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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING October 11, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Planning Department (1100)
B.
2011 - I.T. Department (1100)
C.
2011 - I.T. Department (1100)
D.
2011 - Health & Human Services Dept. (1100)
E.
2011 - Health & Human Services Dept. (1100)
F.
2011 - Health & Human Services Dept. (1100)
G.
2011 - Health & Human Services Dept. (1100)
H.
2011 - Health & Human Services Dept. (1293)
I.
2011 - Health & Human Services Dept. (1293)
J.
2011 - Health & Human Services Dept. (1293)
K.
2011 - Health & Human Services Dept. (1293)
L.
2011 - Law Library (1247)
M.
2011 - Emergency Management (1283)
N.
2011 - Emergency Management (1100)
O.
2011 - Hidalgo Co Workers' Compensation (2202)
P.
2011 - Co Wide Administration (1100)
Q.
2011 - Hurricane Alex (1100)
R.
2011 - Elections Department (1100)
S.
2011 - District Attorney's (1222)
T.
2011 - District Attorney's (1223)
U.
2011 - Safety Division (1100)
V.
2011 - Sheriff's Office (1100)
W.
2011 - Sheriff's Office (1100)
X.
2011 - County Clerk's Office (1100)
Y.
2011 - County Clerk's Office (1238)
Z.
2011 - TABC (1100)
AA.
2011 - Tax Office (1100)
BB.
2011 - Tax Office (1100)
CC.
2011 - Probate Court (1100)
DD.
2011 - Probate Court (1243)
EE.
2011 - Pct. #3 R&B (1200)
FF.
2011 - Pct. #3 R&B (1200)
GG.
2011 - Pct. #3 Parks (1100)
HH.
2011 - Pct. #3 Sanitation (1100)
II.
2011 - Pct. #4 Rd Maint. (1200)
JJ.
2011 - Pct. #4 Drainage (1342)
3.
2011 Interdepartmental transfers:
A.
J.P. 4/2 (1100):
Approval of 2011 interdepartmental transfer from County Wide Admin-Contingency to JP 4-2 in the amount of $1,192.41 to fund various operating expenditures.
Approval of 2011 interdepartmental transfer from County Wide Admin-Contingency to JP 4-2 in the amount of $1,192.41 to fund various operating expenditures.
B.
Fire Marshal's Office (1100):
Approval of 2011 Inter-Departmental transfer from Mission FD-AID To Govt Agency (014) to Edcouch FD-AID To Govt Agency (005), to Edinburg FD-AID To Govt Agency (006), to Linn-San Manuel FD-AID To Govt Agency (011), to McAllen FD-AID To Govt Agency (012), to Palmview FD-AID To Govt Agency (016), and to Weslaco FD-AID To Govt Agency (019) in the total amount of $43,000.00.
Approval of 2011 Inter-Departmental transfer from Mission FD-AID To Govt Agency (014) to Edcouch FD-AID To Govt Agency (005), to Edinburg FD-AID To Govt Agency (006), to Linn-San Manuel FD-AID To Govt Agency (011), to McAllen FD-AID To Govt Agency (012), to Palmview FD-AID To Govt Agency (016), and to Weslaco FD-AID To Govt Agency (019) in the total amount of $43,000.00.
C.
Planning Dept (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Planning in the amount of $1,610.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Planning in the amount of $1,610.00.
D.
Planning & Engineering (1200):
Approval of 2011 Interdepartmental transfer from CW Adm Contingency (1200) to Planning & Engineering (1200) in the total amount of $660.00.
Approval of 2011 Interdepartmental transfer from CW Adm Contingency (1200) to Planning & Engineering (1200) in the total amount of $660.00.
E.
Sheriff's Office (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $100,000.00 to fund fuel expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $100,000.00 to fund fuel expenditures.
F.
Jail (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Jail in the amount of $240,000.00 to fund room & board expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Jail in the amount of $240,000.00 to fund room & board expenditures.
G.
Pct. #2 CO's Series 2009:
Approval of 2011 interdepartmental transfer from CO Series 2009 LJ Drain (prog 038) to LJ Pond (prog 045) in the amount of $2,368.71.
Approval of 2011 interdepartmental transfer from CO Series 2009 LJ Drain (prog 038) to LJ Pond (prog 045) in the amount of $2,368.71.
H.
Pct. #2 (1200):
Approval of 2011 interdepartmental transfer from Road Maintenance (prog 006) into McColl Offsite Drain (prog 047), El Gato Road (prog 051) and El Dora Road (prog 052) in the total amount of $157,000.00
Approval of 2011 interdepartmental transfer from Road Maintenance (prog 006) into McColl Offsite Drain (prog 047), El Gato Road (prog 051) and El Dora Road (prog 052) in the total amount of $157,000.00
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| C4440.04.023.0006.00 | Corelogic | $4,941.48 |
| H2675.00.001.0012.00 | Citimortgage | $6,447.91 |
| K2400.00.000.0141.01 | Peace & Thornton Partnership Composed | $5,346.28 |
| L3356.00.000.0074.00 | Chase Home Finance LLC | $3,705.34 |
| M5100.01.000.0001.00 | Corelogic | $4,476.64 |
| O6630.00.000.0007.00 | Jasso De Garcia Family Ltd Partnership | $3,024.34 |
| O6630.00.000.0007.00 | Jasso De Garcia Family Ltd Partnership | $4,552.01 |
| P6400.99.000.0000.M7 | Rush Administrative Services Inc. | $53,849.64 |
| S2510.00.000.0004.00 | Corelogic | $3,403.74 |
| S6250.00.000.0010.00 | Rio Prop Ventures LLC | $7,423.71 |
| S6250.00.000.0010.00 | Rio Prop Ventures LLC | $7,904.92 |
| S6250.00.000.0010.00 | Rio Prop Ventures LLC | $8.261.96 |
| S6620.00.000.0001.00 | Stripes LLC | $13,915.22 |
| S6620.00.000.0001.00 | Stripes LLC | $14,133.81 |
| S6620.00.000.0001.00 | Stripes LLC | $13,031.97 |
| S6779.00.000.0003.00 | Corelogic | $7,975.61 |
| T2100.00.250.0001.00 | Bac Tax Services | $3,846.65 |
| W0100.00.028.0006.10 | L.A Freight & Logistics | $2,548.50 |
6.
Urban County:
A.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
B.
Request for approval of one (1) applicant in the City of Alamo and one (1) applicant in the City of Weslaco under the HOME Homeowner Occupied Housing Rehabilitation Program.
C.
Request approval to enter into three (3) "Homebuyer Assistance Program" Contract under the Home Program.
7.
Auditor's Office:
A.
Monthly collection reports for July and August 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Guadalupe Trevino, Hidalgo County Sheriff | $ 90,250.11 | July 2011 |
| The Hon. Guadalupe Trevino, Hidalgo County Sheriff | $ 106,072.41 | August 2011 |
8.
Budget & Management:
A.
Self-Funded Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $80,110.76 for the period of 09/16-30/2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $80,110.76 for the period of 09/16-30/2011 and requesting approval of wire transfer.
B.
1. Approval to transfer $672,880.30 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 09/17/2011 to 09/30/2011.
2. Approval of wire transfer to cover claims paid.
| 09/17-23/2011 | $257,817.56 |
| 09/24-30/2011 | $415,062.74 |
| TOTAL | $672,880.30 |
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Right Of Way Department:
Requesting authority to enter into an Equipment-Customer Moves & Relocation Agreement with Xerox thru requisition #203648 in the amount of $365.00. Equipment is to be moved from 2401 N. Moorefield in Mission to 2818 S. Hwy Bus 281 in Edinburg Texas.
Requesting authority to enter into an Equipment-Customer Moves & Relocation Agreement with Xerox thru requisition #203648 in the amount of $365.00. Equipment is to be moved from 2401 N. Moorefield in Mission to 2818 S. Hwy Bus 281 in Edinburg Texas.
B.
Requesting approval of payment for various invoices as submitted by HALFF ASSOCIATES, INC., subject to County Auditor's review and processing procedures with authority for County Treasurer to issue payment in connecton to contract #C-10-340-10-19 for: Building Repairs, Alterations and/or Renovations to County Owned Buildings" (on an as needed basis) for projects within Hidalgo County Precinct Number 4, as set forth below:
1. Project:"Elections Warehouse" - WA#1-(PO#660277):
a. Inv#M153663 - $ 6,900.00 - July 2011
b. Inv#M154685 - $21,735.00 - August 2011
c. Inv#M155635 - $ 2,365.00 - September 2011
2. Project:"Courthouse Life Safety-Fire Suppression System" - WA#2-(PO# 662524):
a. Inv#M153664 - $13,233.00 - July 2011
b. Inv#M154757 - $13,233.00 - August 2011
1. Project:"Elections Warehouse" - WA#1-(PO#660277):
a. Inv#M153663 - $ 6,900.00 - July 2011
b. Inv#M154685 - $21,735.00 - August 2011
c. Inv#M155635 - $ 2,365.00 - September 2011
2. Project:"Courthouse Life Safety-Fire Suppression System" - WA#2-(PO# 662524):
a. Inv#M153664 - $13,233.00 - July 2011
b. Inv#M154757 - $13,233.00 - August 2011
C.
Requesting authority to advertise and approval of the Request for Qualifications procurement packet (i.e. qualifications, requirements, scope of services, etc.) as attached hereto for:Hidalgo County-Juvenile Probation "Independent Audit" RFQ No. 2011-260-MEG including the re-advertising of project in the event no responses received and project is still required.
D.
Acceptance and approval of request for final payment on the following invoices from Dos Logistics, Inc. under Contract #C-08-242-10-28 for Professional Engineering Services for the
"Storm Water Improvements for Colonias: Spanish Palm, Encinal, La Pinata, Olivarez #2 and Chapa #2 (Estancia)" with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
1. Colonia Spanish Palm-PO#612706-$6,581.25
2. Colonia Encinal-PO#612707-$5,617.70
3. Colonia La Pinata-PO#612708-$9,225.70
4. Colonia Olivarez #2-PO#612709-$9,533.75
5. Colonia Estancia (Chapa #2)-PO#612710-$12,162.70
1. Colonia Spanish Palm-PO#612706-$6,581.25
2. Colonia Encinal-PO#612707-$5,617.70
3. Colonia La Pinata-PO#612708-$9,225.70
4. Colonia Olivarez #2-PO#612709-$9,533.75
5. Colonia Estancia (Chapa #2)-PO#612710-$12,162.70
E.
Acceptance and approval of the following invoices submitted by contracted project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323927- $18,141.90 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08;
2. Invoice No. 11323928- $23,721.60 for "FM 681 Project; From FM 2221/FM 492"- C-09-192A-06-08.
1. Invoice No. 11323927- $18,141.90 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08;
2. Invoice No. 11323928- $23,721.60 for "FM 681 Project; From FM 2221/FM 492"- C-09-192A-06-08.
F.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County Health and Human Services-Various Types of Laboratory and Related Services" Bid No. 2011-173a-SMA including the re-advertising of project in the event no bids received and project is still required.
G.
Requesting approval of payment of Invoice#11323943 in the amount of ($24,310.00) submitted by L & G Consulting Engineers, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" within Hidalgo County Precinct No. 4.
H.
Acceptance and approval of invoice #11323937 in the amount of $6,982.68, from L & G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation," C-11-054-04-12.
I.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
J.
Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice etc.) as attached hereto for Hidalgo County Juvenile Probation Department- "Licensed Sex Offender Treatment Providers" - RFP No. 2012-010-00-00-YZV.
K.
Tax Office:
Requesting authority to purchase (2) doubletake standard maintenance for the renewal licenses with CDW-G through our membership/participation with (TCPN) The Cooperative Purchasing Network in the amount of $491.76/each in the total amount of $983.52/year, through requisition #203498, effective upon approval (1-1100-415-15-140-001-0-336);
Requesting authority to purchase (2) doubletake standard maintenance for the renewal licenses with CDW-G through our membership/participation with (TCPN) The Cooperative Purchasing Network in the amount of $491.76/each in the total amount of $983.52/year, through requisition #203498, effective upon approval (1-1100-415-15-140-001-0-336);
L.
Approval of Application for Payment No. 2 in the amount of $84,772.35 from Homero Alvarez d/b/a Alvarez Construction, LLC contracted vendor for Morningside South Subdivision as reviewed and submitted by project engineer SAM Engineering & Surveying, Inc. (C-CAP-11-022-03-07).
Payment #1 was made by Urban County in the amount of $20,000.00 as stipulated in contract.
Payment #1 was made by Urban County in the amount of $20,000.00 as stipulated in contract.