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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING October 18, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Planning Dept. (1100)
B.
2011 - Health & Human Services Dept. (1100)
C.
2011 - Health & Human Services Dept. (1293)
D.
2011 - Health & Human Services Dept. (1293)
E.
2011 - Health & Human Services Dept. (1293)
F.
2011 - Health & Human Services Dept. (1293)
G.
2011 - DBM Workers' Comp. (2202)
H.
2011 - Historical Commission (1100)
I.
2011 - Elections Department (1100)
J.
2011 - District Attorney (1223)
K.
2011 - WIC (1292)
L.
2011 - County Clerk's Office (1100)
M.
2011 - District Clerk (1100)
N.
2011 - Fire Marshal's Office (1100)
O.
2011 - Justice Court Tech (1242)
P.
2011 - CCL #1 (1100)
Q.
2011 - CCL #2 (1100)
R.
2011 - 92nd District Court (1100)
S.
2011 - Master Court I (1100)
T.
2011 - Pct. #1 Parks (1100)
U.
2011 - Pct. #1 FEMA (1280)
V.
2011 - Pct. #2 South Tower CRC (1100)
W.
2011 - Pct. #2 Adm. (1200)
X.
2011 - Pct. #2 Sanitation (1100)
Y.
2011 - Pct. #2 Road Maintenance (1200)
Z.
2011 - Pct. #4 Rd. Maint. (1200)
AA.
2011 - Pct. #4 BCAP (1311)
3.
2011 Interdepartmental transfers:
A.
Pct. #1 Sanitation (1100):
Approval of 2011 interdepartmental transfer from Countywide Administration - Contingency to Pct. 1 Sanitation in the amount of $80,000.00 to fund waste management services.
Approval of 2011 interdepartmental transfer from Countywide Administration - Contingency to Pct. 1 Sanitation in the amount of $80,000.00 to fund waste management services.
B.
Pct. #1 CO's 2010 A&B (1342):
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $24,000.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of September 2011 (PP #18 & 19).
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $24,000.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of September 2011 (PP #18 & 19).
C.
Purchasing (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Purchasing in the amount of 13,000.00 to fund advertising and office supply expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Purchasing in the amount of 13,000.00 to fund advertising and office supply expenditures.
D.
General Litigation (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to General Litigation in the amount of $80,000.00 to fund legal services.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to General Litigation in the amount of $80,000.00 to fund legal services.
E.
Civil Service (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Civil Service in the amount of $20,000.00 to fund legal services.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Civil Service in the amount of $20,000.00 to fund legal services.
F.
Executive Office (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Executive Office in the amount of $10,000.00 to fund various operating expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Executive Office in the amount of $10,000.00 to fund various operating expenditures.
G.
Elections Dept (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Elections Dept in the amount of $7,286.75 to fund poll worker expenditures for the CISD Tax Ratification Election.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Elections Dept in the amount of $7,286.75 to fund poll worker expenditures for the CISD Tax Ratification Election.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
1. City of Donna:
La Victoria Phase I Subd. the proposed 8" PVC SDR-35 sanitary sewer line will be installed 5.0' East of the new West R.O.W. line of Victoria Road. The line will start 860.0' South of the Walker Street and then run South for 460.0' to the end of the proposed La Victoria Phase I Subdivision.
2. La Joya ISD:
Proposed 4" PVC Sewermain Line parallel to and 5 feet inside the East R.O.W. line of Minnesota Road beginning at a distance 3587 feet South of Mile 5 Road and continuing South along said alignment a distance of 1564 feet. The proposed sewer line will be bored where it crosses Minnesota Road.
La Victoria Phase I Subd. the proposed 8" PVC SDR-35 sanitary sewer line will be installed 5.0' East of the new West R.O.W. line of Victoria Road. The line will start 860.0' South of the Walker Street and then run South for 460.0' to the end of the proposed La Victoria Phase I Subdivision.
2. La Joya ISD:
Proposed 4" PVC Sewermain Line parallel to and 5 feet inside the East R.O.W. line of Minnesota Road beginning at a distance 3587 feet South of Mile 5 Road and continuing South along said alignment a distance of 1564 feet. The proposed sewer line will be bored where it crosses Minnesota Road.
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #098493
7.
Membership Dues:
A.
Department of Budget & Management:
Requesting approval to pay 2011-2012 membership dues to the Government Finance Officers Association (GFOA) for Sergio Cruz (Budget Officer) and Dina R. Trevino (Asst. Budget Officer) in the amount of $150.00 each, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2011-2012 membership dues to the Government Finance Officers Association (GFOA) for Sergio Cruz (Budget Officer) and Dina R. Trevino (Asst. Budget Officer) in the amount of $150.00 each, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
B.
139th District Court:
Requesting approval to pay 2011-2012 Texas Association for Court Administration membership dues for Pedro Lobato and Sylvia Reyes in the amount of $75.00 each (Req.# 204187), with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2011-2012 Texas Association for Court Administration membership dues for Pedro Lobato and Sylvia Reyes in the amount of $75.00 each (Req.# 204187), with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
C.
398th District Court:
Approval to pay annual membership dues to the Texas Association for Court Administration for Ester Cantu, 398th Court Coordinator, in the Amount of $75.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the Texas Association for Court Administration for Ester Cantu, 398th Court Coordinator, in the Amount of $75.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
8.
Auditor's Office:
A.
Monthly collection report for August 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Armando Barrera Jr., Tax Assessor/Collector | $2,309,513.30 | August 2011 |
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to enter into a radio broadcasting agreement (if applicable) to air Operation Clean Slate ads with the following Radio Station in supporting itemized proposed documentation with authority for County Judge or Court Member to execute agreement for the following requisition #204372:
1. BMP Radio LP d/b/a KURV - $250.00
1. BMP Radio LP d/b/a KURV - $250.00
B.
Requesting acceptance and approval of Invoice No. 3 in the amount of $7,875.00, from contracted vendor, Prodigy Construction Management, LLC in connection with contract C-11-032B-06-14 Construction Managemnt services for Sheriff's Office Substation in the Precinct No. 1 Area, with authorizatoin for Auditor process and County Treasurer issue payment/check.
C.
Approval of Application for Payment No. 2 in the amount of $102,570.74 from Saenz Utility Contractors, Ltd., contracted vendor for Loma Linda Heights Subdivision as submitted by Javier Hinojosa Engineering, project engineer (C-CAP-11-129-05-23).
D.
Requesting approval of Application for Payment No. 3 in the amount of $40,684.05 from Asago Construction, contracted vendor for La Suena Subdivision as reviewed and submitted by project engineer Javier Hinojosa Engineering (C-CAP-10-379-05-17).
E.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications, etc.) as attached hereto for a request for bids for "EN-1 Road Stabilizer Material" for Hidalgo County" (RFB No.: 2011-268-CGA) including re-advertising project if no bids received and department(s) desire to do so.
F.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for the Hidalgo County Headstart Department.
G.
Requesting approval of Application for Payment No. 2 in the amount of $82,088.55 from Asago Construction, contracted vendor for Balli Estates Subdivision as reviewed and submitted by project engineer TEDSI Infrastructure Group (C-CAP-11-127-05-23).
H.
Acceptance and approval of request for payment on Invoice #4701 in the amount of $17,180.00 with Guzman & Munoz Engineering with Contract #C-11-111-04-19 and Work Authorization #6 PO#664785 for Professional Engineering Services for Colonia Lucero Del Norte Drainage Improvements at Mile 11 North and Mile 2 West with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
I.
Acceptance and approval of request for payment on Invoice #4702 in the amount of $41,127.75 with Guzman & Munoz Engineering with Contract #C-11-111-04-19 amid Work Authorization #4-PO#664443 for Professional Engineering Services for Improvements to Mile 17 North Road, from FM 3071 (Mile 4 West), west 2,720 Feet and From FM 1015 (Mile 3 West), east 400 Feet with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
J.
Approval of cancellation of requisition numbers as reflected and approved by CC on previous AI# 28762 on September 27, 2011 on Work Authorization No. 5 from requisition #203158 to the new number of 203918 and Work Authorization No. 6 from requistion #203160 to the new number of 203921 inasmuch as Precinct One needed to classify under proper object code so as to free up the funding and be able to move into the proper accounts.
K.
Clarification on bid tabulation sheet submitted on previous AI #28627 and as approved by Commissioners Court on September 27, 2011 in connection with RFB No. 2011-177-08-07-YZV for Purchase of Reclaimed Asphalt Pavement (RAP) Material for Hidalgo County Precinct 1 to reflect correct amount of $25.00 per ton and not 425.00 per ton inasmuch as it was a typing error.
L.
Authority to advertise and approval of procurement packet (i.e. legal notice, requirements, scope of services, etc.) as attached hereto for: "CountyWide Mailing Services" through RFB No.: 2011-230-MEG including re-advertising project if no bids received and department(s) desire(s) to do so.
M.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "HIDALGO COUNTY DISTRICT ATTORNEY'S OFFICE AND HIDTA TASK FORCE-"Repair, Installation & Removal of Emergency Equipment, Radios & Misc. Equipment" Bid No.: 2011-229-SMA including the re-advertising of project in the event no bids received and project is still required.