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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING November 01, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Resolution in honor of Mayor Rudy Villarreal
C.
Requesting authorization and approval for employee Karina Cardoza to travel to Austin, TX to present on Hidalgo County "Green" Initiatives at the 2011 Growing Green Communities Statewide Conference to be held on Nov. 14-16, 2011. (travel expenses to be paid by TEEX)
D.
Master Court I:
Requesting authorization and approval for Juan M. Garza to travel to San Antonio, TX on Nov. 11-13, 2011 for Integrity Translation Seminar
Requesting authorization and approval for Juan M. Garza to travel to San Antonio, TX on Nov. 11-13, 2011 for Integrity Translation Seminar
E.
Request by Edinburg Chamber of Commerce to use the county square for the Night of Lights Parade on Saturday, December 3, 2011 at 6:30 p.m.
F.
Facilities Management:
Authority for Executive Officer to sign the Request for Inspection Forms and Owner Designation Forms from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers for the following projects:
1. 3rd Floor Renovation- Adm. Bldg. - Edinburg
2. Pct. #2 Administrative Offices
Authority for Executive Officer to sign the Request for Inspection Forms and Owner Designation Forms from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers for the following projects:
1. 3rd Floor Renovation- Adm. Bldg. - Edinburg
2. Pct. #2 Administrative Offices
G.
Discussion and possible action on submitting a request to the Texas Commission on Environmental Quality for a deadline extension of 20 days for the submittal of the Municipal Separate Storm Sewer Systems Annual Report and authorization for County Judge to sign such a request.
H.
Tax Office:
Requesting approval to allow South Texas Vo-Tech student Nohemi Z. Cantu to obtain externship at the Bookkeeping Department of the Tax Office.
Requesting approval to allow South Texas Vo-Tech student Nohemi Z. Cantu to obtain externship at the Bookkeeping Department of the Tax Office.
7.
County Judge's Office:
A.
1. Hidalgo County Regional Mobility Authority (HCRMA) Projects Update Presentation by Mr. Dennis Burleson, HCRMA Chairman.
2. Discussion, consideration, and possible action on Hidalgo County Transportation Reinvestment Zone (TRZ) #1.
3. Discussion, consideration, and possible action on Hidalgo County Vehicle Registration Fee Pledge for HCRMA projects.
4. Discussion regarding future report by program manager and financial advisors on project costs and credit support from Hidalgo County for HCRMA projects.
2. Discussion, consideration, and possible action on Hidalgo County Transportation Reinvestment Zone (TRZ) #1.
3. Discussion, consideration, and possible action on Hidalgo County Vehicle Registration Fee Pledge for HCRMA projects.
4. Discussion regarding future report by program manager and financial advisors on project costs and credit support from Hidalgo County for HCRMA projects.
8.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Requesting approval of Amended Bond for Constable Pct. 1 Celestino Avila - Filed at the Hidalgo County Clerk's Office on October 20, 2011 at 2:44 PM.
9.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
10.
Fire Marshal's Office - Juan Martinez:
A.
Discussion and approval of the following 2011 Rural Emergency Services Interlocal Agreement(s) with the City of Alamo.
11.
Adult Probation - Arnold K. Patrick:
A.
Adult Probation - Drug Court (1100):
1. Approval to create one (1) full-time Adult Supervision Officer position, slot no. 0001, budgeted salary $43,335.00.
2. Approval of appropriation from reserved funds.
3. Approval of salary schedule.
1. Approval to create one (1) full-time Adult Supervision Officer position, slot no. 0001, budgeted salary $43,335.00.
2. Approval of appropriation from reserved funds.
3. Approval of salary schedule.
B.
Adult Probation - Alternative Incarceration Program (AIP) (1100):
1. Approval to create the following full-time positions:
2. Approval of interdepartmental transfer.
3. Approval of salary schedule.
1. Approval to create the following full-time positions:
| Slot No. | Position Title | Budgeted Salary |
| 0001 | Adult Supervision Officer | $42,000.00 |
| 0002 | Adult Supervision Officer | $42,000.00 |
| 0003 | Security Technician | $31,000.00 |
| 0004 | Security Technician | $31,000.00 |
2. Approval of interdepartmental transfer.
3. Approval of salary schedule.
C.
1. Approval to apply for Residential Substance Abuse Treatment Grant through the Office of the Governor
2. Approval of Resolution for Authorized Official for the grant.
2. Approval of Resolution for Authorized Official for the grant.
12.
IT Department - Renan Ramirez
A.
Human Resources:
Authorization to downgrade wireless service through the County's membership/participation with awarded vendor VERIZON WIRELESS (Req#205256)for the following:
Authorization to downgrade wireless service through the County's membership/participation with awarded vendor VERIZON WIRELESS (Req#205256)for the following:
| Description: | Employee Name: | Employee Number: | Plan Description: | Cell Phone Number: |
| Plan Downgrade | Esther Cortez | 53074 | Nationwide Talk Unl. Anytime Mins. @$56.69 + Unl. Text Msgs @$12.00 | 956-330-1796 |
B.
County Clerk:
Authorization to purchase wireless service through the County's membership/participation with awarded vendor VERIZON WIRELESS for the following:
Authorization to purchase wireless service through the County's membership/participation with awarded vendor VERIZON WIRELESS for the following:
| Qty: | User Name: | Monthly Plan Cost: | Equipment Cost: |
| 2 | Office Use | Broadband Access-State of TX @ $37.99 + $5.00 taxes/fees = $43.00 X 2 = $86.00/mo | $0 |
13.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for material testing services;
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) Material Testing Service firms from the County's approved "pool" as graded and evaluated by City of Progreso, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 24 (2011) Progreso Street Improvements line item.
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) Material Testing Service firms from the County's approved "pool" as graded and evaluated by City of Progreso, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 24 (2011) Progreso Street Improvements line item.
| FIRM | GRADE | RANKED |
| Raba Kistner Consultants | 97.33% | |
| L & G Engineering Laboratory | 97.00% | |
| PSI Engineering Consulting-Testing | 95.00% |
3. Authority to negotiate a Material Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of testing services for a Hidalgo County – 2011 Progreso Street Improvements.
B.
Urban County Program on behalf of the Hidalgo County Precinct No. 4 is requesting authority to purchase solar lights for Colonia Muniz, Seminary Village and Colonia San Cristobal from Facility Solutions Group (contract # 368-10) an approved vendor through Hidalgo County's membership and participation with the State of Texas Buy Board. The total cost for the purchase and installation is $95,802.96 (quote attached hereto), to include shipping and handling, installation and discounts as requested by the Hidalgo County Precinct No. 4 for the UCP FY 23 (2010) Street Improvements line item.
C.
The Urban County Program is requesting the award of bids and approval of contract for the demolition and reconstruction of the following:
(1) Units in the Countywide area in the amount of $45,990.00 to JR Limas Construction.
(1) Units in the Countywide area in the amount of $45,990.00 to JR Limas Construction.
D.
Approval of Resolution for designation and authorizing bonded signatories for the TxCDBG Office of Rural Affairs for the following grants:
1. 2011 Economically Distressed Area Program (CEDAP) Contract # 711195
2. 2011-2012 Colonia Construction Contract # 711245
1. 2011 Economically Distressed Area Program (CEDAP) Contract # 711195
2. 2011-2012 Colonia Construction Contract # 711245
E.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services in connection with Hidalgo County Urban County Program from Program Year 24 (2011) for a Street Improvements Project in the City of Progreso.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by City of Progreso, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CC in connection with an Urban County Program Street Improvements Project in the City of Progreso.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by City of Progreso, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CC in connection with an Urban County Program Street Improvements Project in the City of Progreso.
| Engineering Firm | Rating | Ranking |
| Dannenbaum Engineering | 95.67% | |
| L & G Engineering Laboratory | 95.67% | |
| Guzman & Munoz Engineering | 95.00% |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of Progreso Street Improvements project.
14.
Elections Administration - Yvonne Ramon:
A.
Approval of Contract for Election Services between Hidalgo County and Sharyland Independent School District for their election to be held on November 8, 2011.
B.
Elections (1100):
1. Approval to create the following full-time positions:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create the following full-time positions:
| Slot No. | Position Title | Grade |
| 0133 | GIS Operator Assistant | 7 |
| 0134 | Elections Specialist I | 7 |
| 0135 | Elections Specialist I | 7 |
| 0136 | Field Service Specialist I | 8 |
| 0137 | Field Service Specialist II | 10 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
15.
Precinct #1 - Comm. Quintanilla:
A.
Pct. 1 Parks & Sanitation (1100)/ Rd Maintenance & Drainage Improvement Project (1200):
1. Approval to delete the following vacant full-time positions:
2. Approval to create the following full-time positions:
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
1. Approval to delete the following vacant full-time positions:
| Dept. | Slot No. | Position Title | Budgeted Salary |
| Parks | 0011 | Truck Driver III | $25,032.00 |
| Parks | 0015 | Heavy Equipment Operator II | $23,635.00 |
| Rd Maintenance | 0028 | Traffic Control Specialist I | $33,619.00 |
| Rd Maintenance | 0058 | Maintenance I | $23,635.00 |
| Rd Maintenance | 0074 | Tire Repair | $24,000.00 |
| Drainage Improv. Proj. | 0006 | Backhoe - Heavy Equipment Operator | $31,500.00 |
| Drainage Improv. Proj. | 0012 | Laborer - Drainage/ Construction | $22,000.00 |
2. Approval to create the following full-time positions:
| Dept. | Slot No. | Position Title | Budgeted Salary |
| Sanitation | 0034 | Supervisor | $37,969.00 |
| Rd Maintenance | 0124 | Supervisor | $37,969.00 |
| Rd Maintenance | 0125 | Crew Leader II | $40,375.00 |
| Drainage Improv. Proj. | 0017 | Supervisor | $37,969.00 |
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
16.
Precinct #2 - Comm. H. Palacios:
A.
Approval to accept donation from Excel Soccer Academy for lighting equipment including installation at the Pct.2 Las Milpas Park soccer field
17.
Precinct #4 - Comm. J. Palacios:
A.
Pct #4 Rd. Maint. & Drainage Improvement Project (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for Drainage Revenues.
2. Approval of 2011 appropriation of funds into Precinct #4 Rd. Maint. (program 007 - $110,177.81) & Drainage Improvement Project (program 036 - $71,159.05) in the total amount of $181,336.86 (Reimbursement from HCDD#1 for Edinburg Lake Project).
1. Approval of Certification of Revenues as certified by the County Auditor for Drainage Revenues.
2. Approval of 2011 appropriation of funds into Precinct #4 Rd. Maint. (program 007 - $110,177.81) & Drainage Improvement Project (program 036 - $71,159.05) in the total amount of $181,336.86 (Reimbursement from HCDD#1 for Edinburg Lake Project).
B.
Pct #4 Rd. Maint. & Drainage Improvement Project (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for Drainage Revenues.
2. Approval of 2011 appropriation/Interfund transfer from General Fund into Precinct #4 Rd. Maint. (program 007) in amount of $185,894.00(Reimbursement from HCDD#1 from sale of Excavator ).
1. Approval of Certification of Revenues as certified by the County Auditor for Drainage Revenues.
2. Approval of 2011 appropriation/Interfund transfer from General Fund into Precinct #4 Rd. Maint. (program 007) in amount of $185,894.00(Reimbursement from HCDD#1 from sale of Excavator ).
C.
Resolution in support of Proposition 2
18.
Budget & Management - Sergio Cruz:
A.
1. Discussion, consideration, and authorization to submit revised probationary policy to Civil Service Commision.
2. Discussion, consideration and approval of corrective compensation for various employees for successful completion of the six (6) month probationary period as listed on attached exhibit A.
3. Approval of interdepartmental transfer.
2. Discussion, consideration and approval of corrective compensation for various employees for successful completion of the six (6) month probationary period as listed on attached exhibit A.
3. Approval of interdepartmental transfer.
B.
Approval to pay Texas Association of Counties (TAC) in the amount of $26,041.04 to cover claims for the second quarter of 2011, with authority for County Treasurer to issue payment/check after review, audit, and processing procedures are completed by County Auditor.
C.
Budget Appropriations:
1.
Pct. #1 Drainage Improvement (1200):
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement labor reimbursements.
b. Approval of 2011 appropriation of funds for the Pct. 1 Drainage Improvement (fund 1200, program 052) in the amount of $78,760.97 to fund payroll expenditures in relation to the Pct. 1 Drainage Improvement Project.
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement labor reimbursements.
b. Approval of 2011 appropriation of funds for the Pct. 1 Drainage Improvement (fund 1200, program 052) in the amount of $78,760.97 to fund payroll expenditures in relation to the Pct. 1 Drainage Improvement Project.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Approval of Supplemental Agreement No. 2 to Work Authorization No. 1 for additional special services of geotechnical engineering of fifteen (15) Borings @$3,000.00 each in the amount of $45,000.00 with TEDSI Infrastructure Group with Contract #C-10-062-02-16 for the "Design and Right Of Way mapping Of HCMDS Phase II-J-09 Lateral Drain Ditch From North Main Drain To County Road 3601 (Approx. 8 Miles) for Hidalgo County Precinct No. 4.
5.
Approval of the final contracts for "Title Company Services" (approved-CC meeting of 10-4-11) between Hidalgo County and:
a. Edwards Title & Abstract Co.;
b. Sierra Title of Hidalgo County, Inc.;
c. Valley Land Title Company.
a. Edwards Title & Abstract Co.;
b. Sierra Title of Hidalgo County, Inc.;
c. Valley Land Title Company.
6.
Pursuant to Exhibit A; Section III: Selection and Schedules (page 7) in the Request for Proposals for: Consulting Services to Assist Hidalgo County in Grant Writing and Update Master Parks Plan" approval for one of the following options:
a. Grading by Commissioners Court members; or,
b. Assignment and/or designation of grading committee
to score and evaulate the responses received for the project.
a. Grading by Commissioners Court members; or,
b. Assignment and/or designation of grading committee
to score and evaulate the responses received for the project.
7.
Request by DPS for Hidalgo County to approve to exercise its option to terminate (under Paragraph 1.2-Termination) as stated in the current lease agreement with Siesta Village dba Villa de Cortez Of Weslaco, for "Lease of Office Space for Dept. of Public Safety in the City of Weslaco," by providing/forwarding a Thirty (30) Day written notice of termination.
B.
District Clerk
1.
a. Exemption from competitive bidding requirements under Texas Local Government Code, 262.024(a)(7)(A)-"Items for which competition is preculuded because of existence of patents, copyrights, secret processes or monopolies";
b. Approval of a "Sole Source Declaration" for Affiliated Computer Services, Inc., aka, ACS Government Systems, Inc. with authority to purchase and enter into a Product Support and Enhancement Program Agreement" in the amount of $23,520.00/year effective November 1, 2011 thru October 31, 2012;
b. Approval of a "Sole Source Declaration" for Affiliated Computer Services, Inc., aka, ACS Government Systems, Inc. with authority to purchase and enter into a Product Support and Enhancement Program Agreement" in the amount of $23,520.00/year effective November 1, 2011 thru October 31, 2012;
C.
Colonia Access Program Pct. 4
1.
Presentation for discussion, consideration, and action on a recommendation by project engineer J. E Saenz & Associates, Inc. to award to the lowest bidder meeting all specifications: Homero Alvarez, dba, Alvarez Construction in the amount of $27,227.00-Bid No. CAP-11-198-08-03-YSI "Driveways, Valley Gutter, Curb& Gutter for Las Brisas Subdivision".
D.
Co. Wide
1.
Presentation of bids received with recommendation to award to multiple vendors and approval of contract(s) on selected items (lowest bids meeting all specifications and/or requirements) and as detailed and reflected in documentation attached hereto for: "Specialty Printing Services & Related Supplies" RFB No. 2011-152-MEG.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Ruben Parra
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Ruben Parra
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn