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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING November 15, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Purchasing (1100)
B.
2011 - County Clerk (1238)
C.
2011 - Elections Department (1100)
D.
2011 - Co. Wide Mechanic Shop (1200)
E.
2011 - Co Wide Mech Shop (1200)
F.
2011 - District Attorney (1100)
G.
2011 - District Attorney (1222)
H.
2011 - Health & Human Services Dept. (1293)
I.
2011 - Health & Human Services Dept. (1293)
J.
2011 - Health & Human Services Dept. (1293)
K.
2011 - Health & Human Services Dept. (1293)
L.
2011 - Sheriff's Investigation HB 65 (1227)
M.
2011 - Sheriff's Office (1100)
N.
2011 - Sheriff's Office (1284)
O.
2011 - Emergency Management (1100)
P.
2011 - Emergency Management (1100)
Q.
2011 - County Auditor's Office (1100)
R.
2011 - Safety Division (1100)
S.
2011 - Facilities Mgmt. (1100)
T.
2011 - Public Defender's (1100)
U.
2011 - Fire Marshal (1100)
V.
2011 - I.T. Department (1100)
W.
2011 - 92nd District Court (1100)
X.
2011 - CCL #4 (1100)
Y.
2011 - CCL #6 (1100)
Z.
2011 - CCL #7 (1100)
AA.
2011 - Pct. #1 Road & Bridge (1200)
BB.
2011 - Pct. #1 Adm. (1200)
CC.
2011 - Pct. #2 Sanitation (1100)
DD.
2011 - Pct. #2 Rd Maintenance (1200)
EE.
2011 - Pct. #2 Adm. (1200)
FF.
2011 - Pct. #3 Sanitation (1100)
GG.
2011 - Pct. #3 Sanitation (1100)
HH.
2011 - Pct. #3 R&B (1200)
II.
2011 - Pct. #4 Landfill (1100)
JJ.
2011 - Pct. #4 Rd. Maint. (1200)
KK.
2011 - Constable Pct #4 (1100)
3.
2011 Interdepartmental transfers:
A.
Info Tech Dept (1100):
Approval of interdepartmental transfer from IT Countywide to Info Tech Dept in the amount $4,944.16.
Approval of interdepartmental transfer from IT Countywide to Info Tech Dept in the amount $4,944.16.
B.
Fire Marshal (1100):
Approval of 2011 interdepartmental transfer from fire department programs ( 004, 005, 007, 008, 011, 012, 017, and 018) to fire department programs (002, 009, 010, and 013) in the total amount of $16,800.00 for fire call expenditures.
Approval of 2011 interdepartmental transfer from fire department programs ( 004, 005, 007, 008, 011, 012, 017, and 018) to fire department programs (002, 009, 010, and 013) in the total amount of $16,800.00 for fire call expenditures.
C.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Doolittle Building from New Shop (program 075) to New Adm. Bldg #2 (program 078) in the total amount of $30,000.00.
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Doolittle Building from New Shop (program 075) to New Adm. Bldg #2 (program 078) in the total amount of $30,000.00.
4.
Interfund transfers:
A.
Constable Pct No. 3 (1230):
Approval 2011 interfund transfer from R&B 3 (1200)-Sale of Capital Assets to Constable Precinct No. 3 Invest (1230)- Sale of Capital Assets in the amount of $13,596.00 to correct JE-13706 (budget amendment/ Certification of Revenues approved on CC 08/30/11).
Approval 2011 interfund transfer from R&B 3 (1200)-Sale of Capital Assets to Constable Precinct No. 3 Invest (1230)- Sale of Capital Assets in the amount of $13,596.00 to correct JE-13706 (budget amendment/ Certification of Revenues approved on CC 08/30/11).
5.
Planning Department:
A.
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Right of Way - Permits:
A.
Crystal Gas Storage:
1. Crystal Gas Storage to perform additional groundwater sampling of monitor wells to the west and southeast of the Former Adobe Refinery property located at the southeast corner of FM 493 and a county road bordering the northern Former Adobe Refinery property boundary, referred to as Commercial Avenue.
Agua SUD:
1. The contractor proposes to bore and install a 16" steel casing across Minnesota Road for a 8" PVC DR-18 waterline for the proposed subdivision. The bore is located 30.0' south of Jonathan Edward Court. The contractor will also bore & install a 1" service connection for Lot 26. The bore will be located 240.0' south of Jonathan Edward Court.
1. Crystal Gas Storage to perform additional groundwater sampling of monitor wells to the west and southeast of the Former Adobe Refinery property located at the southeast corner of FM 493 and a county road bordering the northern Former Adobe Refinery property boundary, referred to as Commercial Avenue.
Agua SUD:
1. The contractor proposes to bore and install a 16" steel casing across Minnesota Road for a 8" PVC DR-18 waterline for the proposed subdivision. The bore is located 30.0' south of Jonathan Edward Court. The contractor will also bore & install a 1" service connection for Lot 26. The bore will be located 240.0' south of Jonathan Edward Court.
B.
North Alamo Water Supply Corporation:
Approximately 500' from the C/L of 1426 and Wisconsin Rd on the north side- Bore- Roel Pena Jr- 3/4" service connection
Approximately 500' from the C/L of 1426 and Wisconsin Rd on the north side- Bore- Roel Pena Jr- 3/4" service connection
7.
Tax Refunds:
A.
| Acct # | Payer | Amt |
| H2675.00.001.0012.00 | Citimortgage | $6447.91 |
| S3004.08.000.0013.00 | Ridge CBF McAllen III LLC | $23016.40 |
| S3004.08.000.0013.00 | Ridge CBF McAllen III LLC | $23009.43 |
| T0108.00.000.0073.00 | Corelogic | $3025.00 |
8.
Membership Dues:
A.
WIC:
Approval to pay annual membership dues to the Texas Association of Local WIC Directors for Norma Longoria, WIC Director in the amount of $125.00 (Req#205745) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay annual membership dues to the Texas Association of Local WIC Directors for Norma Longoria, WIC Director in the amount of $125.00 (Req#205745) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
9.
Budget & Management:
A.
Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
10.
Auditor's Office:
A.
Monthly collection report for September 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Larry Gallardo, Constable Precinct No. 3 | $ 9,307.20 | September 2011 |
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval of Application for Payment No. 3 (Final) in the amount of $265,405.30 from Saenz Utility Contractors, Ltd., contracted vendor for Loma Linda Heights Subdivision as submitted by Javier Hinojosa Engineering, project engineer (C-CAP-11-129-05-23).
B.
Requesting authority to renew and extend the lease contract for an additional one (1) year as provided in Article 1.2 of the lease agreement for the "Lease Of Parcel For Citizen Collection Site(s)-1 In Mercedes And 1 In Donna" for Hidalgo County Precinct No. 1 with the same rates, terms and conditions with the following:
1. C-09-215-11-10-Ray Jones-Mercedes Collection Site
2. C-09-215A-11-10-Richard Cohrs-Donna Collection Site
C.
Requesting acceptance and approval of Invoice No. 4 in the amount of $7,875.00, from contracted vendor, Prodigy Construction Management, LLC in connection with contract C-11-032B-06-14 Construction Managemnt services for Sheriff's Office Substation in the Precinct No. 1 Area, with authorizatoin for Auditor process and County Treasurer issue payment/check.
D.
Acceptance and approval of Invoice #11323965 in the amount of $6,982.68, from L&G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation," C-11-054-04-12.
E.
J.P. Pct. 2, PL 2:
Pursuant to Commissioner's Court action consent agenda item #AI-25874 on 3/29/11 requesting approval to correct monthly copier capital lease to reflect the equipment rental amount of $116.00/month plus maintenance in the amount of $18.50/month for a total of $134.15/month for awarded vendor IKON Office Solutions, Inc. Buyboard Contract #299-08 through PO #655416. (1-1100-412-00-064-001-0-432/780).
Pursuant to Commissioner's Court action consent agenda item #AI-25874 on 3/29/11 requesting approval to correct monthly copier capital lease to reflect the equipment rental amount of $116.00/month plus maintenance in the amount of $18.50/month for a total of $134.15/month for awarded vendor IKON Office Solutions, Inc. Buyboard Contract #299-08 through PO #655416. (1-1100-412-00-064-001-0-432/780).
F.
Requesting authority to exercise the first (1st) year of the additional Two (2) One (1) year options to extend/renew as provided in the current contract for:"LEGEND and NON-LEGEND PHARMACEUTICALS" for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with MAO WESTWOOD PHARMACY d/b/a WESTWOOD PHARMACY effective 11/17/11.
G.
Acceptance and approval of request for payment on invoice No. 11100 in the amount of $13,158.00 submitted by Javier Hinojosa Engineering, contracted project engineer for "Mile 4 North Road (Tom Gil Rd to Liberty Rd)".
H.
1. Acceptance and approval of Invoice #062411 (PO#663667) in the amount of $46.94 as submitted by D & M Coffee Company in connection with luncheon meeting held on June 24, 2011 at the Human Resources Department for review of pending personnel issues which was originally intended to meet the provisions set forth in the County's Policies and Procedures related to Non Travel Meals, Refreshments and Related Expenses;
2. Acceptance and approval of Invoice #30022 (PO#660823) in the amount of $110.87 as submitted by D & M Coffee Company in connection with Agenda Workshop held on July 19, 2011 at the Commissioner's Courtroom of the Administration Building for presentation and discussion of 2012 Budget Initiatives which was originally intended to meet the provisions set forth in the County's Policies and Procedures related to Non-Travel Meals, Refreshments and Related Expenses;
2. Acceptance and approval of Invoice #30022 (PO#660823) in the amount of $110.87 as submitted by D & M Coffee Company in connection with Agenda Workshop held on July 19, 2011 at the Commissioner's Courtroom of the Administration Building for presentation and discussion of 2012 Budget Initiatives which was originally intended to meet the provisions set forth in the County's Policies and Procedures related to Non-Travel Meals, Refreshments and Related Expenses;
I.
Requesting authority to advertise with approval of procurement packet (i.e. legal notice, requirements/specifications, etc. as drafted and developed by the Auditors Office using the GFOA guidelines and working with the Purchasing Department) a request for proposal (RFP) as attached hereto for "Hidalgo County-Professional Auditing Services" RFP No.: 2011-160-SMA
J.
Requesting authority to purchase a one (1) year annual preventive maintenance service product through a processed Purchase Order (as acceptable to vendor) for security electronic and control system services for the Juvenile Probation Department from ISI*MCS, LTD "Metroplex" (as solicited through quoted proposals with due diligence results of one sole response) as indicated in requisition #198852 at $3,759.00/year with two (2) additional one (1) year extensions under the same rates (as indicated and committed by vendor in response)-1-1100-423-32-330-001-0-432.
K.
Requesting approval of Application for Payment No. 4 in the amount of $67,433.40 from Asago LLC dba Asago Construction, contracted vendor for La Suena Subdivision as reviewed and submitted by project engineer Javier Hinojosa Engineering (C-CAP-10-379-05-17).
L.
Precinct 4:
Authority to purchase heavy machinery and/or equipment detailed herein from Vemeer Equipment Of Texas, Inc. awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #345-10 in an amount not to exceed $22,080.00 which includes freight and prep; (1-1200-431-00-124-007-0-748).
Authority to purchase heavy machinery and/or equipment detailed herein from Vemeer Equipment Of Texas, Inc. awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #345-10 in an amount not to exceed $22,080.00 which includes freight and prep; (1-1200-431-00-124-007-0-748).
M.
Approval for Comdata Corporation/Transmontainage Product Services, INc. to add additional fuel card(s) and/or driver(s) for: Department of Environmental Compliance .
N.
WIC Clinic in Progreso:
Requesting authorization for payment of PO# 664250 in the final amount of $25,344.20 to Alpha Building Corp awarded JOC through HCDE-Choice Facility Partners; Pursuant to action taken by CC on 9/27/2011 for proposed Repairs & Renovations to WIC Clinic in Progreso Project #2011-098-09-01-OGG.
Requesting authorization for payment of PO# 664250 in the final amount of $25,344.20 to Alpha Building Corp awarded JOC through HCDE-Choice Facility Partners; Pursuant to action taken by CC on 9/27/2011 for proposed Repairs & Renovations to WIC Clinic in Progreso Project #2011-098-09-01-OGG.