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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING October 25, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - District Attorney's (1281)
B.
2011 - District Attorney's (1222)
C.
2011 - Elections Department (1100)
D.
2011 - Elections Department (1283)
E.
2011 - Health & Human Services Dept. (1293)
F.
2011 - Health & Human Services Dept. (1100)
G.
2011 - Health & Human Services Dept. (1293)
H.
2011 - Health & Human Services Dept. (1100)
I.
2011 - Facilities Mgmt. (1100)
J.
2011 - WIC (1292)
K.
2011 - WIC (1292)
L.
2011 - WIC (1292)
M.
2011 - Sheriff's Office (1100)
N.
2011 - Sheriff's Office (1284)
O.
2011 - Sheriff's Office (1100)
P.
2011 - Sheriff's Office (1100)
Q.
2011 - Fire Marshal's Office (1100)
R.
2011 - Emergency Management (1100)
S.
2011 - 93rd District Court (1100)
T.
2011 - 139th District Court (1100)
U.
2011 - 332nd District Court (1100)
V.
2011 - Pct. #1 Sanitation (1100)
W.
2011 - Pct. #2 San Juan CRC (1100)
X.
2011 - Pct. #2 Rd Maintenance (1200)
Y.
2011 - Pct. #2 Compound CO 2010 A&B (1342)
Z.
2011 - Pct. #2 Parks (1100)
AA.
2011 - Pct. #3 Parks (1100)
BB.
2011 - Pct. #3 Sanitation (1100)
CC.
2011 - Pct. #3 Parks (1100)
DD.
2011 - Pct. #3 Sanitation (1100)
EE.
2011 - Pct. #4 Parks (1100)
FF.
2011 - Pct. #4 Rd. Maint. (1200)
GG.
2011 - Pct. #4 Parks (1100)
HH.
2011 - Pct. #4 Adm. (1200)
II.
2011 - Constable Pct #4 (1100)
3.
2011 Interdepartmental transfers:
A.
Pct. #1 BCAP Round II (1311):
Approval of 2011 interdepartmental transfer from BCAP Round II Revenue, program #000, to El Monte Revenue, program #245, and Mel Gray Revenue, program #897, in the amount of $9,923.59 to adjust the revenues with expenditures for the Pct. 1 BCAP Round II.
Approval of 2011 interdepartmental transfer from BCAP Round II Revenue, program #000, to El Monte Revenue, program #245, and Mel Gray Revenue, program #897, in the amount of $9,923.59 to adjust the revenues with expenditures for the Pct. 1 BCAP Round II.
B.
Pct. #2 Indirect Costs (1200):
Approval of 2011 interdepartmental transfer from Pct. 1 Indirect Costs revenues to Pct. 2 Indirect Costs revenues in the amount of $63,976.19 in order to properly adjust revenues certified by County Auditor on August 30, 2011 (refer to AI #28200, item 20.A.)
Approval of 2011 interdepartmental transfer from Pct. 1 Indirect Costs revenues to Pct. 2 Indirect Costs revenues in the amount of $63,976.19 in order to properly adjust revenues certified by County Auditor on August 30, 2011 (refer to AI #28200, item 20.A.)
C.
Pct. #2 C.O.'s (1339):
Approval of 2011 interdepartmental transfer within CO's Series 2009 from (prog 038) to (prog 034) in the total amount of $416,348.31.
Approval of 2011 interdepartmental transfer within CO's Series 2009 from (prog 038) to (prog 034) in the total amount of $416,348.31.
D.
Pct. #2 C.O.'s (1339):
Approval of 2011 interdepartmental transfer within CO's Series 2009 from (prog 045) to (prog 034) in the amount of $10,945.24
Approval of 2011 interdepartmental transfer within CO's Series 2009 from (prog 045) to (prog 034) in the amount of $10,945.24
E.
Pct. #3 BCAP (1311):
Approval of 2011 interdepartmental transfer to program (250) El Sol Subdivision No.1 revenues from program (837) Walton Subdivision revenues to adjust the BCAP Round II revenues with expenditures.
Approval of 2011 interdepartmental transfer to program (250) El Sol Subdivision No.1 revenues from program (837) Walton Subdivision revenues to adjust the BCAP Round II revenues with expenditures.
F.
Pct. #4 BCAP (1311) :
Approval of 2011 interdepartmental transfer from program (070) Bar VI revenues, and program (612) Rena Rae revenues to program (482) Morning Side Estates revenues, to adjust the BCAP Round II revenues with expenditures.
Approval of 2011 interdepartmental transfer from program (070) Bar VI revenues, and program (612) Rena Rae revenues to program (482) Morning Side Estates revenues, to adjust the BCAP Round II revenues with expenditures.
G.
Fire Marshal's Office (1100):
Approval of 2011 Inter-Departmental transfer from Elsa FD-AID To Govt Agency (007), from Hidalgo FD-AID To Govt Agency (008) and from Monte Alto FD-AID To Govt Agency (015) to Alamo FD-AID To Govt Agency (002) and to Alton FD-AID To Govt Agency (003) in the total amount of $21,200.00.
Approval of 2011 Inter-Departmental transfer from Elsa FD-AID To Govt Agency (007), from Hidalgo FD-AID To Govt Agency (008) and from Monte Alto FD-AID To Govt Agency (015) to Alamo FD-AID To Govt Agency (002) and to Alton FD-AID To Govt Agency (003) in the total amount of $21,200.00.
H.
J.P. 2/1:
Approval of 2011 interdepartmental transfer from CoWide Administration Contingency to JP 2/1 in the amount of $6,000.00 for lease of office space.
Approval of 2011 interdepartmental transfer from CoWide Administration Contingency to JP 2/1 in the amount of $6,000.00 for lease of office space.
I.
Master Court (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Master Court in the amount of $559.00 to fund travel expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Master Court in the amount of $559.00 to fund travel expenditures.
J.
Juvenile Probation (1100):
Approval of 2011 interdepartmental transfer from County Wide Administration - Contingency to Juvenile Probation in the amount of $175,857.70 to fund the September room and board expenses.
Approval of 2011 interdepartmental transfer from County Wide Administration - Contingency to Juvenile Probation in the amount of $175,857.70 to fund the September room and board expenses.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Attorney's Office:
Approval of September 2011 Checks Processing Fee Report.
Approval of September 2011 Checks Processing Fee Report.
B.
District Clerk
Approval of September 2011 Monthly Fee Report.
Approval of September 2011 Monthly Fee Report.
6.
Right of Way - Permits:
A.
1. SBBI, INC.
This proposed construction will consist of removing an existing bridge crossing over the Hidalgo County I.D. No. 2 Lateral "A" concrete canal at the locations referenced below and placing that portion of the canal underground via a 72" or 60" RCP.
2. North Alamo Water Supply Corporation:
Approximately 1,158' going west from C/L of FM 491 and Mile 14 1/2N on the south side- Line Ext.- Abram Castaneda- 3/4" service connection.
This proposed construction will consist of removing an existing bridge crossing over the Hidalgo County I.D. No. 2 Lateral "A" concrete canal at the locations referenced below and placing that portion of the canal underground via a 72" or 60" RCP.
2. North Alamo Water Supply Corporation:
Approximately 1,158' going west from C/L of FM 491 and Mile 14 1/2N on the south side- Line Ext.- Abram Castaneda- 3/4" service connection.
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| C8353.02.000.0008.00 | Gmac/Corelogic | $3057.68 |
| D6800.99.011.0001.09 | El Recreo Adult Day Care | $4073.12 |
| H2550.01.002.0006.09 | Valley Land Title Co | $8180.72 |
| H2550.01.002.0006.15 | Valley Land Title Co | $3528.52 |
| L3356.00.000.0074.00 | Corelogic/Chase | $2999.99 |
| N6730.02.000.0088.00 | Corelogic | $4287.95 |
| S1000.99.000.0000.E6 | Utility Trailer Sales Se Texas Inc | $5037.52 |
| T3055.02.000.0084.00 | First American/Ocwen | $3489.28 |
| V3560.00.000.0055.00 | Corelogic/Gmac | $2729.09 |
8.
Pct. #2:
A.
Authorization for surveys, title reports, appraisals and acquisition of land for Lopezville Park Expansion (Lot 4 of Block6 John Closner Subdivision).
9.
Headstart:
A.
Approval of Children's Applications for Program Year 2011-2012
B.
Approval of Program Financial Report
C.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report
D.
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D) Report - Pre Assessment
E.
Approval of Special Services Monthly Report
F.
Discussion/Approval to Declare the Attached List of Items and Transfer Items
10.
Urban County:
A.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
11.
District Attorney's Office:
A.
Authorization to purchase through the County's membership/participation with DIR Contract No. DIR-SDD-604 with awarded vendor Verizon Wireless for the following:
| Qty | Description | Department | Emp. No. | Service Plan | Equipment Total |
| 1 | Cell Phone | D.A.'s Office | 172138 | Americas Choice II 1000 Share UNL Blackberrynwin9614 1,000 min. $74.98+$5.00(taxes & fees) = $79.98/mo | 0.00 |
| 1 | Cell Phone & Data Card | D.A.'s Office | 29483 | Americas Choice II 1000 Share UNL Blackberrynwin9614 1,000 min. $74.98+$5.00(taxes & fees) = $79.98/mo. Broadband Access Unlimited $37.99+$5.00(taxes & fees) = $42.99 mo. Total monthly cost $122.97 |
0.00 |
12.
Auditor's Office:
A.
Monthly collection reports.
| OFFICE | FEES & COST | MONTH |
| The Hon. Joel Quintanilla, Comm. Pct.1, Delta Lake Park | $ 634.00 | August 2011 |
| Mr. Juan Martinez, Fire Marshal | $ 11,279.44 | August 2011 |
| Ms. Angie Chapa, Law Librarian | $ 1,367.00 | August 2011 |
| The Hon. Celestino Avila, Constable Precinct No. 1 | $ 940.00 | August 2011 |
| The Hon. Gilberto Alaniz, Constable, Precinct No. 2 | $ 480.00 | August 2011 |
| The Hon. Larry Gallardo, Constable, Precinct No. 3 | $ 17,407.60 | August 2011 |
| The Hon. Jose M. Flores, Comm. Pct. 3, Anzaldua's Park | $ 632.00 | September 2011 |
B.
Monthly collection report for August 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Arturo Guajardo, Hidalgo County Clerk | $502,654.66 | August 2011 |
C.
Approval of the monthly financial statements for the month of September 2011.
13.
Budget & Management:
A.
Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
B.
1. Approval to transfer $752,286.41 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 10/01/2011 to 10/14/2011.
2. Approval of wire transfer to cover claims paid.
| 10/01-07/2011 | $344,781.84 |
| 10/08-14/2011 | $407,504.57 |
| TOTAL | $752,286.41 |
C.
Self-Funded Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 53,768.86 for the period of 10/01-15/2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 53,768.86 for the period of 10/01-15/2011 and requesting approval of wire transfer.
14.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Approval of an
Amendment to Contract #C-08-195-11-18 (
aka E-10-355-10-12 extension of 1 year by CC-9-29-09) to add to the Contract by reference Exhibit A-the sixty (60) day grace period extension clause- detailed in the requirements and scope of services of the Request For Proposals;
2. Requesting approval of the sixty (60) day grace period extension to the current contract with Alamo Insurance Group, Inc. pursuant to the Amendment approved herein/above so as to have no lapse in services while the procurement process is completed.
2. Requesting approval of the sixty (60) day grace period extension to the current contract with Alamo Insurance Group, Inc. pursuant to the Amendment approved herein/above so as to have no lapse in services while the procurement process is completed.
B.
1. Requesting authority to surplus the approximate amounts of 82,000 cubic yards of FILL DIRT/Loose material from So. McColl Offsite Drain located at intersection of McColl Rd. and Thomas Rd for the purposes of disposition through sealed bids (for sale or exchange) in connection with on-going "Precinct No. 2 Drainage Improvements Project" #2011-285-OGG;(as approximated by R. Gutierrez Engineering)
2. Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications and draft requirements agreement) as attached hereto for the: "Sale or Exchange, Removal and Hauling of Fill Dirt/Loose materials to be Excavated" as described in section (A) in connection with the "Precinct No. 2 Drainage Improvements" project #2011-285-OGG.
2. Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications and draft requirements agreement) as attached hereto for the: "Sale or Exchange, Removal and Hauling of Fill Dirt/Loose materials to be Excavated" as described in section (A) in connection with the "Precinct No. 2 Drainage Improvements" project #2011-285-OGG.
C.
Acceptance and approval of training services proposal submitted by (WCT) World Class Training for "Commitment To Excellence" for the provision of services for WIC employees at the annual Employee Appreciation Event on Friday, December 16, 2011 including authority for County Judge or Court member to sign document/proposal as required by WCT.
D.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
E.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for: 1. Emergency Management 2. Fire Marshall
F.
Ms. Yolanda Chapa, Chief Administrator, County Judge's Office is formally requesting the removal of the following fixed asset from the inventory:
| 40530 | Dell Optiplex GX60D | 753FM21 |
G.
Authority to exercise the one (1) year extension option as provided under current contract for Lease of Office Space in the City of Weslaco for the WIC Program, under the same rates, terms, and conditions with GBB Rentals, LTD.
H.
John Austin Peña Primary Care and Substance Abuse Facility:
Requesting approval & authority to enter into a (1) year fire alarm monitoring services and execute required commercial alarm monitoring agreement through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #325-09 through the following requisition #204815. effective upon approval
Requesting approval & authority to enter into a (1) year fire alarm monitoring services and execute required commercial alarm monitoring agreement through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #325-09 through the following requisition #204815. effective upon approval
| Location | Conditions Monitored | Annual Fee | Account Number |
| 3341 E. Richardson Rd. Edinburg, TX 78539 | Fire Alarm Monitoring | $240.00 | 1-1100-415-00-115-002-0-841 |
I.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications, etc.) as attached hereto for a request for bids for "Lease of A Tract of Land for H.C. Precinct No. 2", including re-advertising project if no bids received and department requires/desires to do so-RFB No.: 2011-284-CGA.
J.
Acceptance and approval of request for payment on the following invoice(s)/projects submitted by Javier Hinojosa Engineering, contracted project engineer:
| Invoice No. | Invoice Date | Project Name | Amount |
| 11080 | 10/07/11 | Mile 2 North and Abram Rd Drainage Outfall | $6,785.62 |
| 11081 | 10/07/11 | Sietz Road | $4,500.00 |
| 11082 | 10/07/11 | Giles Road | $3,500.00 |
K.
Acceptance and approval of request for payment of Invoice #4706 in the amount of $122,461.28 with Guzman & Munoz Engineering amid Work Authorization No. 001-PO#657601 with Contract #C-11-111-04-19 for "Paving and Drainage Improvements to Mile 17 North Road, From FM 3071 (Mile 4 West) to FM 1015 (Mile 3 West) with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
L.
Requesting authority to enter into a 12-month maintenance agreement for a folding machine standalone serial #0912631 with Pitney Bowes for the Tax Office through requisition #204383 in the total amount of $991.00/year-effective: 11/1/2011 - 10/31/2012 (1-1100-415-15-140-001-0-432);