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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING September 6, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - CCL #1 (1100)
B.
2011 - County Court #2 (1100)
C.
2011 - Pct # 1 Adm (1200)
D.
2011 - Pct # 1 Sanitation (1100)
E.
2011 - County Judge (1100)
F.
2011 - Safety Division (1100)
G.
2011 - District Clerk (1100)
H.
2011 - Health & Human Services Dept. (1293)
I.
2011 - Health & Human Services Dept. (1100)
J.
2011 - Health & Human Services Dept. (1100)
K.
2011 - Sheriff's Office (1100)
L.
2011 - Sheriff's Office (1284)
M.
2011 - Sheriff's Office (1284)
N.
2011 - Constable Pct. #1 (1100)
O.
2011 - Constable Pct. #3 (1100)
P.
2011 - Constable Pct. #4 (1100)
Q.
2011 - Constable Pct. #4 (1100)
R.
2011 - J.P. 5/1 (1100)
S.
2011 - Pct. 2 Sanitation (1100)
T.
2011 - Pct 2 Road Maintenance (1200)
3.
2011 Interdepartmental transfers:
A.
Visiting Judges (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $5,000.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $5,000.00.
B.
DBM - Workers' Comp (2202):
Approval of 2011 interdepartmental transfer within Fund 2202 from Hidalgo County W/C (program 060) to DBM-W/C Division (program 065) for $38,147.50 to purchase two 2011 Ford F-150 Trucks for Workers' Comp Division.
Approval of 2011 interdepartmental transfer within Fund 2202 from Hidalgo County W/C (program 060) to DBM-W/C Division (program 065) for $38,147.50 to purchase two 2011 Ford F-150 Trucks for Workers' Comp Division.
C.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $34,000.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of July 2011 (PP #13-15).
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $34,000.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of July 2011 (PP #13-15).
D.
Pct. #2 Park (1100) & Sanitation (1100):
Approval of 2011 interdepartmental transfer from Pct.2 Parks (program 008) to Pct. 2 Sanitation (program 001) in the amount of $15,000.00 for equipment & vehicle supplies.
Approval of 2011 interdepartmental transfer from Pct.2 Parks (program 008) to Pct. 2 Sanitation (program 001) in the amount of $15,000.00 for equipment & vehicle supplies.
E.
Pct. #2 (1200):
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Rd. Maint. (program 006) to Border Colonia Access Program Project Morningside South Subdivision (program 900) in the amount of $1,151.04 to fund project expenditures.
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Rd. Maint. (program 006) to Border Colonia Access Program Project Morningside South Subdivision (program 900) in the amount of $1,151.04 to fund project expenditures.
F.
Pct. #3 BCAP (1312):
Approval of 2011 interdepartmental transfer from Pct. #3 BCAP Basham #14, Pct. #3 BCAP Basham #18 and Pct. #3 BCAP Hilda Subdivision No. 2 to Pct. #3 BCAP La Suena Subdivision in the total amount of $64,836.00.
Approval of 2011 interdepartmental transfer from Pct. #3 BCAP Basham #14, Pct. #3 BCAP Basham #18 and Pct. #3 BCAP Hilda Subdivision No. 2 to Pct. #3 BCAP La Suena Subdivision in the total amount of $64,836.00.
G.
Pct. #4:
Approval of 2011 interdepartmental transfer within Pct. #4 (1200) from Rd Maint (program 007) to Las Brisas (program 406) in the amount of $1,421.40
Approval of 2011 interdepartmental transfer within Pct. #4 (1200) from Rd Maint (program 007) to Las Brisas (program 406) in the amount of $1,421.40
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
1. The North Alamo Water Supply Corporation:
a. Country View Sub L62 (Trenton SS/E 1426)- Bore- Ovidio Hinojosa - 3/4" service connection
b. Weather Heights L2 (Mile 4W WS/S Mile 10N)- Bore- NAWSC- 3/4" service connection
a. Country View Sub L62 (Trenton SS/E 1426)- Bore- Ovidio Hinojosa - 3/4" service connection
b. Weather Heights L2 (Mile 4W WS/S Mile 10N)- Bore- NAWSC- 3/4" service connection
6.
IT Department - Renan Ramirez:
A.
BUDGET & MGMT.:
Authorization to deactivate wireless device service through the County's membership/paticipation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
Authorization to deactivate wireless device service through the County's membership/paticipation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| Department: | Description: | User: | Employee #: | Cell Phone #: |
| Budget | Deactivate Cell Phone | Adolfo Trevino | 125113 | 956-587-1571 |
7.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Daniel Flores, Building Maintenance Manager, Facilities Department is requesting approval for the removal of Asset number 13595, Pitney Bowes Mail Processor with work shelf, serial number 6526 from the Hidalgo County Inventory List.
B.
Yolanda Chapa, Chief Administrator, Hidalgo County Judge's Office is formally requesting approval to remove the following fixed asset from the Hidalgo County Inventory List:
| Asset No. | Description | Serial No. |
| 48276 | Dell Latitude Laptop Computer | 5FKT881 |
C.
Requesting approval of payment for Invoice No. 11067 in the amount of $15,854.63 (3rd Call, various subdivisions) as submitted by project engineer, Javier Hinojosa Engineer.
D.
Authority to advertise and approval of procurement packet (i.e. legal notice, requirements, scope of services, etc.) as attached hereto for: "Lease of Land West of FM 886 Vicinity of Cuevitas-Los Ebanos or Sullivan City" for use as a citizens collection site/station through RFB No.: 2011-227-MEG including re-advertising project if no bids received and precinct desires to do so.
E.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements agreement etc.) as attached hereto for: Hidalgo County (All Funding Sources, Programs and Entities)-CRS-2 (Cationic Rapid Setting) Emulsified Asphalt"- RFB No.: 2011-225-09-28-SGS including the re-advertising of project if no bids received and department requests it.
F.
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and/or provided in the contracts under the same rates, terms and conditions for the following:
1. C-10-136-08-24-Electrical Materials for Hidalgo County with Border State Electric;
2. C-06-212-09-18-Lease of Land (with Improvements) to a Non-Profit Organization with ARISE-Las Milpas.
1. C-10-136-08-24-Electrical Materials for Hidalgo County with Border State Electric;
2. C-06-212-09-18-Lease of Land (with Improvements) to a Non-Profit Organization with ARISE-Las Milpas.
G.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County-Bio-Hazardous Waste Disposal Services" Bid No. 2011-233-SMA including the re-advertising of project in the event no bids received and project is still required.
H.
1. Acceptance of "Certificate of Construction Completion" reflecting the date of August 5, 2011 from Mission Paving Company, Inc. for Tower Road Phase II Road and Drainage Improvement Project, as reviewed and submitted by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department (C-10-363-01-11).
2. Request approval for Application for Payment No. 3 (Retainage Release) in the amount of $28,504.59 submitted by Mission Paving Company, Inc., awarded contractor for the, "Tower Road Phase II Road & Drainage Improvement Project, and as certified for payment by project engineer, Raul E. Sesin, PE through contract No. C-10-363-01-11;
2. Request approval for Application for Payment No. 3 (Retainage Release) in the amount of $28,504.59 submitted by Mission Paving Company, Inc., awarded contractor for the, "Tower Road Phase II Road & Drainage Improvement Project, and as certified for payment by project engineer, Raul E. Sesin, PE through contract No. C-10-363-01-11;
I.
Requesting acceptance and approval of:
1. Application for Payment No. 3 (Final) in the amount of $50,841.00;
2. Application for Payment No. 4 (Retainage Release) in the amount of $11,864.80;
3. "Certificate of Construction Completion" reflecting the date of August 17, 2011; from Valley Paving, Inc. for Ariel Hinojosa Subdivision as reviewed and submitted by project engineer, Javier Hinojosa Engineering (C-CAP-10-395-04-05).
1. Application for Payment No. 3 (Final) in the amount of $50,841.00;
2. Application for Payment No. 4 (Retainage Release) in the amount of $11,864.80;
3. "Certificate of Construction Completion" reflecting the date of August 17, 2011; from Valley Paving, Inc. for Ariel Hinojosa Subdivision as reviewed and submitted by project engineer, Javier Hinojosa Engineering (C-CAP-10-395-04-05).
J.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
K.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for "Hidalgo County- Pipes-RCP-Tongue & Groove Gasket Joint Concrete Inlets & Manholes" RFB 2011-243-09-28-YSI including the re-advertising due to no bids received and project still neeeded.
L.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for "Hidalgo County- Credit Card Payment System" RFB 2011-142-09-28-YSI.
M.
Adult Probation:
1. Ratification of purchase through the DIR vendor through (Req#201806) for the Adult Probation Dept in the total amount of $17,465.85. (CDW Government LLC DIR-SDD-1381)
2. Approval to utilize the following cooperative purchasing vendor for purchases on an "As Needed Basis" through our membership/participation with (DIR) Department of Information Resources.
1. Ratification of purchase through the DIR vendor through (Req#201806) for the Adult Probation Dept in the total amount of $17,465.85. (CDW Government LLC DIR-SDD-1381)
2. Approval to utilize the following cooperative purchasing vendor for purchases on an "As Needed Basis" through our membership/participation with (DIR) Department of Information Resources.
N.
Pct. #2:
Acceptance and approval of Work Authorization No.3 for Millennium Engineers Group, Inc.(Contract #C-11-042-01-25), with estimated fee of $19,101.25, to provide construction material testing for Tower Road Phase I (Owassa Rd to Minnesota Rd) Project.
Acceptance and approval of Work Authorization No.3 for Millennium Engineers Group, Inc.(Contract #C-11-042-01-25), with estimated fee of $19,101.25, to provide construction material testing for Tower Road Phase I (Owassa Rd to Minnesota Rd) Project.