|
AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING December 12, 2011 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011 - J.P. 3/1 (1100)
B.
2011 - Sheriff's Office (1284)
C.
2011 - Executive Office (1100)
D.
2011 - Indigent Defense (1100)
E.
2011 - Fire Marshal's Office (1100)
F.
2011 - District Clerk (1100)
G.
2011 - Facilities Mgmt. (1100)
H.
2011 - Elections Department (1100)
I.
2011 - Health & Human Services Dept. (1293)
J.
2011 - Health & Human Services Dept. (1100)
K.
2011 - Health & Human Services Dept. (1293)
L.
2011 - CCL #2 (1100)
M.
2011 - CCL #6 (1100)
N.
2011 - 370th District Court (1100)
O.
2011 - Master Court #2 (1100)
P.
2011 - Constable Pct. #2 (1100)
Q.
2011 - Constable Pct. #3 (1100)
R.
2011 - Pct. #1 Park (1100)
S.
2011 - Pct. #1 Road Maintenance (1200)
T.
2011 - Pct. #1 Adm. (1200)
U.
2011 - Pct. #3 R&B (1200)
V.
2011 - Pct. #3 Parks (1100)
W.
2011 - Pct. #3 Sanitation (1100)
X.
2011 - Pct. #4 Adm. (1200)
Y.
2011 - Pct. #4 Road Maint. (1200)
Z.
2011 - Pct. #4 Parks (1100)
3.
2011 Interdepartmental transfers:
A.
Pct. #1 CO's 2010 A & B (1342):
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $18,500.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of November 2011 (PP #22 & 23).
Approval of 2011 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $18,500.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of November 2011 (PP #22 & 23).
B.
Jail (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Jail in the amount of $212,040.00 to fund room & board expenditures for the month of November.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Jail in the amount of $212,040.00 to fund room & board expenditures for the month of November.
C.
General Litigation (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to General Litigation in the amount of $28,252.28 to fund expenditures related to settlement.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to General Litigation in the amount of $28,252.28 to fund expenditures related to settlement.
D.
Various Depts (1100):
Approval of 2011 interdepartmental transfer from Mental Health to Various Departments in the amount of $12,600.00 to fund various operating expenditures.
Approval of 2011 interdepartmental transfer from Mental Health to Various Departments in the amount of $12,600.00 to fund various operating expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
North Alamo Water Supply:
1. Approximately 500' going east from mile 1W on the north side of mile 10N- Bore- Enrique Villarreal; 3/4" serv conn
1. Approximately 500' going east from mile 1W on the north side of mile 10N- Bore- Enrique Villarreal; 3/4" serv conn
6.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| T7400.00.000.0003.00 | Corelogic | $4056.66 |
7.
Membership Dues:
A.
Fire Marshal (1100):
Discussion, consideration, and approval of annual membership dues, in the amount of $100.00, to the Rio Grande Valley Firemen's and Fire Marshals' Association for Hidalgo County Fire Marshal, Juan Martinez.
Discussion, consideration, and approval of annual membership dues, in the amount of $100.00, to the Rio Grande Valley Firemen's and Fire Marshals' Association for Hidalgo County Fire Marshal, Juan Martinez.
B.
Right of Way Dept.:
Requesting approval to renew 2012 membership dues for (IRWA) International Right of Way Association in the amount of $410.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to renew 2012 membership dues for (IRWA) International Right of Way Association in the amount of $410.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
8.
Urban County:
A.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
9.
Budget & Management:
A.
Self-Funded Workers' Comp. (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $78,325.11 for the period of Nov. 16-30, 2011 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $78,325.11 for the period of Nov. 16-30, 2011 and requesting approval of wire transfer.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval of request for payment of Invoice #1102707-2 in the amount of $20,779.26 and Invoice #1102707-3 in the amount of $17,471.75 as submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" project amid PO #663746 with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
B.
Requesting acceptance and approval of Invoice No. 5 in the amount of $7,875.00, from contracted vendor, Prodigy Construction Management, LLC in connection with contract C-11-032B-06-14 Construction Managemnt services for Sheriff's Office Substation in the Precinct No. 1 Area, with authorization for Auditor process and County Treasurer issue payment/check.
C.
Requesting approval of Construction Change Order No. 2 a decrease in the amount of ($3,112.70) with Mission Paving Company, Inc. #C-11-043B-06-28 (contracted vendor for "El Dora Road Improvement Project") reflecting the changes detailed on the change order request with authority for County Judge to execute document.
D.
Requesting approval and acceptance of Invoice No. 012-2401 in the amount of $216,580.00 submitted by contracted architect, ERO Architects for the "As Built drawings of the existing Courthouse including Annex and the surrounding Parking Areas & Sidewalk Projects." (Phase I-CC 10/19/10)-C-08-113-12-23.
E.
Acceptance, and approval of the following invoices submitted by contracted/projected engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323987- $21,665.50 for "Mile 2-Moorfield Rd West to SH364."
2. Invoice No. 11323993- $13,548.36 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08.
3. Invoice No. 11323994-$20,950.40 for "FM 681 Project; From FM 2221/FM 492"-C-09-192A-06-08;
1. Invoice No. 11323987- $21,665.50 for "Mile 2-Moorfield Rd West to SH364."
2. Invoice No. 11323993- $13,548.36 for "FM 681 From FM 2221 to SH 107"-C-09-192-06-08.
3. Invoice No. 11323994-$20,950.40 for "FM 681 Project; From FM 2221/FM 492"-C-09-192A-06-08;
F.
Authority to exercise the one (1) year extension option as provided under current contract for "Lease Office Space for Hidalgo County WIC Program in the City of Alton," under the same rates, terms, and conditions with Miguel L. Barboza Jr. C-06-271-10-03.
G.
Acceptance and approval of request for payment of Invoice #11323988 in the amount of $76,400.00 as submitted by L&G Consulting Engineers Inc. under Contract #C-07-451-12-26-PO#596375/R233 amid Work Authorization #1 for professional engineering services for the month of November 2011 with authority for County Treasurer to issue payment after County Auditor's Office review and processing procedures are completed.
H.
Acceptance and approval of request for payment of Invoice #11324006 in the amount of $5,900.00 as submitted by L&G Consulting Engineers, Inc. under Contract #C-11-054-04-12-PO#662453 through Work Authorization #2 for professional engineering services in connection to the Multi-Way Stop Control Warrant Study (Sioux and Old La Blanca Road) with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
I.
Patricio Avila, Road & Bridge Director, Pct. 1 requests approval to remove the following fixed assets from their inventory:
and as further detailed detailed in supporting documentation (IE. affidavit and current value) contained herein.
| 21053 | 1989 WOODS #S121 | 4/4/1989 |
| 21055 | 1989 WOODS #S121 | 4/4/1989 |
| 21245 | 1979 INTERNATIONAL 6T | 5/31/1989 |
| 36693 | DELL 1400 MINITOWER | 10/30/2001 |
| 36740 | INTEL PENTIUM 866MHZ-PC | 7/17/2001 |
| 38505 | OPTIPLEX GX240 PENTIUM 4 1.8GHZ | 8/27/2002 |
| 45820 | CLT787, CLIENTPRO 345 S | 10/19/2004 |
| 45821 | CLT787, CLIENTPRO 345 S | 10/19/2004 |
| 45822 | CLT787, CLIENTPRO 345 S | 10/19/2004 |
| 49824 | PUMP REGENERATIVE BLOWER | 9/15/2009 |
| 20310 | FILING CABINET BLACK - HON | 2/15/1973 |
| 35482 | INTEL PIII 600 MHZ-PC | 6/30/2000 |
| 35484 | INTEL PIII 600 MHZ-PC | 6/30/2000 |
| 35487 | INTEL PIII 600 MHZ-PC | 6/30/2000 |
| 35489 | INTEL PIII 600 MHZ-PC | 6/30/2000 |
and as further detailed detailed in supporting documentation (IE. affidavit and current value) contained herein.
J.
Acceptance and approval of request for payment as submitted by Guzman & Munoz Engineering & Surveying, Inc. under Contract #C-11-111-04-19 for Professional Engineering Services with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed with the following invoices as follow:
1. Invoice #4736-Work Authorization #1-PO#657601-$21,077.26-Mile 17 North Road From FM 3071 East To FM 1015;
2. Invoice #4737-Work Authorization #4-PO#664443-$8,225.55-Paving & Drainage Improvement To Mile 17 North Road, From FM 88 (Mile 5 West) west, 2,720 Feet And From FM 1015 (Mile 3 West) East 400 Feet;
3. Invoice #4738-Work Authorization #6-PO#664785-$25,820.00-Colonia Lucero Del Norte;
4. Invoice #4739-Work Authorization #5-PO#664784-$16,710.00-Drainage Study & Improvement for Colonia Adams & Black (Mile 10½ North & Mile 3 West).
1. Invoice #4736-Work Authorization #1-PO#657601-$21,077.26-Mile 17 North Road From FM 3071 East To FM 1015;
2. Invoice #4737-Work Authorization #4-PO#664443-$8,225.55-Paving & Drainage Improvement To Mile 17 North Road, From FM 88 (Mile 5 West) west, 2,720 Feet And From FM 1015 (Mile 3 West) East 400 Feet;
3. Invoice #4738-Work Authorization #6-PO#664785-$25,820.00-Colonia Lucero Del Norte;
4. Invoice #4739-Work Authorization #5-PO#664784-$16,710.00-Drainage Study & Improvement for Colonia Adams & Black (Mile 10½ North & Mile 3 West).
K.
370th District Court:
Requesting authority to enter into a 12-month renewal premium plus maintenance agreement for a Toshiba e281c with Office Communications Systems/Toshiba Business Solutions through requisition #186571 in the total amount of $819.72/year-effective: December 1, 2011 - November 30, 2012 (1-1100-412-00-007-001-0-432).
Requesting authority to enter into a 12-month renewal premium plus maintenance agreement for a Toshiba e281c with Office Communications Systems/Toshiba Business Solutions through requisition #186571 in the total amount of $819.72/year-effective: December 1, 2011 - November 30, 2012 (1-1100-412-00-007-001-0-432).
L.
Requesting approval to exercise the County's option to renew the one (1) year extension as provided in the current contract for "Aggregate Limestone Grade 4-Type A", under the same rates, terms and conditions with Frontera Materials to be effective as of December 23, 2011 with ending date of December 22, 2012.
M.
Requesting approval of Application for Payment No. 5 in the amount of $22,898.70 from Asago LLC, dba, Asago Construction, contracted vendor for La Suena Subdivision as reviewed and submitted by project engineer Javier Hinojosa Engineering (C-CAP-10-379-05-17).
N.
Requesting approval to exercise the County's option to renew the first year of the two (2)-one (1) year extension as provided in the current contracts for "Printing Services And Related Supplies", under the same rates, terms and conditions with the following vendors:
1. C-10-068A-12-21-Gateway Printing & Office Supply, Inc. d/b/a Jones & Cook Stationers
2. C-10-068A1-12-21-E.A. Stone Inc. d/b/a Gulf Data Products
O.
Requesting approval of payment of Invoice#11323992 in the amount of ($41,500.00) submitted by L & G Consulting Engineers, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" within Hidalgo County Precinct No. 4.
P.
Presentation for approval of final construction contract (CC previously approved to award on 11-01-11) for C-CAP-11-198-11-01 Las Brisas Subdivision between Hidalgo County and Homero Alvarez dba Alvarez Construction in the amount of $27,227.00.
Q.
Approval of Application for Payment No. 3 in the amount of $131,992.09 from Homero Alvarez d/b/a Alvarez Construction, LLC contracted vendor for Morningside South Subdivision as reviewed and submitted by project engineer, SAM Engineering & Surveying, Inc. (C-CAP-11-022-03-07).
R.
Requesting approval of payment of Invoice#s ONE, TWO & THREE submitted by Paul M. Vazaldua d/b/a Vazaldua & Associates in the grand total amount of $ 28,000.00 in connection to contract #C-11-269-10-18 for: "Professional Services Agreement" with PAUL M. VAZALDUA d/b/a VAZALDUA & ASSOCIATES for the purposes of providing "Consulting Services" in the categories which include specific grants and related areas for Judicial Court Functions and Efficiencies for the the following categories, but not limited to; a) Improving the Judicial System; b) Human Trafficking Programs and; c) Programs to Protect Women against Domestic Violence.