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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING September 20, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - DBM Health Insurance (2201)
B.
2011 - Records Management (1238)
C.
2011 - District Attorney (1222)
D.
2011 - District Attorney (1223)
E.
2011 - Health & Human Services Dept. (1100)
F.
2011 - Health & Human Services Dept. (1100)
G.
2011 - Indigent Defense (1100)
H.
2011 - Tax Office (1246)
I.
2011 - County Clerk's Office (1238)
J.
2011 - Human Resources (1100)
K.
2011 - I. T. Department (1100)
L.
2011 - I. T. Department (1100)
M.
2011 - Emergency Management (1100)
N.
2011 - Civil Service (1100)
O.
2011 - Facilities Management (1100)
P.
2011 - Planning Dept. (1100)
Q.
2011 - HIDTA (1291)
R.
2011 - Courthouse Security (1241)
S.
2011 - Jail Commissary (2102)
T.
2011 - Sheriff's Office (1100)
U.
2011 - Sheriff's Federal Sharing U.S. Department of Treasury (1228)
V.
2011 - Sheriff's Investigation Fund HB 65 (1227)
W.
2011 - 139th District Court (1100)
X.
2011 - CCL #1 (1100)
Y.
2011 - County Wide Administration (1100)
Z.
2011 - J.P. 4/1 (1100)
AA.
2011 - Constable Pct. #2 (1100)
BB.
2011 - Pct. #1 Rd Maint. (1200)
CC.
2011 - Pct. #1 Sanitation (1100)
DD.
2011 - Pct. #3 Rd Maint. (1200)
EE.
2011 - Pct. #3 Sanitation (1100)
FF.
2011 - Pct. #3 Parks (1100)
GG.
2011 - Pct. #3 Sanitation (1100)
HH.
2011 - Pct. #4 Rd Maint. (1200)
II.
2011 - Pct. #4 Parks (1100)
JJ.
2011 - BCAP (1200)
3.
2011 Interdepartmental transfers:
A.
Planning Dept (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Planning Dept in the amount of $750.00 to fund office supply expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Planning Dept in the amount of $750.00 to fund office supply expenditures.
B.
Co. Wide Communications System (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Co. Wide Communications System in the amount of $4,000.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Co. Wide Communications System in the amount of $4,000.00.
C.
Gen Fund-Appraisal Fees (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Gen Fun-Appraisal Fees in the amount of $62,157.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Gen Fun-Appraisal Fees in the amount of $62,157.00.
D.
Co Comm (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Co Comm in the amount of $35,861.70 to fund RGV Broadcasting contract through year end.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Co Comm in the amount of $35,861.70 to fund RGV Broadcasting contract through year end.
E.
Humane Society (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Humane Society in the amount of $75,000.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Humane Society in the amount of $75,000.00.
F.
Right-of-Way (1200):
Approval of 2011 interdepartmental transfer from Co. Wide Adm. - Contingency (1200) to Right-of-Way in the amount of $2,549.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm. - Contingency (1200) to Right-of-Way in the amount of $2,549.00.
G.
Child Welfare Defense (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Child Welfare Defense in the amount of $704,627.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Child Welfare Defense in the amount of $704,627.00.
H.
Various Departments (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm. - Contingency to various departments in the total amount of $203,463.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm. - Contingency to various departments in the total amount of $203,463.00.
I.
Pct. #1 C.O. 2010 (1342):
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Pct 1 Roads from (program 041) to Mile 17N (FM 88-FM 1015)(program 085) in the amount of $25,000.00.
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Pct 1 Roads from (program 041) to Mile 17N (FM 88-FM 1015)(program 085) in the amount of $25,000.00.
J.
Pct. #2 CO 2009 Series (1339):
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 LJ Drain (program 038) into LJ Pond, (program 045) for land in the amount of $6,352.23.
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 LJ Drain (program 038) into LJ Pond, (program 045) for land in the amount of $6,352.23.
K.
Pct. #2 Rd. Maintenance (1200):
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Rd Maint. (program 006) to McColl Road Project (program 028) in the amount of $70,000.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer within Precinct #2 fund (1200) from Rd Maint. (program 006) to McColl Road Project (program 028) in the amount of $70,000.00 to fund project expenditures.
L.
Pct. #3 BCAP (1312):
Approval of 2011 interdepartmental transfer from BCAP Basham No.14 Subdivision to BCAP La Suena Subdivision in the total amount of $46.00.
Approval of 2011 interdepartmental transfer from BCAP Basham No.14 Subdivision to BCAP La Suena Subdivision in the total amount of $46.00.
M.
Pct. #3 CO. 2009 (1339):
Approval of 2011 interdepartmental transfer from C.O. 2009 - Pct #3 Drainage Improvement to C.O. 2009 Pct #3 Moorefield La Suena Drain in the amount of $79,735.00.
Approval of 2011 interdepartmental transfer from C.O. 2009 - Pct #3 Drainage Improvement to C.O. 2009 Pct #3 Moorefield La Suena Drain in the amount of $79,735.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk
Approval of August 2011 Monthly Fee Report.
Approval of August 2011 Monthly Fee Report.
6.
Right of Way - Permits:
A.
1. North Alamo Water Supply Corporation:
a. PVTRD NS/S 15N (E 6W/S 15N/W Garza St)- Bore- Manuel Villalpando- 3/4" service connection
b. Dos Reinas L10 (SWC E83/1.5E)- Bore- Mateo Diaz IV- 3/4" service connection
c. Approximately 1550' going west from the C/L of Old La Blanca Rd and mile 11.5N on the south side- Bore- Mira Flores Sub- 8" waterline w/ 16" PVC casing
d. Approximately 1/4 mile east of Cesar Chavez on Owassa NS- Bore- Isaias R. Martinez
a. PVTRD NS/S 15N (E 6W/S 15N/W Garza St)- Bore- Manuel Villalpando- 3/4" service connection
b. Dos Reinas L10 (SWC E83/1.5E)- Bore- Mateo Diaz IV- 3/4" service connection
c. Approximately 1550' going west from the C/L of Old La Blanca Rd and mile 11.5N on the south side- Bore- Mira Flores Sub- 8" waterline w/ 16" PVC casing
d. Approximately 1/4 mile east of Cesar Chavez on Owassa NS- Bore- Isaias R. Martinez
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship Withdrawal request for employees #124915, 088994, and 153818.
8.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| A1800.00.047.0013.30 | Rio Prop Ventures LLC | $3900.30 |
| A1800.93.038.0008.17 | Rojas Heavy Equipment LLC | $3526.96 |
| A1800.93.038.0008.17 | Rojas Heavy Equipment LLC | $3368.46 |
| B3300.00.001.0022.15 | Corelogic | $4091.28 |
| C0850.00.530.0040.00 | Hsbc Bank USA N.A. | $9929.28 |
| M1950.99.052.0001.06 | Doctor's Hospital At Renaissance Ltd | $13311.06 |
| S4847.01.002.0005.00 | Ocwen Loan | $8315.31 |
| T2100.00.243.0006.05 | Mex Flores | $2585.36 |
| V3280.99.000.0001.01 | Ean Holdings LLC | $25281.34 |
9.
Urban County:
A.
Request for approval of two (2) applicants in City of San Juan, two (2) applicants in the city of Mercedes, one (1) applicant in the City of Weslaco, one (1) applicant in City of Penitas, one (1) applicant in Countywide under the HOME Homeowner-Occupied Housing Rehabilitation Program.
B.
Request approval to enter into four (4) "Homebuyer Assistance Program" Contract's under the Home Program.
10.
Budget & Management:
A.
Pct. #2 TXDOT (1315):
Approval to process payment to Texas Department of Transportation (TXDOT) in the amount of $748.80 in relation to the CR 653 (Las Milpas Road) Off-system bridge replacement project with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to process payment to Texas Department of Transportation (TXDOT) in the amount of $748.80 in relation to the CR 653 (Las Milpas Road) Off-system bridge replacement project with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
11.
IT Department - Renan Ramirez:
A.
Information Technology:
Authorization to change employee name through the County's memberhsip/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
Authorization to change employee name through the County's memberhsip/participation with CONTRACT: DIR-SDD-604 with awarded vendor VERIZON WIRELESS for the following:
| Delete Name: | Delete Employee #: | New Employee Name: | New Employee #: | Cell Phone #: |
| Daniel Gonzalez | 182745 | Antonio Silva | 186821 | 956-907-1611 |
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval of Invoice # 03.0811 SO in the amount of $5,974.60 from DOS Logistics, Inc. contracted engineer for "Sheriff's Office Substation in the Pct. 1 Area" with authority for Auditor's to complete processing procedure and County Treasurer to issue payment. C-08-223-11-04.
B.
1. Requesting approval for Payment Application No. 3 (final) in the amount of $28,167.50 from The 5125 Company, awarded contractor for the Hidalgo County Primary Care and Substance Abuse Facility Site and Utility Improvements (Contract No. C-10-050-03-23) as certified for payment by project engineer, Quintanilla, Headley and Associates, Inc. with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
2. Acceptance and approval of Certificate of Completion for the project Hidalgo County Primary Care and Substance Abuse Facility Site and Utility Improvements (Contract No. C-10-050-03-23) as certified by project engineer, Quintanilla, Headley and Associates, Inc.
3. Requesting approval for Payment Application No. 4 (Retainage Release) in the amount of $10,867.62 from The 5125 Company, awarded contractor for the Hidalgo County Primary Care and Substance Abuse Facility Site and Utility Improvements (Contract No. C-10-050-03-23) as certified for payment by project engineer, Quintanilla, Headley and Associates, Inc. with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
2. Acceptance and approval of Certificate of Completion for the project Hidalgo County Primary Care and Substance Abuse Facility Site and Utility Improvements (Contract No. C-10-050-03-23) as certified by project engineer, Quintanilla, Headley and Associates, Inc.
3. Requesting approval for Payment Application No. 4 (Retainage Release) in the amount of $10,867.62 from The 5125 Company, awarded contractor for the Hidalgo County Primary Care and Substance Abuse Facility Site and Utility Improvements (Contract No. C-10-050-03-23) as certified for payment by project engineer, Quintanilla, Headley and Associates, Inc. with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
C.
Acceptance, and approval of payment of Change in Services Invoice No. 4 in the amount of $14,509.55 and Invoice No. 5 in the amounts of $7,259.46 from Alcocer Garcia Associates Design Consulting, contracted architect for the, "Remodel of Existing Old Administration Building"-C-08-131-08-07.
D.
Authority to enter into broadcasting agreements (if applicable) to air Operation Clean Slate ads with the following TV Stations:
1. KTLM-T40 Telemundo (Channel 2)-$500.00;
2. KNVO-UNIVISION 48 (Channel 3)-$500.00
3. KNVO-UNIVISION 48 Alegre Despertar-$435.00
3. KTFV-UNIVISION 48-$455.00
4. KGBT- Channel 4-$510.00;
5. KRGV- Channel 5-$$540.00;
6. FOX 2 News (XRIO-Cable 6)-$500.00;
7. KVEO-NEWS CENTER 23 (NBC) (Channel 8)-$500.00 along with completion and submission of an Application for Credit;
including authority for County Judge, Court Member to execute documents.
1. KTLM-T40 Telemundo (Channel 2)-$500.00;
2. KNVO-UNIVISION 48 (Channel 3)-$500.00
3. KNVO-UNIVISION 48 Alegre Despertar-$435.00
3. KTFV-UNIVISION 48-$455.00
4. KGBT- Channel 4-$510.00;
5. KRGV- Channel 5-$$540.00;
6. FOX 2 News (XRIO-Cable 6)-$500.00;
7. KVEO-NEWS CENTER 23 (NBC) (Channel 8)-$500.00 along with completion and submission of an Application for Credit;
including authority for County Judge, Court Member to execute documents.
E.
Pct. #2:
Requesting approval of Invoice #3041 for R. Gutierrez Engineering Corporation, #C-03-167-06-03 in the amount $59,891.46 for McColl Road II (Dicker Road to Orangewood-Rancho Blanco-Road) Project.
F.
Sheriff's Office:
Requesting authority to enter into a (12) month renewal support maintenance agreement for (2) i2 Analyst's Notebook with i2 Inc. for the Sheriff's Department through requisition #201880 for the amount of $906.00 ea./yr., in the total amount of $1812.00 both/year from 10/01/2011-09/30/2012.(1-1100-421-00-280-001-0-336)
Requesting authority to enter into a (12) month renewal support maintenance agreement for (2) i2 Analyst's Notebook with i2 Inc. for the Sheriff's Department through requisition #201880 for the amount of $906.00 ea./yr., in the total amount of $1812.00 both/year from 10/01/2011-09/30/2012.(1-1100-421-00-280-001-0-336)
G.
Requesting approval for County's option to exercise to sixty (60) day extension under the current contract/specifications No.: C-10-109-09-21 so as to have no lapse in services while the procurement process is completed for "EN-1 Roadbond Stabilizer Material" for Hidalgo County-Extension effective from 9-21-11 thru 11-19-11.
H.
Approval of Application for Payment No. 1 in the amount of $95,509.08 from Saenz Utility Contractors, Ltd., contracted vendor for Loma Linda Heights Subdivision as submitted by TEDSI Infrastructure Group, project engineer (C-CAP-11-129-05-23).
I.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.:
J.
Approval of Application for Payment No. 1 in the amount of $94,991.76 from Saenz Utility Contractors, Ltd., contracted vendor for Wes-Mer Subdivision as submitted by TEDSI Infrastructure Group, project engineer (C-CAP-10-370-03-01).
K.
Approval of final construction contract (CC previously approved to award on 05-23-11) for C-CAP-11-123-05-23 Road & Drainage Construction for Lakeview Subdivision between Hidalgo County and Sascon, Inc. in the amount of $292,535.85.
L.
Constable Pct. 3:
Requesting authority to enter into a (12) Month License Renewal Agreement with the "The Productivity Center" for Hidalgo County Constable Pct. 3 to access TECLEOSE for the total amount of $295.00/year through requisition # 201757. Effective October 2011 thru October 2012. (1-1100-421-00-293-001-0-336)
Requesting authority to enter into a (12) Month License Renewal Agreement with the "The Productivity Center" for Hidalgo County Constable Pct. 3 to access TECLEOSE for the total amount of $295.00/year through requisition # 201757. Effective October 2011 thru October 2012. (1-1100-421-00-293-001-0-336)
M.
Approval of Change Order No. 1 with contractor Asago Construction for La Suena Subdivision, Pct. No. 3 reflecting an increase in the amount of $74,726.00 due to quantity modifications in drainage and driveway improvements to provide a positive drainage outfall for subdivision as submitted through project engineer Javier Hinojosa Engineering (C-CAP-10-379-05-17).
N.
Fire Marshal:
1. Acceptance and approval of a claim submitted by Home Depot (through PO#661341 and Invoice #5171114) in the amount of $1,428.03 (through US Communities Cooperative contract pricing) for purchase made by the Fire Marshal's office due to the erroneous and inadvertent non-placement of request for a commercial credit account form (as requested by department for CC agenda of 1-18-11 and as further confirmed and corroborated by supporting documentation attached herein);
2. Approval of a commercial credit account form as submitted by Fire Marshal for/with Home Depot.
3. Approval of a commercial credit account form as submitted by Extension Service for/with Home Depot.
1. Acceptance and approval of a claim submitted by Home Depot (through PO#661341 and Invoice #5171114) in the amount of $1,428.03 (through US Communities Cooperative contract pricing) for purchase made by the Fire Marshal's office due to the erroneous and inadvertent non-placement of request for a commercial credit account form (as requested by department for CC agenda of 1-18-11 and as further confirmed and corroborated by supporting documentation attached herein);
2. Approval of a commercial credit account form as submitted by Fire Marshal for/with Home Depot.
3. Approval of a commercial credit account form as submitted by Extension Service for/with Home Depot.
O.
(IT) Information Technology:
Requesting authority to purchase high-speed internet connection, called 10 MB Ethernet through our membership/participation with (DIR) Department of Information Resources contract DIR-TEX-AN-CTSA-005 for the (IT) Information Technology Department through (Requisition#201821) for the following:
Requesting authority to purchase high-speed internet connection, called 10 MB Ethernet through our membership/participation with (DIR) Department of Information Resources contract DIR-TEX-AN-CTSA-005 for the (IT) Information Technology Department through (Requisition#201821) for the following:
| Qty | Description | Estimated Amount/Month |
| 1 | 10 MB Ethernet Access | $861.56 |
| 1 | 10 MB Non-Managed Port with Customer Provided Router | $535.81 |
| 1 | Increment Charges-NA for Flat Rate | $65.52 |
| Total Monthly Rate: | $1,462.89 |
all pricing is subject to adjustment as detailed in supporting document from DIR - Walter Gaylor.
P.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for:
1. Hidalgo County Community Supervision and Corrections Department, aka, Adult Probation Department,
2. Co. Judge
3. Safety Division
1. Hidalgo County Community Supervision and Corrections Department, aka, Adult Probation Department,
2. Co. Judge
3. Safety Division