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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING November 8, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Co. Wide Adm. (1100)
B.
2011 - County Clerk (1100)
C.
2011 - County Clerk (1100)
D.
2011 - CCL #1 (1100)
E.
2011 - CCL #2 (1100)
F.
2011 - CCL #7 (1100)
G.
2011 - CCL #7 (1100)
H.
2011 - 139th District Court (1100)
I.
2011 - 370th District Court (1100)
J.
2011 - 430th District Court (1100)
K.
2011 - County Auditor's Office (1100)
L.
2011 - County Auditor's Office (1100)
M.
2011 - Treasurer's Office (1100)
N.
2011 - Purchasing (1100)
O.
2011 - District Attorney (1100)
P.
2011 - District Attorney (1222)
Q.
2011 - District Attorney (1223)
R.
2011 - I.T. Department (1100)
S.
2011 - Health & Human Services Dept. (1293)
T.
2011 - Health & Human Services Dept. (1293)
U.
2011 - Health & Human Services Dept. (1100)
V.
2011 - Sheriff's Office (1100)
W.
2011 - Sheriff's Office (1284)
X.
2011 - Planning Dept. (1100)
Y.
2011 - Fire Marshal (1100)
Z.
2011 - Texas Agrilife Extension (1100)
AA.
2011 - Insect Eradication (1100)
BB.
2011 - WIC (1292)
CC.
2011 - WIC (1292)
DD.
2011 - Pct. #1 FEMA (1280)
EE.
2011 - Pct. #1 FEMA (1280)
FF.
2011 - Pct. #1 FEMA (1280)
GG.
2011 - Pct. #1 FEMA (1280)
HH.
2011 - Pct. #1 FEMA (1280)
II.
2011 - Pct. #1 Adm. (1200)
JJ.
2011 - Pct. #1 Sanitaiton (1100)
KK.
2011 - Pct. #1 Parks (1100)
LL.
2011 - Pct. #3 Sanitation (1100)
MM.
2011 - Pct. #3 Parks (1100)
NN.
2011 - Pct. #4 Rd. Maint. (1200)
3.
2011 Interdepartmental transfers:
A.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $17,300.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of October 2011 (PP #20 & 21).
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $17,300.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of October 2011 (PP #20 & 21).
B.
Pct. #2 CO 2009 Series (1339):
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Cesar Chavez (1M E Tower) (program 039) into Pct. #2 Tower Rd (Gato - Rancho Blanco) Project (program 031) in the amount of $350,000.00.
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Cesar Chavez (1M E Tower) (program 039) into Pct. #2 Tower Rd (Gato - Rancho Blanco) Project (program 031) in the amount of $350,000.00.
C.
Pct. #3 Sanitation (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 3 Sanitation in the amount of $25,000.00 to fund disposal expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 3 Sanitation in the amount of $25,000.00 to fund disposal expenditures.
D.
Pct. #4 C.O. 2010 A&B Series (1342):
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $19,340.95), and to North Branch Drain (program 049 - $17,031.03) in the total amount of $36,371.98 to fund September and October (PP#18 thru 21) - 2011 Drainage Labor Reimbursements.
2. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048) in the total amount of $6,416.32 to fund September - 2011 Drainage Fuel Reimbursements.
1. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $19,340.95), and to North Branch Drain (program 049 - $17,031.03) in the total amount of $36,371.98 to fund September and October (PP#18 thru 21) - 2011 Drainage Labor Reimbursements.
2. Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048) in the total amount of $6,416.32 to fund September - 2011 Drainage Fuel Reimbursements.
E.
Sheriff's Office (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $105,000.00 to fund fuel expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $105,000.00 to fund fuel expenditures.
F.
Co. Wide Adm. - Contingency (1100):
Approval of 2011 interdepartmental transfer from Insurance-Claims & Judgements Not Covered into Co. Wide Adm - Contingency in the amount of $100,000.00.
Approval of 2011 interdepartmental transfer from Insurance-Claims & Judgements Not Covered into Co. Wide Adm - Contingency in the amount of $100,000.00.
G.
430th DC (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to 430th DC in the amount of $15,739.26 to fund building rental.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to 430th DC in the amount of $15,739.26 to fund building rental.
H.
Facilities Mgmt. (1100):
Approval of interdepartmental transfer from Co. Wide Adm - Contingency to Facilities Mgmt. - Electricity in the amount of $106,000.00 to fund electricity expenditures.
Approval of interdepartmental transfer from Co. Wide Adm - Contingency to Facilities Mgmt. - Electricity in the amount of $106,000.00 to fund electricity expenditures.
I.
Planning Dept (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Planning Dept in the amount of $520.00.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Planning Dept in the amount of $520.00.
J.
Executive Office (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Executive Office in the amount of $1,500.00 to fund vehicle R & M Services.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Executive Office in the amount of $1,500.00 to fund vehicle R & M Services.
4.
Planning Department:
A.
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal request for Employee #089761
6.
Membership Dues:
A.
398th District Court:
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for the 398th District Court Judge Aida Salinas Flores in the total amount of $195.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for the 398th District Court Judge Aida Salinas Flores in the total amount of $195.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
398th District Court:
Approval to pay annual membership dues to the College of the State Bar of Texas for Judge Aida Salinas Flores in the total amount of $60.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the College of the State Bar of Texas for Judge Aida Salinas Flores in the total amount of $60.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
C.
398th District Court:
Approval to pay annual membership dues to the American Judges Association for Judge Aida Salinas Flores in the total amount of $150.00 with authority for County Treasurer to issue check after review, audit and processing procedures are complete by County Auditor.
Approval to pay annual membership dues to the American Judges Association for Judge Aida Salinas Flores in the total amount of $150.00 with authority for County Treasurer to issue check after review, audit and processing procedures are complete by County Auditor.
7.
Auditor's Office:
A.
Monthly collection reports for September 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Celestino Avila, Constable Precinct No. 1 |
$ 550.00 | September 2011 |
| Mr. Juan Martinez, Fire Marshal | $ 10,325.00 | September 2011 |
| Ms. Angie Chapa, Law Librarian | $ 1,218.50 | September 2011 |
| The Hon. Arturo Guajardo, Hidalgo County Clerk |
$ 482,234.16 | September 2011 |
8.
Budget & Management:
A.
Self-Funded Workers' Comp. (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. claims paying account for claims paid by Tristar Risk Management in the amount of $ 71,211.41 for the period of 10/16-31/2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. claims paying account for claims paid by Tristar Risk Management in the amount of $ 71,211.41 for the period of 10/16-31/2011 and requesting approval of wire transfer.
B.
1. Approval to transfer $598,742.39 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 10/15/2011 to 10/28/2011.
2. Approval of wire transfer to cover claims paid.
| 10/15-21/2011 | $320,716.86 |
| 10/22-28/2011 | $278,025.53 |
| TOTAL | $598,742.39 |
C.
Pct #4 Drainage Improvement Project (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
2. Approval of 2011 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $54,726.02 (Labor Reimbursements - June 2011).
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
2. Approval of 2011 appropriation of funds into Precinct #4 Drainage Improvement Project (program 036) in the amount of $54,726.02 (Labor Reimbursements - June 2011).
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to enter into a 12-month software renewal maintenance agreement with ESI Acquisition Inc. an awarded vendor through our membership/participation with (DIR) Department of Information Resource contract #DIR-SDD-822 for the following services requisition #204856. Effective dates below: (1-1100-441-00-340-003-0-336);
| Software Maintenance | Effective | Annualy |
| Web EOC Professional V7 Software Support Silver Level | 11/1/2011 - 10/31/2012 | $7,965.00 |
| Web EOC Redundant Server Software Support | 11/1/2011 - 10/31/2012 | $708.00 |
B.
Requesting authority to enter into a Regional Insertion Order Agreement and approval to execute required Regional Insertion Order Agreement with National CineMedia for the Hidalgo County Health Department for On Screen Regional Segment Advertisement from 11/25/2011 - 12/29/2011 through the following requisition #205419 in the total amount of $1,475.00 (1-1293-441-00-340-012-2-540):
C.
1. Requesting approval of Work Authorization No. 2 for ($ 10,937.92) from L&G Engineering for "Professional GEO Technical Services" in connection to Contract #C-11-185-07-19, for the "New Administration Offices/Building for Hidalgo County Precinct No. 4";
2. Requesting approval of payment of Invoice#11323957 in the amount of ($40,790.00) submitted by L & G Consulting Engineers, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" within Hidalgo County Precinct No. 4;
3. Requesting approval of payment of Invoice#01.1011 OBWA1 in the amount of ($17,794.83) submitted by DOS LAND SURVEYING with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection contract #C-11-184-07-19-(PO# 663958) for "Surveying Services" (on an as needed basis) for projects located within Hidalgo County Precinct No. 4.
2. Requesting approval of payment of Invoice#11323957 in the amount of ($40,790.00) submitted by L & G Consulting Engineers, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" within Hidalgo County Precinct No. 4;
3. Requesting approval of payment of Invoice#01.1011 OBWA1 in the amount of ($17,794.83) submitted by DOS LAND SURVEYING with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection contract #C-11-184-07-19-(PO# 663958) for "Surveying Services" (on an as needed basis) for projects located within Hidalgo County Precinct No. 4.
D.
Texas DPS Highway Patrol:
Requesting authority of alarm monitoring disconnection for the following locations with authority for County Judge or Court Member to execute pertinent forms.
Requesting authority of alarm monitoring disconnection for the following locations with authority for County Judge or Court Member to execute pertinent forms.
| Address | Account Number |
| 2812 South International, Weslaco, TX 78596 | 1062 |
| 2812 South International, Weslaco, TX 78596 | 462094 |
E.
139th District Court:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5225 copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #204674 in the amount of $105.92/month, effective upon approval (1-1100-412-00-003-001-0-780):
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5225 copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #204674 in the amount of $105.92/month, effective upon approval (1-1100-412-00-003-001-0-780):
F.
139th District Court:
1. Approval to waive major purchases deadline order of 11/04/2011 approved by CC due to budgetary transfers necessary to acquire major purchases;
2. Authority to purchase office furniture through our membership/participation with (TXMAS) awarded vendor Gateway Printing and Office Supply, Inc. contract #6-71111-60-11 for the total amount of $6,356.70 through a requisition to be submitted effective upon approval of Intradepartmental Transfer on 11/8/11 with vendor documentation attached herein assuring of receipt of items prior to 12/31/2011.
2. Authority to purchase office furniture through our membership/participation with (TXMAS) awarded vendor Gateway Printing and Office Supply, Inc. contract #6-71111-60-11 for the total amount of $6,356.70 through a requisition to be submitted effective upon approval of Intradepartmental Transfer on 11/8/11 with vendor documentation attached herein assuring of receipt of items prior to 12/31/2011.
G.
Acceptance and approval of request for payment of Invoice #U1445-04R in the amount of $81,622.00 as submitted by S&B Infrastructure, LTD., project engineer for "Raymondville Drain Project-County Wide" in connection with Contract #C-10-164-04-20-PO#642615 invoice period through July 31, 2011 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
H.
WIC:
Requesting authority to update the 36 month capital lease agreement for Canon IRC 5405WDADF serial model #GPQ55412 by upgrading the inner finisher A1 with a staple finisher C-1 and external hole puncher B1 for the WIC Program through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Copy Graphics, Inc. contract 985-L2 through (Req#204078) in the amount of $428.60/month, effective upon approval.
Requesting authority to update the 36 month capital lease agreement for Canon IRC 5405WDADF serial model #GPQ55412 by upgrading the inner finisher A1 with a staple finisher C-1 and external hole puncher B1 for the WIC Program through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Copy Graphics, Inc. contract 985-L2 through (Req#204078) in the amount of $428.60/month, effective upon approval.
I.
Acceptance and approval of request for payment of Invoice #11323948 in the amount of $89,000.00 as submitted by L & G Consulting Engineers for engineering services provided in October 2011-on FM 493 North-WA #1 Project through Contract #C-07-451-12-26-PO#596375 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
J.
County Court At Law #7:
Requesting authority to enter into a 36-month new copier (capital) lease for a WorkCentre 7120P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #205478 in the amount of $252.65/month, effective upon approval (1-1100-412-00-027-001-0-780):
Requesting authority to enter into a 36-month new copier (capital) lease for a WorkCentre 7120P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #205478 in the amount of $252.65/month, effective upon approval (1-1100-412-00-027-001-0-780):
K.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
L.
Approval for Comdata Corporation/Transmontainge Product Services, Inc. to add additional fuel card(s) and/or driver(s) for the following departments:
1. Elections Department
1. Elections Department