|
AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING November 1, 2011 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - County Clerk (1100)
B.
2011 - County Clerk (1237)
C.
2011 - Human Resources (1100)
D.
2011 - HIDTA (1254)
E.
2011 - HIDTA (1251)
F.
2011 - I.T. Department (1100)
G.
2011 - I.T. Department (1100)
H.
2011 - Justice Court Tech (1242)
I.
2011 - District Attorney's (1222)
J.
2011 - District Attorney's (1100)
K.
2011 - District Attorney's (1223)
L.
2011 - District Attorney's (1281)
M.
2011 - Purchasing (1100)
N.
2011 - Elections Department (1100)
O.
2011 - County Judge (1100)
P.
2011 - Sheriff's Office (1100)
Q.
2011 - Sheriff's Office (1100)
R.
2011 - Sheriff's Office (1100)
S.
2011 - Sheriff's Office (1284)
T.
2011 - Sheriff's Office (1284)
U.
2011 - Facilities Mgmt. (1100)
V.
2011 - Health & Human Services Dept. (1293)
W.
2011 - Health & Human Services Dept. (1293)
X.
2011 - Human Services (1100)
Y.
2011 - WIC (1292)
Z.
2011 - J.P. 1/1 (1282)
AA.
2011 - J.P. 1/2 (1282)
BB.
2011 - J.P. 3/2 (1282)
CC.
2011 - J.P. 3/2 (1100)
DD.
2011 - J.P. 4/2 (1282)
EE.
2011 - CCL #7 (1100)
FF.
2011 - CCL #7 (1100)
GG.
2011 - 398th District Court (1100)
HH.
2011 - 430th District Court (1100)
II.
2011 - Pct. #1 R&B (1200)
JJ.
2011 - Pct. #1 Parks ( 1100 )
KK.
2011 - Pct. #1 FEMA (1280)
LL.
2011 - Pct. #1 Adm. (1200)
MM.
2011 - Pct. #3 R&B (1200)
NN.
2011 - Pct. #4 Road Maint. (1200)
OO.
2011 - Pct. #4 Adm. (1200)
3.
2011 Interdepartmental transfers:
A.
Pct. #2 Sanitation (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 2 Sanitation in the amount of $44,000.00 to fund operating expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 2 Sanitation in the amount of $44,000.00 to fund operating expenditures.
B.
Pct. #2 (1200):
Approval of 2011 interdepartmental transfer from Pct.2 Road Maintanence (prog 006) to El Gato Rd (prog 051) in the amount of $30,000.00
Approval of 2011 interdepartmental transfer from Pct.2 Road Maintanence (prog 006) to El Gato Rd (prog 051) in the amount of $30,000.00
C.
J.P. 4/2 (1282):
Approval of 2011 interdepartmental transfer from J.P. Pct 4 PL2 (dept. 068) to J.P. Pct 1 PL1, J.P. Pct 1 PL2, & J.P. Pct 3 PL2 (dept. 061, 062 & 066) in the total amount of $20,745.84
Approval of 2011 interdepartmental transfer from J.P. Pct 4 PL2 (dept. 068) to J.P. Pct 1 PL1, J.P. Pct 1 PL2, & J.P. Pct 3 PL2 (dept. 061, 062 & 066) in the total amount of $20,745.84
D.
County Wide Mechanic Shop (1200):
Approval of 2011 interdepartmental transfer from County Wide Adm-Contingency to County Wide Mechanic Shop in the amount of $5,000.00 to fund equipment & vehicle repair & maintenance supplies.
Approval of 2011 interdepartmental transfer from County Wide Adm-Contingency to County Wide Mechanic Shop in the amount of $5,000.00 to fund equipment & vehicle repair & maintenance supplies.
E.
Visiting Judges (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $6,000.00 to fund court costs & investigation expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $6,000.00 to fund court costs & investigation expenditures.
F.
Fire Marshal (1100):
Approval of 2011 interdepartmental transfer from CountyWide (prog 002) to Fire Marshal (prog 001) in the total amount of $4,000.00
Approval of 2011 interdepartmental transfer from CountyWide (prog 002) to Fire Marshal (prog 001) in the total amount of $4,000.00
4.
Interfund transfers:
A.
General Fund (1100):
Approval of 2011 interfund transfer from USDA 2008 Loan-Sheriff (1301) to County Wide Administration-Contingency (1100) in the total amount of $433.36.
Approval of 2011 interfund transfer from USDA 2008 Loan-Sheriff (1301) to County Wide Administration-Contingency (1100) in the total amount of $433.36.
B.
Elections (1301):
Approval 2011 interfund transfer from Elections (1100) to Elections Dept - Add & Renovations (1301) in the amount of $38,102.74.
Approval 2011 interfund transfer from Elections (1100) to Elections Dept - Add & Renovations (1301) in the amount of $38,102.74.
C.
Elections Dept. (1301):
Approval of 2011 interfund transfer into Elections Warehouse 317 N Closner Project in the amount of $25,000.00.
Approval of 2011 interfund transfer into Elections Warehouse 317 N Closner Project in the amount of $25,000.00.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
1. North Alamo Water Supply Corporation:
Approximately 215' going west from the C/L of Mile 12.5N and FM 1015 on the south side- Line Ext. Edna Hernandez 3/4" service connection
2. Adobe Construction:
The contractor shall install a 36" storm drain line crossing Mile 6 1/2 North approximately 641.73 feet East of Midway Road (Mile 7 West Road).
Approximately 215' going west from the C/L of Mile 12.5N and FM 1015 on the south side- Line Ext. Edna Hernandez 3/4" service connection
2. Adobe Construction:
The contractor shall install a 36" storm drain line crossing Mile 6 1/2 North approximately 641.73 feet East of Midway Road (Mile 7 West Road).
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal requests for employee #058556 & #075035
7.
Membership Dues:
A.
Sheriff's Dept.:
Requesting approval for payment of 2011 membership dues and certification for Javier Solis and K9 Dick, Jaime Garcia and K9 Cody, Juan Moreno and K9 Endy, Eduardo J. Rivera and K9 Bombix and Francisco Guerrero and K9 Argo to the National Narcotic Detector Dog Association, Inc. in the amount of $30.00 for membership dues per team, $25.00 for the narcotics certification per team and $25.00 for the police service dog certification per team.
Requesting approval for payment of 2011 membership dues and certification for Javier Solis and K9 Dick, Jaime Garcia and K9 Cody, Juan Moreno and K9 Endy, Eduardo J. Rivera and K9 Bombix and Francisco Guerrero and K9 Argo to the National Narcotic Detector Dog Association, Inc. in the amount of $30.00 for membership dues per team, $25.00 for the narcotics certification per team and $25.00 for the police service dog certification per team.
B.
Elections Department:
Requesting approval to pay 2012 membership dues to the Texas Association of Elections Administrators (TAEA) for Yvonne Ramon in the amount of $75.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2012 membership dues to the Texas Association of Elections Administrators (TAEA) for Yvonne Ramon in the amount of $75.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
8.
Auditor's Office:
A.
Monthly collection reports for September 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Joel Quintanilla, Comm. Pct.1, Delta Lake Park | $ 608.00 | September 2011 |
| The Hon. Gilberto Alaniz, Constable Precinct No. 2 | $ 420.00 | September 2011 |
| The Hon. Eddie Guerra, Constable, Precinct No. 4 | $ 2,270.00 | September 2011 |
| Chief Deputy Constable Daniel Marichalar, Prct. No. 5 | $ 760.00 | September 2011 |
9.
IT Department - Renan Ramirez:
A.
Various County Departments:
Authorization to deactivate cell phones through the County's membership/paticipation with awarded vendor VERIZON WIRELESS for the following:
Authorization to deactivate cell phones through the County's membership/paticipation with awarded vendor VERIZON WIRELESS for the following:
| Department: | Description: | Employee Name: | Employee Number: | Cell Phone Number: |
| Info. Tech. | Cell Phone | Renan Ramirez | 50229 | 956-457-0792 |
| Justice Court | Data Card | Carlos Perez | 103098 | 956-587-2833 |
| Const.Pct.3 | Cell Phone | Ruben Salinas | 114596 | 956-457-5578 |
| Const.Pct.3 | Cell Phone | Rodolfo Trevino | 182052 | 956-457-5164 |
| Const.Pct.3 | Cell Phone | Miguel Zamora | 024821 | 956-457-5221 |
| Comm.Pct.4 | Cell Phone | Jorge L. Pena | 065405 | 956-587-2931 |
| Comm.Pct.4 | Cell Phone | Jimmy D. Anthony | 170976 | 956-467-2617 |
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval for Comdata Corporation/Transmontaigne Product Services, Inc. to add additional fuel card(s) and/or driver(s) for: Department of Budget and Management.
B.
1. Requesting approval of Change Order No. 1 for reduction of proposed pipe not used and half of temporary asphalt resulting in a project amount reduction of ($42,081.00) in connection to project: Hidalgo County Precinct No. 2 -LJ Lateral Drainage Improvements Phase II Project (Contract No. C-10-360-12-13), awarded to OG Construction Co. Inc., with authority for County Judge or Court Member to execute document.
2. Acceptance and approval of Certificate of Completion for the project Hidalgo County Precinct No. 2 -"LJ Lateral Drainage Improvements Phase II" project (Contract No. C-10-360-12-13) as certified by project engineer, Raul E. Sesin, P. E., Hidalgo County Planning Department.
3. Requesting approval for Payment Application No. 3 -Retainage Release in the amount of $12,961.20 from OG Construction Co. Inc., awarded contractor for Hidalgo County Precinct No. 2 -"LJ Lateral Drainage Improvements Phase II" project (Contract No. C-10-360-12-13) as certified for payment by project engineer, Raul E. Sesin, P.E. with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
2. Acceptance and approval of Certificate of Completion for the project Hidalgo County Precinct No. 2 -"LJ Lateral Drainage Improvements Phase II" project (Contract No. C-10-360-12-13) as certified by project engineer, Raul E. Sesin, P. E., Hidalgo County Planning Department.
3. Requesting approval for Payment Application No. 3 -Retainage Release in the amount of $12,961.20 from OG Construction Co. Inc., awarded contractor for Hidalgo County Precinct No. 2 -"LJ Lateral Drainage Improvements Phase II" project (Contract No. C-10-360-12-13) as certified for payment by project engineer, Raul E. Sesin, P.E. with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
C.
Requesting approval and acceptance of Invoice No. R012-2408 in the amount of $12,000.00 submitted by contracted architect, ERO Architects for the "Repair Dock/Boat Ramp" for Pct 3.
D.
Sheriff's Office:
1. Authorization to purchase through Hidalgo County's membership and participation with TASB/Buyboard's awarded vendor, Philpott Motors-Contract No. 358-1), One (1) New 2012 or newer Ford Expedition fully equipped for a total of $30,800.00 which includes $400.00 buy-board pricing and delivery fees for -Project #2011-293-OGG); or in the alternative,
2. Authority to advertise sealed competitive procurement for the purchase of: One (1) 2012 or newer Ford Expedition to include options as described on attached specifications or equivalent.
2. Authority to advertise sealed competitive procurement for the purchase of: One (1) 2012 or newer Ford Expedition to include options as described on attached specifications or equivalent.
E.
Requesting approval and acceptance of Invoice No. 11323939 in the amount of $55,346.29 submitted by contracted engineer L&G Consulting Engineers, Inc. for the "Mile 2-Moorfield Rd West to SH 364".
F.
Requesting authority to enter into a radio broadcasting agreement (if applicable) to air Operation Clean Slate ads with the following Radio Station in supporting itemized proposed documentation with authority for County Judge or Court Member to execute agreement for the following requisition #205193:
Entravision Communications Corporation (KKPS-FM) - $750.00
Entravision Communications Corporation (KKPS-FM) - $750.00
G.
Acceptance and approval of request for payment of Invoice #4700 in the amount of $10,045.00 with Guzman & Munoz Engineering amid Work Authorization #5 - PO#664784 with Contract #C-11-111-04-19 for Drainage Improvements to Colonia Adams & Black (Mile 10.5 North and Mile 3 West) with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
H.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.
I.
Requesting approval to exercise the County's option to renew the one (1) year extension as provided in the current contract for "Turnkey Burial Services (Including Cemetary Plots) for Unidentified Pauper Remains" for Hidalgo County, under the same rates, terms and conditions with Mid Valley Cemetary, Inc. d/b/a/ Val Verde Memorial Gardens with effective date of December 14, 2011 through December 13, 2012.
J.
Requesting approval of payment for Invoice No. ENG1363 in the amount of $36,982.00 (3rd Call, various projects) as submitted by project engineer J. E. Saenz & Associates, Inc.
K.
Acceptance and approval of request for Invoice Payment #11323924 in the amount of $50,050.00 amid Work Authorization #1-PO#617489 under Contract #C-08-417-12-09 with L & G Consulting Engineers, Inc. for the provision of engineering services for the month of September 2011.
L.
1. Approval of the sixty (60) day grace period extension to Contract #E-10-404-12-07 (aka C-08-447-01-06-one year extension approved-CC-12/07/2010) with Mary Ann Peralez d/b/a Breath Test Services so as to have no lapse in services while the procurement process is completed, under the same rates, terms and conditions; and
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice, draft contract etc.) as attached hereto for "Certified Technical Supervisor For Hidalgo County's Alcohol Breath Test Program" -RFP No 2011-231-11-23-YZV.
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice, draft contract etc.) as attached hereto for "Certified Technical Supervisor For Hidalgo County's Alcohol Breath Test Program" -RFP No 2011-231-11-23-YZV.
M.
Requesting approval for Payment Application No. 1 in the amount of $176,721.85 from Asago Construction, awarded contractor for Hidalgo County Precinct No. 2 -Road and Drainage Construction of El Gato Road Road Improvements Project (Contract No. C-11-161-07-05) as certified for payment by project engineer, R. Gutierrez Engineering. with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.