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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING September 13, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Co. Wide Adm. (1100)
B.
2011 - Tx Agrilife Extension (1100)
C.
2011 - Auxiliary Court Jag Grant (1282)
D.
2011 - Tax Office (1100)
E.
2011 - Tax Office (1100)
F.
2011 - County Treasurer (1100)
G.
2011 - I. T. Department (1100)
H.
2011 - Sheriff's Office (1100)
I.
2011 - Sheriff's Office (1100)
J.
2011 - Sheriff's Office (1100)
K.
2011 - Sheriff's Office (1100)
L.
2011 - Human Services (1100)
M.
2011 - Health & Human Services Dept. (1100)
N.
2011 - Health & Human Services Dept. (1293)
O.
2011 - Right of Way (1200)
P.
2011 - WIC (1292)
Q.
2011 - WIC (1292)
R.
2011 - Facilities Mgmt. (1100)
S.
2011 - 332nd District Court (1100)
T.
2011 - 430th District Court (1100)
U.
2011 - CCL#1 (1100)
V.
2011 - J.P. 3/1 (1100)
W.
2011 - Constable Pct. 3 (1100)
X.
2011 - Constable Pct. 3 (1220)
Y.
2011 - Constable Pct. 4 (1100)
Z.
2011 - Pct. #1 Parks (1100)
AA.
2011 - Pct. #1 Parks (1100)
BB.
2011 - Pct. #1 R&B (1200)
CC.
2011 - Pct. #3 R&B (1200)
DD.
2011 - Pct. #3 Sanitation (1100)
EE.
2011 - Pct. #4 Adm. (1200)
FF.
2011 - Pct. #4 Landfill (1100)
GG.
2011 - Pct. #4 Adm. (1200)
3.
2011 Interdepartmental transfers:
A.
District Clerk (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to District Clerk in the amount of $7,000.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to District Clerk in the amount of $7,000.00.
B.
Fire Marshal's Office (1100):
Approval of 2011 Inter-Departmental transfer from Alamo FD-AID To Govt Agency (program 002) to Alton FD (program 003), Edinburg FD (program 006), La Villa FD (program 010), Palmview FD (program 016), and Sullivan FD (program 026) in the total amount of $34,000 to cover Fire Call expenditures.
Approval of 2011 Inter-Departmental transfer from Alamo FD-AID To Govt Agency (program 002) to Alton FD (program 003), Edinburg FD (program 006), La Villa FD (program 010), Palmview FD (program 016), and Sullivan FD (program 026) in the total amount of $34,000 to cover Fire Call expenditures.
C.
Pct. #2 Road Maintenance (1200):
Approval of 2011 interdepartmental transfer from Pct.2 RIDGE/C.CHAVEZ (PRG#059), INTERSECTION OF OWASSA & TOWER (PRG#048) and MESQUITE ACRES (PRG#460) to Pct. 2 Road Maintenance (PRG#006) in the total amount of $117,671.80
Approval of 2011 interdepartmental transfer from Pct.2 RIDGE/C.CHAVEZ (PRG#059), INTERSECTION OF OWASSA & TOWER (PRG#048) and MESQUITE ACRES (PRG#460) to Pct. 2 Road Maintenance (PRG#006) in the total amount of $117,671.80
D.
Pct. #3 R&B (1200):
Approval of 2011 interdepartmental transfer from Precinct #3 Paved Unpaved Road to Precinct #3 Golf View Estates Phase I & II in the amount of $23,277.00.
Approval of 2011 interdepartmental transfer from Precinct #3 Paved Unpaved Road to Precinct #3 Golf View Estates Phase I & II in the amount of $23,277.00.
E.
Pct. #4 C.O. (1336):
Approval of 2011 interdepartmental transfer within Pct # 4 Certificate of Obligation Series 2006 from - Trenton (Program 031) to Montecristo Project (Program 076) in the amount of $500,000.00.
Approval of 2011 interdepartmental transfer within Pct # 4 Certificate of Obligation Series 2006 from - Trenton (Program 031) to Montecristo Project (Program 076) in the amount of $500,000.00.
4.
Planning Department:
A.
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
1. North Alamo Water Supply:
a. Murillo Sub (W 907/ N Trenton/SS Murillo Rd) - 260' Line Ext.- Santos Urbina Jr. - 1" service connection
b. La Blanca Heights L32 (Old La Blanca Rd ES/N 9N)- Bore- Guadalupe Ibarra- 3/4" service connection
a. Murillo Sub (W 907/ N Trenton/SS Murillo Rd) - 260' Line Ext.- Santos Urbina Jr. - 1" service connection
b. La Blanca Heights L32 (Old La Blanca Rd ES/N 9N)- Bore- Guadalupe Ibarra- 3/4" service connection
6.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| M3550.00.135.0019.00 | Ocwen Loan Service Llc | $4370.00 |
| R4390.02.000.0081.00 | Cyril Ian N | $4233.24 |
| S7910.00.000.0001.00 | Rodriguez Rodrigo & Sylvia | $3247.86 |
| S7910.00.000.0001.00 | Rodriguez Rodrigo & Sylvia | $3248.58 |
| V4055.04.000.0105.00 | Litton Loan Servicing Lp | $3887.92 |
7.
Membership Dues:
A.
Sheriff's Dept.:
Requesting approval for payment of 2011 membership dues for Chief Deputy Anacleto Martinez to the Texas District and County Attorneys Association in the amount of $60.00
Requesting approval for payment of 2011 membership dues for Chief Deputy Anacleto Martinez to the Texas District and County Attorneys Association in the amount of $60.00
B.
Sheriff's Dept.:
Requesting approval of payment for year 2011 membership dues for Chief Administrator Pat Medina to the Sheriff's Association of Texas in the amount of $25.00.
Requesting approval of payment for year 2011 membership dues for Chief Administrator Pat Medina to the Sheriff's Association of Texas in the amount of $25.00.
8.
Urban County:
A.
Request approval to enter into four (4) "Homebuyer Assistance Program" Contract's under the Home Program.
9.
Auditor's Office:
A.
Discussion, consideration and approval to process the City of Peñitas TIRZ payment for tax year 2010 in the amount of $51,168.29 pursuant to the interlocal agreement between the City of Peñitas, Hidalgo County, and Tax Increment Reinvestment Zone No. 1.
B.
Monthly collection reports for June and July 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Hector Palacios, Comm. Pct. 2, Swimming Pool | $ 581.00 | June 2011 |
| The Hon. Armando Barrera Jr./Tax Assessor Collector | $ 3,079,326.87 | June 2011 |
| The Hon. Arturo Guajardo, Hidalgo County Clerk | $ 448,851.45 | July 2011 |
| The Hon. Gilberto Saenz, Justice of the Peace | $ 47,912.95 | July 2011 |
| The Hon. Jesus E. Morales, Justice of the Peace | $ 25,077.50 | July 2011 |
| The Hon. Rosa E. Trevino, Justice of the Peace | $ 62,325.20 | July 2011 |
| The Hon. Luis Garza, Justice of the Peace | $ 52,439.36 | July 2011 |
| The Hon. Ismael "Melo" Ochoa, Justice of the Peace | $ 59,625.76 | July 2011 |
| The Hon. Espiridion Jackson, Justice of the Peace | $ 19,206.01 | July 2011 |
| The Hon. Jose M. Flores, Comm. Pct. 3, Anzaldua's Park | $ 552.00 | July 2011 |
| The Hon. Gilberto Alaniz, Constable Precinct No. 2 | $ 1,590.00 | July 2011 |
| The Hon. Eddie Guerra, Constable Precinct No. 4 | $ 850.00 | July 2011 |
| Chief Deputy Daniel Marichalar, Constable Precinct No. 5 | $ 770.00 | July 2011 |
10.
Budget & Management:
A.
1. Approval to transfer $742,651.55 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 08/20/2011 to 09/02/2011.
2. Approval of wire transfer to cover claims paid.
| 08/20-26/2011 | $362,126.38 |
| 08/27-31/2011 | $251,635.05 |
| 09/01-02-2011 | $128,890.12 |
| TOTAL | $742,651.55 |
B.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $65,111.79 for the period of August 16-31, 2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $65,111.79 for the period of August 16-31, 2011 and requesting approval of wire transfer.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. #4:
Requesting approval of payment request from Dos Logistics, Inc. in the amount of $ 10,576.38 for invoice #01.0911BL in connection with Work Authorization No. 2 - Contract #C-11-155-05-31 for Civil Engineering Services to prepare a Preliminary Engineering Report on Brushline Road Drainage (PO#662339) with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval of payment request from Dos Logistics, Inc. in the amount of $ 10,576.38 for invoice #01.0911BL in connection with Work Authorization No. 2 - Contract #C-11-155-05-31 for Civil Engineering Services to prepare a Preliminary Engineering Report on Brushline Road Drainage (PO#662339) with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
B.
Pct. #2:
1. Requesting ratification of action taken on August 16, 2011 (AI 28009) for the approval of Payment Application No. 1 with a corrected amount of $108,763.20 submitted by OG Construction Co. Inc., awarded contractor for the "LJ Lateral Drainage Improvements Phase II Project (Contract No. C-10-360-12-13) as certified for payment by project engineer, Raul E. Sesin, P.E. with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
2. Requesting approval for Payment Application No. 2 in the amount of $7,887.60 from OG Construction Co. Inc., awarded contractor for the "LJ Lateral Drainage Improvements Phase II Project (Contract No. C-10-360-12-13) as certified for payment by project engineer, Raul E. Sesin, P.E. with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
1. Requesting ratification of action taken on August 16, 2011 (AI 28009) for the approval of Payment Application No. 1 with a corrected amount of $108,763.20 submitted by OG Construction Co. Inc., awarded contractor for the "LJ Lateral Drainage Improvements Phase II Project (Contract No. C-10-360-12-13) as certified for payment by project engineer, Raul E. Sesin, P.E. with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
2. Requesting approval for Payment Application No. 2 in the amount of $7,887.60 from OG Construction Co. Inc., awarded contractor for the "LJ Lateral Drainage Improvements Phase II Project (Contract No. C-10-360-12-13) as certified for payment by project engineer, Raul E. Sesin, P.E. with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
C.
Acceptance and approval to pay Invoice #15233 (PO #662764) as submitted by Separation Systems Consultants, Inc. (SSCI) awarded vendor with TCPN Contract #R5068 in connection with the mold remediation clearance inspection and testing for the New Autopsy Facility in the amount of $3,489.82 with authority for County Treasurer to issue check after County Auditor's review and processing procedures are completed.
D.
Requesting authority to purchase a Loader DOOSAN DL-160 with a 2 cu yd bucket and a Pemberton Brush Grapple from H & V Equipment, Inc. in the amount of $125,471.75 thru County's participation with Buy Board awarded contracts.
E.
Acceptance and approval of the following invoices submitted by contracted project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323879- $37,049.92 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08;
2. Invoice No. 11323880- $14,000.00 for "FM 681 Project; From FM 2221/FM 492"- C-09-192A-06-08.
1. Invoice No. 11323879- $37,049.92 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08;
2. Invoice No. 11323880- $14,000.00 for "FM 681 Project; From FM 2221/FM 492"- C-09-192A-06-08.
F.
Requesting authority to submit an affiliation application to ensure that Hidalgo County receives all the benefits (i.e. additional discounts) under Grainger's TXMAS 2-539030 contract including execution of any applicable documents.
G.
Requesting authority to enter into a (12) month preventive maintenance renewal inspection agreement with Cummins-Allison Corp. for the Tax Office Department various locations through the following information below, effective: 10/01/2011 - 09/30/2012; (1-1100-415-15-140-001-0-432).
| Requisition | Model | Serial | Location | Annual |
| 201804 | JetScan 4062 | 14062267906125 | 2804 S. Bus. Hwy. 281 Edinburg (Auto) | $387.00 |
| 201804 | JetScan 4062 | 14062268006125 | 722 N. Breyfogle Mission (Auto) | $387.00 |
| 201804 | JetScan 4062 | 14062402704313 | 2804 S. Bus. Hwy. 281 Edinburg (Handicap Area) | $387.00 |
| 201804 | JetScan 4062 | 14062406206200 | 2804 S. Bus. Hwy. 281 Edinburg | $387.00 |
| 201804 | JetScan 4062 | 14062413104314 | 2804 S. Bus. Hwy. 281 Edinburg | $387.00 |
| 201804 | JetScan 4062 | 14062417806222 | 2804 S. Bus. Hwy. 281 Edinburg | $387.00 |
| 201804 | JetScan 4062 | 14062472108051 | 2804 S. Bus. Hwy. 281 Edinburg (Tax- Vault) | $387.00 |
| 201804 | JetScan 4062 | 6823 | 2804 S. Bus. Hwy. 281 Edinburg (Cashier Area) | $387.00 |
| 201804 | JetScan 4062 | 14062471808051 | 300 W. Hall Acres Suite C Pharr (Auto) | $387.00 |
| 201804 | JetScan 4062 | 14062662905112 | 300 W. Hall Acres Suite C Pharr (Auto) | $387.00 |
| 201804 | JetScan 4062 | 14062472008051 | 509 E. Earling Rd San Juan | $387.00 |
| 201804 | JetScan 4062 | 14062419804315 | 722 N. Breyfogle Mission (Auto) | $387.00 |
| 201804 | JetScan 4062 | 14062472208051 | 722 N. Breyfogle Mission (Auto) | $387.00 |
| 201804 | JetScan 4062 | 14062472308051 | 722 N. Breyfogle Mission (Auto) | $387.00 |
| 201804 | JetScan 4062 | 14062981004042 | 722 N. Breyfogle Mission (Auto) | $387.00 |
| 201804 | JetScan 4062 | 14062384606199 | 1902 Joe Stephens Weslaco (Auto) | $387.00 |
| 201804 | JetScan 4062 | 14062471908051 | 1902 Joe Stephens Weslaco (Tax) | $387.00 |
| 201804 | JetScan 4065 | 14065107008284 | 2804 S. Bus. Hwy. 281 Edinburg (Tax -Vault) | $438.00 |
| 201804 | JetScan 4065 | 14065112508284 | 1429 S. Tower Rd. Alamo | $438.00 |
| 201804 | JetScan 4065 | 14065112608284 | 2804 S. Bus. Hwy. 281 Edinburg (Tax-Vault) | $438.00 |
| 201804 | JetScan 4062 | 14062870403349 | 509 E. Earling Rd San Juan (Auto) | $437.00 |
| 201804 | JetScan 4062 | 14062398503041 | 2804 S. Bus. Hwy. 281 Edinburg (Auto) | $387.00 |
| 201804 | JetScan 4069 | 14069086610191 | 300 W. Hall Acres Suite C Pharr | $509.00 |
H.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.:
I.
Approval of Application for Payment No. 1 (Final) in the amount of $58,356.45 from M.J.A. Construction, LLC, contracted vendor for Colonia Saenz Subdivision as submitted by Rodriguez Engineering project engineer (C-CAP-11-057-04-05).
J.
Requesting authority to advertise a request for proposals and approval of procurement packet (i.e. legal notice, requirements, etc.) for "Software Services for Indigent Health Care System for Health and Human Service Department." (RFP No.: 2011-200-00-00CGA)
K.
Acceptance and approval of request for payment of Invoice No. 2 in the amount of $11,848.86 submitted by contracted firm of Alcocer Garcia Associates, Inc. for the "Design and Construction of a New Constable Building" for Precinct #1's Constable through AIA Contract #C-10-320-02-08-PO#660264 (approved by CC on 02/08/11) with authority for County Treasurer to issue check after County Auditor's review and processing procedures are completed.
L.
Requesting approval for removal of asset # 036838 (6 TON COLAIR A/C UNIT) from Hidalgo County Precinct #3 inventory list. (Attached: Property Loss Notice, photos of damaged A/C units, and Deputy Constable Pantina's report)