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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING November 22, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - County Clerk (1100)
B.
2011 - District Attorney (1100)
C.
2011 - Fire Marshal (1100)
D.
2011 - I.T. Department (1100)
E.
2011- Elections Department (1100)
F.
2011 - Treasurer's Office (1100)
G.
2011 - Tax Office (1100)
H.
2011 - County Auditor's Office (1100)
I.
2011 - Health & Human Services Dept. (1293)
J.
2011 - Health & Human Services Dept. (1100)
K.
2011 - Health & Human Services Dept. (1100)
L.
2011 - Executive Office (1100)
M.
2011 - District Clerk (1100)
N.
2011 - Sheriff's Office (1100)
O.
2011 - 93rd District Court (1100)
P.
2011 - 206th DC (1100)
Q.
2011 - 398th District Court (1100)
R.
2011 - 430th District Court (1100)
S.
2011 - J.P. 1/2 (1100)
T.
2011 - Constable Pct #4 (1100)
U.
2011 - Constable Pct #4 (1100)
V.
2011 - Constable Pct. #5 (1100)
W.
2011 - Pct. #2 San Juan CRC (1100)
X.
2011 - Pct. #2 South Tower CRC (1100)
Y.
2011 - Pct. #2 Adm. (1200)
Z.
2011 - Pct. #2 CWS (1200)
AA.
2011 - Pct. #3 Parks (1100)
BB.
2011 - Pct. #3 Sanitation (1100)
CC.
2011 - Pct. #4 Rd Maint (1200)
DD.
2011 - Pct. #4 BCAP (1312)
EE.
2011 - Pct. #4 Parks (1100)
3.
2011 Interdepartmental transfers:
A.
General Litigation (1100):
Approval of 2011 interdepartmental transfer from Co.Wide Adm.-Contingency to General Litigation in the amount of $61,500.00 to fund settlement legal expenditures.
Approval of 2011 interdepartmental transfer from Co.Wide Adm.-Contingency to General Litigation in the amount of $61,500.00 to fund settlement legal expenditures.
B.
Adult Probation (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Adult Probation in the amount of $13,000.00 to fund electricity expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Adult Probation in the amount of $13,000.00 to fund electricity expenditures.
C.
2011 Workers Comp (2202):
Approval of 2011 interdepartmental transfer for Workers Comp (2202) from Hidalgo County W/C (program 060), Head Start W/C (program 063), Dept of Budget & Management W/C (program 065), and Claims Servicing (program 066) to Hidalgo County W/C (program 060), Drainage District #1 W/C (program 061), Community Service Agency W/C (program 062), Head Start W/C (program 063), and DBM-W/C Division (program 065) in the total amount of $608,458.58 to fund negative balances, pending journal entries and future expenditures in 2011.
Approval of 2011 interdepartmental transfer for Workers Comp (2202) from Hidalgo County W/C (program 060), Head Start W/C (program 063), Dept of Budget & Management W/C (program 065), and Claims Servicing (program 066) to Hidalgo County W/C (program 060), Drainage District #1 W/C (program 061), Community Service Agency W/C (program 062), Head Start W/C (program 063), and DBM-W/C Division (program 065) in the total amount of $608,458.58 to fund negative balances, pending journal entries and future expenditures in 2011.
D.
Jail (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Jail in the amount of $248,930.00 to fund room & board expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Jail in the amount of $248,930.00 to fund room & board expenditures.
E.
Planning Department (1100):
Approval of 2011 Interdepartmental Transfer from Co. Wide Adm. - Contingency to Planning Dept. in the amount of $3,250.00 to fund fuel expenditures.
Approval of 2011 Interdepartmental Transfer from Co. Wide Adm. - Contingency to Planning Dept. in the amount of $3,250.00 to fund fuel expenditures.
F.
Co. Wide Adm. (1100):
Approval of 2011 interdepartmental transfer from Various Depts to Co. Wide Adm-Contingency in the amount of $635,000.00 to fund pending obligations.
Approval of 2011 interdepartmental transfer from Various Depts to Co. Wide Adm-Contingency in the amount of $635,000.00 to fund pending obligations.
G.
Pct. #3 R&B (1200):
Approval of 2011 interdepartmental transfer from Precinct #3 Rd Maintenance to Precinct #3 BCAP in the amount of $20.00.
Approval of 2011 interdepartmental transfer from Precinct #3 Rd Maintenance to Precinct #3 BCAP in the amount of $20.00.
H.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from North Branch Drain (program 049) to Dickerson Pond (program 048) in the total amount of $6,950.05 to fund October - 2011 Drainage Fuel Reimbursements.
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from North Branch Drain (program 049) to Dickerson Pond (program 048) in the total amount of $6,950.05 to fund October - 2011 Drainage Fuel Reimbursements.
I.
Pct. #4 BCAP:
Approval of 2011 interdepartmental transfer within Pct #4 (1200) from Rd Maint (program 007) to BCAP (program 019) in the amount of $25.00.
Approval of 2011 interdepartmental transfer within Pct #4 (1200) from Rd Maint (program 007) to BCAP (program 019) in the amount of $25.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk
Approval of October 2011 Monthly Fee Report.
Approval of October 2011 Monthly Fee Report.
B.
District Attorney's Office
Approval of October 2011 Monthly Processing Fees Report.
Approval of October 2011 Monthly Processing Fees Report.
6.
Headstart:
A.
Approval of Program Financial Report: October 2011
B.
Approval of Special Services Monthly Report: October 2011
C.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: October 2011
D.
Approval of Children's Applications for 2011-2012
7.
Urban County:
A.
Request for approval of one (1) applicant in the City of Mercedes under the CDBG Disaster Recovery Program.
8.
Auditor's Office:
A.
Monthly collection reports for November 2010, and August 2011 and September 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Rosa E. Trevino, Justice of the Peace | $ 51,244.95 | November 2010 |
| The Hon. Gilberto Saenz, Justice of the Peace | $ 64,520.40 | August 2011 |
| The Hon. Bobby Contreras, Justice of the Peace | $ 88,601.50 | August 2011 |
| The Hon. Rosa E. Trevino, Justice of the Peace | $ 57,537.30 | August 2011 |
| The Hon. Luis Garza, Justice of the Peace | $ 70,735.90 | August 2011 |
| The Hon. Ismael "Melo" Ochoa, Justice of the Peace | $ 78,540.81 | August 2011 |
| The Hon. Charlie Espinoza, Justice of the Peace | $ 109,141.10 | August 2011 |
| The Hon. Espiridion Jackson, Justice of the Peace | $ 25,090.90 | August 2011 |
| The Hon. Gilberto Saenz, Justice of the Peace | $ 63,253.25 | September 2011 |
| The Hon. Jesus E. Morales, Justice of the Peace | $ 43,610.65 | September 2011 |
| The Hon. Bobby Contreras, Justice of the Peace | $ 93,239.06 | September 2011 |
| The Hon. Luis Garza, Justice of the Peace | $ 75,598.70 | September 2011 |
| The Hon. Ismael "Melo" Ochoa, Justice of the Peace | $ 68,589.66 | September 2011 |
| The Hon. Espiridion Jackson, Justice of the Peace | $ 24,743.21 | September 2011 |
| The Hon. Armando Barrera Jr., Tax Assessor/Collector | $ 1,420,687.78 | September 2011 |
B.
Monthly collection reports for July and October 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Homero A. Jasso, Justice of the Peace | $ 22,284.90 | July 2011 |
| The Hon. Jose M. Flores, Comm. Pct. 3, Anzaldua's Park | $ 2,240.00 | October 2011 |
| The Hon. Gilberto Alaniz, Constable Precinct No. 2 | $ 1,170.00 | October 2011 |
| The Hon. Eddie Guerra, Constable Precinct No. 4 | $ 630.00 | October 2011 |
| Chief Deputy Constable, Daniel Marichalar, Prct. No.5 | $ 560.00 | October 2011 |
| The Hon. Joel Quintanilla, Comm. Pct.1, Delta Lake Park | $ 794.00 | October 2011 |
C.
Approval of the monthly financial statements for the month of October 31, 2011.
9.
Budget & Management:
A.
General Fund Fringe Benefits Sweep (1100):
Approval to transfer lapsed General Fund fringe benefits from various departments to the Countywide Adm.-Contingency account.
Approval to transfer lapsed General Fund fringe benefits from various departments to the Countywide Adm.-Contingency account.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Discussion, consideration, and action on request for waiver of the "MAJOR PURCHASES" deadline for the purchase of 50 metal carts to be used to store and deliver Ivotronics/ADA machines and additional supplies used during the election process.
B.
Acceptance and approval of request for payment of Invoice #1102707-1 in the amount of $43,152.38 as submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
C.
Purchasing Dept:
Requesting authority to enter into a 48-month new copier (capital) lease for a WC7545P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Purchasing Department through Requisition #203334 in the amount of $447.92/month, effective upon approval;(1-1100-415-18-160-001-0-780).
Requesting authority to enter into a 48-month new copier (capital) lease for a WC7545P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Purchasing Department through Requisition #203334 in the amount of $447.92/month, effective upon approval;(1-1100-415-18-160-001-0-780).
D.
Acceptance and approval of the following invoices submitted by contracted project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323968R- $20,572.80 for "FM 681 Project; From FM 2221/FM 492"- C-09-192A-06-08.
2. Invoice No. 11323970R- $44,919.57 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08;
1. Invoice No. 11323968R- $20,572.80 for "FM 681 Project; From FM 2221/FM 492"- C-09-192A-06-08.
2. Invoice No. 11323970R- $44,919.57 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08;
E.
Information Technology:
Requesting approval of the Maintenance/Service Agreement renewal with IBM Corporation for the (IT) Information Technology Department for the remainder of the term of the transaction contract period (09/30/2013) through a pending requisition subject to 2012 funding in the total amount of $9,793.53/year effective: 01/01/2012 - 12/31/2012 (2-1100-415-00-200-002-0-336):
Requesting approval of the Maintenance/Service Agreement renewal with IBM Corporation for the (IT) Information Technology Department for the remainder of the term of the transaction contract period (09/30/2013) through a pending requisition subject to 2012 funding in the total amount of $9,793.53/year effective: 01/01/2012 - 12/31/2012 (2-1100-415-00-200-002-0-336):
F.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft lease agreement etc.) as attached hereto for: Hidalgo County WIC Program-"Lease Office Space-City of McAllen-South"-RFB No.: 2012-007-12-14-SGS including authority to re-advertise project, if necessary.
G.
Requesting authority to enter into a 12-month software renewal maintenance agreement with (ESRI) Environmental Systems Research Institution for the Health & Human Services Department through the following requisition #204110 for the following services. Effective dates below: (1-1293-441-00-340-008-2-336)(1-1293-441-00-340-005-0-336);
| Software Maintenance | Effective | Quantity | Annually |
| ArcView Single use Primary Maintenance Agreement | 10/21/11-10/20/12 | 2 | $400.00/each |
| ArcGis Server Standard Workgroup One Core Additional Migrated Maintenance | 10/21/11- 10/20/12 | 2 | $500.00/each |
| ArcGis Server Standard Workgroup Up to Two Cores Migrated Maintenance | 10/21/11-10/20/12 | 1 | $1,000.00 |
H.
Requesting approval to exercise the County's option to renew an additional year extension as provided in the the current contracts for the "Janitorial Supplies and Industrial Chemicals and Supplies" for Hidalgo County, under the same rates, terms and conditions with the follow multiple contracted vendors:
1. C-10-186-12-13-Gulf Coast Papers
2. C-10-186A-12-13-Sysco San Antonio
3. C-10-186B-12-13-Central Poly Corp.
1. C-10-186-12-13-Gulf Coast Papers
2. C-10-186A-12-13-Sysco San Antonio
3. C-10-186B-12-13-Central Poly Corp.
I.
Requesting authority to exercise the option to extend/renew the additional one (1) year term as provided in the current Contract# C-08-198-11-25 for the purposes of: "FIRE EXTINGUISHER EQUIPMENT and MAINTENANCE SERVICES: (on an as needed basis) for Hidalgo County, under the same rates, terms and conditions with ARB FIRE PROTECTION.
J.
Tax Office:
Requesting authority to enter into a 12-month maintenance agreement with (CTCR) Cole's The Cash Register Co. for the Tax Office through requisition #204840 for the amount of $150.00 ea./year total amount of $1,050.00/year. Effective upon approval-1-1100-415-15-140-001-0-432.
Requesting authority to enter into a 12-month maintenance agreement with (CTCR) Cole's The Cash Register Co. for the Tax Office through requisition #204840 for the amount of $150.00 ea./year total amount of $1,050.00/year. Effective upon approval-1-1100-415-15-140-001-0-432.
K.
Acceptance and approval of request for payment of Invoice #1120601-1 in the amount of $114,872.55 as submitted by CAS Companies in connection with the "Hidalgo County Autopsy Facility Remediation" Project amid PO #661790 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
L.
Requesting authority to exercise the first one (1) year extension as provided in the current contract C-10-286-12-07 for "Repairs, Replacement and/or Retrofit of Central Heating and/or Cooling Systems" for Hidalgo County Community Service Agency under the same rates, terms, and conditions with Air-Plus Heating & Cooling, Inc.
M.
Requesting acceptance and approval of:
1. Application for Payment No. 2 (Retainage Release) in the amount of $6,484.05;
2. "Certificate of Construction Completion" reflecting the completion date of August 22, 2011;
from M.J.A. Construction LLC, contracted vendor for Colonia Saenz Subdivision as submitted by Rodriguez Engineering, project engineer (C-CAP-11-057-04-05).
1. Application for Payment No. 2 (Retainage Release) in the amount of $6,484.05;
2. "Certificate of Construction Completion" reflecting the completion date of August 22, 2011;
from M.J.A. Construction LLC, contracted vendor for Colonia Saenz Subdivision as submitted by Rodriguez Engineering, project engineer (C-CAP-11-057-04-05).
N.
Requesting authority to exercise the option to extend/renew for the additional one (1) year term as provided in current Contract#C-10-137-10-05 for: "Hauling Services for ALL Road Materials (Excluding Hot Mix)" (on an as needed basis) for Hidalgo County Precinct #4, under the same rates, terms and conditions with ROY'S HAULING SERVICES.
O.
Requesting approval of Application for Payment No. 3 in the amount of $130,863.21 from Asago LLC, d/b/a Asago Construction, contracted vendor for Balli Estates Subdivision as reviewed and submitted by project engineer TEDSI Infrastructure Group (C-CAP-11-127-05-23).
P.
Requesting approval for Payment Application No.2 in the amount of $77,449.70 from Asago Construction, awarded contractor for El Gato Road Improvement Project, Contract #C-11-161-07-05 as certified for payment by project engineer, R. Gutierrez Engineering, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Q.
Requesting approval of payment for Invoice No. 5 in the amount of $1,073.09 (3rd Call, various projects) as submitted by project engineer Rodriguez Engineering.
R.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
S.
Requesting authority to advertise with approval of procurement packet (i.e., legal notice, requirements - specifications, draft contract, etc.) as attached hereto for: Record and Delay Broadcast of Hidalgo County Commissioners' Court RFB No. 2011-146-12-21-YZV including re-advertising same, if necessary.
T.
Requesting acceptance and approval of:
1. Application for Payment No. 4 (Retainage Release) in the amount of $24,673.22;
2. "Certificate of Construction Completion" reflecting the completion date of November 02, 2011; from Saenz Utility Contractors, Ltd., contracted vendor for Loma Linda Heights Subdivision as submitted by Javier Hinojosa Engineering, project engineer (C-CAP-11-129-05-23).
1. Application for Payment No. 4 (Retainage Release) in the amount of $24,673.22;
2. "Certificate of Construction Completion" reflecting the completion date of November 02, 2011; from Saenz Utility Contractors, Ltd., contracted vendor for Loma Linda Heights Subdivision as submitted by Javier Hinojosa Engineering, project engineer (C-CAP-11-129-05-23).
U.
Requesting approval of payment for Invoice No. 11101 in the amount of $7,329.33 (3rd Call, various subdivisions) as submitted by project engineer Javier Hinojosa Engineer.
V.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft lease agreement etc.) as attached hereto for: Hidalgo County WIC Program-"Lease Office Space- Mercedes: RFB No.: 2012-011-12-14-SGS including authority to re-advertise, if necessary.