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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING December 6, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - Sheriff's Office (1100)
B.
2011 - Sheriff's Office (1100)
C.
2011 - Adult Detention Facility (1100)
D.
2011 - Right of Way (1200)
E.
2011- Elections Department (1100)
F.
2011 - I.T. Department (1100)
G.
2011 - Indigent Defense (1100)
H.
2011 - District Clerk (1100)
I.
2011 - Purchasing (1100)
J.
2011 - WIC BF (1292)
K.
2011 - Fire Marshal (1100)
L.
2011 - ROW (1200)
M.
2011 - Facilities Mgmt. (1100)
N.
2011 - Health & Human Services Dept. (1293)
O.
2011 - Human Services (1100)
P.
2011 - Health & Human Services Dept. (1100)
Q.
2011 - DBM Health Benefits Div (2201)
R.
2011 - County Clerk (1100)
S.
2011 - 13th Court of Appeals (1100)
T.
2011 - 92nd District Court (1100)
U.
2011 - 370th District Court (1100)
V.
2011 - CCL #6 (1100)
W.
2011 - CCL #7 (1100)
X.
2011 - J.P. 3/1 (1100)
Y.
2011- Constable Pct #4 (1100)
Z.
2011 - Pct. #1 Sanitation (1100)
AA.
2011 - Pct. #1 R&B (1200)
BB.
2011 - Pct. #1 Parks (1100)
CC.
2011 - Pct. #2 Sanitation (1100)
DD.
2011 - Pct. #3 Parks (1100)
EE.
2011 - Pct. #3 R&B (1200)
FF.
2011 - Pct. #3 Sanitation (1100)
GG.
2011 - Pct. #4 Parks (1100)
HH.
2011 - Pct. #4 Administration (1200)
II.
2011 - Pct. #4 Landfill (1100)
JJ.
2011 - Pct. #4 Road Maintenance (1200)
3.
2011 Interdepartmental transfers:
A.
Pct. #4 Drainage Improvements:
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010 A&B - Precinct #4 Drainage Improvements (program 036) to Fike Pond (program 039) in the amount of $2,500.00
Approval of 2011 interdepartmental transfer within Certificate of Obligations Series 2010 A&B - Precinct #4 Drainage Improvements (program 036) to Fike Pond (program 039) in the amount of $2,500.00
B.
Mailing Services (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Mailing Services in the amount $617.00 to fund mailing services expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Mailing Services in the amount $617.00 to fund mailing services expenditures.
C.
General Litigation (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to General Litigation in the amount of $24,000.00 to fund other professional services expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to General Litigation in the amount of $24,000.00 to fund other professional services expenditures.
D.
Elections (1100):
Approval of 2011 interdepartmental transfer in the amount of $113,000.00 from Co Wide Administration Contingency to Elections to fund poll workers wages for the November 2011 elections (constitutional, cities, & school districts).
Approval of 2011 interdepartmental transfer in the amount of $113,000.00 from Co Wide Administration Contingency to Elections to fund poll workers wages for the November 2011 elections (constitutional, cities, & school districts).
E.
Various Depts (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency into Various Departments to fund fire call expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency into Various Departments to fund fire call expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
Agua Special Utility District:
Cardinal Waves Subdivision: The first 8" P.V.C. waterline will cross Brushline Road 25.0' South of Charro St. with a 16" steel casing (bore and install). The second 8" P.V.C. waterline will cross Brushline Road 300.0' South of Charro St. with a 16" steel casing (bore and install) for the proposed subdivision.
Cardinal Waves Subdivision: The first 8" P.V.C. waterline will cross Brushline Road 25.0' South of Charro St. with a 16" steel casing (bore and install). The second 8" P.V.C. waterline will cross Brushline Road 300.0' South of Charro St. with a 16" steel casing (bore and install) for the proposed subdivision.
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal requests for employees #122335, #034223 & #115509
7.
Membership Dues:
A.
Fire Marshal (1100):
Discussion and approval for membership fee of $250.00 to cover the renewal to the South Texas Fire Investigators Association for the following:
- Juan Martinez, Fire Marshal
- Wesley Bradley, Chief Deputy Fire Marshal
- Javier Garcia, Deputy Fire Marshal
- Marco Romero, Deputy Fire Marshal
- Tommy Ureste, Deputy Fire Marshal
Discussion and approval for membership fee of $250.00 to cover the renewal to the South Texas Fire Investigators Association for the following:
- Juan Martinez, Fire Marshal
- Wesley Bradley, Chief Deputy Fire Marshal
- Javier Garcia, Deputy Fire Marshal
- Marco Romero, Deputy Fire Marshal
- Tommy Ureste, Deputy Fire Marshal
B.
Constable Pct. #3:
Requesting approval to renew membership dues for the National Constables Association for Constable Lazaro Gallardo, Jr. amount of $60.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to renew membership dues for the National Constables Association for Constable Lazaro Gallardo, Jr. amount of $60.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
8.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| K6910.02.000.008A.00 | Joe Sakulenzki | $3645.56 |
| S2440.00.000.0002.00 | Yolanda Mauricio | $5000.00 |
| T2100.00.239.0001.10 | Big H Investments | $5065.69 |
| W0100.00.039.0004.00 | First National Bank | $2877.10 |
9.
Auditor's Office:
A.
Monthly collection reports for September and October 2011.
| OFFICE | FEES & COST | MONTH |
| The Hon. Guadalupe Trevino, Hidalgo County Sheriff | $ 95,188.33 | September 2011 |
| The Hon. Celestino Avila, Constable Precinct No. 1 | $ 680.00 | October 2011 |
| The Hon. Larry Gallardo, Constable Precinct No. 3 | $ 4,940.00 | October 2011 |
| Ms. Angie Chapa, Law Librarian | $ 1,146.75 | October 2011 |
| The Hon. Arturo Guajardo, Hidalgo County Clerk | $ 458,080.37 | October 2011 |
| Mr. Juan Martinez, Fire Marshal | $ 18,874.75 | October 2011 |
10.
Budget & Management:
A.
Self-Funded Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar
Risk Management in the amount of $ $58,567.23 for the period of 11/01-15/2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar
Risk Management in the amount of $ $58,567.23 for the period of 11/01-15/2011 and requesting approval of wire transfer.
B.
1. Approval to transfer $516,594.74 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 11/12/2011 to 11/25/2011.
2. Approval of wire transfer to cover claims paid.
| 11/12-18/2011 | $267,780.13 |
| 11/19-25/2011 | $248,814.61 |
| TOTAL | $516,594.74 |
C.
Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
D.
1. Approval to transfer $535,948.58. to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 10/29/2011 to 11/11/2011.
2. Approval of wire transfer to cover claims paid.
| 10/29-31/2011 | $ 75,026.70 |
| 11/01-04/2011 | $214,101.26 |
| 11/05-11/2011 | $246,820.62 |
| TOTAL | $535,948.58 |
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice, draft service contract, etc.,) as attached herto for: Hidalgo County Precinct 1 "Hauling Services For All Road Materials" RFB No. 2012-018-01-04-YZV.
B.
Acceptance and approval of request for payment of the following invoices as submitted by TEDSI Infrastructure Group for professional Engineering Services in connection with the "Hidalgo County Design and Right Of Way Mapping Of HCMDS Phase II-J-09 Lateral Drain Ditch" Project under Contract #C-10-062-02-16-PO#636565 amid Work Authorization No. 1 as follows:
1. Invoice #2011520-February 1, 2011 to February 28, 2011 in the amount of $33,070.00.
2. Invoice #2011558-March 1, 2011 to March 31, 2011 in the amount of $33,070.00
C.
Requesting approval to enter into a 12-month client support and software update service agreement with Tyler Technologies, Inc. in the total amount of $79,438.00 effective: 01/01/2012 - 12/31/2012
D.
Requesting authority to exercise the option to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms and conditions for the following:
1. C-10-276-12-30-Hauling Services for Crushed Caliche for Hidalgo County Pct 3 with Roy's Hauling Services, Inc.;
2. C-10-262-11-22-Loading and Hauling Of Dirt for Hidalgo County Pct 2 with Universal Truckers, Inc.;
3. C-10-262A-11-22-Loading and Hauling of Dirt for Hidalgo County Pct 2 with Roy's Hauling Services, Inc.;
1. C-10-276-12-30-Hauling Services for Crushed Caliche for Hidalgo County Pct 3 with Roy's Hauling Services, Inc.;
2. C-10-262-11-22-Loading and Hauling Of Dirt for Hidalgo County Pct 2 with Universal Truckers, Inc.;
3. C-10-262A-11-22-Loading and Hauling of Dirt for Hidalgo County Pct 2 with Roy's Hauling Services, Inc.;
4. C-10-244-12-14-Garbage Collection at Los Ebanos Pavilion for Hidalgo County Pct 3 with BFI Waste Services dba Allied
Waste Services of Rio Grande.
Waste Services of Rio Grande.
E.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
F.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications/requirements, etc.) as attached hereto for the following projects:
1. Request for Proposals: "Youth Adverted from Delinquency Program Services"for Judge Mario Ramirez Jr., Juvenile Justice Center (RFP No.: 2011-286-CGA);
2. Request for Proposals: "Expansion of Licensed Professional Counselors" for Judge Mario Ramirez Jr., Juvenile Justice Center (RFP No.: 2012-009-CGA)
1. Request for Proposals: "Youth Adverted from Delinquency Program Services"for Judge Mario Ramirez Jr., Juvenile Justice Center (RFP No.: 2011-286-CGA);
2. Request for Proposals: "Expansion of Licensed Professional Counselors" for Judge Mario Ramirez Jr., Juvenile Justice Center (RFP No.: 2012-009-CGA)
G.
Request approval for payment on Invoice #3068 in the amount of $4,800.00 from R. Gutierrez Engineering Corporation, Contract #C-10-376-12-14, for the Lopezville Park Expansion Project.
H.
Requesting approval for Payment Application No.1 in the amount of $100,841.25 from Mission Paving Company, Inc., awarded contractor for "El Dora Road Improvement Project", Contract #C-11-043B-06-28 as certified for payment by project engineer, Raul E. Sesin, with the authority to issue payment after audit and processing procedures are completed by County Auditor.
I.
Acceptance and approval of request for payment of Invoice #4731 in the amount of $16,740.00 from Guzman & Munoz Engineering & Surveying, Inc. under Contract #C-11-202-08-09-PO#665966 amid Work Authorization No. 001 for "Professional Engineering Services-Phase I Topography Surveying & Drainage Analysis and Report" of Constable Pct. 1 office building project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
J.
1. Requesting approval of payment for Invoice #452502/01/XV in the amount of $5,604.77 submitted by Dannenbaum Engineering Company in connection to contract #C-11-147A-08-30-(PO#666228) AIA Agreement for: "Building Repairs, Renovations and/or Additions and Alterations to Count Owned Buildings located within Hidalgo County Precinct #4", PROJECT: ELECTIONS WAREHOUSE , located at 317 North Closner, Edinburg, Texas.
2. Requesting approval of payment for Invoice #452502/02/XV in the amount of $14,450.00 submitted by Dannenbaum Engineering Company in connection to contract #C-11-147A-08-30-(PO#666228) AIA Agreement for: "Building Repairs, Renovations and/or Additions and Alterations to Count Owned Buildings located within Hidalgo County Precinct #4", PROJECT: ELECTIONS WAREHOUSE , located at 317 North Closner, Edinburg, Texas.
2. Requesting approval of payment for Invoice #452502/02/XV in the amount of $14,450.00 submitted by Dannenbaum Engineering Company in connection to contract #C-11-147A-08-30-(PO#666228) AIA Agreement for: "Building Repairs, Renovations and/or Additions and Alterations to Count Owned Buildings located within Hidalgo County Precinct #4", PROJECT: ELECTIONS WAREHOUSE , located at 317 North Closner, Edinburg, Texas.
K.
Requesting authority to exercise the additional one (1) year term option to extend/renew as provided in the current Contract# C-10-290-12-07 for the purposes of: "MAITNENANCE & REPAIR OF KITCHEN EQUIPMENT and APPLIANCES" for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with ITW FOOD EQUIPMENT GROUP, LLC d/b/a HOBART SERVICE.
L.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County "Printing Services and Related Supplies" RFB No: 2012-008-MEG.
M.
Approval of Comdata Corporation/Transmontainge Product Services, Inc. to add additional fuel card(s) and/or driver (s) for:
1. Constable Pct No. 4 Fuel Card and Driver
2. Constable Pct No. 3 Fuel Cards only
3. Constable Pct No. 2 Driver only
1. Constable Pct No. 4 Fuel Card and Driver
2. Constable Pct No. 3 Fuel Cards only
3. Constable Pct No. 2 Driver only