CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 28, 2006
1:00 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Human Services - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
7.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
Urban County - Diana Serna:
A.
Approval to award a Construction Contract to Sascon, Inc. for street improvements to 10th Street (Cardinal Street) using Urban County Program Year 17 (2004) and Year 18 (2005) City of La Villa Street Improvement funds in the amount of $87,107.50.
B.
1. The Hidalgo County Affiliated Departments Retirement Plan Trustees are hereby requesting authorization for the County Judge to sign the Final Regulations Amendment.
2. The Amendment to Plan is adopted to reflect certain provisions of the Final Regulations under Code Sections 401(k) and 401(m) that the Treasury published on December 29, 2004 (referred to as the "Final 401(k) Regulations").
2. The Amendment to Plan is adopted to reflect certain provisions of the Final Regulations under Code Sections 401(k) and 401(m) that the Treasury published on December 29, 2004 (referred to as the "Final 401(k) Regulations").
C.
Precinct #3 is requesting approval to allocate UCP funds for (Phase I) to La Joya Water Supply Corporation in the amount of $486,220.00 for installation of a new 12" water line from the Havanna water plant to Sullivan City along Highway 83. Funds have been appropriated from Urban County Program utilizing the following funding years: FY-12, 13, 14, 16, 17 & 18 (1999,2000,2001,2003,2005, & 2006).
D.
Urban County Program - CDBG
1. Discussion, consideration, and approval to delete Slot No. 250-001-005 and 250-001-017 effective December 31, 2006.
2. Approval of revised salary schedule.
1. Discussion, consideration, and approval to delete Slot No. 250-001-005 and 250-001-017 effective December 31, 2006.
2. Approval of revised salary schedule.
E.
Urban County Program - HOME
1. Discussion, consideration, and approval to extend employment of temporary position Slot No. 250-002-032T effective January 1, 2007.
2. Approval of revised salary schedule.
1. Discussion, consideration, and approval to extend employment of temporary position Slot No. 250-002-032T effective January 1, 2007.
2. Approval of revised salary schedule.
9.
IT Department - Renan Ramirez:
A.
Authority to renew software maintenance contract with IBM UniVerse in the amount of $21,495.00 / year. This is a yearly recurring cost of the database software for the Criminal Justice System.
10.
Elections Administration - Teresa Navarro:
A.
Authorize acquisition of Internet data cards for Elections Department
11.
Sheriff's Office - Chief Martinez:
A.
1. Approval and authorization to apply/accept grant award from the Texas Border Sheriff's Coalition of the federal portion of the grant.
2. Approval and authorization for County Judge to sign application/award notice.
3. Approval of resolution.
4. Approval to amend budget (appropriation) for $220,928.59 for grant award (representing federal portion of grant).
5. Approval of revised salary schedule.
2. Approval and authorization for County Judge to sign application/award notice.
3. Approval of resolution.
4. Approval to amend budget (appropriation) for $220,928.59 for grant award (representing federal portion of grant).
5. Approval of revised salary schedule.
12.
Right of Way - Joe Pena:
A.
Approval and concurrence of TxDot proposed US 83 Highway Improvement. (CSJ:39-17-148, west of Showers Road to Bus. 83 and Inspiration Road; overpass & CSJ:865-1-85, north and south of US 83)
B.
Discussion an possible action to enter in an Interlocal Agreement between the County of Hidalgo and the Drainage District No. 1 for technical advise and expertise in the area of acquisition of right of way and other real property.
13.
County Clerk's Office - Annette Muniz:
A.
Agenda Item 1669 has been deleted. Please remove this line from the agenda.
14.
Precinct #2 - Comm. Palacios:
A.
Discussion and possible action for approval of Interlocal Cooperation Agreement between the City of Hidalgo, Texas and the County of Hidalgo regarding the South McColl Road Project.
B.
Discussion for approval to extend the project expiration date to July 31, 2007 for Hidalgo County North San Juan Park Project Number 50-00308
C.
Approval of interdepartmental transfer withing Precinct #2 Road & Bridge from Tower Road - Roads to Tower Road - Drainage Ditches in the amount of $11,086.50.
D.
Approval of Resolution honoring Ramon Garcia as Hidalgo County Judge
E.
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a) (4) "professional services" in connection with Professional Engineering Services with TEDSI Infrastructure
2. Approval of a Professional Services Contract withTEDSI Infrastructure for on-call services and MPO Representation - Co. Wide
2. Approval of a Professional Services Contract withTEDSI Infrastructure for on-call services and MPO Representation - Co. Wide
15.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
7.
A. Requesting authority to purchase computer equipment and peripherals from Calence LLC. through DIR Contract #SDD-236 for requisition # 100542 (I.T.) for a total of $121,062.40
B. Requesting authority to purchase computer equipment and peripherals from CDW through CISV TX State Contract #1-36-423-0110-800 for requisition # 101773 (I.T.) for a total of $10,613.54.
B. Requesting authority to purchase computer equipment and peripherals from CDW through CISV TX State Contract #1-36-423-0110-800 for requisition # 101773 (I.T.) for a total of $10,613.54.
8.
Requesting approval to exercise the sixty (60) days (as provided in current contract) with Kone, Inc. while completing the procurement process.
9.
Requesting approval to exercise the sixty (60) days (as provided in current contract) with Weldinghouse, Inc and Alamo Iron Works while completing the procurement process.
10.
Requesting approval to exercise the sixty (60) days grace period extension ( as provided in current contract) with Pro-Tech Pest Control while completion of the procurement process.
11.
Presentation for consideration and acceptance of "Pool" (as listed on the RFQ Acceptance Sheet attached hereto) of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by all County Departments and/or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet for the following listed Professional Services:
a). "Engineering Services" (RFQ No. 2006-360-11-08-VYG)
b). "Architectural Services" (RFQ No. 2006-361-11-08-MSS)
c). "Construction Materials Testing" (RFQ No. 2006-363-11-08-ROL)
d). "Real Estate Appraisers and Surveyors" (RFQ No. 2006-362-11-08-OTM)
a). "Engineering Services" (RFQ No. 2006-360-11-08-VYG)
b). "Architectural Services" (RFQ No. 2006-361-11-08-MSS)
c). "Construction Materials Testing" (RFQ No. 2006-363-11-08-ROL)
d). "Real Estate Appraisers and Surveyors" (RFQ No. 2006-362-11-08-OTM)
12.
A. Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for auditor to issue payment for the items detailed in "Exhibit A" as attached hereto.
1.Pct. #4 for Excellent Fence in the amount of $ 225.00 for services rendered to repair gate/fence.
13.
Recommending of bid award and approval of contract (subject to legal review) to sole bidder meeting all specifications as attached hereto for: "EN-1 Road Stabilizer Material" RFB (6-281)
14.
A. Requesting authority to obtain and approval of (when applicable), including but not limited to, the following item necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, surveys, all phases-environmental assessments, title reports or title policies services, commercial contractors (improved property) or option contracts with authority for County Auditor to issue earnest money payment(s) or option payment(s) and County Judge to execute necessary/required document(s)
B. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: Damages and on-going county effects to address emergency situation/conditions resulting from torrential rains and flooding
B. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: Damages and on-going county effects to address emergency situation/conditions resulting from torrential rains and flooding
B.
Prct. 3
1.
Requesting authority to purchase through Hidalgo County's membership/participation through TASB's (The Local Government Purchasing Cooperative) Buyboard Program's awarded vendor Musco Lighting for "Light Structure System for Los Ebanos Baseball Field" fin an amount not to exceed $ 81,100.00 (6-452)
C.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, acceptance and approval of payments for the following invoices:
submitted by Project Engineer R. Gutierrez Engineering, Inc. in connection with Contract CAP-05-012-06-01.
|
Invoice No
|
Amount
|
Project Description
|
Purchase Order
|
|
2116
|
$4,316.82
|
|
563459
|
|
2117
|
$2,103.68
|
|
563459
|
|
2118
|
$2,110.80
|
Morning Sun
|
563459
|
|
2119
|
$4,427.55
|
El Charro
|
563459
|
submitted by Project Engineer R. Gutierrez Engineering, Inc. in connection with Contract CAP-05-012-06-01.
D.
Sheriff's Office
1.
Requesting authority to award (from solicited quotes) and approval of contract for "Pager Service" for a one (1) year term to vendor meeting all specifications and/or requirements in the amount of $3.95 a month for 145 pagers ($572.75 for all 145 pagers) but in no event to exceed the $25,000.00 statutory bid limit.
E.
Juvenile Probation
1.
A. Presentation for consideration, discussion and acceptance (for the purposes of ranking by Commissioners Court) as "Qualified" the sole response Statement of Qualifications received from Burton, McCumber & Cortez, LLP in response to Hidalgo County's Request for Qualifications for "Independent Audit Services" for the Juvenile Probation Department /Program;
and, if item approved,
B. Approval of the "Letter of Engagement" with Burton, McCumber & Cortez, LLP for the provision of Independent Audit Services for Hidalgo County's Juvenile Probation Deparment/Program.
B. Approval of the "Letter of Engagement" with Burton, McCumber & Cortez, LLP for the provision of Independent Audit Services for Hidalgo County's Juvenile Probation Deparment/Program.
16.
Budget & Management - Valde Guerra:
A.
1. Discussion, consideration and action on City of Hidalgo's request for a proposed Tax Increment Reinvestment Zone pursuant to the "Preliminary Project Plan and Financing Plan For Reinvestment Zone Number One, City of Hidalgo, Texas, Hidalgo Re-Development Program" submitted by the City of Hidalgo, including request for approval of the County's participation in the Reinvestment Zone upon the City of Hidalgo's creation thereof, commencing with a base year of January 1, 2006, by contributing 100% of the tax increment for the life of the zone commencing with the 2006 tax year, subject to the creation of the zone by the City of Hidalgo in accordance with the preliminary plan submitted to the County and the negotiation and execution of an appropriate interlocal agreement with the City of Hidalgo and the zone.
2. Request by the City of Hidalgo for waiver of 60 day notice requirement pursuant to Section 311.003(e) of the Texas Tax Code.
3. Designation of a representative to meet with the City of Hidalgo pursuant to Section 311.003(g) of the Texas Tax Code.
3. Designation of a representative to meet with the City of Hidalgo pursuant to Section 311.003(g) of the Texas Tax Code.
B.
Library System:
1. Request for authorization to apply for continued system membership in the Texas Library System
2. Approval of revision to By-Laws of the Hidalgo County Library System
3. Discussion, consideration and action regarding the appointment/position of County Librarian/Coordinator which will expire on 12/31/06
4. Approval of Appointment of County Librarian/Coordinator to become effective January 01, 2007
1. Request for authorization to apply for continued system membership in the Texas Library System
2. Approval of revision to By-Laws of the Hidalgo County Library System
3. Discussion, consideration and action regarding the appointment/position of County Librarian/Coordinator which will expire on 12/31/06
4. Approval of Appointment of County Librarian/Coordinator to become effective January 01, 2007
C.
Discussion, consideration and action regarding withdraw of funds from 457 Deferred Compensation Plan for the following employees due to hardship:
Employee #095079
Employee #084751
Employee #095079
Employee #084751
D.
1. Discussion, consideration and approval to submit the Texas VINE Maintenance Invoice in the amount of $30,108.00 and the Texas VINE Annual Maintenance Verification to the Office of the Attorney General.
2. Authorization for County Judge to sign the required documents: Texas VINE Maintenance Invoice and Texas VINE Annual Maintenance Verification
2. Authorization for County Judge to sign the required documents: Texas VINE Maintenance Invoice and Texas VINE Annual Maintenance Verification
E.
County Clerk's Office
Discussion, consideration, and approval to pay out accrued personal leave and comp time to employee #087289.
Discussion, consideration, and approval to pay out accrued personal leave and comp time to employee #087289.
F.
398th District Court
Discussion, consideration, and approval to pay out accrrued personal leave and comp time to employee #098493.
Discussion, consideration, and approval to pay out accrrued personal leave and comp time to employee #098493.
G.
Fire Marshal's Office
Discussion, consideration, and possible action on the 2007 Rural Emergency Services Contract
Discussion, consideration, and possible action on the 2007 Rural Emergency Services Contract
H.
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 40,872.35 for the period of 11/16/06 thru 11/30/06 and requesting approval of wire transfer.
I.
Hidalgo County Medicaid Supplemental Payment Program:
1. Discussion, consideration and action of Final Need Analysis for State Fiscal Year 2006/2007
2. Discussion, consideration and action on Escrow Agreement by and among County of Hidalgo & Hidalgo County Hospitals
3. Discussion, consideration and action on Escrow Representative Agreement by and among County of Hidalgo & Hidalgo County Hospitals
4. Discussion, consideration and action on Management Services Agreement between County of Hidalgo & Hidalgo County Clinical Services, Inc.
1. Discussion, consideration and action of Final Need Analysis for State Fiscal Year 2006/2007
2. Discussion, consideration and action on Escrow Agreement by and among County of Hidalgo & Hidalgo County Hospitals
3. Discussion, consideration and action on Escrow Representative Agreement by and among County of Hidalgo & Hidalgo County Hospitals
4. Discussion, consideration and action on Management Services Agreement between County of Hidalgo & Hidalgo County Clinical Services, Inc.
J.
Notification of 2007 Adopted Budget Filing in Accordance with Section 111.069
K.
Approval of interdepartmental transfer-County Wide Administration-Contingency to various other departments
L.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Human Resources Dept.-$5,000.00
M.
Approval of interdepartmental transfer- Co. Wide Adm.-Contingency to Bail Bond Board $5,000.00
N.
Approval of interdepartmental transfer from County Wide Administration to Insurance $ 3,028.00
O.
Approval of Inter-Departmental Transfer- Computer Dept. Co Wide to IT Dept $1,175.97
P.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Co. Wide Info Tech Dept.-$4,050.00
Q.
Approval of interdepartmental transfer from Co. Wide Adm.- Contingency to Gen. Govt. Bldg.-Bldg. R&M Service in the amount of $80,000.00.
R.
Discussion, consideration and action regarding request for a Financial Audit of the Hidalgo County District Clerk's Office
S.
Approval of inter fund transfer into Court Reporter Fund
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
18.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn