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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING October 4, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Planning Dept. (1100)
B.
2011 - Adult Probation (1100)
C.
2011 - Tax Office (1246)
D.
2011 - Emergency Management (1100)
E.
2011 - Facilities Mgmt. (1100)
F.
2011 - Texas Agrilife Extension (1100)
G.
2011 - Elections Department (1100)
H.
2011 - Right of Way (1200)
I.
2011 - County Treasurer (1100)
J.
2011 - DBM W/C (2202)
K.
2011 - Executive Office (1100)
L.
2011 - Health & Human Services Dept. (1293)
M.
2011 - County Clerk's (1238)
N.
2011 - 370th District Court (1100)
O.
2011 - 430th District Court (1100)
P.
2011 - CCL #1 (1100)
Q.
2011 - J.P. 2/2 (1100)
R.
2011 - Pct. #1 CO 2010 A&B (1342)
S.
2011 - Pct. #1 2010 C.O.'s (1342)
T.
2011 - Pct. #1 Adm. (1200)
U.
2011 - Pct. #1 R&B (1200)
V.
2011 - Pct. #2 Sanitation (1100)
W.
2011 - Pct. #2 Adm. (1200)
X.
2011 - Pct. #3 Parks (1100)
Y.
2011 - Pct. #3 Sanitation (1100)
Z.
2011 - Pct. #3 R&B (1200)
AA.
2011 - Pct. #4 Road Maint. (1200)
BB.
2011 - Pct. #4 Parks (1100)
CC.
2011 - Pct. #4 Administration (1200)
DD.
2011 - Pct. #4 Parks (1100)
3.
2011 Interdepartmental transfers:
A.
Pct. 1 CO's 2010 A & B (1342):
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $23,000.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of August 2011 (PP #16 & 17).
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $23,000.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of August 2011 (PP #16 & 17).
B.
Pct. #1 CO's 2010 A&B (1342):
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Pct. 1 FM 493 (US 281-BUS 83) in the amount of $115,014.00 to fund Supplemental Agreement #1 to Work Authorization #2 in relation to completion of ROW Map by L & G Engineering for the FM 493 (US 281-BUS 83) project.
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Pct. 1 FM 493 (US 281-BUS 83) in the amount of $115,014.00 to fund Supplemental Agreement #1 to Work Authorization #2 in relation to completion of ROW Map by L & G Engineering for the FM 493 (US 281-BUS 83) project.
C.
Pct. #3 R&B (1200):
Approval of 2011 interdepartmental transfer from Precinct #3 Road Maintenance to Precinct #3 La Suena Subdivision in the amount of $7,846.23.
Approval of 2011 interdepartmental transfer from Precinct #3 Road Maintenance to Precinct #3 La Suena Subdivision in the amount of $7,846.23.
D.
Pct. #3 Sanitation (1100):
Approval of 2011 interdepartmental transfer from County Wide Administration to Precinct #3 Sanitation in the amount of $20,000.00.
Approval of 2011 interdepartmental transfer from County Wide Administration to Precinct #3 Sanitation in the amount of $20,000.00.
E.
TxDot Notes Payable (1315):
Approval of 2011 interdepartmental transfer from Precinct #1 TxDot FM 1015 to TxDot Notes Payable in the total amount of $65,375.17.
Approval of 2011 interdepartmental transfer from Precinct #1 TxDot FM 1015 to TxDot Notes Payable in the total amount of $65,375.17.
4.
Interfund Transfers:
A.
Public Defenders Dept. - Juvenile Section (1282):
Approval of 2011 interfund transfer from County Wide Administration (1100) to Public Defenders grant (1282) in the amount of $20,758.00 to fund the county's portion (local match - remaining balance).
Approval of 2011 interfund transfer from County Wide Administration (1100) to Public Defenders grant (1282) in the amount of $20,758.00 to fund the county's portion (local match - remaining balance).
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Monthly Fee Reports:
A.
County Treasurer:
Approval of the Hidalgo County Monthly Investment Reports for the months of April, May, June, July, and August 2011.
Approval of the Hidalgo County Monthly Investment Reports for the months of April, May, June, July, and August 2011.
7.
Right of Way - Permits:
A.
1. City of Edinburg:
The contractor proposes to bore and install a 16" PVC casing for a 8" PVC sanitary sewer line across Kenyon Road. The bore will be 160.0' north of Ingle Road. The sanitary sewer is for a residential subdivision (Mandalay Bay).
2. North Alamo Water Supply:
Approximately 310' north of Curry Rd on the east side of Sharp Rd- Bore- Solis Acres Sub; 3/4" service connection w/2" PVC casing
3. Agua S.U.D.:
Install approx 3150 feet of 8" PVC water main on the west side of Liberty Rd. in the area south of 4 Mile Line from Las Codornices Sub. in Penitas, TX. A 12" bore is proposed crossing Liberty Rd. to connect to an existing 8" water main on the East side of Liberty Rd. approx 400' N of Fir St.
The contractor proposes to bore and install a 16" PVC casing for a 8" PVC sanitary sewer line across Kenyon Road. The bore will be 160.0' north of Ingle Road. The sanitary sewer is for a residential subdivision (Mandalay Bay).
2. North Alamo Water Supply:
Approximately 310' north of Curry Rd on the east side of Sharp Rd- Bore- Solis Acres Sub; 3/4" service connection w/2" PVC casing
3. Agua S.U.D.:
Install approx 3150 feet of 8" PVC water main on the west side of Liberty Rd. in the area south of 4 Mile Line from Las Codornices Sub. in Penitas, TX. A 12" bore is proposed crossing Liberty Rd. to connect to an existing 8" water main on the East side of Liberty Rd. approx 400' N of Fir St.
8.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| 10038.00.000.0244.33 | Edwards Abstract & Title Co | $4046.43 |
| T7353.02.000.0005.00 | Corelogic | $8290.34 |
9.
Auditor's Office:
A.
Requesting approval to issue payment for tax year 2010 in the amount of $182,937.06 to H.E.B. Grocery Company pursuant to the Economic Development Agreement between the City of Weslaco, Hidalgo County, and H.E.B. Grocery Company.
10.
Budget & Management:
A.
Notes Payable (1401):
Approval of 2011 appropriation of funds into Notes Payable in the total amount of $0.28.
Approval of 2011 appropriation of funds into Notes Payable in the total amount of $0.28.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to enter into a radio broadcasting agreements (if applicable) to air Operation Clean Slate ads with the following Radio Stations in supporting itemized proposed documentation with authority for County Judge or Court Member to execute agreements for the following requisitions 203505 & 203507:
1. Univision Radio, Texas L. P. dba KGBT - $250.00;
2. Clear Channel Broadcasting dba KQXX-FM - $250.00:
1. Univision Radio, Texas L. P. dba KGBT - $250.00;
2. Clear Channel Broadcasting dba KQXX-FM - $250.00:
B.
Elections:
Requesting authority to enter into a 12-month software renewal maintenance agreement with (ESRI) Environmental Systems Research Institution for the Elections Department through requisition #203080 from 10/4/11-10/3/2012 (1-1100-414-00-130-001-0-336);
Requesting authority to enter into a 12-month software renewal maintenance agreement with (ESRI) Environmental Systems Research Institution for the Elections Department through requisition #203080 from 10/4/11-10/3/2012 (1-1100-414-00-130-001-0-336);
C.
Requesting approval of payment for Invoice No. 2011708 in the amount of $1,675.10 (3rd Call, La Mesa Subdivision) as submitted by project engineer TEDSI Infrastructure Group.
D.
Pct. #4:
Requesting approval for:
1. Membership with North Alamo Water Supply Corporation;
2. The installation and utilization of 2" water meter for the JR "Milo" Ponce Park at 3516 E. F.M. 2812 for a total amount of $5,093.00 through requsition #203018 commencing upon approval. (1-1100-452-00-124-009-0-439);
Requesting approval for:
1. Membership with North Alamo Water Supply Corporation;
2. The installation and utilization of 2" water meter for the JR "Milo" Ponce Park at 3516 E. F.M. 2812 for a total amount of $5,093.00 through requsition #203018 commencing upon approval. (1-1100-452-00-124-009-0-439);
E.
Pct. #4:
Requesting approval to enter into a 12-month license support center/remote support subscriber agreement with bigWebApps for Precinct #4 in the amount of $2,094.40/year through the following requisition #200674 effective: upon approval (1-1200-431-00-124-007-0-336).
F.
Requesting authority to re-advertise (as no bids received) and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County-Laboratory Services" Bid No. 2011-144A-SMA.
G.
1. Recommending to rescind action taken on Agenda Item # 28546 (approved by cc on 09/20/11) on "Application for Payment - No.1 Loma Linda Heights Subdivision" as retainage percentage (%) and engineer's name were incorrectly submitted as 10% instead of 5% and TEDSI Infrastructure Group was named as project engineer instead of Javier Hinojosa Engineering.
2. Recommending approval of corrected Application for Payment No. 1 in the amount of $100,815.14 from Saenz Utility Contractors, Ltd., contracted vendor for Loma Linda Heights Subdivision as submitted by Javier Hinojosa Engineering, project engineer (C-CAP-11-129-05-23).
2. Recommending approval of corrected Application for Payment No. 1 in the amount of $100,815.14 from Saenz Utility Contractors, Ltd., contracted vendor for Loma Linda Heights Subdivision as submitted by Javier Hinojosa Engineering, project engineer (C-CAP-11-129-05-23).
H.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
I.
Requesting approval of Application for Payment No. 2 in the amount of $34,663.50 from Asago Construction, contracted vendor for La Suena Subdivision as reviewed and submitted by project engineer Javier Hinojosa Engineering (C-CAP-10-379-05-17).
J.
Requesting approval of Application for Payment No. 1 in the amount of $109,116.90 from Asago Construction, contracted vendor for Balli Estates Subdivision as reviewed and submitted by project engineer TEDSI Infrastructure Group (C-CAP-11-127-05-23).
K.
Requesting authority to exercise the County's option to renew the first (1st year) of the two (2) - one (1) year terms as provided in the current contract for: "Security Services For County Owned Structures-Buildings-Parks-Equipment-Facilities-Hidalgo County, under the same rates, terms and conditions with: CYMEZ INTERNATIONAL SECURITY SERVICES to be effective October 19, 2011 thru October 18, 2012.
L.
Approval for an additional year renewal with "North America Western Data Systems d/b/a Western Data Systems" for the RTK Agreement Membership in connection with the utilization of their existing "Trimble Rover Kit" equipment/system including the confirmation by Western Data Systems that after the third year of memberships, renewal fees will be based on an equal cost shared amount amongst all members of the RTK network and will be at a cost per membership of $100.00 per year.
M.
Requesting authority to enter into a 12 month subscription agreement renewal and execute required agreement through vendor Element K for the District Attorney Office in the total amount of $394.96/year through requisition #203021 effective: 9/26/2011 - 9/26/2012:
N.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
O.
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms and conditions for the following:
1. C-08-199-09-30-Lease of Office Space in Las Milpas for the WIC Program with Antonio Esparza, M.D., Rentals;
2. C-10-304-10-12-Contraceptives-Patch for Hidalgo County with Prescription Supply, Inc.;
3. C-09-209-10-06-Record and delay Broadcast of Hidalgo County Commissioner's Court Meetings with RGV Educational Broadcasting, Inc.;
1. C-08-199-09-30-Lease of Office Space in Las Milpas for the WIC Program with Antonio Esparza, M.D., Rentals;
2. C-10-304-10-12-Contraceptives-Patch for Hidalgo County with Prescription Supply, Inc.;
3. C-09-209-10-06-Record and delay Broadcast of Hidalgo County Commissioner's Court Meetings with RGV Educational Broadcasting, Inc.;