|
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING October 18, 2011 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Recognition of County Treasurer Norma Garcia
C.
Presentation on John Austin Pena Primary Care & Substance Abuse Treatment Facility Grand Opening
D.
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code Section 262.024 (a) (4), a professional service in connection with the provision of services related to delinquent tax collection;
2. Approval to engage the Law Firm of Perdue, Brandon, Fielder, Collins & Mott, L.L.P. in Association with the Law Offices of John David Franz for the provision of the collection of delinquent taxes for a term of four (4) years with all the terms, rates & conditions remaining the same as per current agreement with an option to renew for one (1) additional year
2. Approval to engage the Law Firm of Perdue, Brandon, Fielder, Collins & Mott, L.L.P. in Association with the Law Offices of John David Franz for the provision of the collection of delinquent taxes for a term of four (4) years with all the terms, rates & conditions remaining the same as per current agreement with an option to renew for one (1) additional year
E.
Health & Human Services:
Requesting authorization for employee to travel out of state to attend a grant management training on November 16th-18th in Orlando, Florida. (The training is sponsored by the University of Texas - Pan American and the Center for Hispanic Resources in Rehabilitation.)
Requesting authorization for employee to travel out of state to attend a grant management training on November 16th-18th in Orlando, Florida. (The training is sponsored by the University of Texas - Pan American and the Center for Hispanic Resources in Rehabilitation.)
F.
Approval of 2012 Proposed Holidays
G.
Approval of rate adjustment to letter of engagement regarding legal fees with Thorton Law Firm regarding C-1491-06-E (ex. attorney fees from $145.00 to $190.00 per hour, etc.)
H.
Purchasing (1100):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot No. | Position Title | Grade |
| Delete | 015 | Buyer II | 9 |
| Create | 031 | Clerk III | 5 |
2. Approval of revised salary schedule.
I.
District Attorney (1100):
1. Approval to create the following full-time positions:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create the following full-time positions:
| Slot No. | Position Title | Grade |
| 0096 | Administrative Assistant II | 6 |
| 0097 | Assistant District Attorney III (Add Auto Allowance = $900.00) |
16 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
J.
District Clerk (1100):
1. Approval to create one (1) full time Deputy District Clerk I position, slot no. 0073, grade 5.
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create one (1) full time Deputy District Clerk I position, slot no. 0073, grade 5.
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
7.
County Judge's Office:
A.
Resolution honoring Amadeo Saenz Jr.
B.
Resolution honoring Macaria de la Garza Gorena
8.
District Attorney's Office - Roy Cazares:
A.
Approval to authorize the County Judge to sign the Resolution for the grant application to the Office of the Governor for the Border Prosectuion Unit Grant in the District Attorney's Office for the grant period of January 01, 2012 to December 31, 2013 with no county match required.
B.
Consideration and discussion on abolishing Hidalgo County Precinct #5, including Justice of the Peace Place 1 and Constable pursuant to Texas Constitution Article V, Section 18.
9.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting authorization to accept the Border Binational Health Week award in the total amount of $6,645.00.
2. Approval of the Certification of Revenue as certified by the County Auditor.
3. Approval of the attached Budget Appropriation for FY 11 in the amount of $2,500.00
4. Approval of the attached Budget Appropriation for FY 12 in the amount of $4,145.00
2. Approval of the Certification of Revenue as certified by the County Auditor.
3. Approval of the attached Budget Appropriation for FY 11 in the amount of $2,500.00
4. Approval of the attached Budget Appropriation for FY 12 in the amount of $4,145.00
C.
1. Requesting authorization for Hidalgo County Health Dept. to participate in a Participating Group Provider Agreement with Driscoll Children's Health Plan.
2. Authorization for County Judge to sign the attached Participating Group Provider Agreement.
2. Authorization for County Judge to sign the attached Participating Group Provider Agreement.
10.
Emergency Management - Oscar Montoya:
A.
Discussion, consideration and approval of Interlocal Agreement between the Rio Grande Valley Communications Group and the County of Hidalgo for Radio Service
11.
Adult Probation - Arnold K. Patrick:
A.
1. Authorization and approval to accept an extension for the Hidalgo County Veterans Court Grant (no. DJ-09-A10-24315-01). New termination date is 08/31/12. (Prior termination date was 08/31/11.)
2. Authorization and approval of Resolution to be designated the authorized official for the grant.
2. Authorization and approval of Resolution to be designated the authorized official for the grant.
12.
HIDTA - Task Force - Dora Munoz:
A.
HIDTA- US Treasury (1252):
1. Approval to create one (1) Criminal Investigator III, slot no. G001, grade 16.
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule
1. Approval to create one (1) Criminal Investigator III, slot no. G001, grade 16.
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule
B.
Requesting approval of claim/invoices with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the County Auditor's Office.
| Invoice Date | Vendor | Invoice # | Amount |
| 10/07/2010 | Superior Alarms | 332835 | $263.00 |
13.
Urban County - Diana Serna:
A.
Consideration and Approval to modify and resubmit Hidalgo County's Texas Community Development Block Grant Program 2008 Supplemental Disaster Recovery Fund: Hurricanes Ike and Dolly Round 2.1 Application to the General Land Office (GLO) and authorize the County Judge to sign any and all documents.
14.
Elections Administration - Yvonne Ramon:
A.
Discussion and approval of amended Election Day Sites (dates & times) for the Constitutional Amendment Election, November 8, 2011
15.
Right of Way - Joe Pena:
A.
Request approval for County Judge to execute closing documents for Parcel 58, FM 681 Project.
16.
Budget & Management - Sergio Cruz:
A.
1. Public Hearing regarding the taxation of tangible personal property in transit which would otherwise be exempt pursuant to Texas Tax Code, Section 11.253.
2. Approval of Order of Hidalgo County to tax tangible personal property in transit which would otherwise be exempt pursuant to Texas Tax Code, Section 11.253.
2. Approval of Order of Hidalgo County to tax tangible personal property in transit which would otherwise be exempt pursuant to Texas Tax Code, Section 11.253.
17.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Presentation of the scoring/evaluation grid (from the designated grading committee) for the purposes of ranking by Commissioner's Court the responses received in connection with the Request for Proposals for: Hidalgo County- "Consulting Services for Self-Funded Insured Group Health"
| Participant | Grade/ Score |
Rank |
| McGriff Seibels & Williams, Insurance INC | 74.00 | |
| Alamo Insurance Group | 90.80 | |
| NewKirk & NewKirk INC | 83.40 | |
| Valley Risk Consulting INC | 76.20 | |
| Swantner & Gordon Insurance Agency | 72.40 |
b. Authority for Purchasing Department to proceed to negotiate a Contract with number one ranked participant for the provision of service for Hidalgo County - "Consulting Services for Self-Funded Insured Group Health".
5.
Presentation and concurrence by Hidalgo County Purchasing Agent, Budget Officer and County Auditor for approval of "ORDERS" for all General Fund Budgets and any other applicable budgets for the following:
a. Cut-off date for the submission of Requisitions by Friday, November 04, 2011 on goods and/or services that require sufficient time to order and receive prior to 12-31-11, i.e. MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and,
b. Cut-off date for the submission of Requisitions by Friday, December 2, 2011 on goods and/or services that require sufficient time to order and receive prior to 12-31-11, i.e., DAY TO DAY PURCHASES, items necessary for daily operations;
c. Approval to notify all departments that open purchase orders at 12-31-11 for which there is not a proper invoice and physical receipt of goods and/or services will be charged to the 2012 budgets.
a. Cut-off date for the submission of Requisitions by Friday, November 04, 2011 on goods and/or services that require sufficient time to order and receive prior to 12-31-11, i.e. MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and,
b. Cut-off date for the submission of Requisitions by Friday, December 2, 2011 on goods and/or services that require sufficient time to order and receive prior to 12-31-11, i.e., DAY TO DAY PURCHASES, items necessary for daily operations;
c. Approval to notify all departments that open purchase orders at 12-31-11 for which there is not a proper invoice and physical receipt of goods and/or services will be charged to the 2012 budgets.
B.
Pct. 1
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional review appraisal services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Materials Testing Services ("On Call Services") for Precinct No. 1 Projects
Construction Materials Testing
c. Authority for the Purchasing Department to negotiate a professional (Construction Materials Services) contract with the No. 1 ranked firm of __________________________ for: the provision of Review Appraisal Services for all of Precinct No. 1 projects "On Call Services".
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Materials Testing Services ("On Call Services") for Precinct No. 1 Projects
Construction Materials Testing
| Evaluator | L&G Laboratory | Professional Services Industries | Millenium Engineering Group (MEG) |
| Evaluator 1 | 96 | 94 | 87 |
| Evaluator 2 |
98 | 93 | 90 |
| Total | 194 | 187 | 177 |
| Average | 97 | 93.5 | 88.5 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional (Construction Materials Services) contract with the No. 1 ranked firm of __________________________ for: the provision of Review Appraisal Services for all of Precinct No. 1 projects "On Call Services".
2.
Acceptance and approval of the Interlocal Cooperation Agreement between Hidalgo County Precinct One and City Of Mercedes for the provision of assisting each other in multiple projects as defined in the agreement
C.
Pct. 4
1.
Authority to purchase heavy machinery and/or equipment detailed herein from John Deere awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #373-11 for Project #2011-259-OGG:
a. One (1) JD 4105 Tractor with Loader amount not to exceed ------$22,319.26;
b. One (1) JD 997 Commercial L.C. amount not to exceed------------ $13,382.90;
c. One (1) JD Select Series X300 Tractor amount not to exceed ------$ 2,787.18
pricing includes, delivery, TASB fees & warranties Combined Total $ 38,489.34
a. One (1) JD 4105 Tractor with Loader amount not to exceed ------$22,319.26;
b. One (1) JD 997 Commercial L.C. amount not to exceed------------ $13,382.90;
c. One (1) JD Select Series X300 Tractor amount not to exceed ------$ 2,787.18
pricing includes, delivery, TASB fees & warranties Combined Total $ 38,489.34
2.
a. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services ("Building Repairs/Renovations, Alterations and/or Additions to County Owned Buildings within Hidalgo County Precinct # 4.
b. Authority for the Purchasing Department to negotiate a professional (Construction Materials Services) contract with the No. 1 ranked firm of __________________________ for: the provision of Building Repairs/Renovations, Alterations and/or Additions to County Owned Buildings within Hidalgo County Precinct # 4.
| Evaluators | HALFF Associates | Dannenbaum Engineering Corp | Hinojosa Engineering , Inc |
| Evaluator 1 | 93 | 91 | 87 |
| Evaluator 2 | 95 | 84 | 86 |
| Total | 188 | 175 | 173 |
| Average | 94 | 87.5 | 86.5 |
| Rank |
b. Authority for the Purchasing Department to negotiate a professional (Construction Materials Services) contract with the No. 1 ranked firm of __________________________ for: the provision of Building Repairs/Renovations, Alterations and/or Additions to County Owned Buildings within Hidalgo County Precinct # 4.
3.
Authorization to purchase two (2) units for Elections Department with the following vendors:
a. Purchase of One (1) 2011 or newer Ford Expedition for a total amount of $26,060.00 which includes Buyboard Fees
through Hidalgo County's membership and participation with TASB/Buyboard's awarded vendor, Phipott Motors- Contract #358-10; Project #2011-283-OGG
b. Purchase of One (1) 2012 or newer 1500HD Silverado SWB Crewcab in the amount of 23,581.00 through Hidalgo County's membership and participation with HGAC ( Houston-Galveston) awarded vendor Caldwell Chevrolet (Contract #VE03-06): price includes delivery and HGAC fees. Project #2011-283-OGG
a. Purchase of One (1) 2011 or newer Ford Expedition for a total amount of $26,060.00 which includes Buyboard Fees
through Hidalgo County's membership and participation with TASB/Buyboard's awarded vendor, Phipott Motors- Contract #358-10; Project #2011-283-OGG
b. Purchase of One (1) 2012 or newer 1500HD Silverado SWB Crewcab in the amount of 23,581.00 through Hidalgo County's membership and participation with HGAC ( Houston-Galveston) awarded vendor Caldwell Chevrolet (Contract #VE03-06): price includes delivery and HGAC fees. Project #2011-283-OGG
4.
Authorization to purchase three (3) units for Pct. #4 from the following vendors:
a. Purchase of One (1) 2011 or newer Ford Expedtion for a total amount of $23,221.00 which includes Buyboard Fees through Hidalgo County's membership and participation with TASB/Buyboard's awarded vendor, Phipott Motors Contract #358-10;
a. Purchase of One (1) 2011 or newer Ford Expedtion for a total amount of $23,221.00 which includes Buyboard Fees through Hidalgo County's membership and participation with TASB/Buyboard's awarded vendor, Phipott Motors Contract #358-10;
b. Purchase of One (1) 2012 or newer 3500HD Silverado Crewcab in the amount of
24,339.00; and One (1) 2012 or newer 2500HD Silverado SWB Crewcab in the amount of
29,603.00 Hidalgo County's membership and participation with HGAC ( Houston-Galveston) awarded vendor Caldwell Chevrolet (Contract #VE03-06):
for a combined total of $53,942.00 which includes delivery and HGAC fees.
D.
District Courts
1.
A. Acceptance and approval of a final negotiated "Professional Services Agreement" with the number one ranked firm, PAUL M. VAZALDUA d/b/a VAZALDUA & ASSOCIATES for the purposes of providing "Consulting Services" in the categories which include specific grants and related areas for Judicial Court Functions and Efficiencies for the the following categories, but not limited to; a) Improving the Judicial System; b) Human Trafficking Programs and; c) Programs to Protect Women against Domestic Violence.
B. Acceptance and approval of Work Authorization No. 1 with Paul M. Vazaldua d/b/a Vazaldua & Associates in the amount of $ 35,000.00 in connection to contract #C-11-269-10-18 for: "Professional Services Agreement" with the number one ranked firm, PAUL M. VAZALDUA d/b/a VAZALDUA & ASSOCIATES for the purposes of providing "Consulting Services" in the categories which include specific grants and related areas for Judicial Court Functions and Efficiencies for the the following categories, but not limited to; a) Improving the Judicial System; b) Human Trafficking Programs and; c) Programs to Protect Women against Domestic Violence.
B. Acceptance and approval of Work Authorization No. 1 with Paul M. Vazaldua d/b/a Vazaldua & Associates in the amount of $ 35,000.00 in connection to contract #C-11-269-10-18 for: "Professional Services Agreement" with the number one ranked firm, PAUL M. VAZALDUA d/b/a VAZALDUA & ASSOCIATES for the purposes of providing "Consulting Services" in the categories which include specific grants and related areas for Judicial Court Functions and Efficiencies for the the following categories, but not limited to; a) Improving the Judicial System; b) Human Trafficking Programs and; c) Programs to Protect Women against Domestic Violence.
E.
Elections Department
1.
Acceptance and approval to award the best valued proposal from job order contractor, Alpha Building Corp. (awarded JOC through HCDE-Choice Facility Partners) in the amount of $393,778.35 to include $25,000.00 for HVAC Contingency allowance for proposed Repairs & Addition to Elections Department Warehouse project #2011-147-09-20-MSS. Total combined amount not to exceed $418,778.35.
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
C-3911-10-D; Oscar Pizanno v. County of Hidalgo, et al
E.
Claim of Valley Internal Medicine
19.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
C-3911-10-D; Oscar Pizanno v. County of Hidalgo, et al
E.
Claim of Valley Internal Medicine
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn