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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING December 20, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2011 Intradepartmental Transfers:
A.
2011- Purchasing (1100)
B.
2011 - Facilities Mgmt. (1100)
C.
2011 - District Clerk (1100)
D.
2011 - County Clerk (1100)
E.
2011 - County Clerk (1237)
F.
2011 - Health & Human Services Dept. (1100)
G.
2011 - Health & Human Services Dept. (1100)
H.
2011 - WIC (1292)
I.
2011 - WIC (1292)
J.
2011 - Sheriff's Office (1100)
K.
2011 - Sheriff's Office (1284)
L.
2011 - Elections Dept. (1100)
M.
2011 - Tax Office (1100)
N.
2011 - J.P. 5/1 (1100)
O.
2011 - 206th District Court (1100)
P.
2011 - Constable Pct. #4
Q.
2011 - Constable Pct. 5 LEOSE (1220)
R.
2011 - Constable Pct. #5 (1100)
S.
2011 - Pct. #1 Park (1100)
T.
2011 - Pct. #1 CRC (1100)
U.
2011 - Pct. #1 R&B (1200)
V.
2011 - Pct. #1 San. (1100)
W.
2011 - Pct. #1 Adm. (1200)
X.
2011 - Pct. #2 Adm. (1200)
Y.
2011 - Pct. #2 San. (1100)
Z.
2011 - Pct. #3 BCAP (1312)
AA.
2011 - Pct. #3 BCAP (1312)
BB.
2011 - Pct. #3 R&B (1200)
CC.
2011 - Pct. #4 Road Maint. (1200)
DD.
2011 - Pct. #4 Landfill (1100)
EE.
2011 - Pct. #4 Parks (1100)
3.
2011 Interdepartmental transfers:
A.
Criminal DA (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Criminal District Attorney in the amount of $8,000.00 to fund court costs and investigations.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Criminal District Attorney in the amount of $8,000.00 to fund court costs and investigations.
B.
Insurance (1100):
Approval of 2011 Interdepartmental transfer from Co. Wide Adm.-Contingency to Insurance in the amount of $14,572.00 to fund insurance claims and property insurance expenditures.
Approval of 2011 Interdepartmental transfer from Co. Wide Adm.-Contingency to Insurance in the amount of $14,572.00 to fund insurance claims and property insurance expenditures.
C.
Facilities Managment (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Facilities Management in the total amount of $85,225.92 to fund utlility expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Facilities Management in the total amount of $85,225.92 to fund utlility expenditures.
D.
Co. Wide Adm (1100):
Approval of 2011 interdepartmental transfer from Autopsies to Co. Wide Adm-Contingency in the amount of $100,000.00.
Approval of 2011 interdepartmental transfer from Autopsies to Co. Wide Adm-Contingency in the amount of $100,000.00.
E.
Pct. #1 BCAP (1312):
Approval of 2011 interdepartmental transfer from BCAP Pct.1 Brenda Gay Subdivision, program no. 120, So. Palm Gardens Subdivision, program no. 688, and Chapa No.2 Subdivision, program no. 860, to Pct. 1 BCAP Mid-Valley Estates Subdivision program no. 461 in the total amount of $55,000.00 to fund project expenditures.
Approval of 2011 interdepartmental transfer from BCAP Pct.1 Brenda Gay Subdivision, program no. 120, So. Palm Gardens Subdivision, program no. 688, and Chapa No.2 Subdivision, program no. 860, to Pct. 1 BCAP Mid-Valley Estates Subdivision program no. 461 in the total amount of $55,000.00 to fund project expenditures.
F.
Pct. 1 Sanitation (1100):
Approval of 2011 interdepartmental transfer from Countywide Adm.-Contingency to Pct. 1 Sanitation in the amount of $60,680.00 to fund various operating expenditures.
Approval of 2011 interdepartmental transfer from Countywide Adm.-Contingency to Pct. 1 Sanitation in the amount of $60,680.00 to fund various operating expenditures.
G.
Pct. #3 R&B (1200):
Approval of 2011 interdepartmental transfer from Precinct #3 Rd Maintenance to Precinct #3 Drainage Improvement Project in the amount of $80.00.
Approval of 2011 interdepartmental transfer from Precinct #3 Rd Maintenance to Precinct #3 Drainage Improvement Project in the amount of $80.00.
H.
Pct. 4 Sanitation (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 4 Sanitation in the amount of $97,926.49 to fund disposal expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 4 Sanitation in the amount of $97,926.49 to fund disposal expenditures.
I.
Constable Pct. 4 (1100):
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pct. 4 in the amount of $8,000.00 to fund fuel expenditures.
Approval of 2011 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pct. 4 in the amount of $8,000.00 to fund fuel expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk
Approval of November 2011 Monthly Fee Report.
Approval of November 2011 Monthly Fee Report.
6.
Right of Way - Permits:
A.
North Alamo Water Supply:
1. Approximately 500' going east of Doolittle Rd on the south side of Benito Ramirez Rd- Bore- 3/4" serv conn
1. Approximately 500' going east of Doolittle Rd on the south side of Benito Ramirez Rd- Bore- 3/4" serv conn
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship Withdrawal requests for Employees #094706, 077062, 132497
8.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| P6400.99.000.0002.69 | PTAX COE/GE Capital Solutions | $11100.58 |
| P6400.99.000.0002.69 | General Electric Capital Corp | $16489.54 |
| S1000.99.000.0000.E6 | Utility Trailer Sales Se Texas Inc | $6258.58 |
| S2950.00.000.0341.16 | IBC Bank | $5788.98 |
| S5320.00.000.0019.01 | WHS Limited Partnership | $2525.83 |
| T3659.00.000.0003.00 | Corelogic | $3146.80 |
| W3800.00.688.0000.01 | Prudential Huntoon Paige Associates, Ltd | $13620.61 |
B.
| ACCT# | PAYER | AMT |
| S5460.00.000.0008.00 | Indy Mac Bank | $10883.27 |
| W7384.01.000.0051.00 | Corelogic | $3083.51 |
9.
Membership Dues:
A.
Pct. #2:
Requesting approval to renew 2012 membership dues for (IRWA) International Right of Way Association in the amount of $410.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to renew 2012 membership dues for (IRWA) International Right of Way Association in the amount of $410.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
10.
Headstart:
A.
Approval of Program Financial Report: November 2011
B.
Approval of Special Services Monthly Report: November 2011
C.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: November 2011
D.
Approval of Children's Applications for 2011-2012
11.
Budget & Management:
A.
1. Approval to transfer $635,172.98 to the Hidalgo County Claims Bank Account for Blue Cross Blue Shield Insurance Claims paid for period 11/26/2011 to 12/09/2011.
2. Approval of wire transfer to cover claims paid.
| 11/26-30/2011 | $143,885.81 |
| 12/01-02/2011 | $129,481.49 |
| 12/03-09/2011 | $361,805.68 |
| TOTAL | $635,172.98 |
2. Approval of wire transfer to cover claims paid.
B.
Approval of payment of invoice dated 12/13/11 from Montalvo Insurance Agency in the amount of $1,297.00 for commercial property insurance at 3344 E. Richardson Road, Edinburg, TX (John Austin Pena Facility) with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
C.
Salaries & Fringes Sweep (1100):
Approval to transfer lapsed salaries and fringes from various departments to the Countywide Administration-Contingency account.
Approval to transfer lapsed salaries and fringes from various departments to the Countywide Administration-Contingency account.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval and acceptance of maintenance agreement for the refurbished Ivotronic and ADA Ivotronic machines recently purchased from E S & S with authority for County Judge to execute documents.
B.
Requesting authority to enter into a 36-month maintenance agreement with "DESTINY SOFTWARE, INC." for agenda quick software for the Department of Budget & Management in the total amount of $2,250.00/year, for 1st yr. and $3,000.00/yr for subsequent years REQ. #207440.
C.
J.P. 1/2:
Pursuant to Commissioner's Court action consent agenda item #AI-27467 on 7/19/11 requesting approval to correct monthly copier capital lease to reflect the equipment rental amount of $147.00/month plus maintenance in the amount of $46.50/month for a total of $193.50/month for awarded vendor IKON Office Solutions, Inc. Buyboard Contract #299-08 through PO #660903. (1-1100-415-15-140-001-0-432/780).
Pursuant to Commissioner's Court action consent agenda item #AI-27467 on 7/19/11 requesting approval to correct monthly copier capital lease to reflect the equipment rental amount of $147.00/month plus maintenance in the amount of $46.50/month for a total of $193.50/month for awarded vendor IKON Office Solutions, Inc. Buyboard Contract #299-08 through PO #660903. (1-1100-415-15-140-001-0-432/780).
D.
Approval to make payment of the following invoice/claim to Rodrigo Gonzalez Jr. in the amount of $6,000.00 for lease of office space, with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
E.
Acceptance and approval of Invoice #11324004 in the amount of $6,982.68, from L&G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation," C-11-054-04-12.
F.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
G.
Request approval for Application Payment No.2 in the amount of $7,881.53 from Mission Paving Company, awarded contractor, #C-11-043B-06-28, for "El Dora Road Street & Drainage Improvement Project", and as certified for payment by project engineer.
H.
Request approval for Application Payment No.1 in the amount of $17,256.60 from Mission Paving Company, awarded contractor, #C-11-044B-06-28, for "Tower Road Phase I Street & drainage Improvement Project", and as certified for payment by project engineer.
I.
Request approval for Application Payment No.3 in the amount of $59,238.01 from Asago Construction, awarded contractor, #C-11-161-07-05, for "El Gato Road Improvements", and as certified for payment by project engineer, R. Gutierrez Engineering.
J.
Requesting approval of the sixty (60) day grace period extension to the current contract (BFI Waste Systems Of America, Inc. w/effective date of 3-01-12 through 4-30-12 under the current rates, terms and conditions) as permitted under Contract #C-09-017-02-24 (aka E-11-091-02-14 as it was extended on 02/14/11 an additional year) so as to have no lapse in service while the procurement process is completed.
K.
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, requirements, scope of services, etc.) as attached hereto for Hidalgo County Juvenile Justice Center for the purpose of expanding the pool for the following:
| Project Title | RFP No |
| License Sex Offender Treatment Provider | 12-026-01-11-YZV |
| License Professional Psychologist | 12-027-01-11-YSI |
L.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County "Title Report Services" RFP No: 2012-013-MEG. including the re-advertising of project in the event no bids received and project is still required.
M.
Approval and acceptance of a JP Morgan Commercial Card Rebate (check #38155) in the amount of $668.94 for 2011 rebate.