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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT November 08, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Public Defender's Office:
Requesting permission to advertise/hire for the following position:
Public Defender II
Requesting permission to advertise/hire for the following position:
Public Defender II
C.
Health & Human Services:
Requesting authorization for Health & Human Services Department Chief Administrative Officer to travel to Austin, Tx on November 13 and 14 (2011) to attend the DSRIP Planning Conference hosted by the Texas Health & Human Services Commission.
Requesting authorization for Health & Human Services Department Chief Administrative Officer to travel to Austin, Tx on November 13 and 14 (2011) to attend the DSRIP Planning Conference hosted by the Texas Health & Human Services Commission.
D.
Health & Human Services:
Requesting authorization to allow three employees from the Health & Human Services Dept. (Environmental Division) attend an Animal Control Officer Basic Training Course scheduled for December 7-8, 2011.
Requesting authorization to allow three employees from the Health & Human Services Dept. (Environmental Division) attend an Animal Control Officer Basic Training Course scheduled for December 7-8, 2011.
E.
Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties pursuant to Texas Property Tax Code Section 34.05 (a), (c) and (d).
F.
Constable Pct. #5:
Discussion, consideration and appropriate action regarding Constable Pct. #5 Office including but not limited to:
1. Payment of salary and fringe benefits to Chief Deputy Constable, Daniel Marichalar
2. Office Operations
3. Other Constable Pct. #5 items as applicable
Discussion, consideration and appropriate action regarding Constable Pct. #5 Office including but not limited to:
1. Payment of salary and fringe benefits to Chief Deputy Constable, Daniel Marichalar
2. Office Operations
3. Other Constable Pct. #5 items as applicable
7.
County Judge's Office:
A.
Resolution in honor of Sgt. Leonel Trevino
B.
Presentation of "Friend of County Government Award" honoring State Senator Juan "Chuy" Hinojosa by the Texas Association of Counties
C.
1. Discussion and action on proposed resolution in support of the proposed development budget for the TCC, IBTC, La Joya Relief Route and the Military Highway Connector Road Systems.
2. Discussion, consideration, and action to call a Public Hearing on the creation of Hidalgo County Transportation Reinvestment Zone Number 2 to be located on property impacted by the projects of the Hidalgo County RMA Roadway System, to wit: the Trade Corridor Connector, the International Bridge Trade Corridor, and the La Joya Relief Route.
2. Discussion, consideration, and action to call a Public Hearing on the creation of Hidalgo County Transportation Reinvestment Zone Number 2 to be located on property impacted by the projects of the Hidalgo County RMA Roadway System, to wit: the Trade Corridor Connector, the International Bridge Trade Corridor, and the La Joya Relief Route.
D.
1. Discussion, consideration, and approval of Second Amendment to Economic Development Agreement with First Hartford Realty Corporation, the City of Edinburg, the Edinburg Economic Development Corporation, and the City of Edinburg, Texas Local Government Corporation regarding Reinvestment Zone Number One, City of Edinburg, TX and the development known generally as "The Shoppes at Rio Grande Valley".
2. Discussion, consideration, and approval of Interlocal Agreement by and among City of Edinburg and Hidalgo County relating to Tax Increment Reinvestment Zone Number One, City of Edinburg.
2. Discussion, consideration, and approval of Interlocal Agreement by and among City of Edinburg and Hidalgo County relating to Tax Increment Reinvestment Zone Number One, City of Edinburg.
8.
District Attorney's Office - Roy Cazares:
A.
Requesting authorization for the County Judge to execute the Chapter 59 Asset Forfeiture for the fiscal year 2011, as required by the Office of the Attorney General.
9.
Sheriff's Office - Chief Martinez:
A.
Authorization and approval to accept the State Criminal Alien Assistance Program (SCAAP) 2011 Grant in the amount of $200,395.00
10.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting approval to process the following invoice as a claim for the purpose of Euthinazation Court Registration Fee, with authority for the County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor.
| Vendor | Invoice # | Date: | Amount |
| City of La Feria | 00291888 | 09/27-28/11 | $150.00 |
11.
Fire Marshal's Office - Juan Martinez:
A.
Discussion and approval of the following 2011 Rural Emergency Services Interlocal Agreement(s) with:
1. Linn-San Manuel
1. Linn-San Manuel
12.
HIDTA - Task Force - Dora Munoz:
A.
1. Requesting approval to accept Award No. G10SS0002A Supplement Number 5 between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy-HIDTA Task Force Grant, increasing the award amount by $61,000.00.
2. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force Grant.
3. Approval of appropriation of funds for the HIDTA Task Force-South Texas McAllen Initiative in the amount of $61,000.00 (Acct#1-1291-412-00-270-003-0-XXX)
4. Approval of Overtime pay under the HIDTA Task Force-South Texas McAllen Initiative Grant.
2. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force Grant.
3. Approval of appropriation of funds for the HIDTA Task Force-South Texas McAllen Initiative in the amount of $61,000.00 (Acct#1-1291-412-00-270-003-0-XXX)
4. Approval of Overtime pay under the HIDTA Task Force-South Texas McAllen Initiative Grant.
B.
1. Requesting approval to accept Award no. G09SS0002A Supplement Number 4 between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy-HIDTA Task Force Grant, increasing the award amount by $21,000.00.
2. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force Grant.
3. Approval of appropriation of funds for the HIDTA Task Force-South Texas McAllen Initiative in the amount of $21,000.00 (Acct#1-1291-412-00-270-003-9-xxx).
4. Approval of Overtime pay under the HIDTA Task Force-South Texas McAllen Initiative Grant.
2. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force Grant.
3. Approval of appropriation of funds for the HIDTA Task Force-South Texas McAllen Initiative in the amount of $21,000.00 (Acct#1-1291-412-00-270-003-9-xxx).
4. Approval of Overtime pay under the HIDTA Task Force-South Texas McAllen Initiative Grant.
C.
Approval to declare Asset # 38831, (Emergency Light System w/siren) as Salvage Property for the purpose of destruction, pursuant to Texas Local Government code 263.151, including authority to remove from the Hidalgo County HIDTA Task Force inventory.
D.
1. Approval to accept Award No. G11SS0002A Supplement Number 2 between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy-HIDTA Task Force Grant, reducing the award amount by ($45,217.00)
2. Approval to unappropriate funds for the HIDTA Task Force-South Texas McAllen Initiative in the amount of ($45,217.00) under account number 1-1291-412-00-270-016-1-XXX
3. Approval to delete one (1) vacant full-time Administrative Assistant IV position, slot no. G001, grade 10.
4. Approval of revised salary schedule.
2. Approval to unappropriate funds for the HIDTA Task Force-South Texas McAllen Initiative in the amount of ($45,217.00) under account number 1-1291-412-00-270-016-1-XXX
3. Approval to delete one (1) vacant full-time Administrative Assistant IV position, slot no. G001, grade 10.
4. Approval of revised salary schedule.
13.
Urban County - Diana Serna:
A.
Hidalgo County Precinct No. 3 requests approval from Hidalgo County Commissioners' Court to enter into an Interlocal Agreement with the City of Sullivan for Street Improvements in Sullivan City and surrounding Precinct No. 3 areas which includes the purchase of materials in the total amount of $1,399,436.13 for the overlaying of streets utilizing FY 18, 20, 23, & 24 (2005, 2007, 2010 & 2011) UCP funding.
B.
The Urban County Program is requesting approval of a best and final negotiated contract with Dannenbaum Engineering Company – McAllen, LLC in the amount of $21,338.31 utilizing Year 24 (2011) City of Progreso funds for professional engineering services for the Parks, Recreational Facility Improvements at the Progreso Municipal Park.
C.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) a professional service;
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) Material Testing Service firms from the County's approved "pool" as graded and evaluated by City of Elsa, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) City of Elsa Park Improvements line item.
2. Presentation of the scoring grid for the purpose of ranking by Hidalgo County Commissioners' Court of at least three (3) Material Testing Service firms from the County's approved "pool" as graded and evaluated by City of Elsa, Urban County Program and Hidalgo County Purchasing Department in connection with and funded through Hidalgo County Urban County Program Year 22 (2009) City of Elsa Park Improvements line item.
| Firm | Grade | Ranked |
| L & G Engineering Laboratory | 94.33% | |
| Earth Co. | 92.33% | |
| Terracon | 91.33% |
3. Authority to negotiate a Material Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of testing services for City of Elsa Park Improvements (Mario Leal).
D.
Urban County Program is requesting a one hundred (100) day contract extension on the contract with ASAGO for the construction of sewer improvements in Colonia De Anda & Saenz in Pct. # 1 under the Texas Department of Agriculture Office of Rural Affairs Colonia Construction Grant # 729055.
E.
Request approval to declare and dispose of surplus equipment and clear inventory list.
F.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase Library Equipment/Furniture through Hidalgo County's membership and participation with Buy Board, approved vendor Gaylord Bros., Inc. (contract #337-10) in the amount of $7,534.68 (quote attached hereto) to include shipping fees requested by the City of Mercedes. UCP Year 24 (2011) Mercedes Public Services (General) funds will be utilized.
14.
Elections Administration - Yvonne Ramon:
A.
Discussion and Approval of Early Voting Sites for the Primary Elections, March 6, 2012
15.
Planning Department - Raul Sesin:
A.
Discussion and possible action to waive $30 Utility Certificate Fee for the U.S. Fish and Wildlife Service.
16.
Precinct #1 - Comm. Quintanilla:
A.
Requesting approval to rename East Side FM 493, North of Mile 15 1/2 before Everhard St. to Jesus J. Medrano SR for 9-1-1 purposes only.
17.
Precinct #3 - Comm. Flores:
A.
Approval of Interlocal Agreement between the City of Palmhurst and the County of Hidalgo (North Glasscock and 2 1/2 Mile Line Road Project).
18.
Budget & Management - Sergio Cruz:
A.
Discussion, consideration, and action to transfer (LIT) $250,000.00 within CO2009B&C - J-09 (fund 1341) from Other to Drainage Ditches.
B.
Salary Schedule Changes:
1.
Various Departments (1100):
a. Approval to delete the following vacant full-time positions:
b. Approval of interdepartmental transfer.
c. Approval of revised salary schedules.
a. Approval to delete the following vacant full-time positions:
| Dept. | Slot No. | Position Title | Grade |
| Co. Treasurer | 0014 | Financial Data Specialist II | 11 |
| Health Adm. | 0036 | Outreach Specialist I | 04 |
| Health Clinics | 0015 | Registered Nurse III | 14 |
| Health Clinics | 0052 | Clinic Aide II | 03 |
| Human Resources | 0010 | Clerk I | 01 |
| Purchasing | 0002 | Assistant Purchasing Agent | 17 |
| Tax Office | 0046 | Deputy Clerk I | 05 |
| Information Technology | 0024 | Technician III | 08 |
b. Approval of interdepartmental transfer.
c. Approval of revised salary schedules.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Requesting and recommending for Hidalgo County to immediately terminate the current contract between Hidalgo County and Stewart & Stevenson awarded under AI#28001 on 8-22-11 as yet not executed by vendor (due to non-acceptance of HC's idemnification terms and conditions) in connection with the RFB for: Service/Repair and Maintenance of County Generators";
b. Authority to re-advertise the Request for Bids (RFB): Service/Repair and Maintenance of County Generators with approval of procurement packet. (RFB No. 2011-297-12-07-MSS)
b. Authority to re-advertise the Request for Bids (RFB): Service/Repair and Maintenance of County Generators with approval of procurement packet. (RFB No. 2011-297-12-07-MSS)
5.
Approval of an AMENDMENT (reflecting the substitution of a revised Appendix A-1 and revised Exhibit B) to the current agreement between Hidalgo County and Vazaldua and Associates for the provision of consulting services in connection with Consulting Services for Energy Efficiency & Conservation Strategy for Hidalgo County(C-10-339-05-17).
6.
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, 262.024(a)(7)(A)"an item that can be obtained from only one source;
b. Requesting approval of a "Sole Source Proprietary" for "T-Comm" (Local authorized service center) for the replacement, repair, maintenance and subscriber fees.
b. Requesting approval of a "Sole Source Proprietary" for "T-Comm" (Local authorized service center) for the replacement, repair, maintenance and subscriber fees.
7.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request of Sealed Quotes titled: "Concrete Mix and Delivery Services: through project No.: 2011-228-09-28-SGS but in no event to exceed $50K.
B.
Pct. 2
1.
Acceptance and approval of Work Authorization No. 7 for R. Gutierrez Engineering Corporation with estimated fee of $___________ for Lopezville Park Expansion Project . (Contract #C-10-376-12-14)
C.
Pct. 3
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Surveying Services Providers in connection with an "On Call & As Needed Services" contract for County-owned property/land located within Hidalgo County Precinct #3;
c. Authority for the Purchasing Department to negotiate a professional "On Call & As Needed Services" agreement with the No. 1 ranked firm of __________________________ for the provision of professional surveying services for County within Hidalgo County Precinct # 3.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Surveying Services Providers in connection with an "On Call & As Needed Services" contract for County-owned property/land located within Hidalgo County Precinct #3;
c. Authority for the Purchasing Department to negotiate a professional "On Call & As Needed Services" agreement with the No. 1 ranked firm of __________________________ for the provision of professional surveying services for County within Hidalgo County Precinct # 3.
D.
Pct. 4
1.
a. Requesting authority to surplus approximately 55,880 cubic yards of FILL DIRT/Loose material from So. J-09 Drainage Improvement Project located on North Monte Cristo Rd. between Wallace and Bryan Rd. for the purposes of disposition through sealed bids (for sale or exchange) in connection with on-going "Precinct No. 4 Drainage Improvements Project" #2011-298-OGG;(approximated by TEDSI Infrastructure Group);
b. Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications and draft requirements agreement) as attached hereto for the: "Sale or Exchange, Removal and Hauling of Fill Dirt/Loose materials to be Excavated" as described in section (A) in connection with the "Precinct No. 4 Drainage Improvements" project #2011-298-OGG.
b. Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications and draft requirements agreement) as attached hereto for the: "Sale or Exchange, Removal and Hauling of Fill Dirt/Loose materials to be Excavated" as described in section (A) in connection with the "Precinct No. 4 Drainage Improvements" project #2011-298-OGG.
E.
Co. Wide
1.
Approval to accept third (3rd) quarter rebate checks from Comdata Product Services (fuel purchases) in the amount of $1,015.46.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Jose F. Garcia
E.
CL-09-2510-A; Margarito Torres v. Hidalgo County Sheriff's Department
F.
C-3911-10-D; Oscar Pizanno v. County of Hidalgo, et al
G.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Alaska - Tax Abatement.
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
Claim of Jose F. Garcia
E.
CL-09-2510-A; Margarito Torres v. Hidalgo County Sheriff's Department
F.
C-3911-10-D; Oscar Pizanno v. County of Hidalgo, et al
G.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Alaska - Tax Abatement.
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn