount of $67,172.10 (previously approved by CC on 07/19/11) subject to Auditor's Office processing procedures with County Treasurer issuing check; and
c. Acceptance and approval of the "Certificate Of Construction Completion" for the construction of Encinal No.2, Los Alamos and Olivarez #2 Subdivision project as submitted to Urban County and Precinct #1 by Saenz Utility Contractors pursuant to UCP Contract #5209-91-0309-5000-9100-UCP-ML (previously submitted and approved by CC on 07/19/11).
2.
Requesting approval of reimbursement in the amount of $91,193.00 (owed to the State of Texas) payable to Texas Department of Transportation (Case #CCD-0009-A & TxDOT CSJ No. 0698-03-086) as recommended by L&G Engineering (ROW Acquisition provider for and on behalf of Hidalgo County) in relation to Highway FM 88 Project in Precinct #1 for
Parcel 10 CCD-009-A with authority for County Treasurer to issue check after Auditor's processing procedures are completed.
C.
Pct. 2
1.
Acceptance and approval of Work Authorization No. 5 for R. Gutierrez Engineering Corporation (Contract #C-110-376-12-14) with estimated fee of $19,200.00 for Boundary Surveying on McColl Road Off-Site Drainage Ditch.
D.
Pct. 3
1.
a. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $4,500.00) as submitted by project engineer, Javier Hinojosa Engineering for engineering services for "Preparation of Survey and Metes and bounds Description for the right of way acquisition of Sietz Rd located on the east side of Doffing Rd near Mile 6 1/4" within Hidalgo County Pct. No. 3 through Contract #C-11-166-06-14.
b. Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $3,500.00) as submitted by project engineer, Javier Hinojosa Engineering for engineering services for "Establishing location of Existing Gas Lines within Giles Rd and for staking of the existing east line of Homeville Subdivision "A" along the Zamora Property" within Hidalgo County Pct. No. 3 through Contract #C-11-166-06-14.
b. Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $3,500.00) as submitted by project engineer, Javier Hinojosa Engineering for engineering services for "Establishing location of Existing Gas Lines within Giles Rd and for staking of the existing east line of Homeville Subdivision "A" along the Zamora Property" within Hidalgo County Pct. No. 3 through Contract #C-11-166-06-14.
E.
Health & Human Services Dept.
1.
Acceptance and approval of the final negotiated contract with Dr. Ivan Melendez for: "Chief Physician Services" project and subject to submission of all insurance requirements-RFQ No.: 2011-138-07-20CG.)
F.
Facilities Management:
1.
Recommending award of bid and approval of contract to vendor meeting specifications and/or requirements as detailed and attached hereto for: Hidalgo County Service & Repairs of Chillers & General HVAC Equipment-RFB No. 2011-157-07-13-MEG.
2.
Acceptance and approval to award proposal received from CAS Companies in the amount of $427,499.02 (through Hidalgo County's membership/participation with TCPN Contract #JOC-R5004) for the provision of labor, to include materials but not limited to any appurtenances, as per specifications developed by S&B Infrastructure, Ltd for proposed repairs & renovations for the new Hidalgo County Autopsy Facility project #2011-039-02-08-OGG and evidenced by a properly executed purchase order.
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Estate of Claudia Ortiz, deceased, Claudia Linette Chagolla, Sandra Denisee Chagolla, Feliciano Rico, Maria Yolanda Perales Veloz and Jose Miranda
E.
Claim of Erasmo Chapa and Esequiel Chapa, Jr.
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Estate of Claudia Ortiz, deceased, Claudia Linette Chagolla, Sandra Denisee Chagolla, Feliciano Rico, Maria Yolanda Perales Veloz and Jose Miranda
E.
Claim of Erasmo Chapa and Esequiel Chapa, Jr.
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn